Loading...
Minutes - 06/14/1977 - Board of TrusteesVILLAGE OF OAK BROOK ' MINUTES OF JUNE 149 1977 00. 'g- r- 7 I. CALL MEETING TO ORDER A. Roll Call The regular meeting was called to order at 7:30 P.M. by Village Clerk Lakosil. All trustees were present except President Howell. Trustee Cerne moved - seconded by Trustee Brown... To appoint Trustee Rush as President Pro -Tem in the absence of President Howell. Voice vote - all in favor So ordered. II. READING OF MINUTES Trustee Philip moved - seconded by Trustee Cerne... That the reading of the minutes of the Regular Meeting of May 24, 1977 be suspended and that they be accepted as submitted. Voice vote - all in favor So ordered. Trustee Philip moved - seconded by Trustee Cerne... That the minutes of the Special Meeting of May 31, 1977 be suspended and accepted as submitted. Trustee Brown requested the minutes be corrected to delete "No one responded" after "President Howell asked if there were any questions" and to insert the statements made by him prior to action taken on the the Sports Core Purchase Agreement, Ordinance S -375. Trustee Philip questioned whether comments of the President and other Trustees should not also be included. Attorney Bianucci responded that the minutes are to reflect an accurate account of any action taken, which might include any pertinent statements. Trustee Brown moved - seconded by Trustee Reynolds... To table this to the next regular meeting to allow for statements explaining votes to be inserted into the minutes. Voice vote - all in favor So ordered. III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. Saddle Brook Unit III - Plat of Subdivision Continued from the meeting of May 24, 1977, and the material submitted at this meeting had been reviewed by the village attorney and village engineer who are satisfied that the Grant of Easement and drafting corrections are in order. Trustee Brown moved - seconded by Trustee Glaves... To approve the Final Plat of Saddle Brook Unit III as presented. Roll call vote: Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Brown and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. B. Steeplechase - Final Plat of Subdivision (Owen Property- Harger Road) Continued from the meeting of May 24, 1977, and the village attorney advised that the revised covenants have been reviewed and are acceptable. Manager Carmignani commented on the technicality that the proposed subdivision gateway does not comply with the Subdivision Gateway Ordinance as it relates to private property. 6/14/77 -1- (continued) • Page Minutes of June 14, 1977 III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. (continued) B. Steeplechase - Final Plat of Subdivision (Owen Property -Hammer Road) (continued) Trustee Brown moved - seconded by Trustee Cerne... To approve the final plat of Steeplechase as presented and to approve the Subdivision Gateway as shown on the site plan, and subject to the covenants being reviewed. Questions relating to the proposed location and alternative of the bicycle path were discussed, as were the items brought out in the engineer's letter of May 17, 1977, which have been reviewed and approved by the engineer as certified on the plat. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Reynolds and President Pro -Tem Rush Nays: Trustee Philip Absent: President Howell So ordered. Trustee Brown requested staff not to place any items on the agenda for their consideration if all material has not_ been submitted. on Friday prior to board meeting. C. Ordinance G -220 PROVIDING THAT THE CODE OF ORDINANCES OF THE VILLAGE OF K BROOK BE AMENDED BY REVISING SECTION 5- c OF SAID CODE BY ADDING CTION (10) TH Proposed regulations for the installation and use of unattended coin operated or self service gas stations. Trustee Glaves moved - seconded by Trustee Brown... To approve Ordinance G -220 as read by Title. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip and President Pro -Tem Rush Nays: Trustee Reynolds Absent: President Howell So ordered. IV. FINANCIAL A. Treasurer's Reports Treasurer's Cash and Investment Report for the month of May, 1977 reflected the following: Revenue Balance Corporate Fund $242,776.69 1,4501,295.54 4 Motor Fuel Tax Fund 49310.62 619602.06 Revenue Sharing Fund 109237.40 909139.73 Water Fund 98,381.22 150115748.12 1976 Revenue Bond Fund 52898.02 292719738.81 Trustee Cerne moved - seconded by Trustee Brown... That the Treasurer's Cash and Investment Report for the month of May, 1977 as submitted be approved. Voice vote - all in favor So ordered. B. Payouts -1. Payout 7 - Wehling Well Works - Well 5 Trustee Cerne moved - seconded by Trustee Glaves... That Payout 7 to Wehling Well Works, Inc. in the amount of $13,500.00 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. 6/14/77 -2- (continued) IV. FINANCIAL • (continued) Page'* of June 14, 1977 B. Payouts (continued) - 2. Pout 1 - Wehling Wel l Works - Well 7 Trustee Cerne moved - seconded by Trustee Glaves... That Payout 1 to Wehling Well Works, Inc. in the amount of $71,536.50 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. 3. Warren & Van Praqq - Reservoir /Pump Station Trustee Cerne moved - seconded by Trustee Glaves... That Payout to Warren & Van Praag, Inc. for engineering services in the amount of $14,066.62 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. - 4. Payout i - Louis Ruffolo & Son Construction Co. - Robinhood Ranch Storm Sewer Trustee Cerne moved - seconded by Trustee Glaves... That Payout 1 to Louis Ruffolo & Son Construction Co. in the amount of $10,115.95 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. - 5. Payout 6 - Gardner Construction Co. - Wellhouse 4 Trustee Cerne moved - seconded by Trustee Glaves... That Payout 6 to Gardner Construction Co. in the amount of $457.74 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. - 6. Payout 1 - Pat Filippi Contractor, Inc. - Wellhouse 6 Trustee Cerne moved - seconded by Trustee Glaves ... That Payout 1 to Pat Filippi Contractor, Inc. in the amount of $22,203.00 as presented be approved. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. C. Approval of Bills Accounts Payable, dated June 14, 1977 from the funds are as follows: Corporate Fund $1775,175.32 Motor Fuel Tax Fund 32633.44 Revenue Sharing Fund 39286.07 Water System Funds 189530.00 Additional Funds 1262537.86 Trustee Cerne moved - seconded by Trustee Philip... That the Accounts Pay approved for payment. Roll call vote: Ayes: Nays: Absent: able as submitted in the amount of $329,162.69 be Trustees Brown, Cerne, Glaves, Philip, Reynolds and President Pro -Tem Rush None President Howell So ordered. 6/14/77 -3- (continued) Page 4 Minutes o June 14 1977 IV. FINANCIAL (continued) D. Approval Purchase Requistion on Repair of Traffic Loops Trustee Cerne moved - seconded by Trustee Brown... To approve the purchase of six (6) Traffic Loops that had been damaged by extreme weather conditions. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. V. OLD BUSINESS A. Flood Plain Ordinance Joint meeting of Plan Commission, Zoning Board of Appeals and Board of Trustees was held May 16, 1977. On May 16, 1977 Plan Commission recommended approval with appropriate changes to accomodate controlled release of storm water run off. On June 7, 1977, the Zoning Board of Appeals recommended approval with certain modifications. Attorney Bianucci sub- mitted a letter dated June 13, 1977 in response to Zoning Board Member Hodges' recommendations. Trustee Brown commented that the information received at this meeting does not allow time for the trustees to review and requested staff not to submit additional material in this manner. Trustee Brown moved - seconded by Trustee Reynolds... To refer this to the Zoning and Planning Committee to meet with the village manager. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. B. James Neal,,-Amendment to Variation (Merry Lane) On June 7, 1977 the Zoning Board of Appeals held a Public Hearing and upon the circumstances involved and there being no demonstration of hardship, a recommendation was made to deny the amendment to Ord. G-166,- restricting fill in rear yards except for fifteen (15') feet of the building. The Zoning Board of Appeals further recommended that the retaining wall as constructed be removed and the contractor live within the confines of the variation. i Trustee Brown moved - seconded by Trustee Reynolds... To deny the request with the understanding that the contractor comply with Ordinance G -166, and that he apply for a new building permit in compliance with the proposed Flood Plain Ordinance. Mr. James Neal stated the building permit was approved with the wall approximately twenty -five (25') feet from the rear of the residence and a field adjustment was made to build it approximately thirty -five (35') feet and was intended as landscape treatment. He also requested time to submit an alternative proposal, and all trustees indicated this should show no fill within fifteen (15') feet. Mr. Wayne Schroeder, 807 Merry Lane, spoke in behalf of the wall which is a continuation from his house to the east, and indicated there were no water problems in the past six (6) years, but the problem of the residents of Yorkshire Woods is caused by an undersized culvert that was installed for development of the Yorkshire Woods Subdivision. Trustee Cerne moved - seconded by Trustee Glaves... At the request of Mr. Neal that this be tabled to the next regular meeting, June 28, 1977. 6/14/77 -4- (continued) r Pa 9 j, Minutes of June 14, 1977 V. OLD BUSINESS (continued) B. James Neal, Amendment to Variation (Merry Lane ) (continued Roll call vote: Ayes: Trustees Gene, Phi , Glaves and President Pro -Tem Rush Nays: Trustees Brown and Reynolds Absent: President Howell So ordered. C. Application for Permit - Illinois Toll Highway -_Resolution 225 President Pro -Tem Rush read the proposed Resolution 225 authorizing the President and Village Clerk to execute the permit to use Ill. State Toll Highway Authority right -of -way for water main installation. Trustee Brown moved - seconded by Trustee Glaves... To approve Resolution 225 as presented. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Reynolds, Philip and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. D. Contract Renewal - Chicago Conditionaire Com an - Villa a Commons Trustee Cerne moved - seconded by Trustee Brown... To award the Service Contract on heating, air - conditioning and ventilating systems in the Village Commons to Chicago Conditionaire Company for the first year period from June 7, 1977 to June 6, 1976 at a cost of $2,565.00. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Reynolds, Philip and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. VI. NEW BUSINESS A. Landscape Plans - Windsor Office Plaza American Can Co. Foundation) Ordinance G -212, approved February 22, 1977 required landscaping plans for Windsor Office Plaza to be approved by the village board. Trustee Brown moved - seconded by Trustee Glaves... To approve subject to: 1. Redtwig Dogwood, because of sparse leaf growth on lower branches, should be replaced with Peking Cotoneaster or Zabel Honeysuckle. 2. Although the zoning ordinance calls for five (5') foot heights a denser plant is obtained if 3 %' to 4' plants are installed, therefore the lessor height at planting is recommended. 3. Mature hedge shall be at least two feet from face of curb. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Reynolds, Philip and President Pro -GTem Rush Nays: None Absent: President Howell So ordered. B. Authority to Bid - Fire Hose Trustee Glaves moved - seconded by Trustee Philip... To authorize advertisement for bids for 1000 feet of four inch fire hose as per specifications with bids to be received June 30, 1977. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Reynolds, Philip and President Pro @Tem Rush Nays: None Absent: President Howell So ordered. 6/14/77 -5- (continued) Page. Minutes of June 14, 1977 VI. NEW BUSINESS (continued) C. Authority to Bid - Public Works Backhoe Trustee Brown moved - seconded by Trustee Cerne... To authorize the advertising for bids for one backhoe /loader for the water department with bids to be received June 30, 1977. This unit will give the department the capability of making repairs of water main breaks. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Reynolds, Philip and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. D. Authority to Bid - Public Works Van - Water Dept. Trustee Cerne moved - seconded by Trustee Brown... To authorize the advertising for bids for one walk -in -van for the water department with bids to be received June 30, 1977. This vehicle would be used for routine and emergency service and also be equipped to service water meters. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Reynolds, Philip and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. E. Authority to Bid - Asphalt Paving Section of Pedestrian Bicycle Trails Phase I Trustee Reynolds stated she will abstain from voting because of not participating in the policy decision of determing location of the bike path. Trustee Brown moved - seconded by Trustee Cerne... To approve the advertising for bids for the asphalt bicycle trails within Phase I and the completion of the Route 83 underpass and the villages' share of the Jorie Boulevard underpass, with bids to be received on July 6, 1977. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. Abstain: Trustee Reynolds F. Authority to Bid --Replacement for Inspection Bureau Vehicle Trustee Glaves moved - seconded by Trustee Cerne... To authorize advertisement for bids for one (1) 1977 Bureau of Inspection all purpose vehicle as per specifications with bids to be received June 30, 1977. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. G. Authority to Bid - Replacement for Jeep Brush Buggy Trustee Glaves moved - seconded by Trustee Philip... To authorize advertisement for bids for one (1) 1977 Fire Department pick -up truck as per specifications with bids to be received June 30, 1977. Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds and President Pro -Tem Rush Nays: None Absent: President Howell So ordered. 6/14/77 -6- (continued) V ^ Page 7 Minutes of June 14, 1977 VI. NEW BUSINESS (continued) H. Request - Temporary Siqn - American Hearing Impaired Hockey Assoc- ,-Inc- Request received from American Hearing Impaired Hockey Assoc., Inc. to erect temporary signs at several locations within the village for directing traffic to the Face Off Ice Rink located outside the village at Frontage Road west of Spring Road from June 12, 1977 to June 18, 1977. Trustee Brown moved - seconded by Trustee Cerne... To allow for the erection of temporary signs for this not - for - profit organization at the following locations, and with the understanding that the signs will be removed the following day: (2) - 22nd Street and Spring Road - southbound (2) - 22nd Street and York Road - southbound (2) - Route 83 and 16th Street - south and northbound (2) - Spring Road and 16th Street - south and northbound Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip and President Pro -Tem Rush Nays: Trustee - Reynolds Absent: President Howell So ordered. I. Fred D. Beyler - Variation - 617 Wood St. Referred to Zoning Board of Appeals meeting July 5, 1977. J. Adjourment Time 9:35 P.M. Trustee Brown moved - seconded by Trustee Philip... That this meeting be adjourned. Voice vote - all in favor So ordered. 6/14/77 -7- Respectfully submitted, Marianne Lakosil Village Clerk