Minutes - 06/14/1988 - Board of TrusteesVILLAGE OF OAK BT
MINUTES OF THE REGULAR MEETING
June 14, 1988
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7 :30 P.M.
I. ROLL CALL:
PRESENT:
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ABSENT:
PLEDGE TO THE FLAG
President Wence F. Cerne
Trustees Garry J. Barte. -ki
Karen M. Bushy
Walter C. Imrie
Ronald P. Maher
Joseph H. Rush
H. Richard Winters
None
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Trustee Bartecki...
That the Minutes of the Regular Meeting of May 24, 1988 be approved as
presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A.
ORDINANCE NO.
5 -637 AN ORDINANCE GRANTING VARIATIONS
FROM THE
PROVISIONS OF
SECTION XII B 2 b AND SECTION VII D
8 c OF THE
ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK RELATIVE
TO REQUIRED REAR.
YARDS T16 Robin Hood Ranch):
Discussed and
direction given at the Regular Meeting of May 24, 1988.
Trustee Winters moved,
seconded by Trustee Rush...
To pass Ordinance
No. 5 -637 as presented and waive the
full reading
thereof.
ROLL CALL
VOTE: Ayes:
Trustees Bartecki, Maher, Rush, Winters
and President Cerne.
Nays:
Trustees Bushy and Imrie.
Absent:
None
So ordered.
B.
ORDINANCE NO.
5 -638 AN ORDINANCE GRANTING VARIATIONS
FROM THE
PROVISIONS OF
SECTION XII B 2 b AND SECTION VIi D
8 c OF THE
ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK RELATIVE
TO REAR YARD
REQUIREMENTS
3814 Washington Street):
Discussed and
direction given at the Regular Meeting of May 24, 1988.
Trustee Winters moved,
seconded by Trustee Rartecki...
To pass Ordinance
No. 5 -638 as presented and waive the full reading
thereof.
ROLL CALL
VOTE: Ayes:
Trustees Bartecki, Bushy, Imrie, Maher,
Rush, Winters
and President Cerne.
Nays:
None
Absent:
None
:^o ordered.
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ORDINANCE NO. S -639 AN ORDINANCE AMENDING SECTION 12-405 OF THE CODE
OF ORDINANCES OF THE VILLAGE OF OAK BROOK RELATING TO LANDSCAPE
SPRINKLING:
Proposed ordinance provides for additional restriction:, on landscape
sprinkling, including the total ban should it be necegoary.
Trustee minters moved, seconded by Trustee Bartecki...
To pass Ordinance No. 5 -639 as presented and waive the full reading
thereof.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie Maher, Push, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
IV. FINANCIAL:
A. Payouts:
1. Pressure Mitigation Project (2915 Oak Brook Road) 31st Street Booster
Station - Payout 3:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of Payout #3 to Mola Construction Company for
construction of a booster pump station, water distribution mains, and
all related work in the total amount of $48,303.00 subject to receipt
of waivers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
2. Pressure Adjustin Stations (1915 York Road 2710 Meyers Road 1400
35th Street ) - Design & Construction Services - Payout 1:
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize payment of Payout #1 to Harza Environmental Services, Inc.
for design and construction services in the total amount of $6,337.08.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Push, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
3. Traffic Study Report - N. C. Roden & Associates, Inc.:
Authorization of contract given at the Regular Meeting of March 22,
1988.
Trustee Rush moved, seconded by Trustee Imrie...
To authorize payment for services rendered to N. C. Roden & A39ociates,
Inc. in the total amount of $7,070.11.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and president Cerne.
Nays: None
Absent: None So ordered.
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B. Approval of Bills:
Warrant Register by Fund dated June 6, 1988 presented to reflect
payment from the following funds:
General Fund $312,702.49
Water Fund 108,330.85
Sports Core Fund 98,632.34
Trustee Bartecki moved, seconded by Trustee Rush...
C To approve payment of Warrant Register by Fund in the total amosnt of
$519,665.68 and authorize the Village President to affix his si4nature
thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee Maher abstained from voting on the bill from Maher Lumber due
to ownership of same.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie and Rush.
Nays: None
Absent: None
Abstain: Trustees Maher, Winters and President Cerne.
So ordered.
V. OLD BUSINESS:
A. Drivewav Entrance Gate Standards - Recommendations from Plan Commission
and Zoning Board of Appeals:
At the Regular Meeting of March 22, 1988, this subject was referred to
the Plan Commission and Zoning Board of Appeals. On April 18, 1988,
the Plan Commission commented that since a gate is simply a swinging
part of a fence, it was recommended that driveway entrance gates be no
higher than 42 ". One May 3, 1988, the Zoning Board of Appeals
discussed the relative merits of driveway gates of 5' to 7' and though
a recommendation was not made, their comments and concerns, as well as
that of persons in the audience, have been submitted for consideration.
Staff submitted information on existing gates in memo dated June 8,
1988. There was a consensus that a 42" height limit be put on gates as
part of the fence standards in a Front Yard, and that the attorney
prepare clarification of this matter for the Zoning Ordinance.
Trustee Bushy moved, seconded by Trustee Winters...
To concur with the recommendation of the Zoning Board of Appeals and
allow driveway entrance gates to be governed by separate standards and
direct the Village Attorney to prepare the necessary document to
effectuate same.
ROLL CALL VOTE: Ayes: Trustees Bushy and Winters.
Nays: Trustees Bartecki, Imrie, Maher, Rush
and President Cerne.
Absent: None
Motion fails.
B. Souman - Fence Variation (2215 Oak Brook Road):
Tabled at the Regular Meeting of February 23, 1988. A brief
presentation was made by attorney for the applicant.
Trustee Rush moved, seconded by Trustee Maher...
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To concur with the reommendation of the 'oning Board of Appeals and
deny the request for a variation to allow i Driveway Fntrance Gate- to
bo aspproximately 7'0-" higgh.
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ROLL CALL VOTE: Ayes: Trustees Bartecki, Tmrie, Maher, Rust,
and President Cerne.
Nays: Trustees Bushy and Winters.
Absent: None So ordered.
C. 1988 Drainage Project No. 88 -1302 -3616 Spring Road Culvert, Jorie
Boulevard -North of Kensington, Lot 73 -Brook Forest, Lot 84- Forest Glen,
Lots 103 -107 - Saddle Brook - Bid Recommendation:
Authorization given at the Regular Meeting of May 10, 1988. Eighteen
(18) contractors were contacted, thirteen (13) had plans and two (2)
submitted bids on June 6, 1988.
Trustee Imrie moved, seconded by Trustee Rush...
To accept the bid of and award a contract to Marconi -Band Paving
Company, Inc., the lowest responsible bidder, for drainage work at the
subject locations in the total amount of $33,100.00 with the condition
that certain bid items be deleted from the contract if necessary
easements are not obtained from the property owners.
President Cerne abstained from voting on this subject due to his
residence being adjacent to Lot 73 in Brook Forest.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush and Winters.
Nays: None
Absent: None
Abstain: President Cerne. So ordered.
D. Pavement Management System - Approval of Contract - Engineering
Department:
Authorized at the Regular Meeting of April 26, 1988.
Trustee Imrie moved, seconded by Trustee Bushy...
To approve a contract and authorize the execution thereof with
Infrastructure Management Services (IMS) to provide the Village with a
comprehensive pavement management system report in an amount not to
exceed $24,125.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Winters
and President Cerne.
Nays: Trustee Rush.
Absent: None So ordered.
E. Public Works Equipment - Bid Recommendations:
1. Air Compressor:
Authorization given at the Regular Meeting of May 10, 1988. Five (5)
bids were received on June 6, 1988.
Trustee Imrie moved, seconded by Trustee Bartecki...
To accept the bid from McCann Construction Specialties Company, the
lowest responsible bidder meeting specifications, to furnish a Sullair
Portable Air Compressor per bid specifications of the Public ?forks
Department in the total amount of $9,835.00.
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ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
2. Street Sweep:
Authorization given at the Regular Meeting of May 10, 1988. Three (3)
bids were received on June 6, 1988.
Trustee Imrie moved, seconded by Trustee Bartecki...
To accept the bid from Stanton Equipment Company, the lowest
responsible bidder meeting specifications, to furnish an Elgin Premier
Street Saeeper per bid specifications of the Public Works Department in
the total amount of $55,0130.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
3. 3 -ton Dump Truck:
Authorization given at the Regular Meeting of May 10, 1988. Four (4)
bids were received on June 6, 1988.
Trustee Imrie moved, seconded by Trustee Bushy...
To accept the bid from L. LeMay & Sons, the lowest responsible bidder
meeting specifications, to furnish a GTIC 3 -ton Dump Truck chassis per
bid specifications of the Public Works Department in the total amount
of $20,799.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
4. 1 -ton Pick -up Truck:
Authorization given at the Regular fleeting of May 10, 1988. Four (4)
bids were received on June 6, 1988.
Trustee Imrie moved, seconded by Trustee Bushy...
To accept the bid from L. LeMay & Sons, the lowest responsible bidder
meeting specifications, to furnish a GXC 1 -ton Pick -up Truck chassis
per bid specifications of the Public Works Department in the total
amount of $10,450.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
F. Report of Activities:
1. Finance: Trustee Bartecki - New statement formats being developed for
the Bath & Tennis and Golf clubs.
2. Personnel: Trustee Bushy - Commended staff during water shortage
crisis.
3. Public Safetv & Traffic: Trustee Rush - Introduced newly appointed Lt.
John Meyers of the Fire Department.
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4. Public Works n Library: Trustee Imrie - No report.
5. Sports Core: Trustee Maher - Oak Brook Day was very succes,C-il. 13at'i
& Tennis Club has been spruced up.
6. Zoning & Planning: Trustee Winters - Seven (7) of sixteen (16)
easements for Reaches 2 and 3 have been received.
VI. NEW BUSINESS:
A. Ratification of Proclamation Regarding Water Ban:
Proposed proclamation confirms the actions which were taken as a result
of a water ban, as well as the partial lifting of said ban, which was:
1) Total ban on watering yards, lawns, etc. (NOTE - Automatic
sprnkling systems must be shut off until further notice.); 2) Total ban
on washing, cleaning mobile vehicles, equipment and buildings; 3) Total
ban on filling of swimming pools; Total ban on withdrawing of water
except for normal household and commercial usage.
Trustee Bushy moved, seconded by Trustee Bartecki...
To ratify and confirm "Proclamation of a Local Disaster Emergency"
effective June 6, 1988 and shall expire June 13, 1988.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
Proposed proclamation that a disaster emergency exists due to the
extremely hot and dry weather. The Village must require its citizens
and water customers to reduce their usage of public well water as
follows: 1) Total ban on watering yards, lawns, etc. (NOTE - Automatic
sprinkling systems must be shut off until futher notice.); 2) Total ban
on washing, cleaning mobile vehicles, equipment and buildings; 3) Total
ban on filling of swimming pools; 4) Total ban on withdrawing of water
except for norman household and commercial usage.
Trustee Rush moved, seconded by Trustee Bushy...
To ratify and confirm " Prolcamation of a Local Disaster Emergency"
effective from June 13, 1988 and snall expire June 20, 1988.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. Employee Health Insurance:
Trustee Bushy moved, seconded by Trustee Rush...
To approve the Intergovernmental Personnel Benefit Cooperative
(I.P.B.C.) rate increases plus the Cost Containment Programs and
Benefit Changes effectively reducing the I.P.B.C. rate increase to the
Village of Oak Brook from 41'/10 to 38.7% effective July 1, 1988.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
C. Water Service Request Extension - Terrace View Park (17 W. 110 22nd
Street. Oakbrook Terrace 7:
First Amendment to Agreement accepted at the Regular Meeting of June 9,
1987 extending the completion date from June 24, 1987 to .June 24, 19aa.
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Tnig request is to extend it for an additional year to June 24, 1989.
Trustee imrie moved, seconded by Trustee Bushy...
To grant the applicants request for a one (1) year time extension.
VOICE VOTE: All present, in favor. So ordered.
D. Water Service Request Extension - Anvan Oakbrook Terrace Corp. -
Phase II 1871 South Meyers Road, Oakbrook Terrace):
Water Service Agreement entered into April 3, 1987.
Trustee Imrie moved, seconded by Trustee Bartecki...
To grant the extension requested to June 1, 1989 to pay the fees due
under the Water Service Agreement recorded May 12, 1987 as Document
R87- 067085.
VOICE VOTE: All present, in favor. So ordered.
E. Aerators for Ponds - Approval of Quotes (Golf Course and Bath & Tennis
Club):
Two quotations were obtained.
Trustee Maher moved, seconded by Trustee Rush...
To authorize the purchase of one (1) Otterbine Phoenix 500, 230 volt
aerator from Century Rain Aid at a cost of $4,254.00 and an
installation cost not to exceed $1,950.00 for the Bath & Tennis Club;
and to authorize the purchase of one (1) Aeration Industries Aero -02
from Century Rain Aid at a cost of $1,858.86 and an installation cost
not to exceed $300.00 for the 17th Hole Pond at the Golf Course.
ROLL CA'L VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
F. Unit 507 Repair - Public Works:
Eight (8) vendors were contacted and only three (3) quoted prices.
Trustee Imrie moved, seconded by Trustee Bartecki...
To approve the issuance of a purchase order to Pollard Motors, the
second lowest responsible vendor, to install a new RD450 International
engine in Unit #507 in an amount of $5,800.00 and not to exceed
$6,000.00, due to the compatibility of the vendor with the equipment.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
G. Hydraulics for Three (3) Trucks - Request for Authorization to Bid:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize the bidding for a new dump body and for rebuilding the
existing head lift hoist on Unit #505, a dump body, hydraulic system
and plow for new Unit #509 chassis and a utility body for new Unit #601
chassis; bids to be received Monday, July 18, 1988 at 10 :00 A.M.
VOICE TOTE: All present, In favor. So ordered.
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H. Rizzoli International Bookstore (14 Oakbrook Center) - Liquor License
Request:
Tru,3tee Bushy moved, seconded by Trustee Imrie...
To concur with President Cerne, Local Liquor Control Commissioner, and
authorize the issuance of two (2) one -day Class D Liquor Licenses to
Rizzoli International Bookstore to be used in condunction with the
Grand Opening at the Oakbrook Center Mall on June 17 and 18, 1988.
VOICE VOTE': All present, in favor. So ordered.
I. 1988 Water Main Extension Project No. 88 -1202 - Grant of Easement -
Trustee Imrie moved, seconded by Trustee Maher...
To accept the "Grant of Easement" from Thomas L. and Janet B. Keck for
the above stated project.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
J. Ameritech Communications Inc. (ACI) - Request for Contructin a Fiber
Optic Line (McDonald's Corp.):
Discussed at the Committee -of- the -Whole Meeting of June 13, 1988.
Request from ACI to allow Fiber Optic Corporation of the United States
(FOCUS) to construct a fiber optic cable in conduit in an area about
six (6) inches wide for approximately 7,000 feet in Right -of -Way
adjacent to existing cable from McDonald's Plaza, 2111 McDonald's
Drive, east along 22nd Street, then south along Jorie Boulevard to the
newly constructed McDonald's office building, 2915 Ronald Lane.
Trustee Bushy moved...
To authorize execution of a License Agreement with ACI for a one -time
fee of $201000.
Motion died for lack of second.
Trustee Bushy moved, seconded by Trustee Rush...
To authorize execution of a License Agreement with ACI, in an
acceptable form, for a one -time fee of $35,000 plus costs incurred with
said agreement being brought back for final action.
Trustee Winters abstained from voting due to employment by Illinois
Bell.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Rush and President Cerne.
Nays: Trustees Bartecki and Maher.
Absent: None
Abstain: Trustee Winters. So ordered.
K. Oak Brook Storm Water Management - Award of Contract:
Discussed at the Committee -of- the -Whole Meeting of June 13t 1988.
Seventen (17) consulting engineering firms were contacted of which six
(6) respondea with proposals.
Trustee Imrie moved, seconded by Trustee Maher...
To authorize the Village Engineer to negotiate a contract Frith 4. J.
Bauer, C.E., for a preliminary analysis on the effect of the Village of
Elmhurst Flood Control Plan, including berms proposed along Salt Creek
as designed uy Harza Enviornmental Services, Inc. would have on the
Village of Oak Brook.
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ROLL CALL VOTE: Ayes: Trust ees Bartocki, Bushy, Imrie, "taher, Rush,
and President Cerne.
Nays: None
Absent: None So ordered.
L. Referrals:
With no objection3, President Cerne made the following referral3:
1. Falco - Flood Plain Special Use (2901 Oak Brook Road) -- Referred to
Plan Commission Meeting of June 20, 1988 and Zoning Board of 4ppeals
Meeting of July 5, 1988.
2. Engel's Subdivision - Final Plat -- Referred to Plan Commission Meeting
of July 18, 1988.
VII. ADJOURNMENT:
Trustee Bartecki moved, seconded by Trustee Bushy...
To adjourn this meeting. TIME: 11:35 P.M.
VOI'1E VOTE: All present, in favor. So ordered.
ATTEST:
Mari ne Lakosil, _CNI C
Village Clerk
u.K t.. a 4 q s
Approv l
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