Minutes - 06/23/1992 - Board of Trusteesr
VILLAGE OF OAK BROOK Minutes Jug
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN�- Ole ,APPROVED
WITH CORRECTIONS, BY VILLAGE BOARD
ON�a�
1. MEETING CALL: CALL TO ORDER
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Corms
at 7:34 p.m. Pledge of Allegiance was given.
2. ROLL CALL. ROLL CALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Payovich, Shumate, Skinner
and Winters.
ABSENT: None.
IN ATTENDANCE: Bruce F. Kapff, Acting Village Manager; Richard A.
Nartense Village Attorney; Margaret C. Powers, Finance
Officer /Treasurer; James Fleming, Chief of Police; Bale L. Durfey, Jr.,
Village Engineer; Michael J. Meranda, Superintendent of Public Works;
Toga Hawk, Director of Code Enforcement; Charles McAdams, Sports Core
Manager; Doiig Patchin, Public Forks Journeyman; Tom Wangelin, Athletic
Director /Tenais Pro.
3. ANNOUNCEMENTS & OPEN FORUM' ANNOUNCEMENTS
President Bushy announced the DuPage Mayors and Managers Conference
requested mayors and managers to attend the final session in Springfield
to meet with legislators regarding the Surcharge Tax. Trustee Payovich
will attend with President Bushy /A'
a� President Bushy, the Local Liquor commissioner, announced Secretary of
�
State Ryan has a Safe Celebration program for local communities. Lora
�V authorities work. with the commmnities to provide non - -alcoholic and noe
ti: x,y ties_.. Police Officer Nugent attended the seminar. President
gushy notified the Oak Brook Civic Association Board and the Oak Brook
Park District Board if they would like to join Oak Brook in producing
some type of an event for youths.
The Police Department is sponsoring a seminar for local liquor servers
to address procedures when serving patrons.
Carolyn Link, Oak Brook Club, stated the Village of Schaumburg has
developed a program on how to recognize gang activities. President
Bushy stated our Police Department personnel attend seminars on gang
activity. President Bushy noted the Village has a very low activity of
any gang related problems.
The following Oak Brook Library Association Board members: Barbara
Haffner, Joe Fullan, Barbara Ben.ezra, Lucia Sutton, Nancy Hayden, Bobbie
VILLAGE OF OAK BROOK Minutes 1 June 23, 1992
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Va �� a
1 -A
Petz, and Reynold Gottlieb introduced themselves informally to the Hoard,
and requested the support of the Village Boazd.
President Bushy crated the Committee-of-the-Whole meeting of July 13th ° s
agenda will include the Library for discussion r: the mission statement
and future of the Library. She noted that this meeting would be a time
for residents to attend and participate in the discussion.
George Sisson stated he represented Rabin Hood Ranch and noted that Joan
Macken and Jill Fleishman were not able to attend this evening.
]President Bushy commented that she will meet with Oak Brook Park
District ward President Johnson to appoint menrtbers of the Bike-Path
Committee.
Sue Lanham requested the Village seek expansion of 22nd Street at
Clearwater Drive. Village Engineer D>.�rfey stated that this is under the
jurisdiction of the State and is scheduled under the 22nd Street and
York Road project. The project cost is $4 million and 50% would be paid
by the State. Acting village Manager Kapff noted that t:_:� assumption
that the State will pay 50% of the project has not been verified. The
Village may have to pay for the entire prz,ject, as federal highway funds
are being allocated for Clean Air Act and mass transit projects.
4. APPROVAL OF MINUTES: MINUTES
Trustee `inters moved to approve the minutes of the regular Meeting of
June 9, 1992 as presented and waive the full reading thereof. Seconded
by Trustee Payovich. VOICE 170TE: motion carried with 'trustee Skinner
abstaining.
5. CONSENT AGENDA:
Trustee Skinner moved to approve the Consent Agenda. Seconded by
Trustee Winters.
Trustee Shumate moored to amend the motion to approve the Consent Agenda
and remove Item 5.A., "One-Day Liquor License Request - Lou Halnati e s
Pizzeria" for discussi
Vote.
b. PAYOUT #2 - BRIDGE CONSTRUCTION INSPECTION: Approved
$1,439.50
Omnibus Vote.
3) MURPHY &TILLYe INC.- PAYOUT #11 -,_22ND STREET &
CMT -8CS- $77.60
9ORIE BOULEVARD SCS - CONSTRUCTION SERVICES: Approved
Omnibus Vote.
4) ANNUAL DU PAGE METROPOLITAN ENFORCEMENT GROUP _(RjRff_G1
DUMEG
PA: Approved Omnibus Vote.
$16,341.00
D. OAK BROOK Y9OTEL CONVE . ION & VISITORS CO•w ITTEE STS:
1y: C W C
1) RB UEST TO RELEASE RafEL TAX RECEIPTS FOR MARCH & APRIL
56, 544.03
1992TODt�p 4GEC � CONVENTION A VISITORS BUREAU.
Approved Omnibus Vote.
+ +
2) ff UEST TO APPROVE D sif�C+ 41 OF � T•iRa E�?lQu�iHiJRE FOR
$25,000.00
DOWNTOWN MAM.TING PAiI : Approved Omnibus Vote.
3) REQUEST TO RELEASE FUNS To OA ROOK sHop iNG CENTER FOR
$1,000.00
INFORMATIONAL FLYERS: Approved Omnibus Vote.
6. ITEMS REMOVED FROM CONSENT AGMA:
A. O LIQUOR LICENSE M2UES`P - LOU iTI' S PIZZERIA:
Loo MALNAT1
1 -JAY LIQUOR
Trustee Shumate requested the location of the event being held at
LICENSE FOR
the Sports Core. Sports Core Manager McAdams stated the event was
7- 26--92
scheduled at the Showfield.
Trustee Shumate roved to concur with the President Bushy, Local.
Liquor Commissioner, and approve a one -day Clans A Liquor License
to Lou Malnati.'s Pizzeria for their picnic to be held on July 26,
1992. Seconded by Trustee Skinner. ROLL, CALL, VOTE:
Ayes: 5- Trustees Bartecki, Payovich, Shumate, Skinner
and Winters.
Nays: 0 -bone.
Absent: 0-27one . Motion carried.
7. F'INANCIAL:
A. APPROVAL OF BILLS: APPROVAL OF
BILLS
Voucher List of Bills Presented for Approval June 23, 1992 to
reflect payment from the following funds:
General Corporate Fund $202,936.49
Hotel /Motel Tax Fund 2,370.40
Motor Fuel. Tax Fund 5,954.56
Water Fund 299,853.35
VILLAGE OF OAK BROOD Minutes ? June 23, 1992
S-orts Core Fund
42rO3O.86
Trustee Bartecki moved to approve Voucher List of Bills in the
total amount of $553,145.66 and authorize the Village President to
affix her signature thereon. Seconded by Trustee Payovich.
Truatee Winters abstained from voting on the bills from Illinois
Bell due to employment by same. ROLL CALL VOTE:
Ayes: 5-Trustees Bartecki, Payovich, Shumate, Skinner
and Winters.
Nays: O-None,
Absent: O-None.
Abstain: 1-Trustee Winters as noted above. Motion carried.
S. ORDINANCES AND RESOLUTIONS.
A. RESOLUTION NO. R-563 RESOLUTION OF APPRECIATION - KERRYN- RES. R-563
KRAFTHEFER: KRAFTHEFER
President Bushy read in its entirety a resolution commending Kerry
M. Krafthefer, 1807 Midwest Club, for his services as a member of
the Board of Trustees from May, 1991 through May, 1992 and as a
member of the Plan Commission from May, 1987 through April, 1991.
Trustee Skinner moved to pass Resolution No. R-563 as presented.
1_2
Seconded by Trustee Payovich. VOICE mot; VOTE: Lon carried.
B. ORDINANCE. NO. G-488 AN ORDINANCE CREATING A PEDESTRIAN/BICYCLE ORD. G-488
V. CREATING
PATH COMMITTEE. BIKE PATIO
Trustee Skinner moved to pass ordinance No. G-488 as amendad to COMMITTEE
correct page 2 and waive-the full reading thereof. Seconded by
Trustee Payovich. ROLL CALL VOTE: er and Winters.
Ayes: 4-Trustees Payovich, Shumate, Ski nn
Nays., 1-Trustee Bartecki.
Absen4,.-.*. O-None. Notion carried.
9. DEPARTMENTAL REPORTS: None.
10. UNFINISHED BUSINESS:
A. DISCUSSION REGARDING INDOOR TENNIS PROPOSAL AND ACCEPTANCE OF
PROPOSAL FOR TENNIS BUBBLE -_-SPORTIS CORE,'
A discussion ensued relative to the proposed Sports Core Tennis
Bubble. The following conmnts were stated:
t.
Trustee Skinner voiced concern for the location of the courts and
lack of locker rooms. Sports Core Manager McAdams stated the sun
was not a factor in the layout of the courts and a-lounge area
will be developed in the Sports Core Administration building.
Users of the bubble facility will be able to use the shower/locker
VILLAC;�E OF oAK BROOK Minutes 4 June 23, 1992
INDOOR TENNIS
BUBBLE -
YLEADON, INC.
$146,850.00
IN I
i
(o -3 -cl
room facilities at the Bath & Tennis Club.
Trustee Payovich voiced concern of the heating and air
conditioning of the facility and temperate control. Tom. Wangelin,
Tennis Pro, stated there is no air conditioning of the facility,
and staff will formulate a temperature to reduce the humidity
level when watering the courts.
Trustee Bartecki cogmmexided staff for the development of a Business
Plan for the Sports Core, for studying methods of revenue and
addressing the needs of the residents. He did voice his concern
for the profitability of the venture.
Trustee Shumate commented to the Board on the membership of the
Sports Core. Fe stated Bath & Tennis membership is at its highest
with 727 members, (320 are residents); and Golf has 244 me ers,
(158 are residents). $271,000.00 in membership fees from Beth &
Tennis and $147,245.00 in membership fees from Golf have been -
collected thus far.
Be further credited the Bath & Tennis and Golf Committees, Trustee
Krafthefer and Sports Core staff for their concerted efforts to
promote the Sports Core, the formulation of the Business Plan and
the success of the facilities this year. The proposed bubble will
offer residents 12 months of service at the Sports Core.
Members of the Golf Committee comented on their Jack of support
of this project. Dick Calzaretta noted this proposal will
interfere with the proposed expansion of the new 9-holes of golf.
He requested the Board consult the Village Attorney to formulate a
Sports Core Comission to oversee the entire Sports Care
facilities and report to the Board with their recommendations.
President Bushy noted this could be placed on a Committees- of -the-
Whole agenda for discussion in the near future.
The following consents were presented by citizens to the Board.,
Walter Reilly commended the Village Board for addressing' the
mission to enhance the Sports Core- facilities to provide excellent
services for the residents.
Don O'Neil noted the competition between the Sports Core and the
Oak Brook Park District. Tom Wangeiin, Tennis Pro, stated the
Sports Core tennis programs will compliment the Park District and
not interfere with their programs. Mr. O'Neil requested an
agreement be entered into by both parties to structure separate
programs. Tennis Pro Wangelin noted he will meet with the Park
District to discuss the proposed facility.
Trustee Shumate moved to waive competitive bidding due to the
specialized nature of the equipment, -and, authorize staff to
purchase a temporary tennis bubble from Yeadon, Inc., in the
VILLAGE OF 0;K BROOK Minutes 5 June 23, 1992
amount of $146,850.00 and to proceed with the Tennis Bubble
Project in a not-to-exceed amount of $300,000.00. Seconded by
Trustee Winters. ROLL CALL VOTE: ner and Winters.
Ayes: 4-Trustees Payovich, Shumate, Skin
Nays: 1-Trustee Bartecki.
Absent: 0-Hone. Motion carried.
B. RE2UEST FOR AUTHORIZATION TO NEGOTIATE TRACT FOR UNDERGROUND UNDERGROUND
STORAGE TANKS: STORAGE TANKS
CMT-CONTRACT
In the staff's opinion, if removal of the underground storage
tanks is to proceed expeditiously and in the most cost effective
manner possible, the proper procedure would be to hire a
professional engineer to review ands analyze the situation, prepare
plans, specifications and bidding documents and then inspect said
work. The engineer would work for and report to the Village and
would have our best interest in mind.
Trustee Payovich commended staff for the diligence on this
project.
Trustee Payovich moved to authorize staff to negotiate a
prof.essional service contract with Crawford, Murphy and Tilly,
Inc. for the purpose of remediation efforts of our underground
storage tanks. Seconded by Trustee Skinner. VOICE VOTE: Motion
carried.
C. BID RECOMMENDATION - 1992 CHIP & SFJ%L PROJECT NO. 92-1119:
......
1992 CHIP &
SEAL-BID REC.
Four (4) contractors took out plans and three (3) submitted bi-Is
$625113.65
on Wednesday, June 170 1992.
Trustee Payovich moved to accept the bid of and award a contract
to Prime, Tack & Seal Company.. the lowest responsible bidder, in
the amount of $620113.65. Seconded by Trustee Skinner. ROLL CALL
VOTE:
Ayes: 5-Trustees Barteckir Payovich, Shumate, Skinner and
Winters.
Nays: 0-Hone.
Absent: 0 -None. Motion carried.
Trustee Shumate requested staff to investigate the cost of
installing black top at the Bath & Tennis parking lot.
fmr.
D. LOT 89 YORK ;1OOrS - DRAINAGE STUDY,-CONTRAC.Lo
LOT 89-YORK
WOODS DRAIENAGE
President Bushy requested staff to contact. -the former owner of the
STUDY CONTRACT-
property to ascertain if they had prior water problems.
SDI CONSULTANTE,
$8,900.00
Trustee Payovich moved to approve "Agreement for Engineering
Services" with SDI Consultants, Ltd. for the drainage study of Lot
89, Unit 1, York Woods Subdivision, in the not-to-exceed amount of
VILLAGE OF OAK BROOK Minutes 6 June 23, 1992
$8,900.00, subject 4%-.o the Village Attorney's approval as to form.
Seconded by Trustee Skinner. ROLL CALL VOTE:
Ayes: 5--rustees Bartecki, Payovich, Shuma te, Skinner and
Winters.
Nays: O-None.
Absent: O-None. Notion carried.
11. NEW BUSINESS:
A. RYAN'S ASSESSMENT PLAT:
Trustee Skinner moved to direct the Village Attorney to draft a
resolution approving the Plat subject to drafting revisions on the
Plat. Seconded by Trustee Winters. VOICE VOTE: motion carried--.
B. RE SST FOR APPROVAL OF 1992 BRIDGE INSPECTION CONTRACT
C.RAWFORD, MURPHY & TILLY, INC.:
The Illinois Department of Transportation requires that the
Village inspect and inventory its five (5) bridges which are under
Village jurisdiction every two (2) years. This was last done in
1990 by the consulting engineering firm of Crawford, Murphy &
Tilly, Inc. Wherefores the FY 92/93 budget contains funds for
this work.
T-ustee Payovich moved to approve the "Agreement for Engineering
Services" with Crawford, Murphy & Tilly, Inc-e Consulting
Engineers, for the 1992 Bridge Inspections and Inventory Reports
in the not-to-exceed amount of $7,350.00, subject to the Village
Attorney's approval as to form. Seconded by Trustee Winters.
ROLL CALL VOTE: Shumate, Skinner and
Ayes: 5-Trustees Bar-11--ecki, Payovich,
Winters.
Nays: 0 -None.
Absent: 0 -None. Motion carried.
Trustee Payovich commended village Engineer Durfey for
standardizing Village contract forms for consulting contracts.
C. REQUEST TO PURCHASE GOTX COURSE TO SIC-NS - SPORTS CORE:
Trustee Shumate moved to waive competitive bidding due I.-.0 the
specialized nature of the sTaipment and authorize staff to
purchase twelve (12) golf tee hole signs from Woodgraphics, Inc.,
from North Carolina, in the amount of $6,670.00. Seconded by
Trustee Payovich� ROLL CALL VOTE: d
Ayes: 5-Trustees Barteckir Payoviche Shumate, Skinner an
Winters.
Nays: O-None.
Absent: O-None. Motion carried.
VILLAGE OF OAK BROOK Minutes 7 June 23, 1992
RYAN'S
ASSESSMENT
PLAT
1992 BRIDGE
INSPECTION
CONTRACT -CMT
$7,350.00
TEE SIGNS
PURCHASE -
WOODGRAPHICS
$6,670.00
V06 GOT- M I'tj
D . RECO IEI ATIOi� FOR NGE IN ACE RE UIR2 EmTS FOR UNSUPERVISED
S IMMI`..iG AND JUNIOR LEAGUE ELIGIBILITY - SPORTS CORE
A discussion ensued relative to the bath and tennis swimming age
requirement.
President Bushy suggested the Ordinance lie amended to read age
and the Bath & Tennis Pool Regulation sign r--,ad uge "8", then
review the age of 10 after the Sports Core season and clarify the
rule of any child under the age of 10 twist be accomnanied by an
adult. She further recommended staff send a letter to Bath &
Tennis members, subject to Village Attorney approval, clarifying
the age requirement and need for safety of their children at the
facility.
Trustee Skinner voiced his concern for a required minimum, age of
12 as stated in the present Ordinance.
Trustee Shumate moved to draft an amendment to the Ordinance for
an age requirement from. 12 to 8 and further draft a letter of
notification to the Bath & Tennis membership of said change for
the remainder of the season. Seconded by Trustee Bartecki. ROLL
;,i, VOTE:
.Ayes: 4-Trustees Earteckl, Shumate, Winters and President
Bushy.
Nays; 2- Trustees Payovich and Skinner.
Absent: O- -None. Motion carried.
Trustee Shumate moved to direct the Village Attorney to draft an
ordinance for a Junior Bath & Tennis membership age requirement of
10 with a grandfather clause of age 9 for the remainder of this
season. Seconded by Trustee Bartecki. ROLL CABAL VOTE:
Ayes: 4- Trustees Bartecki., Payovi.ch, sbiumate .and Winters.
Nays: 1- Trustee Skinner.
Absent: 0 -None. Motion carried.
It was the consensus of the Board to review the Bath & Tennis
swimming age requirement at the close of the marts Core season.
E. RECOMMENDATION TO AWARD FOR 1.931%92 A LT:
AGE REQUIRE-
MENTS
UNSUPERVISED
Sin'1 MI KING &
JR. LEAGUE
Trustee Bartecki moved to award the audit contract for the year
ending April 30, 1992 to Friedman, Raemer, Eisenstein & Schwartz
for a total fee of $16,500-00 per their proposal- submitted
February 27, 1992. Seconded by Trustee Payovich. ROLL CALL VOIM :
Ayes: 5-Trustees Bartecki, Payovich, Shumate, Skinner and
Winters.
Days: 0 -None.
Absent: 0 -none. Motion carried.
VILLAGE OF OAK BROOK. Minutes
..r x
M
g June 23, 1992
1991/92 AUDIT
CONTRACT -
FIRES416 , 500.00
Vd6-,GoT-,M;A/
F. DISCUSSION REGARDING VAL.AGE WATER RESTRICTIONS: WATER
(SPRINKLING)
Trustee Payovich moved to direct the Village Attorney to draft an RESTRICTIONE,
amendment to the Ordinance regarding water restrictions to include
newly seeded areas for a 2-week watering time frame and modify the
current list of prohibited uses by allowing for the watering of
shrubbery, trees, flowers, gardens, etc. by means of a "hand held"
watering device (hose) a. any time during the day. Seconded by
Trustees . Bartecki. VOICE VOTE: Notion carried.
Acting Village Manager Kapff requested the Board to review this
subject after a 3-week period of strict enforcement Of the water
(sprinkling) restrictions by the Police Departme.nt, issuance of
warnings, violations and fines. The water restrictiort gu-delines
will be released in the newspapers and by written notification to
the residents.
Superintendent of -public Works Heranda. noted a sticker will be
sent to residents with the water (sprinkler) hours listed for
placement on sprinkler systems or telephone.
President Bushy requested proper enforcement of the Oakbrook
Terrace residents. Superintendent of Public Works Meranda stated
his department- will coordinate the enforcement.
12. EXECUTIVE SESSION: EXECUTIVE
SESSION
Trustee Skinner moved to adjourn to Executive Session at 11:27 P.M. to
discuss litigation. Seconded by Trustee Payovich. ROLL CALL VOTE:
Ayes: 5-Trustees Bartecki, Payovich, Shumate, Skinner
and Winters.
Nays: O-None.
Absent: 0 -None. Notion carried.
13. ADJOURNNEtiT: ADJOURIWNT
Trustee Payovich moved to adjourn the meeting at 11:43 p.m.. Seconded by
Trustee Winters. VOICE vom: Motion carried.
ATTEST:
Linda K* GiDnneli.
Vi.11age Clerk
btmn623
VILLAGE OF OAK BROOK Minute:; 9 June 23, 1992