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Minutes - 06/24/1997 - Board of TrusteesVILLAGE OF OAK BROOK Minutes JUNE' 4, 1297 UNOFFICIAL, UNTIL APPROVED AS WRITTEN OR AS AMENDED _ BY VILLAGE BOARD ON ^^ E The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:39 p.m. Pledge of Allegiance was given. The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Bartecki. Caleel, McInerney, Savino and Shumate. Trustee Kenny arrived at 8:33 p.m. ABSENT: None. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant to the Village Manager; Dale L. Durfey, Jr., Village Engineer; Tom Hawk, Director of Community Development; Darrell J. Langlois, Finance Officer/Treasurer; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Barbara Benezra, Anthony Ingrisano and Roberta Petz, Library Commission 'Members; David Gooder, Attorney, Lord, Bissell & Brook; Rolf Killian. Metro Transportation Group; and John Winter and Gregory DeStefano. Architects, DeStefano Partners. Z1 # ' to]. 1t. President Bushv mentioned her ribbon cutting ceremony today of a new company in Oak Brook, USN Communications. a telecommunication company. They have installed their main switch on Commerce Drive and are ranked thirty -t%vo of the one hundred companies in the United States. They chose Oak Brook due to our excellent ISO rating, public safety force and the high standards of building code requirements. Trustee Bartecki noted the Crain's newspaper article of large tax base communities such as Oak Brook and Schaumburg sharing their revenue with other communnities. He commented that $55 million in revenue goes to Springfield annually- from our shopping center. President Bushy stated they are targeting the super regional mall communities and explained that the property tax from the mall goes outside of our school districts in Oak Brook. Our community was designed to be 50% equalized assessed valuation of commercial and residential. Other communities have chosen otherwise, while ILLAGE OF OAK BROOK Minutes 1 of 18 June 24, 1997 MEETING CALL ROLL CALL ANNOUNCEMENTS AND OPEN FORUM - •� -, .. �- �7, �, a'. 'c?x't'"t?, , -;S9a 'u, '�'z' ^`-- - _ .�;?P ;kz 4.�?;�,.,�4.t•:S =c, �q; •\.. sdr >> _ ��_• if � � � - Oak Brook accepts six -lane roads for our commercial residents. A response to the article will be drafted and circulated to the Trustees for their comments. 4. APPROV U OF MINUTES: MINUTES Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the minutes of the Regular Meeting of .Tune 10, 1997 as presented and waive the full rr.2 .Ting thereof. VOI 4_' E VOTE: Motion carried. 91111tk Motion by Trustee Savino, seconded by Trustee Bartecki, to approve the Omnibus Agenda. ROLL. CALL VOTE: Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and Shumate. Nays: 0 - None. Absent: 1 - Trustee Kenny. Motion carried. millillilli • ! _W ; • �.. .� • r ,i.i • i i B. C. �. 4kNGE 011Ub,'Ve, Omnibus I. CHANGE QRDER #1 - 1227 PAVING PROJEC : Approved 1 • HWN W.-As Val HOMIANT4111 9-32KIKIIUV 1411 P 143-13 1.413 ENE, INC. - PAYOUT #1 - PUBLIC WORKS HVAC - • Iii Approved t n . i ••• DRAINAGE R•1 $4.104,00: Approved Omnibus Vote. to Me Wo M APPROVAL OF: BILLS - $846,?62.05 PAYROLL - $335,267.69(gross) 1997 PAVING PROJECT COMPUTER SYSTEMS PUBLIC X40RKS - HVAC 1996 DRAINAGE PROJECT 1997 PAVING PROJECT 5. KLUBER ENQ rQEMQ & ARCHITECTURE. INC. VILLAGE HALL - PAYOUT #1 - VILLAGE HALL MECHANICAL. & MECHANICAL AND ELECTRICAL SYSTEM ANALYSIS - $10,972.50: Approved ELECTRICAL Omnibus Vote. SYSTEM ANALYSIS VILLAGE OF OAK BROOK Minutes 2 of 18 June 24, 1997 77 6. MW JAR SEALER CQMPANY. INC. - PAYOUT #1 & 1997 CRACK FINAL - 1297 CRACK SEAL PRQJECT - $33,352.79: Approved SEAL PROJECT OtTinibus, Vote. 7 MEYER PAVING, INC. - PAYOUT 41 & FUSL - CART PATH CART PATH PAVING - S 17.239,84: Approved Omnibus Vote. PAVING E. REFERRALS: None. 1. POSIIIQN CLASSISCABON AND COMPENSATION POSITION CLASSIF- STUDY: Approved Omnibus Vote. ICATION AND COM- PENSATION STUDY 2. 1992 DRAINAGE PROJECT; Approved Omnibus Vote. 1997 DRAINAGE PROJECT G. ACCEPT AND PLACE QN EILE - TREASURER'S REPORT QE 'fltFASURER'S REPORT MAY, 1997: Approved Omnibus Vote. MAY, 1997 H. REQUEST ES R ULEASE OE FUNDS - OAK BROOK HOTEL OBHCVC-1997 DU CQNVENIIQN AND VISUQRS COMMIME - Al2YERIISINQ PACE VISITOR'S IN 1227 DU PAQE YISIILQR'S Q111DE - $1 1.3ffl.00: Approved GUIDE Omnibus Vote. 1. OBHCVC-CONTRACT CONVENIIQN AND VISITORS CQMMTTE-E: Approved Omnibus Vote. J. MEMBERSHIP RENEWAL - THE DU PAGIV0111112REMS CENTER: Approved Omnibus Vote. =11F.WWWW" a 0 MIT# fr4 170 War "M • alaes Motion by Trustee Shumate. seconded by Trustee Caleel, to ratify the consensus reached at the Closed Meeting of May 27, 1997 and renew Stephen B. Veitch*s Employment Agreement with the Village as Village Manager effective June 1, 1997 with a 4% salary increase (current salary $98.124) to a new salary of S 102,049. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and Shumate. VILLAGE OF OAK BROOK Minutes 3 of 18 June 24, 1997 2f�j DU PAGE CHILDREN'S CENTER I A1Dn^YATMUVWTM0 . VEITCH VILLAGE MANAGER n Nays: 0 - None. Absent: 1 - Trustee Kenny. Motion carried. Motion by Trustee Sa% ino, seconded by Trustee Bartecki, to concur SANFORD with the recommendation of President Bushy and re- appoint Sue BOARD of FIRE & Sanford to the Board of Fire and Police Commissioners, with her term POLICE expiring May, 2000. VOICE VOTE: Motion carried. COMMISSIONERS Motion by Trustee Calzel. seconded by Trustee McInerney. to concur PETZ with the recommendation of President Bushy and re- appoint Roberta INGRI SANG Petz and re- appoint Anthony Ingrisano to the Library Commission, LIBRARY COMMISSION with their terms expiring MaN,, 2000. VOICE VOTE: Motion carried. Motion by Trustee Caleel, seconded by Trustee Bartecki, to concur MERANDA with the recommendation of President Bushy and re- appoint Michael NOXIOUS WEEDS J. Meranda, Superintendent of Public Works. as Noxious Needs COMMISSIONER Commissioner, with his term expiring May, 1999. VOICE VOTE: Motion carried. Motion by Trustee Savino, seconded by Trustee Bartecki, to re- BUSHY appoint Karen M. Bush` to the Police Pension Board, with her terra POLICE PENSION expiring May. 1999. VOICE VOTE: Motion carried. BOARD MotionYby Trustee Sa %ino. seconded by Trustee Caleel, to concur with the recommendation of President Bushy and appoint Marge Tresley. Ne$ly Naguib and Joyci Feldman to the Ethnic Fest Committee. with their terms expiring December, 1997. VOICE VOTE: Motion carried. Discussed and direction given at the Regular meeting of June 10, 1997. The ordinance extends the sunset date by one year for the variation and special use permits granted to Atelier International at 3400 St. Paschal Drive - VILLAGE OF OAK BROOK Minutes 4 of 18 June 24, 1997 �I TRESLEY NAGUIB FELDMAN ETHNIC FEST COMMITTEE ORD.97- ZO -V -S -882 AMENDING S -825 EXTENDING EXPIRATION DATE (3400 St. Paschal Drive) ORD.97- ZO -SU -S -883 AMENDING S -809 EXTENDING EXPIRATION DATE (3400 St. Paschal Drive) s a .i - � F" ,�� •" `+ ` .. '�' u�;ir �" , , - , ' � � `�` - � - .. " , - , r:6.., f, ..{�,,, +'^ °,y e.^ � -`• �;�;x;. �� ,,. , ^��,.� is .�rr"r.', a,.,,r Motion by Trustee Shumate, seconded by Trustee Savino, to pass Ordinance 97- ZO -V -S -882. "An Ordinance Amending Ordinance S- 825 Extending The Expiration Date Of The Variation Granted Therein (3400 St. Paschal Drive) ", as presented and wraive the full reading thereof and to pass Ordinance 97- ZO -SU -S -883, "An Ordinance Amending Ordinance S -809 Extending The Expiration Date Of The Special Use Granted Therein (3400 St. Paschal Drive) ", as presented and waive the full reading thereof. ROLL CALL VOTE. Ayes: 4 - Trustees Caleel, McInerney, Savino and Shumate. Nays: 1 - Trustee Bartecki_ Absent: 1 - Trustee Kenny. Motion carried. AMENDING SEC13QN 3-22 OF THE CQDE OE ORDINANCES G-594 LICENSES: LICENSES The ordinance increases the number of A -1 liquor licenses from fifteen (15) to sixteen (16) within the Village. Provided that all ordinance requirements are nom, the Local Liquor Commissioner would presumably issue a license to A.W. Shucks, Inc., 1600 1& Street, which was reviewed at the regular Board meeting of June 10, 1997. Motion by Trustee Mc1 v_ seconded by Trustee Savino, to pass Ordinance 97- LC -AL -G -594. "An Ordinance Amending Section 3 -22 Of The Code Of Ordinances Of The Village Of Oak Brook, Illinois And Amending The Number Of Authorized Liquor Licenses ". as presented and waive the full reading thereof. ROLL CALL VOTE. Ayes: 5 - Trustees Bartecki. Caleel. McInerney, Savino and Shumate. Nays: 0 - None. Absent: 1 - Trustee Kenn-. Motion carried. ASCERTAINING BE PREVAILING RATE QF WAQES FOR S-884 LABORERS. WORKERS AND M J!UBLIC WORKS ILLAGE OF OAK BROOK. DU OF WAGES PAGE AND COOK COLIKIES, ILLINOIS: Pursuant to the provisions of the Prevailing Wage Act, the State iequires that each June the Village pass an ordinance ascertaining the prevailing rate of wages for various trades employed in performing construction on public works within the Village. The Illinois VILLAGE OF OAK BROOK Minutes 5 of 18 June 24, 1997 i.�i�.t,.^r a'�,,�,�,�;�, - =e' e', - - , i >„w.� then �„ - ".;"•=":F'":;` ' ; .fi�'n_ _ -_ . _ .,. -,�.._,�«�, .'.,.2�.,,�''.. -, � ,. '7a:,'; �, °�, °""'i� " - "+ � ":`qg. : > :��t�' ary,Ri's',`�'` - - - 'a'a _ -Px �,ato-,t. ;> �`, t,,';," ,3.';m?• ;; �,;, � :TO : "''�- ''�:�� p ,' » *`�` "` ;• Department of Labor has released statistics relative to such prevailing wage rates for DuPage and Cook Counties. The ordinance adopts these unfunded mandated wage rates. Board members spoke of their opposition to such unfunded mandates required by the State of Illinois. Motion by Trustee Shumate, seconded by Trustee McInerney, to pass Ordinance 97 -PW -E 1 -S -884, "An Ordinance Ascertaining The Prevailing bate Of Wages For Laborers, Workers And Mechanics Employed In Public Works In The Village Of Oak Brook, Du Page And Cook Counties, Illinois ", as presented and waive the full reading thereof. ROLL CALL VOTE. AyLs: 4 - " Trustees Kenny, McInerney, Shumate and President Bushy. Nays: 3 - Trustees Bartecki, Caleel and Savino. Absent: 0 - None. Motion carried. 5. ORDINANCE ORD.97-PP-S-885 ME SALE OF CEKIAIN PERSONAL PRQPERIY OWNED SALE OF CERTAIN The ordinance requests surplus status for Library furniture (three (3) study carrels and one (1) card catalog) and a microwave oven. The card catalog is no longer used by the Library. since patrons now access information through a computer. The study carrels are no longer used due to rearranged activities in the Library, thus leaving no room for these items. The microwave oven was formerly used in the Village Hall employee lounge (approximately 15 years) and prior to that at the Bath and Tennis kitchen. The timer mechanism is broken, and it heats slowly. Staff determined it would be uneconomical to have it repaired. but the Village may receive bids on it for use as parts. Motion by Trustee Caleei, seconded by Trustee Kenny, to pass Ordinance 97-PP-S-885, "A.n Ordinance AT cthorizing The Sale Of Certain Personal Property Otv-ned By The Village Of Oak Brook ", as presented and waive the full reading thereof. ROLL CALL VOTE. Aves: 6 - Trustees Bartecki, Caleel. Kenny. McInerney, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOD. Minutes 6 of 18 June 24, 1997 1 U a> Yyu'. '.a;Rrd�i= �l''t'ti, >�3 «,s;:??2:. •�.,, A'xy, -low 't 0 A".14-1W lifts "441swervinfew On Friday, June 13, 1997. the Illinois Department of Transportation (IDOT) opened bids in Springfield for the 22" Street/York. Road project. Of the twelve (I!-) bidders who received bidding documents, seven (7) submitted bids. Mazhar Khan from IDOT informed the Village that the lowest responsible bidder is Ganna Construction Company in the amount of $4,598,473.57. The highest bid was $5,954,257.43. The revised approved Engineer's Estimate was $4,312,946, which makes the lowest bid 6.62% over the estimate. Mr. Khan stated they will not receive a bid summary for approximately two weeks, so they were unable to determine why the bid was over the estimate and in what particular items of work. The Joint Agreement between the Village and IDOT (approved by the Village Board at the Regular meeting of May 14, 1996) assumed the total cost to be $3,867,000 with the Village's shar° being $321,400. Mr. Khan is checking whether a new agreement is needed to cover the extra cost. Assuming a similar ratio, the Village's cost would be approximately $382,000 (the Village's actual cost is based on certain bid line items). The project cast increased several times as IDOT rep iewed the plans and added items with each review. Mr. Khan also stated that some of the cost increase is due to price escalation within the industry. r Mr. Khan has requested a letter from the Village concurring with IDOT's award of contract to Ganna in the bid amount. If the Village Board concurs. the Village Engineer %N ill send such a letter. Motion by Trustee Bartecki, seconded by Trustee Kenny, to concur with the award of a contract by the Illinois Department of Transportation to Ganna Construction Company in the amount of $4.598.=173.57 for the 22nd Street/York Road Project. ROLL CALL VOTE: Ayes: 5 - Trustees Bartec!ki, Caleel. Kenny, Savino and Shumate. Nays: I - Trustee McInerney. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes 7 of 18 �I June 2d. 1997 CONCUR. WITH AWARD OF CONTRACT BY IDOT FOR 22ND STREET/ YORK ROAD PROJECT 77 All of the insurance policies relating to the Village's employee benefit program are scheduled to expire on June 30, 1997. To summarize the way in w : _ 'i third party administration and the placement of stop loss and life insurance is accomplished, the Village utilizes Health Plan Management for third party claims administration, and plan administration/consulting services are performed by the Kennedy Consulting Group on retainer. By utilizing an independent consultant rather than an insurance broker, the placement of stop loss and life insurance is accomplished on a net -of- commission basis. The existing contracts for reinsurance, group life insurance and third party administration services were awarded based on a competitive request for proposals process coordinated by Kenny jy Consulting Group last year. It is not advisable to conduct a formal request for proposals process each year due to adverse market reaction and cost. In order to secure contracts for the 1997/98 plan year, the Village's third party administrator sought quotes from various reinsurance carriers, and these quotes were reviewed by staff and the plan consultant. Because the Village's claims experience during the 1996/97 plan year has been high compared to the last few years ($707,000, compared to $506,000 in 1995/96, $382,000 in 1994/95 and $446,000 in 1993/94), the quotes for reinsurance were not as favorable as last year. In fact, out of nine reinsurers contacted by Health Plan Management, seven were unwilling to quote. Kennedy Consulting Group also contacted a number of reinsurers, and all indicated that they would not be willing to provide reinsurance based on the claims experience. As a result, the recommended equivalent premiums to be effective July 1, 1997 represent about a 28% increase over the current equivalent premiums. Health Insurance The Village became self - insured for employee health insurance on July 1, 1993. While the Village is responsible for funding health claims, there are also fixed costs associated with being self insured, most of which are now up for renewal. The following are the major components factored into the calculation of the equivalent premium: VILLAGE OF OAK BROOK Minutes 8 of 18 June 24, 1997 C HEALTH & DENTAI. PLAN, GROUP TERM LIFE INSURANCE AND GROUP VISION INSURANCE RENEWAL W AW After last year's competitive proposal process, the Village Board renewed a contract with Health Plan Management for administrative services for a period of two years. July 1, 1997 represents the beginning of the second year of that contract, and pursuant to the agreement, Health Plan Management will not be raising its per participant per month rate of $8.50, or its annual renewal fee of $900. Health Plan Management has met the two other stated conditions of renewal - namely, implementation of direct claim submittal and annual loading of claim form data for each participant. Plaa administration represents the cost of plan consulting services provided by Kennedy Consulting Group, and Health Plan Management's annual renewal fee listed above. For the 1996/97 plan year, plan administration fees translated to $10.81 per participant per month, which included the costs related to the coordination of the request for proposals process. Because a new RFP process is not contemplated, the proposed 1997/98 rate for plan administration is significantly lower at $3.23. Specific and aggregate stop -loss insurance is used to reduce the risk associated with being self - insured by capping the amount of claims for which the Village is responsible, both for an individual (specific), or for the entire group (aggregate). The Village's current specific stop -loss "deductible" is set at $25.000. The aggregate "deductible" is determined by the insurance carrier based on 125% of anticipated claims. Health Plan Management sought'stop loss quotes on a net -of- commission basis from nine reinsurers, two of whom were willing to provide quotes. The two included the Village's current provider, SLI, a brokerage firm in Indianapolis underwritten by Peoples Security Life, and AIG. the Village's current group life insurance provider. SLI proposed the lowest rates. per participant, per month. Current Proposed Specific - Single 20.89 25.63 Specific - Family 44.08 51.55 Aggregate 3.90 4.35 It is recommended that the Village retain SLI for stop -loss coverage. Because the Village would be continuing with its current carrier, all VILLAGE OF OAK BROOK Minutes 9 of 18 June 24, 1997 . X7,77 ;'H"' -x 777�77 77-7:77 7�7777777 -'I cases which have reached, or potentially could reach, the $25,000 deductible will be covered. 1.91 .� 3. a rMgms Two other components needed to set equivalent premiums are the PPO access premium and utilization review fee. utilization review is necessary to pre- certify hospital stays and treatments, and currently Health Plan Management subcontracts pre - certification to Medical Cost Management. Health Plan Management includes its PPO access premium in its utilization review fee, and currently that fee is $4.50. Medical Cost Management has indicated that it will increase the fee to 54.60 effective January 1. 1998 "Therefore. the Village will use the average of $4.55 for purposes of setting the equivalent premium. This is a provision in the Village's plan which allows former employees to elect to convert to an individual policy with the selected vendor after their rights under COBRA have expired. This provides the participant with the ability fbr continued coverage. This option is provided by Ceti: Life Insurance at the rate of $.60 per participant per month, and is unchanged from the previous plan year. inele injzlg�Fl Eamilx Claims 149.17 276.37 407.49 Specific Premium 25.63 51.55 51.55 Aggregate Premium 4.3 5 4.335 4.35 PPO/Utilization 4.55 4.55 4.55 Claims Admin. 8.50 8.50 8.50 Plan Admin. 3.23 3.23 3.23 Conversion Fee _. 0 .— k0 _--- .60 Total 196.0 a4 _ AN-2 1996 Rates-L5.164 -21 ILK .86 I73.96 The recommended equivalent premiums represent an increase of approximately 28 %. The increase should be interpreted in light of the fact that the 1996197 premiums were exceptionally low due to the accumulation of excess reserves resulting from several favorable claim years, as well as a refund received from IPBC, our prior carrier. Most of the excess was used in the past year to cover higher than VILLAGE OF OAK BROOD Minutes 10 of 18 June 24, 1997 RN anticipated claims, and thus excess reserves are no longer available. Most of the increase is needed to cover a significantly higher projected claims amount for the 1997198 year. It should be noted, however, that these rates are still very low in comparison to other plans. Dental Insurance The Village is 100% self- insured for its dental insurance coverage. with Health Plan Management again providing administrative services. Per the agreement entered into last year, the current premium of $1.70 will not change. In order to cover both expected claims and administration for the upcoming year, staff recommends monthly premiums of $ 16.32/single and $50.39 /family. Life Insurance The Village provides $50,000 of group term life insurance and AD & lD coverage to all full -time employees. Competitive quotes were sought in conjunction with last year's request for proposal process, and based on the quotes, the Village Board renewed the contract with Lhe current carrier, American International Group (AIG), at the rate of $0.216 per $1,000 per month. Because AIG has not proposed an increase, staff again recommends renewing the contract for another year. Vision Insurance The Village utilizes Vision Service Plan (VSP) as its vision insurance provider. Employee coverage is paid for by the Village, with dependent coverage being optional and fully paid for by the employee. Based on current year experience. VSP had originally proposed an increase in premium of approximately 27 %. Subsequently. Kennedy Consulting Group sought competitive quotes from two other providers, one of whom declined due to the size of our group. Although the Village did receive a quote from another provider. it was predicated on offering a plan with a lower benefit than our current plan. Because any change in benefit would need to be negotiated with our represented employees. the Village would be unable to implement the change at this stage. Nevertheless, due to the competitive market, VSP has adjusted their renewal increase to approximately 12.5 %. Therefore. staff recommends that the Village renew with VSP for an additional year at the monthly rates of $7.69 for each employee and $15.07 for dependent coverage. VILLAGE OF OAK BROOK Minutes 11 of 18 June 24, 1997 91" - �- � +SR��S. � i!� .. °:Y;P O.r� - - -�T;-" ,C °i. � ; ._� i A - ,� �y t- _ 4 -- ^Z••�1�.�11SkY�:..: �.�i'1i�� r''�' ��r1.'.r r r.` NNIVF!, 1, 11,5111; gill JUNIOR, � � •^ "7, - � -�fl� i�.b.; .'1.nr :yr d �.'cu$r a o:h +. w7e ��F,y �, �'F j Motion by Trustee Bartecki, seconded by Trustee Kenny, to authorize the Village Manager to enter into agreements for specific and aggregate stop -loss insurance for the Village of Oak Brook Health and Dental Plan; group term life insurance; and group vision insurance, all for the period beginning July 1, 1997 and ending June 30, 1998. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino and Shumate. Nags: 0 - None. Absent: 0 - None. Motion carried. CHANGES AND ORDINANCE 97-PL-G-595 AN ORDINANCE AMENDING ANYMINQ .:..UCLE IX- SECTION I QF THE . t ►NI . D REGULATIONS RULES ANM REGULA11ONS OF THE : OF OAK HEALTH AND DENTAL BRQQK. ILLINOIS: PLAN CHANGES In 1995, based on direction from the Village Board, staff began pursuing a number of changes to the Village of Oak Brook Health and DeWA Plan. The changes included the addition of several new features and the introduction of employee contributions to premiums. In order to maintain consistency, it was decided that every effort should be made to implement any changes simultaneously for both represented and unrepresented employees. The Village and Teamsters Local #714 - Law Enforcement Division re- opened the health insurance issue in the final year of the Village's initial labor agreement_ The parties went to arbitration on a number of issues relevant to the new contract, including health insurance. After that arbitration hearing, the parties met and again reached a new agreement on health insurance. That agreement will be a part of the arbitrator's award. Further, the parties agreed that the amendments could be implemented prior to the issuance of the arbitrator's award. The following Plan amendments are proposed for implementation as of September 1. 1997: 1. Add well baby care coverage prior to discharge at 100 %. 2. Add annual mammograms for women over 40; every two years for women-3 5 to 39; and one prior to age 35. This would be applicable for an employee and eligible dependent if the employee has single plus one or family coverage. 3. Provide up to $300 for a routine physical once every two years (employees only). VILLAGE OF OAK BROOK Minutes 12 of 18 June 24, 1997 ��,=,.-:- r-• a�, yq,` w" N+ �t1�'+ yy�` ��, r:_ ss ;..`��m,- •FY °�- rvv"'i,'w4fi9':: �'� -r ., _ -rte.,, ;:i =��:3; ;"�n��,� ^4a,6an._v -_ -- ^:.�z<<9,_ ..��;h':^:;M ^:�v �';� Mlg 4. Increase the maximum lifetime orthodontia from $1,000 to $2,000 per covered person. 5. Provide a prescription drug card with an employee co -pay of $10 for brand name and $5 for generic prescriptions, supplemented by pharmacy by mail with an employee co -pay of $15 for brand name and $7 for generic prescriptions for a 90- day supply- of maintenance drugs. b. Implement a Section 125 flexible savings plan that will enable employees to tax shelter contributions to premiums, qualified unreimbursed medical expenses and qualified child care /dependent care expenses. 7. Increase the annual deductible for employees with single coverage from $150 to $250. The deductible for single plus one and family- coverage will remain the same. 8. Employees with single plus one coverage will contribute 5% of the difference between the single plus one and single premiums. Employees with family coverage will likewise contribute 5% of the difference between the family and single premiums. The Village will continue to pay 1004/0 of the premium for single coverage. These contributions will apply to both health and dental premiums_ Implementation of the Section 125 flexible savings plan is accomplished under a separate plan document that can be adopted by resolution. Because the drafting of this plan document is in progress, staff will bring the resolution and Section 125 plan document to the Board in July. It should be noted that the changes will not be effective for the Firefighter and Fire Lieutenant bargaining unit unless and until the insurance issue is settled during the current round of negotiations. This means that while those employees will not begin making premium contributions on September 1, they will also not be eligible for the additional benefits. Motion by Trustee Bartecki, seconded by Trustee Savino, to amend the Village of Oak Brook Health and Dental Plan and authorize the Village Manager to sign a restated Plan Document incorporating all the amendments stated in Assistant to Village Manager Crotty's memo dated June 20. 1997. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Caleel, Kenny. McInerney. Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes 13 of 18 June 24, 1997 ?141�, aMl ; <a�'f`5 -' .�.. , -. • , vti . r.K''�'"'t"�+S F"7'',u ^r ygac�•�;.'`� ,�" 2.4�`i* q�v�:d•,.w ,y��w „"NUS -,an waT ,,;�.•,. C °, •. xi,., T h,n.• •'9a'.:it''x •�. �;.I'i, «;ym The Health Insurance Portability and Accountability Act (HIPAA), enacted on August 21, 1996, establishes federal requirements to improve the availability and portability of health coverage. The primary intent of the legislation is to limit the application of preexisting condition exclusions by specifying a maximum duration, and reducing that duration by the length of an individual's aggregate period of prior "creditable coverage ". The legislation is effective July 1, 1 997, and imposes the following requirements: • limitation on the application of any preexisting condition exclusion to 12 months, including the applicable waiting period for enrollment • prohibition against the application of a preexisting condition exclusion to pregnancy or certain newly added dependent children • reduction of any preexisting condition exclusion by the length of an individual's aggregate period of prior continuous coverage under another group or individual health pla&--i • provision of a special emol'zen: period for eligible employees and their dependents who lose other group health plan coverage, and for any person becoming a dependent of a covered employee through marriage, birth or adoption • certification of coverage for participants who cease to be covered under the plan • prohibition against excluding an employee from coverage due to health status - related factors Two additional requirements become effective for plan years beginning after January 1, 1995. The first requires the plan to allow for a 48 hour hospital stay due to childbirth (% hour stay for cesarean section). The second wires parity between physical and -rental health benefits, but final rules have not yet been released on this issue. Currently, the Village's health plan has a 12 month preexisting condition period effective after its 90-day waiting period for enrollment. In order to comply with HIPAA, the Village Code must be changed in order to reduce the preexisting condition exclusion period to 12 months inclusive of the waiting period. Motion by Trustee Bartecki, seconded by Trustee Savino, to pass Ordinance 97 -PL -G -595. "An Ordinance Amending Article IX, Section 1 Of The Personnel Rules And Regulations Of The Village Of Oak Brook, Illinois'', in order to bring the Village of Oak Brook Health and Dental Plan into conformance with the Health Insurance VILLAGE OF OAK BROOK Minutes 14 of 18 June 24, 1997 �ii,�F7+r`?,� E fa�umF rx ,a ".` 'R° _ �'�� ' r3` ?m2's .,w "�'"F'`',�',.�Sd�f, ,�. Portability and Accountability Act of 1996 as presented and waive the full reading thereof. ROLL CALL,VOTE: Ayes: 6 - Trustees Bartecki, Caleel. Kenny, McInerney, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. I I "k0l" to) 40 * !14 all I am .1 M�' Section 5-21(n) of the Code of Ordinances requires certain additional procedures before a building permit can be issued if a development utilizes the incremental increases for structure height or FAR specified in that Code section. One of those procedures includes a traffic report describing the impact on the neighboring street system and recommending whatever traffic infrastructure may be required to accommodate traffic generation specifically and uniquely attributable to the proposed development. Such a report has been submitted by Metro Transportation Group, Inc., that concludes: I The existing Main Access Drive (this is the driveway on the north side of this property that provides access to the vacant building previously occupied by Chicago Bridge & Iron and the building currently occupied by Praxair) should be widened to allow two existing lanes and one entering lane. 2. That traffic signals are warranted at the Jorie Boulevard/Main Access Drive. Jaynes J. Benes and Associates, Inc. reviewed the technical aspects and recommended the following: I . The Main Access Drive should be widened as suggested. 2. A new traffic signal is ` -v-arranted at Jorie Boulevard/Main Access Drive based on anticipated traffic from the three buildings. I It appears that it is possible to achieve acceptable traffic progressions along Jorie Boulevard between the Main Access Drive and 22`d Street without adverse traffic impacts (they are about 500 feet apart which is a very close distance for traffic signals). Traffic signal plans and a detailed traffic progression scheme would be needed in conjunction with the building permit. 4. This one site does not have any other significant traffic impacts on the surrounding area. VILLAGE OF OAK BROOK Minutes 15 of 18 June 24, 1997 TRAFFIC INFRASTRUCTURE REVIEW - 820 JORIE BLVD. °iC;'' „ -'i_,•,M , °+;"F _ A,sr,;lt -.. E•I;„^"an,. 'vtrn4 1,;,,._a,r,.a aawrr,, raiwe:e .tm,.c s Trustee Bartecki inquired how the Village mitigates any traffic congestion caused by the installation of the signal. Village Engineer Durfey suggested the Village will own and operate the signal. The timing control will be adjusted appropriately. Motion by Trustee Bartecki, seconded by Trustee Savino, that in connection with issuance of a building permit for property located at 820 Jorie Boulevard: 1. The proposed development requires the installation of a widened main access drive and a traffic signal interconnected and coordinated with the existing traffic signal at Jorie Boulevardl22 "a Street in order to accommodate traffic generation specifically and uniquely attributable to the applicant's proposal and that such traffic infrastructure must be constructed at the time of building construction; and 2. That the construction of such traffic infrastructure should be a condition precedent to issuing a building permit which seeks to utilize the increase in height provided by the "ORA -I height text amendment "; and 3. That such traffic infrastructure be in place prior to occupancy of the proposed 820 Jorie Boulevard building. ROIL CALL VOTE: Ayes: 5 - Trustees Caleel, Kenny, McInerney, Savino and Shumate. Mays: 1 - Trustee Bartecki. Absent: 0 - None. Motion carried. NOT �. �_ r The problem for this property was developed by actions of the Illinois State Toll Highway Authority during the 1950's and the 1993 text amendment to the Zoning Ordinance which precluded inclusion of private access rights- of-way in lot area determinations. Another property- affected by Toll Highway acquisition in the area of Oak Brook Road and the Tollway was the property now known as the Celozzi Subdivision for which a lot area variation was granted in 1988. This request is not for a lot area reduction, but rather to allow inclusion in the lot area the fifteen foot private right -of -way easement along the east lot line of the property. It does not appear that the circumstances surrounding this situation are at all common to other VILLAGE OF OAK BROOK Minutes 16 of 18 June 24, 1997 HARRIS (302 Oak Brook Rd. PRIVATE ACCESS RIGHT --OF -WAY EXCLUSION VARIATION ?+, "'�"+' Wu��,a °,n�eSS. e43:i;L�" "€'u",,° s�i?r+"`SSjSxm;; '"ae,esrte`�,wu,�,•."., a �y :.nii i.wY Li�ri �5�1•afi} ., ,.s'i� ,wy.,s�.,n. 1•UPr i'�i�;�`c ^l�: i�,-? r ��'�` properties and approval of the variation should not be precedent setting to any great extent. There was no public testimony in opposition to or in support of this proposal. The Zoning Board of Appeals, by a vote of b to 0, approved a motion recommending approval of the requested variation to allow inclusion of the land area used for private access rights -of -way in the determination of zoning lot areas for the purpose of the potential subdivision of the property. This motion was based on findings that approval of this request is consistent with the standards specified in the Zoning Ordinance for variations. Village Attorney Martens explained that of every variation before the Village, the applicant has to address our standards. If they meet the standards, presumably they are entitled to relief. David Gooder, representing the petitioner, explained that the Illinois State Toll Highway Authority took the Harris property before the incorporation of the Village of Oak Brook. Director of Community Development Hawk noted he tried to identify a similar affect and could not find one in Oak Brook with the same type of variance, as they received no benefit from the taking. President Bushy requested, due to the uniqueness of this situation. a motion to grant the kind of relief the petitioner is requesting. Motion by Trustee McInerney, seconded by Trustee Caleel, to direct the Village Attorney to draft the necessary ordinance for review by the Village Board at the Regular meeting of July 8, 1997. VOICE VOTE: Motion carried_ Trustee Shumate requested consideration of certain hours for turn-in and out of the Shops at Oak Brook Place. Village Manager Veitch explained with the reconstruction of the Midwest Road bridge and being a DuPage County road, the Village would have to receive approval from the County. I It • 163 el a Motion by Trustee Bartecki, seconded by Trustee Savino, to adjourn the meeting at 10:03 p.m. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 17 of 18 June 24, 1997 ADJOURNMENT P, R ATTEST: Lin dilk.-b—o-n-nella CMS' Village Cie bot62497 VILLAGE OF OAK BROOK Minutes 18 of 18 June 24, 1997