Minutes - 06/24/2003 - Board of Trustees1
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MINUTES OF THE JUNE 24, 2003 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON JULY 8, 2003.
CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by
President Quinlan in the Samuel E. Dean Board Room of the Village Commons
at 7:33 p.m. The Pledge of Allegiance was given.
ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, John W.
Craig, Susan Chase Korin and Asif Yusuf.
ABSENT: Trustees George T. Caleel and Elaine Miologos.
IN ATTENDANCE: Richard B. Boehm, Village Manager; Dale L. Durfey, Jr.,
Village Engineer; Robert L. Kallien, Jr., Director of Community
Development; Darrell J. Langlois, Finance Director; Richard A.
Martens, Village Attorney; Allen W. Pisarek, Police Chief,
Bonnie Sartore, Bath & Tennis Club Manager; Rob Cronholm,
Acting Fire Chief; Detective John Verdera and Police Officers
Benjamin Kadolph, Brian Strockis, Velia Torlo and Casey
Cavello.
Tom Suhs, Executive Director of the Oak Brook Park District
and Tom Truedson, President of the Oak Brook Park District
Commissioners were also in attendance.
ANNOUNCEMENTS AND OPEN FORUM:
Trustee Yusuf commended the Fire Department personnel for their efforts in a
house fire last week.
Tom Truedson, President of Oak Brook Park District, addressed the Board of
his concern of safety at several ponds on the Park District property. He stated
that they should be marked properly to alert people that the ponds are deep and
to keep away from the pond's edge. A young man drowned in another
community recently where he walked beyond the safety shelf of the pond. It
dropped off severely and he drowned from being stuck in the bottom of the
pond.
VILLAGE OF OAK BROOK Minutes
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Page 1 of 15 June 24, 2003
CALL TO ORDER
ROLL CALL
ANNOUNCE
3. Village Manager Boehm explained that there are safety shelves built into the
ponds at the Oak Brook Golf Club. Staff will review this further with the Park
District to determine if further safety issues should be addressed.
4. APPROVAL OF MINUTES:
MINUTES
Motion by Trustee Aktipis, seconded by Trustee Craig, to approve the Minutes SPEC JNT MTG OB
VILL BD AND OB
of the Special Joint Meeting of the Oak Brook Village Board and the Oak PRK DIST BD OF
Brook Park District Board of Commissioners of June 5, 2003 as presented and COMM- 06 -0s -03
waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Aktipis, seconded by Trustee Korin, to approve the Minutes REG BD OF TRSTS
of the Regular Board of Trustees Meeting of June 10, 2003 as presented and MTG - 06 -10 -03
waive the full reading thereof. VOICE VOTE: Motion carried.
5. CONSENT AGENDA: C. AGENDA
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
President Quinlan revised the date for the Zoning Board of Appeals public
hearing to August 5, 2003 for item 5.D.1.
Motion by Trustee Craig, seconded by Trustee Aktipis, to approve the Consent
Agenda as amended. ROLL CALL VOTE:
Ayes: 4 - Trustees Aktipis, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Miologos. Motion carried.
A. APPROVAL OF BILLS - $731,671.69 APV BILLS -
S731,671.69
Significant items included above:
1) DuPage Water Commission $214,557.59
2) Boecker Road Maintenance - Payout #1 — 2003 Pavement Rejuvenation
- $53,825.31
3) Water Resources, Inc. — Payout #4 — Automated Meter Reading Project
- $84,000.00
4) Harbour Contractors, Inc. — Payout #28 - Municipal Complex Project -
$85,755.82
5) Mid -State Surety (Air Dynamics) — Payout #6 — Municipal Complex
Project - $10,799.10
6) Fritz Landscape, Inc. — Payout 44 - Municipal Complex Project -
$11,700.00
VILLAGE OF OAK BROOK Minutes
Page 2 of 15 June 24, 2003
5. B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING JUNE 7, 2003 - APV PYRL-
$666,760.35
$666,760.35
C. CHANGE ORDERS: None.
D. REFERRALS:
CHNG ORDERS
REFERRALS
1) HAWKS SOCCER CLUB — AUTUMN OAKS PROPERTY SPECIAL HWKS SOCCR CLB
- AUTMN OKS SPEC
USE - REFER TO PLAN COMMISSION FOR THE JULY 21, 2003 USE - TO PC 07-21 -
MEETING AND TO THE ZONING BOARD OF APPEALS FOR 03 & ZBA 08 -05 -03
PUBLIC HEARING AT THEIR AUGUST 5, 2003 MEETING
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE SK BDS, PROP -NEG
CNTRCT
CONTRACTS:
1) 2004 PAVING PROJECT — AUTHORIZATION TO NEGOTIATE 04 PVNG PROD
CONSULTANT SERVICES CONTRACT
F. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF MAY, TREAS "T - 05-03
2003
G. AUTHORIZE FINANCIAL SUPPORT — NORTHEASTERN ILLINOIS N1PC FINAN SPT -
PLANNING COMMISSION (NIPC) - $3,309.00 $3,309.00
6. ITEMS REMOVED FROM CONSENT AGENDA: None. RMVDCAGNDA
7. BOARD & COMMISSION RECOMMENDATIONS: BD/COMM RECOM
A. FOREST PRESERVE DISTRICT OF DUPAGE COUNTY — 1717 OAK FP DSTRCT DPG
CTY - 1717 OAK
BROOK ROAD — SPECIAL USE — TITLE 13 OF THE VILLAGE CODE BRK RD - SPEC USE
— ZONING ORDINANCE — CHAPTER 13 -5 -3 TO AMEND THE AREA -TTL 13 - zNG ORD-
OF SPECIAL USE ORDINANCE S -841 (AMENDED BY S -1015) FROM AMENDS -841
3.34 ACRES TO 46.42 ACRES AND TO ALLOW A PRODUCTION
KITCHEN IN THE FORMER RETREAT_ WING AND SITE PLAN
APPROVAL
Plan Commission and Zoning Board of Appeals Recommendations:
Special Use - The Plan Commission, by a vote of 7 to 0 and the Zoning
Board of Appeals, by a vote of 6 to 0, have recommended approval of a
special use amendment to permit an expansion of the special use area from
3.34 to 46.42 acres to accommodate: a new 181 space parking lot; a new
entry drive with separate left -turn lane; a secondary access for emergency
vehicles; a gazebo and formal garden; and a new main stage and ticket
booth for outdoor performances.
VILLAGE OF OAK BROOK Minutes Page 3 of 15 June 24, 2003
7. A. In addition, the Forest Preserve District is seeking an amendment to permit
the installation of a production kitchen in the Retreat Wing. All other
provisions of the existing special use will continue. Specific conditions
attached to the recommendations of the Plan Commission and Zoning Board
include:
• The development shall be in substantial conformance with the plans as
submitted.
• The new stormwater management plan for the site will be designed so
that it is not detrimental to the existing water features located on the
Mayslake property.
• The new production kitchen will be designed to limit the emission of
cooking odor as well as meet all requirements of the DuPage County
Health Department.
• All lighting to be located within the new parking lot and along the new
entrance drive shall be properly shielded in accordance to Village Code.
• Final engineering approval.
• All other provisions of Ordinances S -1015, S -986 and S -841 are
maintained in full force and effect.
In making these recommendations, both the Plan Commission and Zoning
Board of Appeals found that the petitioner has satisfactorily addressed the
applicable factors for approval of an amendment to a special use.
Trustee Aktipis asked that this be continued to the next meeting due to the
absence of two Trustees.
Motion by Aktipis, seconded by Trustee Korin, to continue the Board &
Commission Recommendation for the Forest Preserve District of DuPage
County — 1717 Oak Brook Road — Special Use — Title 13 of the Village
Code — Zoning Ordinance — Chapter 13 -5 -3 to Amend the Area of Special
Use Ordinance S -841 (Amended By S -1015) from 3.34 Acres to 46.42
Acres and to Allow a Production Kitchen in the Former Retreat Wing and
Site Plan Approval to the next meeting. VOICE VOTE: Motion carried.
B. OAK BROOK PARK DISTRICT — 1450 FOREST GATE ROAD — Os PK DSTRCT -
1450 FRST GTE RD -
SPECIAL USE — TITLE 13 OF THE VILLAGE CODE — ZONING SPEC USE - TTL 13
ORDINANCE — CHAPTER 13 -12 -4 (G) TO AMEND ORDINANCE S- - ZNGORD-
791 TO ALLOW THE CONSTRUCTION OF A 10,000 SQUARE FOOT AMEND s -791
ADDITION TO THE FAMILY RECREATION CENTER
Special Use - The Plan Commission, by a vote of 7 to 0 and the Zoning
Board of Appeals, by a vote of 5 to 0, have recommended approval of a
special use amendment to permit the construction of a 10,000 square foot
addition of the Oak Brook Park District facilities located at 1450 Forest
Gate Road. The expanded building area will be used for administrative
offices, an expanded fitness center, two new meeting/classrooms and
VILLAGE OF OAK BROOK Minutes
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Page 4 of 15 June 24, 2003
7. B.
basement storage.
As part of this request, the Oak Brook Park District is seeking an allowance
to section 13- 12 -4 -G of the Zoning Ordinance, which requires the
construction of continuous curbs along all access driveways. The Village
Board granted waiver to this provision as part of the approval of the existing
special use in 1999.
Specific conditions attached to the recommendations of the Plan
Commission and Zoning Board include:
• The development shall be in substantial conformance with the plans as
submitted.
• Final engineering approval.
• All other provisions of Ordinance 5 -791 are maintained in full force and
effect.
In making these recommendations, both the Plan Commission and Zoning
Board of Appeals found that the petitioner has satisfactorily addressed the
applicable factors for approval of an amendment to a special use.
Motion by Trustee Aktipis, seconded by Trustee Korin, to concur with the
recommendation of the Plan Commission and the Zoning Board of Appeals
and authorize the Village Attorney to draft the necessary ordinance for final
consideration at the July 8, 2003 Board Meeting. VOICE VOTE: Motion
carried.
President Quinlan stated that the two Boards want to work together as one
unit serving the residents of Oak Brook and he thanked Oak Brook Park
District President Tom Truedson and Executive Director Tom Suhs.
Trustee Craig also commended Trustee Korin for her input in coordinating
the meeting of these two Boards. Trustee Yusuf stated he looks forward to
working with both Boards in a cooperating effort to bring programs to our
residents.
8. ACTIVE AGENDA (Items for Final Action):
A. CONFIRMATION OF APPOINTMENTS:
1) SAFETY PATHWAY COMMITTEE
President Quinlan recommended the re- appointment of the following to
the Oak Brook Safety Pathway Committee, with their terms expiring
June 30, 2005:
VILLAGE OF OAK BROOK Minutes Page 5 of 15 June 24, 2003
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ACTIVE AGENDA
CNFRM APPTS
SFTY PATH CTE
8. A.1)
1. Tom Richardson, Northeast Quadrant
2. Ron Cullum, Southwest Quadrant
3. Steve McShane, Southeast Quadrant
4. Tom Doyle, Southeast Quadrant
5. John Dinkel, At -Large Member
Motion by Trustee Aktipis, seconded by Trustee Craig, to concur with
the recommendation to re- appoint to the Oak Brook Safety Pathway
Committee: Tom Richardson, Northeast Quadrant; Ron Cullum,
Southwest Quadrant; Steve McShane, Southeast Quadrant; Tom Doyle,
Southeast Quadrant and John Dinkel, At -Large Member with their terms
expiring June 30, 2005. VOICE VOTE: Motion carried.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE 2003 —AL— RR -G -722, "AN ORDINANCE AMENDING
SUBSECTION B OF SECTION 4 -1 -13 ( "LICENSE RENEWAL,
FAILURE TO RENEW ") AND SUBSECTION A ( "INSURANCE
REQUIREMENTS ") OF SECTION 4 -1 -15 ( "CONDITIONS OF
LICENSES ") OF CHAPTER 1 ( "LIQUOR CONTROL ") OF THE
VILLAGE CODE OF THE VILLAGE OF OAK BROOK, ILLINOIS"
It is recommended that the requirement for fingerprints will only occur
for new applicants requesting a Village of Oak Brook liquor license and
any new General Manager or Liquor Manager of licensed
establishments.
The requested change of Section 4 -1 -13, B. shall read " that Section 4 -1-
9 B.11., requiring a completed fingerprint card from each general
partner, sole proprietor, general manager and liquor manager; and any
officer of a corporation or limited liability company who owns either
directly or indirectly more than five percent (5 %) of the outstanding
shares of any class of the capital stock of said corporation or more than
five percent (5 %) ownership interest of said limited liability company
shall not apply in the case of a renewal of a liquor license in good
standing."
Attorney Martens has requested a change to Section 4 -1 -15 A. 1.
Insurance Requirements requiring "naming the Village of Oak Brook as
a party insured."
VILLAGE OF OAK BROOK Minutes Page 6 of 15 June 24, 2003
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I91a14
ORD 03- AL -RR -G-
722 - AMND CHPTR
I - LIQUOR
CONTROL
8. B. 1)
Section 4 -1 -15 A. 1. shall read: "All licensees shall have in effect, prior
to the issuance of any liquor license hereunder, general liability
insurance with limits of not less than one million dollars
($1,000,000.00) combined single limit or one million dollars
($1,000,000.00) per occurrence and per aggregate, naming the Village
of Oak Brook as a party insured, and shall submit a certificate or policy
of insurance as evidence of such coverage, issued by an insurance
company licensed to do business in the State and have a "Best" rating
acceptable to the Village. The effective period of such insurance
coverage shall coincide with the period the liquor license is in effect."
Motion by Trustee Craig, seconded by Trustee Aktipis, to approve
Ordinance 2003- AL -RR -G -722, An Ordinance Amending Subsection B
of Section 4 -1 -13 ( "License Renewal, Failure to Renew ") and
Subsection A ( "Insurance Requirements ") of Section 4 -1 -15
( "Conditions of Licenses ") of Chapter 1 ( "Liquor Control ") of the
Village Code of the Village of Oak Brook, Illinois. ROLL CALL
VOTE:
Ayes: 4 - Trustees Aktipis, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 2 - Trustees Caleel and Miologos. Motion carried.
C. AWARD OF CONTRACTS: None.
D. INTERIM FINANCIAL REVIEW
Trustee Yusuf discussed the Interim Financial Review and he commended
Treasurer Langlois for the excellent document presented to the Board.
Trustee Korin commented on the cost of natural gas and noted that resident
Terry O'Malley has spoken twice before the Village Board to discuss
natural gas prices. She spoke with him and he has offered to come before
the Village Board again to discuss the impact of higher natural gas prices
and what alternatives are available to purchase natural gas.
Trustee Aktipis asked Treasurer Langlois if the Village would meet this
year's budget without the one time event of a 35% increase in receipts by a
single taxpayer. Treasurer Langlois stated the Village probably would not
meet the budget without this increase but it appears that annually some type
of event occurs that increases our tax revenues.
Trustee Korin asked when the bid packets from the sale of the Westchester
Park lots are due. Attorney Martens indicated they are being accepted this
Wednesday at 5:00 p.m. The bids will be on the Board's agenda at their next
meeting.
VILLAGE OF OAK BROOK Minutes Page 7 of 15 June 24, 2003
AWARD CT
INTRM FINAN RVW
8. D. General Corporate Fund
In 2002, the Village Board added a new feature as part of the Budget
Calendar whereby there are two formal interim financial reviews in advance
of the five -year planning process. As this new feature proved to be very
beneficial, staff has once again incorporated two interim financial reviews
as part of the 2003 Budget Calendar. The following is the second of these
two financial reviews (the first was in March based on February results).
The commentary is based primarily on actual May results as compared the
monthly budget allocations, which is the Village's best estimate of where
staff thought the Village would be at this point in the year. Since the
Village is only five months into 2003, the number of significant variances is
limited. May financial reports have been provided to the Board, as well as
the report of sales tax revenue through June, 2003 receipts.
Revenues: Based on data through June collections (March sales), sales taxes
were $146,825 or 2.9% over budget and $308,910 or 6.2% over the prior
year. The primary cause of the positive variance is that February receipts
were $302,995 or 35% over 2002. The Department of Revenue has advised
that this variance is attributed to an unusual payment of approximately
$348,000 from a single taxpayer. The Department called the taxpayer and
they indicated that it was due to a single one -time event and that the
payment is properly Oak Brook's. Although much of this increase cannot
be relied upon for future years, this variance will hopefully enable the
Villages to exceed 2002 collections and the 2003 budget amount for sales
tax. State shared revenues (income tax, use tax, and replacement tax) are
under budget by approximately $30,000. This negative variance will likely
be extended due to an increase in the amount of funds set aside at the State
level for income tax refunds.
At the end of May revenue from utility and telecommunications taxes
(General Fund portion) was $295,204 under budget. The following are the
causes of several of the large and complex issues underlying the variance:
• For a subsidiary company of the largest payer of telecommunications
taxes, the Village received a $ -0- return for the December liability
period (over $33,000 was paid for November). Staff has been told by
the preparer that they were taking a credit for overpaid taxes and have
been referred to their audit department for further information as to the
cause, whether there is more credit coming, and what impact it will have
on future collections. Based on past experience with this company it
may take several months to resolve this issue (a different issue in 2000
took nearly one year to resolve).
VILLAGE OF OAK BROOK Minutes Page 8 of 15 June 24, 2003
• The Village received only one remittance this year from the second
largest telecommunication tax payer since they made 13 payments in
2002. This accounts for a timing variance of approximately $45,000.
Please note, however, that since September 2002 receipts from this
payer are approximately 15% under budget (the December 2002
remittance was $43,758, which is $15,010 or 25% less than the same
period in 2001). If this trend does not reverse itself it could have a
negative impact in excess of $100,000.
• During the third quarter of 2002, a decline of over 50% was noted in the
receipts for the Village's third largest telecommunications tax payer.
After several contacts, staff was advised at the end of 2002 that the
decrease was due to correction of miscoding on several large resale
customers (these sales are tax exempt). This will have a negative impact
in excess of $100,000 annually.
• Due primarily to higher natural gas prices, receipts from NICOR
through the April liability period are more than double compared to the
prior year. This has a positive impact of $40,000 so far for the General
Corporate Fund. Also, the Village collected back taxes totaling $48,000
from three payers this year.
• The biggest problem area has to do with the State beginning collection
of the telecommunications taxes. The 2003 budget was based on actual
2002 average monthly receipts of $251,000, plus 3% for inflation.
Receipts for the first month of State collections were $109,800. It is
reasonable to assume this is may be due to one -time cut -off issues
(payments may be postmarked by the end of the month but received the
beginning of the next month; thus, for the first month there may not be a
payment from every payer). For the second month of State collections
(May), the payment amount was only $212,814, also substantially lower
than the monthly budgeted amount. Although not reflected on the May
reports, this revenue source came back somewhat in June as receipts
were $330,986 for this month. Some of the previously mentioned items
are undoubtedly having an impact here. Staff has made numerous
inquiries with the State to try to ascertain the specific causes of the
variance. They have been overwhelmed by requests for information as
they implement this new system and are very shorthanded due to the
large number of early retirements. To date, staff has verified who the
payers are but are still waiting for specific payment information.
It is still too early in the year to predict exactly where this revenue source
will end up but a negative variance of between $300,000 and $400,000 in
this revenue source appears possible at this time.
VILLAGE OF OAK BROOK Minutes Page 9 of 15 June 24, 2003
s
S. D.
The amount budgeted as " Interfund Loan Repayment" is under budget by
$909,424 pending the sale of the two remaining lots in Westchester Park. If
these lots are not sold by year end it is likely that the General Corporate
Fund will end the year below the six month operating reserve requirement.
At the present time there is a positive variance of $225,000 in donation
revenue due primarily to timing issues. A positive variance is expected at
the end of the year due to the recent sponsorship of the Independence Day
celebration. Miscellaneous revenue is over budget due to an unbudgeted
refund of approximately $35,000 from the Du Page County Solid Waste
Committee. Unless market interest rates improve, a negative variance in
interest income of $50,000 to $75,000 is likely by year end. Most other
General Fund revenues are tracking close to their budgeted amounts.
Expenditures: In Program 111 -Board of Trustees, the amount of $100,000
budgeted for contingency purposes will be needed to fund the salary
increases for Police Department bargaining unit members. Consistent with
past practices, no top of grade increases for bargaining unit personnel were
included in the Police Department budget programs due to no contract being
in effect at year end.
In Program 121- Legal, a positive variance of $50,000 is likely due to lower
outside legal services.
In Program 131 - General Management, a positive variance of approximately
$25,000 will result due to vacancies occurring for part of the year in the
Village Manager and Assistant Village Manager positions.
In Program 132 -Human Resources, a negative variance of approximately
$22,000 is due primarily to the costs of outside legal services being over
budget. Grievances and unfair labor practice allegations in the Fire
Department are the primary causes.
In Program 134 -Risk Management, there is a negative variance of $50,379
due to the Village's contribution to IRMA being significantly over budget.
The hardening of the overall insurance market due to 9/11 resulted in the
contribution rate being 7% higher than rates provided by IRMA at the time
that the budget was prepared. Also, the Village's actual "experience
modifier" was $25,000 over the budgeted amount.
There is a timing related negative variance of $150,000 in Program 271 -
Interfund Transfers due to the usual temporary loan given to the Sports Core
at the beginning of the year until the major seasonal revenues come in. This
loan was originally $250,000 and is being repaid at the rate of $50,000 per
VILLAGE OF OAK BROOK Minutes Page 10 of 15 June 24, 2003
8. D.
month.
A positive variance of $25,000 to $35,000 is likely by year end in program
333 -Snow Removal. Due to a temporary staff vacancy, a positive variance
of $15,000 is expected in Program 411- Engineering. It is unlikely that all of
the projects contemplated in Program 421 - Municipal Building
Improvements will be completed; thus, a positive variance of $100,000 to
$200,000 is expected by year end
A negative variance of $35,000 is expected in Program 425- Library
Building Project due to the final change order to Harbour Contractors that
was recently approved. It is still too early to predict where program 426 -
Muncipal Complex Project will end up, but based on the latest project
summary $90,000 was available to fund change orders.
For the entire Police Department there are positive variances totaling
approximately $115,000 through May. Most of this amount will be needed
to fund the salary increases and retroactive payments for the Police
bargaining unit members.
Infrastructure Fund
Revenues: The positive variance in utility taxes is due primarily to
increased receipts from NICOR due to increases in natural gas prices. If
receipts from Com Ed hit budget (dependent on summer weather), a positive
variance of $100,000 is possible by year end. Interest earnings will likely
end the year at least $25,000 under budget.
Grant revenue, which in this fund relates to safety pathway projects, is
under budget by $80,350. Any variances that would usually occur here are
timing related. In the normal process, the Village fronts the cost of
engineering and is reimbursed by the state a set percentage. Sometimes
there are delays in the timing of reimbursement (which is the case here, and
it is difficult to predict) or delays in the pathway projects which causes the
revenue amount to be under budget the same percentage as the expense
amounts. This account usually ends the year under budget, as do the
expenditure accounts in Program 463 - Safety Pathway Improvements.
Expenditures: The bid results for 2003 paving project will result in a
positive variance of approximately $181,000 in Program 461 - Roadway
Improvements.
Sports Core Fund
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8. D.
At the end of May Bath and Tennis memberships were $5,513 below budget
and $10,500 below the same point in 2003. Open Field rental is $23,500
over budget due to amounts received for the automobile event for early
June. For the Food and Beverage operation, the net results are currently
approximately $37,000 below budget due primarily to wedding revenue
being under budget. The Village should catch up somewhat in June with the
revenue associated with the automobile event held at the Sports Core. Debt
service expenses in this area will be approximately $95,000 below budget
due to the recent refinancing of the installment contract on the clubhouse
addition. On a net basis, the golf club is tracking close to budget. Revenues
in general are below budget due to the spring weather but are ahead of 2002,
which was a worse year as it relates to weather.
In conclusion, there are hundreds of small variances scattered across many
budget programs that have not been addressed here. However, at least
through the first five months of 2003, all of the Funds appear relatively on
target on a net basis for most of their budget goals. The telecommunication
tax situation is the most critical issue at this point in the year.
E. MISSION /VISION STATEMENT
BACKGROUND: Past ordinances adopting the vision and mission
statements provide for them to be reviewed annually. It would therefore be
appropriate for the Board to review the statements in order that they can
either be reaffirmed or amended in connection with the 2004 budget
process.
STATEMENT OF VISION
Our shared vision for Oak Brook is a place of quality and natural beauty that
offers an excellent residential and business environment. The principal
elements of our vision:
• Beautiful, safe and high - quality residential neighborhoods, business
districts and community facilities,
• A prominent business center, home to major and national and
international corporations, world -class shopping and an array of
business, professional and personal services,
• An appropriate balance between residential and business land uses,
• Vast open spaces and extensive cultural and recreational facilities,
VILLAGE OF OAK BROOK Minutes Page 12 of 15 June 24, 2003
MSNNSN STMNT
I.
E.
• A professional, responsive and responsible local government that acts
with integrity and treats all citizens with respect,
• A strong sense of community;
combine to create an outstanding quality of life in Oak Brook.
MISSION STATEMENT
The mission of the Village of Oak Brook is to provide the community with
excellent local government services that meet the needs of its citizens and
are delivered in a professional, responsive and responsible manner.
To achieve this mission, the Village will:
• Strive to deliver high - quality municipal services in a cost - effective and
fiscally responsible manner; with courtesy, integrity and fairness; and
with a view toward the good of the entire community as well as the
individual resident or corporate citizen.
• Continually evaluate the content and quality of Village programs and
services.
• Engage in ongoing planning and development efforts designed to
preserve and enhance the value of property in the Village.
• Consult with and involve Oak Brook citizens in the Village's decision -
making processes through both formal and informal means including
hearings, meetings, surveys, advisory boards and commissions, task
forces and committees.
• Seek to develop a Village staff that emulates, through its values and
performance, this mission and its tenets.
Motion by Trustee Aktipis, seconded by Trustee Yusuf, to direct the Village
Attorney to prepare an ordinance reaffirming the Village Board Vision and
Mission Statement. VOICE VOTE: Motion carried.
F. LABOR CONTRACT — POLICE DEPARTMENT
The Memorandum of Agreement was executed by the negotiating teams
from the Village and Police on June 12, 2003. The Agreement details salary
adjustments that include equity adjustments; longevity pay; retroactivity;
VILLAGE OF OAK BROOK Minutes
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Page 13 of 15 June 24, 2003
LBR CNTRCT - FOP
8. F.
compensatory time; hospitalization and medical coverage; sick leave payout
at retirement; random drug testing; and term. On June 18, 2003 the Union
members voted unanimously to ratify the Agreement.
Motion by Trustee Craig, seconded by Trustee Aktipis, that the Village
Board direct staff to prepare the labor contract document consistent with the
terms contained in the Memorandum of Agreement between the Village of
Oak Brook and the Fraternal Order of Police Labor Council and to authorize
the Village Manager to execute the contract on behalf of the Village of Oak
Brook. VOICE VOTE: Motion carried.
President Quinlan announced what a wonderful event this was this evening
as this is a very tangible effort that says the Village Board is putting our
people first as our Police Department officers have been working without a
contract for two years.
9. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT:
President Quinlan recognized Bath & Tennis Club Manager Bonnie Sartore
for the excellent job she and her staff did coordinating the Highland Games
at the Oak Brook Polo Grounds on Saturday. He recommended coming to
this event next year. He acknowledged the generous gift from resident Ty
Warner in underwriting the July 4d' celebration at the Sports Core and
invited everyone to join in the event on July 3`d or the rain date of July 4,
2003. He also noted that the Police Department has moved into the new
quarters of the Village Hall.
President Quinlan announced the upcoming event at the Oak Brook Polo
Grounds on Sunday, June 29t" will be the Ferrari Festa Italia sponsored by
the Ferrari Club of America.
B. VILLAGE MANAGER: No report given.
C. VILLAGE CLERK: No report given.
D. VILLAGE BOARD COMMENTS:
Trustee Yusuf commented that the move went smoothly to the Police
Department's new quarters at the Village Hall and noted there was no loss
of public safety service to our residents.
INFO & UPDATES
VLLG PRES
VLLG MGR
VLLG CLK
VLLG BD
10. ADJOURN TO CLOSED MEETING: To consider litigation, when an action CLSD MTG -
against, affecting or on behalf of the Village has been filed and is pending CANCLED
before a court or administrative tribunal, collective negotiating matters between
VILLAGE OF OAK BROOK Minutes Page 14 of 15 June 24, 2003
lo�
10. the public body and its employees or their representatives and to consider the
appointment, employment, compensation, discipline, performance or dismissal
of specific employees of the public body.
President Quinlan noted that the Closed Meeting has been cancelled due to a
lack of new information.
11. ADJOURNMENT: ADJRN
Motion by Trustee Craig, seconded by Trustee Yusuf, to adjourn the meeting at
8:01 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. 6onnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 15 of 15 June 24, 2003