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Minutes - 06/26/2001 - Board of TrusteesMINUTES OF THE JUNE 26, 2001 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK UNOFFICIAL UNTIL APPROVED AS WRITTEN X BY VILLAGE BOARD ON JULY 10, 2001. 1. MEETING CALL: MEETING CALL, The Regular Meeting of the Village Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32 p.m. Pledge of Allegiance was given. 2. ROLL CALL: ROLL. (At i. The Village Clerk called the roll with the following persons PRESENT: President Karen M. Bushy, Trustees Adam Butler, John W. Craig, Susan Chase Korin and Alfred P. Savino. ABSENT: Trustees George T. Caleel and Elaine Miologos. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J. Jarvis, Fire Chief; Robert L. Kallien, Jr., Director of Community Development; Richard A. Martens, Village Attorney; Ruth Martin, Library Director; Allen W. Pisarek, Police Chief; Raymond Scott, Christ Church of Oak Brook and David Angleakis, Metro Transportation. 3. ANNOUNCEMENTS AND OPEN FORUM: .ANNOUNCE Trustee Butler announced that the Bath & Tennis Club pool was closed due to a pipe rupture. The Club has negotiated a reciprocal agreement with the Oak Brook Park District Aquatics Center that includes their swim meets. Village Manager Veitch explained that staff has proposed, for Board approval, a refund to the members of the Bath & Tennis Club during the loss of swimming at the pool until the pipe leakage is repaired. For each swim day lost a family membership would receive a credit of $7.00 per day, an individual adult membership would receive a credit of $5.00 per day, a senior membership would receive a credit of $4.00 per day and a junior membership would receive a credit of $3.00 per day. This would amount to approximately $1,500.00 per day based upon membership of last week, as two days have already been lost at this time. Club members will be notified by the end of the week of this situation and the refund policy if approved. Trustee Savino agreed with the recommendation and also suggested consideration of a free barbecue for the inconvenience of the members. VILLAGE OF OAK BROOK Minutes Page 1 of 16 June 26, 2001 4- 3. Motion by Trustee Butler, seconded by Trustee Savino, that the Village Board authorize a rebate as recommended to the swim members of the Bath & Tennis Club and a complimentary barbecue due to the inconvenience of the pool closing. ROLL CALL VOTE: Ayes: 4 - Trustees Butler, Craig, Korin and Savino. Nays: 0 - None. Absent: 2 - Trustees Caleel and Miologos. 4. APPROVAL OF MINUTES: Motion by Trustee Butler, seconded by Trustee Korin, to approve the minutes of the June 5, 2001, Special Committee of the Whole Meeting as amended on page 9, G. 1. last sentence of first paragraph to read "Municipalities and fire districts including Oak Brook have objected to this standard being mandated." and the next paragraph to read "Fire Chief Jarvis responded that our firefighters continue to support three on the engine and two on the truck goal that was established in 1999." and waive of full reading thereof. VOICE VOTE: Motion carried Motion by Trustee Korin, seconded by Trustee Butler, to approve the June 12, 2001 Minutes of the Regular Board of Trustees Meeting as presented and waive the full reading thereof. VOICE VOTE: Motion carried. 5. CONSENT AGENDA: Items on the Consent Agenda were routine in nature and enacted in one motion. There was no separate discussion of an agenda item. Motion by Trustee Savino seconded by Trustee Butler, to approve the Consent Agenda as presented and waive of full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Butler, Craig, Korin and Savino. Nays: 0 - None. Absent: 2 - Trustees Caleel and Miologos. MINUTES: BOT 05/221/01 APPROVAL. A. APPROVAL OF BILLS - $792,115.55 (TOTAL) BILLS - S79z,n s.ss B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL JUNE 9 2001 - $589,257.3 5 (TOTAL) $589,257.35 C. APPROVAL OF CHANGE ORDERS: 1) CHANGE ORDER #1- 2001 PAVING AND DRAINAGE oI ' PAVING PROJECT DRAIN PR,' VILLAGE OF OAK BROOK Minutes Page 2 of 16 June 26, 2001 5. D. APPROVAL OF PAYOUTS: 1) CIVILTECH ENGINEERING, INC. — PAYOUT #27 — YORK/HARGER YORK/HARGER BIKE TRAIL - $11,388.32 BIKE TRAIL 2) R.W. DUNTEMAN COMPANY — PAYOUT #2 — 2001 PAVING '01 PAV PR.I PROJECT - $242,560.27 3) P. WALKER BROTHERS, INC.- PAYOUT #3 — SPORTS CORE/ SC /WESTCHES rE WESTCHESTER PARK SUBDIVISION LAND PARK SUB LAND MODIFICATION IMPROVEMENTS - $7,628.25 MOD. IMPRV 4) SIGALOS & ASSOCIATES, LTD. — PAYOUT #5 — BATH B &T RFNOV & TENNIS CLUB RENOVATION / EXPANSION PROJECT - $264,310.00 5) R.J. HAACK BUILDERS, INC. — PAYOUT 43 & FINAL - FIRE #z KITCHFN KITCHEN REMODELING — FIRE STATION #2 - $2,500.00 REMODELING E. APPROVAL OF REFERRALS: None F. APPROVAL OF AUTHORIZATION TO SEEK BIDS OR PROPOSALS: None. G. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT TREASURER'S OF MAY, 2001 REPORT H. NORTHEASTERN ILLINOIS PLANNING COMMISSION NIP(' CON I RIB (NIPQ ANNUAL CONTRIBTUTION - $3001.00 I. DUPAGE COUNTY CHILDREN'S CENTER ANNUAL CHILDREN'S CONTRIBUTION — POLICE DEPARTMENT - $2,500.00 CENTER CONTIB J. PLAT OF VACATION OF EASEMENT — YORKSHIRE GLEN OF VAC OF ESMN'r OAK BROOK FINAL PLAT OF SUBDIVISION YORKSHIRE_ GI-1- 6. ITEMS REMOVED FROM CONSENT AGENDA: None. 7. ACTIVE AGENDA (Items for Final Action A. APPOINTMENTS-: None. B. ORDINANCES & RESOLUTIONS: VILLAGE OF OAK BROOK Minutes Page 3 of 16 /(I- June 26, 2001 7. B. 1) RESOLUTION #2001 -SD- CON -R -781 A RESOLUTION APPROVING FINAL PLAT OF CONSOLIDATION DU PAGE MAYORS & MANAGERS CONFERENCE SUBDIVISION (LOT 82 OF FOREST GATE SUBDIVISION & 1220 OAK BROOK ROAD, OAK BROOK IL 60523 The Village Attorney has drafted Resolution 2001 -SD- CON -R -781, "A Resolution Approving Final Plat of Consolidation DuPage Mayors & Managers Conference Subdivision (Lot 82 of Forest Gate Subdivision & 1220 Oak Brook Road, Oak Brook, IL 60523) ", approving the Final Plat of Consolidation, consolidating the existing 1220 Oak Brook Road parcel with Lot 82 of the Forest Gate Subdivision. Trustee Savino explained that he had voted against this contract when it was before the previous Village Board but that the Village is obligated to fulfill the contract which is binding and legal. Trustee Butler concurred with Trustee Savino as he was absent when this contract was approved by the previous Village Board but it is his general position to try and maintain Village owned property and assets whether open space or a building that could be used for an income stream. Trustee Korin agreed with the principal of honoring the contract but hoped in the future that staff endeavor to give as much information as possible to the Village Board for them to make the most informed decision. President Bushy stated that, so the record is clear, much information was given to the Village Board before their decision was made regarding this issue including Village Manager memorandums of August 4, 2000, October 27, 2000, November 3, 2000 with attachments and lengthy explanations. Also included were agenda materials, public hearings of the Zoning Board of Appeals, Plan Commission and Village Board. Motion by Trustee Savino, seconded by Trustee Butler, to approve Ordinance #2001 -SD- CON -R -781, "A Resolution Approving Final Plat of Consolidation DuPage Mayors & Managers Conference Subdivision (Lot 82 of Forest Gate Subdivision & 1220 Oak Brook Road, Oak Brook, IL 60523) ", as presented and waive the full reading o£ ROLL CALL VOTE: Ayes: 3 - President Bushy, Trustees Butler and Savino. Nays: 2 - Trustees Craig and Korin. Absent: 2 - Trustees Caleel and Miologos. VILLAGE OF OAK BROOK Minutes Page 4 of 16 June 26, 2001 RES #01 -SD- CON -R -781 DPNIM PLT OF CONS 1220 OBR RD 7. B. 1) Village Attorney Martens indicated that the Resolution passes as the Resolution does not involve a liability to the Village or any expenditure or appropriation and therefore only requires a majority of those present. 2) ORDINANCE #2001- ZO- SU -EXl -S -994, AN ORDINANCE AMENDING AN ORDINANCE GRANTING A SPECIAL USE FOR OUTDOOR DINING AREA ADJACENT TO RESTAURANT (MAGGIANO'S OAK BROOK LIMITED PARTNERSHIP, 240 OAKBROOK CENTER) The Village Attorney has drafted Ordinance #2001- ZO -SU -EX 1 -S- 994, "An Ordinance Amending An Ordinance Granting a Special Use For Outdoor Dining Area Adjacent to Restaurant ( Maggiano's Oak Brook Limited Partnership, 240 Oakbrook Center) ", which amends an existing special use permit by expanding the outdoor dining area at Maggiano's, increasing the maximum outdoor seating from 54 to 88. Motion by Trustee Savino, seconded by Trustee Korin, to approve Ordinance #2001- ZO- SU -EXl -S -994, "An Ordinance Amending An Ordinance Granting a Special Use For Outdoor Dining Area Adjacent to Restaurant ( Maggiano's Oak Brook Limited Partnership, 240 Oakbrook Center) ", as presented and waive the full reading thereof ROLL CALL VOTE: Ayes: 4 - Trustees Butler, Craig, Korin and Savino. Nays: 0 - None. Absent: 2 - Trustees Caleel and Miologos. 3) RESOLUTION #2001- SD -FP -R -782, A RESOLUTION APPROVING THE FINAL PLAT OF SUBDIVISION KNOWN AS YORKSHIRE GLEN OF OAK BROOK (4 YORKSHIRE WOODS OAK BROOK, IL 60523) The Village Attorney has drafted Resolution #2001- SD -FP -R -782, "A Resolution Approving the Final Plat of Subdivision Known As Yorkshire Glen of Oak Brook (4 Yorkshire Woods, Oak Brook, IL 60523) ", approving the Final Plat of Subdivision of Yorkshire Glen of Oak Brook. VILLAGE OF OAK BROOK Minutes Page 5 of 16 June 26, 2001 ORD #01- ZO -SU- F X I -S 994 OTDR DNG ARE-A RES #0 1 -SD-FP-R- FNL PLAT OF SUB YORKSHIRE GLE 7. B. 3) Motion by Trustee Savino, seconded by Trustee Korin, to approve Resolution #2001- SD -FP -R -782, "A Resolution Approving the Final Plat of Subdivision Known As Yorkshire Glen of Oak Brook (4 Yorkshire Woods, Oak Brook, IL 60523) ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Butler, Craig, Korin and Savino. Nays: 0 - None. Absent: 2 - Trustees Caleel and Miologos. 4) ORDINANCE #2001- LY- EXl- S- 995,AN ORDINANCE ADOPTING THE THIRD COMPREHENSIVE AMENDMENT TO THE COLLECTION MANAGEMENT POLICY FOR THE OAK BROOK FREE PUBLIC LIBRARY The Village Attorney has drafted Ordinance #2001 -LY -EXI -S -995, "An Ordinance Adopting the Third Comprehensive Amendment to the Collection Management Policy for the Oak Brook Free Public Library", which adopts the third comprehensive amendment to the Collection Management Policy. Motion by Trustee Korin, seconded by Trustee Savino, to approve Ordinance #2001 -LY -EXI -S -995, "An Ordinance Adopting the Third Comprehensive Amendment to the Collection Management Policy for the Oak Brook Free Public Library", as presented and waive the full reading of ROLL CALL VOTE: Ayes: 4 - Trustees Butler, Craig, Korin and Savino. Nays: 0 - None. Absent: 2 - Trustees Caleel and Miologos. 5) ORDINANCE #2001- ZO -ORD -EXI -G -678, AN ORDINANCE ADOPTING A COMPREHENSIVE AMENDMENT TO CHAPTER 3 ( "GENERAL ZONING PROVISIONS ") OF TITLE 13 ENTITLED. "ZONING REGULATIONS" OF THE VILLAGE CODE OF OAK BROOK, ILLINOIS The Zoning Ordinance Review Committee (ZORC) consisting of Village Trustee Savino (Community Development Liaison), Village Manager Veitch, Village Attorney Martens, Village Engineer Durfey, and Robert Kallien, Director of Community Development, meet on a regular basis to review and recommend changes to the Zoning Ordinance. VILLAGE OF OAK BROOK Minutes M Page 6 of 16 June 26, 2001 ORD #Ol -LY -EX 1- AMND COLT MG POL FOR 1-13RY ORD #01- ZO -ORD -EXI -G 678 AMD, CH, 3 OF TINGE 13 OF V. CODE 7. B. 5) Once the review of a chapter is complete, ZORC forwards that chapter to the Village Board requesting referral to the Plan Commission and Zoning Board of Appeals. The Plan Commission reviews the proposed amendments and makes its recommendation. The Zoning Board of Appeals conducts the official public hearing on the amendments and considers the recommendation of the Plan Commission as well as the input provided by the general public and Village Staff. The Zoning Board then makes a final recommendation, which is then forwarded to the Village Board for consideration. The Village Board has the option to approve the recommendation, accept a portion of the recommendation, reject the recommendation in its entirety or send the matter back to the reviewing bodies for further review. The amendments recommended for Chapter 3 can be divided into two categories: those that are more general in nature and which clarify conflicting and/or vague terminology; and changes recommended to address specific issues or concerns. Some minor editing has been done to improve readability. In some instances, sections of the Chapter have been moved to more appropriate locations or have been deleted if repetitive. It should be noted that the recommended language for sections 13- 3 -1 -A -2 and 13 -3 -17 has been modified since this matter was before you in February. All of the substantive amendments remain as presented at the Village Board meeting of February 28, 2001: 1. 13- 3- 1 -A -2. Allowances. Originally, language pertaining to this concept was recommended for inclusion in this chapter. However, after further legal review, it is the recommendation that this subject be addressed in Chapter 14, Administration and Enforcement, where the standards applicable to special use are found. 2. 13- 3 -1 -B. Reference. Adds a reference to the first zoning ordinance of the Village. 3. 13- 3 -3 -B. Conformance. Requires that all new lots conform to the Village Subdivision Regulations — Title 14 of the Village Code. VILLAGE OF OAK BROOK Minutes Page 7 of 16 June 26, 2001 `6 7. B. 5) 4. 13 -3 -5. Front yard setback. Approves a change to front yard along that portion of York Road, south of 31St Street from 100 feet from the property line to 100 feet from centerline of the road. 5. 13- 3 -6 -B. Courts. Deletes the reference to courts in regard to permitted encroachments. 6. 13- 3 -6 -B. Fences. Permits the construction of solid six -foot high fences in residential districts where residential uses abut non - residential zoning districts or the corporate limits of the Village. On April 20, 2001, the Village Manager sent a letter to the presidents of all homeowner associations that would be affected by this change. Responses have been received from Forest Glen and Timber Trails Subdivisions as well as an individual homeowner in Saddle Brook who support these changes. Timber Trails also requested a further modification to permit the taller solid fences in areas, which abut a State of Illinois right -of -way, which inturn abuts or contains the corporate limits of the Village. 7. 13- 3 -7 -D. Timeframe. Clarifies the timeframe to three consecutive days for habitable vehicles located in a residential district. 8. 13 -3 -8. Reference. Adds a reference to the Village's Public Works Construction Standards. 9. 13 -3 -8. Height Limitations. Delete smokestacks, silos and storage hoppers from exceptions to the height limitations. 10. 13 -3 -9. Reference. Deletes the reference to special uses. 11. 13 -3 -9. Microcells. Creates the following definition for "Microcells — a wireless communication facility consisting of an antenna that is either a) four (4) feet in height and with an area of not more than five hundred eighty (580) square inches, or b) in a tubular antenna no more that four (4) inches in diameter and no more that six (6) feet in length in the associated equipment cabinet that is six (6) feet or less in height and no more that forty -eight (48) square feet in floor area." VILLAGE OF OAK BROOK Minutes Page 8 of 16 June 26, 2001 7. B. 5) 12.13 -3 -11. Rooftop Mechanicals. Clarifies the screening requirements. 13. 13 -3 -14. Driveway Gates. Decreases the minimum parcel size from two acres to one acre. Additional conditions include: driveway gates can be within 20 feet from the edge of pavement on local residential streets and within 30 feet from the edge of pavement on all other streets including all thoroughfares and collectors. (Reference the Oak Brook Transportation Plan Phase II Report dated January 1971). 14.13 -3 -17. Telecommunication Tower. Originally, it was proposed that telecommunications equipment be permitted on several Village owned properties including Village Commons, Fire Station 2 at 22nd and Enterprise, Well House 5 at Windsor Drive and I -88, and the Water Storage Tank on Tower Drive. However, after further legal review, it is our recommendation to delete any reference to this matter from this chapter. In light of recent court decisions, we suggest that this matter be further studied by the ZORC and reheard. Trustee Savino suggested regarding fences that the homeowner associations be responsible for installing a fence in a whole area that could eliminate any problems with different types of fence installations. President Bushy offered that there isn't a legal homeowner association in some of our neighborhoods, particularly those which were annexed into Oak Brook "as built" such as Fullersburg Woods, Timber Trails and Yorkshire Woods, which could present a problem because those areas have no covenants which require association participation. Trustee Savino also recommended the banning of chain link fences in the Village. Trustee Craig asked if anything could be done by Mr. Callahan to beautify the chain link fence around the Forest Gate subdivision to improve its esthetics. President Bushy indicated that the fence meets our Village Code and it is the same type of fence around the Midwest Club. VILLAGE OF OAK BROOK Minutes Page 9 of 16 June 26, 2001 7. B. 5) Village Manager Veitch explained that the number of ivy plants at the base of the retaining wall on Jorie Boulevard along the Forest Gate subdivision has increased and the blue spruces has doubled there also. The arborvitae is to grow through the fence around the subdivision. Trustee Korin asked if we could require very specific fences, including the materials they are made of and require an applicant to meet those requirements before issuance of a permit. Trustee Butler agreed with Trustee Korin and suggested the feasibility of a uniform ordinance regulating fences. Village Attorney Martens explained that prior Village Boards have reviewed this difficult issue. The Village ordinance explains open and solid fences but doesn't distinguish between wrought iron fences and chain link fences that are typically open. Staff would need to determine if there are any safety or hazards posed by particular types of fences. If esthetics is the issue, then there is difficulty in legislating esthetics as discussed before. President Bushy suggested, with the Village Board concurrence, that 13 -3 -6 -B be held in abeyance for further discussion by the Village Board and request staff to review this to determine what legally may be done. Trustee Savino suggested referring this to the Plan Commission for their recommendation. Director of Community Development Kallien explained that 13- 3-5 will allow many of the property owners on York Road, south of 31s` Street, will pick up an additional 50 feet of buildable area. Motion by Trustee Savino, seconded by Trustee Korin, to approve Ordinance #2001- ZO- ORD -EXI -G -678, "An Ordinance Adopting a Comprehensive Amendment to Chapter 3 ( "General Zoning Provisions ") of Title 13 Entitled, "Zone Regulations" of the Village Code of the Village of Oak Brook, Illinois ", as presented and waive the full reading of with the exception 13 -3 -6 -B concerning fences and refer this to the Plan Commission for further review. VILLAGE OF OAK BROOK Minutes Page 10 of 16 June 26, 2001 i L,-�, ROLL CALL VOTE: Ayes: 4 - Trustees Butler, Craig, Korin and Savino. Nays: 0 - None. Absent: 2 - Trustees Caleel and Miologos. President Bushy commended staff and Trustee Savino for their efforts of the Zoning Review Committee to update the zoning issues of our Village Code. 6) ORDINANCE #2001- PW -WPA -EXI -S -996 AN ORDINANCE ORD #oI- PW -WPA ASCERTAINING THE PREVAILING RATE OF WAGES FOR EXI -S 996 WAGE: LABORERS WORKERS AND MECHANICS EMPLOYED RATE PW EMP IN PUBLIC WORKS IN THE VILLAGE OF OAK BROOK DUPAGE AND COOK COUNTIES ILLINOIS Pursuant to the provisions of the Prevailing Wage Act, the State requires that each June the Village passes an ordinance ascertaining the prevailing rate of wages for various trades employed in performing construction on public works within the Village. The Illinois Department of Labor has released statistics relative to such prevailing wage rates for DuPage and Cook Counties. Ordinance #2001- PW -WPA -EXI -S -996, "An Ordinance Ascertaining the Prevailing Rate of Wages for Laborers, Workers and Mechanics Employed in Public Works in the Village of Oak Brook, DuPage and Cook Counties, Illinois adopts these mandated wage rates. Motion by Trustee Savino, seconded by Trustee Craig, to approve Ordinance #2001- PW -WPA -EXI -S -996, "An Ordinance Ascertaining the Prevailing Rate of Wages for Laborers, Workers and Mechanics Employed in Public Works in the Village of Oak Brook, DuPage and Cook Counties, Illinois ", as presented and waive the full reading of. ROLL CALL VOTE Ayes: 4- President Bushy, Trustees Butler, Craig, and Savino. Nays: 1 — Trustee Korin. Absent: 2 - Trustees Caleel and Miologos. C. AWARD OF CONTRACTS: None 8. INFORMATION & UPDATES: 8. A. VILLAGE PRESIDENT: VILLAGE OF OAK BROOK Minutes Page 11 of 16 June 26, 2001 INFORM. & UPDATE VLLG PRES 8. A. President Bushy announced that she just returned from a Detroit trip of the U.S. Conference of Mayors summer meeting. She will report to the Village Board at their next meeting. She attended a Department of Justice seminar on weapons of mass destruction and exercises of emergency management. A major exercise is planned for August, 2002 with Christ Church of Oak Brook. She spoke with a Department of Justice representative who oversees major disaster drills across the country and there is an opportunity for the Department of Justice to assist the Village in planning this event and receiving funds for our exercise. Village Manager Veitch and she will speak with him to determine what is necessary from the Village for them to assist in our event. B. VILLAGE MANAGER: No report was given. 9. DEPARTMENTAL REPORTS: No Business 10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): A. RECOMMENDATION — KOSOWSKI- (909 MERRY LANE) VARIATION — FRONT YARD SETBACK The Zoning Board of Appeals, by a vote of 6 to 0, has recommended approval of the request from Mr. John Kosowski for a variation to the front yard setback along Merry Lane to permit the planned renovation of the existing home on the property. This property is currently improved with a single - family home that is built at the 40' front yard setback line. The requested variation would reduce the required 40' setback approximately 2' to accommodate a new front fagade of the home and an expansion of the floor area of the second floor by approximately 13 square feet. In recommending approval of this request, the Zoning Board of Appeals found that the petitioner has satisfactorily addressed the factors required for approval of a variation. In particular, it was found that the property owners' hardship was due to the unique circumstance of the home being built in error at its current location. Further, the Board found that the variation would not alter the essential character of the neighborhood. VILLAGE OF OAK BROOK Minutes Page 12 of 16 June 26, 2001 VLLG MGR DEPT. RPTS REC (909 MERRY) ERNT YRD STBK 10. A. Motion by Trustee Savino, seconded by Trustee Butler, to concur with the recommendation of the Zoning Board of Appeals and authorize the Village Attorney to draft the necessary ordinance for final consideration at the Village Board Meeting of July 10, 2001. VOICE VOTE: Motion Carried 10. B. RECOMMENDATION — CHRIST CHURCH OF OAK BROOK REC CHRIST (501 OAK BROOK ROAD) — AMENDMENT TO SPECIAL USE CHRCH AMND. (PHASE B) To SPEC use The Plan Commission, by a vote of 6 to 0, and the Zoning Board of Appeals, by a vote of 6 to 0, have recommended approval of the Christ Church of Oak Brook request for an amendment to an existing special use (Phase B) for the property located at 501 Oak Brook Road. The applicant is requesting this amendment to accommodate further expansion of the Church facilities by creating a new parking lot and right- out -only access onto York Road (as measured from the centerline) that is part of the recommended amendments to Chapter 3 General Zoning Provisions of the Zoning Ordinance, on which action by the Village Board is pending. In evaluating the new parking lot and access to York Road, it was the opinion of both the Plan Commission and Zoning Board of Appeals that the proposed improvements were reasonable, were safe and would benefit the public and Church members. The following conditions were attached to the recommendation for approval of a special use amendment to permit construction of Phase B: 1. The new parking lot and York Road access shall be constructed in substantial conformance with the site plan dated June 4, 2001. 2. Submittal of a detailed landscape plan for Staff review and approval, which incorporates berming along the east side of the parking lot. 3. Address the items contained in Village Engineer Durfey's memorandums dated May 31, 2001 and April 12, 2001 including final engineering approval. 4. If safety problems appear to develop, the church will use its best efforts to resolve them. VILLAGE OF OAK BROOK Minutes Page 13 of 16 June 26, 2001 t, 1 ' In making this recommendation, the Plan Commission and the Zoning Board of Appeals found that the petitioner satisfactorily addressed the factors as required by the Zoning Ordinance for approval of an amendment to a special use. In particular, it was found that the special as requested would benefit the public, would be operated so that the public health, safety and welfare will be protected, and that there will be no substantial injury to other property in the neighborhood. President Bushy noted that she and Trustee Craig are members of Christ Church of Oak Brook but have no authority or policymaking authority as members. Raymond Scott, representing Christ Church of Oak Brook, addressed the Village Board concerning their landscape plan. He stated the Church is willing to adjust their landscape plan if the Village Board wishes more of a year round screening of evergreens. He explained the concerns of resident Mark Fleishman and the Church's solution of how their members would not enter his driveway when exiting the Church parking lot. He proposed that the thirty -six parking spaces would be restricted in the new parking area so the lot flows well. They will have a monitor in the beginning to educate their members of the new reserved parking area. President Bushy suggested that if the Village Board approves this, that on the northerly exit driveway a sign be considered to use extreme caution to merge. Mr. Scott commented that signage would be used as recommended by Metro Transportation. Trustee Savino asked to consider adding a condition that if traffic problems arise from the exit or entrance to the south that the Village Manager or Police Department instructs the Church that additional personnel need to direct the traffic. Mr. Scott stated the Church would add personnel if there were a problem. Community Development Director Kallien stated that if Metro Transportation has made recommendations that they could be attached as a condition for certain types of signage. He stated that DuPage County will approve the final design of the 31St Street and York Road intersection and they may also require specific signage. VILLAGE OF OAK BROOK Minutes Page 14 of 16 June 26, 2001 10. B. Village Manager Veitch explained that more specific language could be included if the Village Board requests. Motion by Trustee Savino, seconded by Trustee Craig, that the Village Board concur with the recommendations of the Plan Commission and Zoning Board of Appeals and authorize the Village Attorney to draft the necessary ordinance for final consideration at the Village Board Meeting of July 10, 2001 incorporating the conditions as listed 1, 2 and 3 and drafting a more definite 4 and 5 adding signs if appropriate by Metro Transportation and DuPage County. Village Attorney Martens asked if the Church was going to indicate any reserved parking on Sunday for handicapped persons. He stated the Church could proceed without this as Mr. Scott indicated they have the required handicap parking spaces presently. They could have permit parking if requested by the Village. Trustee Savino requested that a sixth condition be added to the original motion to have staff develop language that the Village Board could review. Motion by Trustee Savino, seconded by Trustee Craig, to amend the motion that the Village Board concur with the recommendations of the Plan Commission and Zoning Board of Appeals and authorize the Village Attorney to draft the necessary ordinance for final consideration at the Village Board Meeting of July 10, 2001 incorporating the conditions as listed 1, 2 and 3 and drafting a more definite 4, and 5 adding signs if appropriate as recommended by Metro Transportation and DuPage County and include a 6th condition of permit parking. VOICE VOTE: Motion carried. 11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None. 12. CLOSED SESSION: To Discuss Pending Litigation and the Appointment, Employment or Dismissal of an Officer or an Employee. Motion by Trustee Savino, seconded by Trustee Craig, to adjourn the regular meeting at 9:25 p.m. to a closed meeting to discuss pending litigation and the appointment, employment or dismissal of an officer or an employee. ROLL CALL VOTE: Ayes: 4 - Trustees Butler, Craig, Korin and Savino. Nays: 0 - None. Absent: 2 - Trustees Caleel and Miologos. VILLAGE OF OAK BROOK Minutes 11 Page 15 of 16 June 26, 2001 OTHER BUS. CLOSED SESSION 13. ADJOURNMENT Motion by Trustee Savino , seconded by Trustee Butler, to adjourn the meeting at 11:25 p.m. VOICE VOTE: Motion carried. ATTEST: Linda K. tionnella, CMC Village Clerk BOT- 062601 VILLAGE OF OAK BROOK Minutes Page 16 of 16 June 26, 2001 W. ADJRN