Minutes - 06/28/1977 - Board of Trusteesr
VILLAGE OF OAK BROOK
MINUTES OF
JUNE 1977
I. CALL MEETING TO ORDER
A. Roll call
The regular meeting was called to order at 7:30 P.M. by President Howell.
All trustees were present.
II. READING OF MINUTES
Trustee Philip moved - seconded by Trustee Rush...
That the reading of the revised minutes of the special meeting of May 31,
1977 be suspended and that they be approved as corrected to add the comments
of Trustees, Brown, Cerne and Glaves.
Voice vote - all in favor So ordered.
Trustee Philip moved - seconded by Trustee Rush...
That the reading of the revised minutes of the regular meeting of June 14,
1977 be suspended and that they be approved as submitted.
Voice vote - all in favor So ordered.
III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A.
Ordinance S -377 —CANVASSING THE RESULTS OF A SPECIAL ELECTION HELD IN AND
FOR THE VILLAGE OF OAK BROOK, DuPAGE AND COOK COUNTIES, ILLINOIS, ON
TUESDAY, THE 21st DAY OF JUNE, 1977.
An ordinance Declaring the Official Results of the Special Election.
The Board conducted a canvass of the returns in connection with the Sports
Core Referendum. Whereupon, all things in order, the proposed ordinance
was presented and read by title which declared the following votes cast on
the proposition, which was submitted to the voters of the Village of Oak
Brook at said Special Election:
Total Ballots Cast 12945
"YES" Votes 12113
"NO" Votes 820
Blank, Spoiled, and 12
Defective Ballots
Precinct No. Yes No
1 13,113 820
Total 1 1,113 820
Trustee Cerne moved - seconded by Trustee Philip...
To adopt Ordinance S -377 as presented.
Blank, Spoiled, and
Defective Ballots
12
12
Trustee Brown commented on the conduct of the election as it related to the
method of voting by affidavit as being inadequate in the absence of a voter
registration list to check against.
Village Clerk Lakosil responded that the procedure is in keeping with previous
general elections, with the exception of not having an updated County registration
list due to the fact that registrations were not cut off twenty -eight days prior
to the election.
Attorney Bianucci confirmed that voting by affidavit is in accordance with state
statutes.
Trustee Brown stated that for
permitted to continue through
for the Village Clerk to secu
Roll call vote: Ayes:
Nays:
Absent:
future reference, registration should not be
to the date of a special election, allowing time
re a current registration list to check against.
Trustees Brown, Cerne, Glaves, Philip, Reynolds,
Rush and President Howell
None
None So ordered.
6/28/77 -1- (contir iee.)
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III. ORDINANCES, RESOLUTIONS,
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Minute - f June 28, 1977
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VARIATIONS, PLATS, ETC. (continued)
B. Resolution 226 -JOINT RESOLUTION OF AGREEMENT TO PARTICIPATE IN THE
DuPAGE COUNTY CRIMINAL JUSTICE COORDINATING COUNCIL
The current organization as a local planning unit is being extended to
coordinate services and eliminate duplication of efforts within DuPage
County.
J
Trustee Glaves moved - seconded by Trustee Cerne...
To adopt Resolution 226 as read by title.
Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds,
Rush and President Howell
Nays: None
Absent: None So ordered.
C. Saddle Brook Chase (Unit VII) Final Plat
Plan Commission recommended approval on June 20, 1977 waiving the
requirements for sidewalks and street lights except at the 35th Street
entrances. Trustee Reynolds requested the developer to install the bicycle
path and Robert Finke of Saddle Brook Development Company opposed this
because future lot owners object and hinders the saleability.
Trustee Brown moved - seconded by Trustee Cerne...
To approve the Final Plat of Saddle Brook Chase and waive the requirement
for sidewalks and street lights except at the 35th Street entryway.
Roll call vote: Ayes: Trustees Brown,
President Howell
Nays: Trustee Reynolds
Absent: None
D. Sames Resubdivision_- Final Plat
Cerne, Glaves, Philip, Rush and
So ordered.
Plan Commission recommended approval on June 20, 1977 and also recommended that
request of the Sames' to receive a building permit'for a new residence
while continuing to reside in the existing residence conditioned upon the
demolition of the existing home within six months of occupancy of the new
home be approved.
Trustee Brown moved - seconded by Trustee Reynolds...
To approve the Final Plat of Sames Resubdivision incorporating the
recommendations of the village engineer for a twenty -five foot sewer
and water easement and submitting an affadavit that this parcel contains
the entire contiguous undeveloped land in which the applicant has any
interest; and that a building permit be conditioned to demolition of
the existing building within six months of occupancy of the new residence,
with a bond or similar security to be established.
Yb
Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds,
w�
Rush and President Howell
Nays: None
`Ur
Absent: None So ordered.
E. Kubiak's 2nd Subdivision - Final Plat
ukr On June 20, 1977 the Plan Commission recommended that after reviewing all
factors involved, that this Plat to establish a lot of approximately .69
acres and a lot width of 131 feet be denied. Mr. Kubiak submitted a
k: letter on June 23, 1977 appealing to the board to consider his request for
reasons of hardship and the fact that he receives a separate tax bill on
{' this parcel.
`I Trustee'Brown moved - seconded by Trustee Reynolds.
Based upon the recommendations of the Plan Commission that Kubiak's
Second Subdivision be denied, because it does not meet the requirements
` of one acre in area, and 150 feet in width, and because of the objections of
the adjoining neighbors.
20, ",. 6/28177 -2- (continued)
continued
t
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rlinut !of June 28, 1977
III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. (continued)
E. Kub iak's 2nd Subdivision-Final Plat (continued)
Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds,
Rush and President Howell
Nays: None
Absent: None So ordered.
IV. FINANCIAL
A. Motor Fuel Tax Fund Audits 8 and 9 - Calendar Years 1974 and 1975
Audit No. 8 covers the period from January 1, 1974 and ending December 31, 1974.
i
Audit No. 9 covers the period from January 1, 1975 and ending December 31, 1975.
Trustee Cerne moved - seconded by Trustee Brown...
To accept Audit Reports 8 and 9 covering receipt and disbursement of Motor
Fuel Tax Funds.
Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds,
Rush and President Howell
Nays: None
Absent: None So ordered.
B. Investments
Trustee Cerne moved - seconded by Trustee - Brown...
To approve and ratify the following investment.
Corporate Fund:
Participation in the Illinois Treasurer's Investment Pool in the amount
of $200,000.00 to mature on September 15, 1977 at the rate of 5.58 %.
Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds,
Rush and President Howell
Nays: None
Absent: None So ordered.
Trustee Cerne moved - seconded by Trustee Glaves...
To approve and ratify the following investment.
Water Fund
One federally secured certificate of deposit to mature in the Great
America Federal Savings and Loan of Oak Brook in the amount of
$139,000.00 to mature on October 14, 1977 at the rate of 5.75 %. This
investment is drwvm on the Depreciation, Improvement, and Extension
Account.
Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds,
Rush and President Howell
Nays: None So ordered.
Absent: None
Trustee Cerne moved - seconded by Trustee Brown...
To approve and ratify the following investment.
Water Fund
Participation in the Illinois Treasurer's Investment Pool in the amount
of $107,000.00 to mature on September 15, 1977 at the rate of 4.58 %.
This investment is drawn on the Bond and Interest Account, $565450.00,
and the Surplus Account, $51,250.00.
Roll call vote: Ayes: Trustees Broom, Cerne, Glaves, Philip, Reynolds,
Rush and President Howell
Nays: None
So ordered.
Absent: None
6/28/77 -3- (continued)
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V. OLD BUSINESS
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Min $s of June 28, 1977
A. Authorization re: Sports Core for (a) Bond Counsel to Proceed
(b) Bidding of Bonds
Trustee Cerne moved - seconded by Trustee Philip...
To Authorize the Bond Consultant, Paul D. Speer & Associates and Corporate
Counsel to prepare the necessary documents for bidding and authorize
the bidding of the bonds for either August 23 or September 13, 1977.
Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds,
Rush and President Howell
Nays: None
Absent: None So ordered,
B. James Neal, Amendment to Variation - 803 Merry Lane
This matter had been tabled at the regular meeting of June 14, 1977.
Mr. Neal made a presentation relative to the controversy over the
retaining wall located partially in a utility and drainage easement and
more than the fifteen feet from the rear of the building as permitted by
Ordinance G -166, which he felt allowed him some latitude and was approved
by the village engineer on the permit plans.
Trustee Cerne stated it is the villages intent that variation ordinances
be followed uniformally.
Trustee Brown moved - seconded by Trustee Reynolds...
To remove from the table the variation request of James Neal.
Voice vote - all in favor
Trustee Brown moved - seconded by Trustee Reynolds...
So ordered.
To deny the request for a variation as presented and that the applicant
remove the retaining wall as constructed and comply with Ordinance G -166.
Roll call vote: Ayes:
Nays:
Absent:
C. Retort of Activities -
6/28/77
Trustees Brown, Cerne, Glaves, Philip,
Rush and President Howell
None
None
Administration & Communication - Trustee Philip - No report.
Reynolds,
Finance & Capital - Trustee Cerne - No report.
Public Safety - Trustee Glaves
Police Chief Ceren received a certificate of completion from the
FBI National Academy for an eleven week course..
So ordered.
Chief Ehle initiated the mailing of information on smoke detectors
and Lt. C. Templin completed a course at the Public Safety and
Research Institute.
Public Works - Trustee Rush
Reported on status of Wells 3, 5, 6 and 7. Well 6 at Meyers Road and
Oak Brook Road will be completed about August 1, 1977.
York Road Water Main scheduled for completion with water distribution
to begin approximately August 1, 1977.
Road stripping will begin in mid July.
_Traffic -
Trustee Reynolds reported on DuPage County Mayors and Managers to be
coordinator of funding and phasing of Route 83 Corridor. Completion
'date of design study is December, 1978.
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(continued)
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Minutes ofe 28, 1977
V. OLD BUSINESS (continued)
C. Report of Activities (continued)
Zoning and Planning- Trustee Brown
Meeting scheduled for June 30, 1977 on proposed Flood Plain
Ordinance with some members of the Plan Comrnission, Zoning Board
of Appeals and Board of Trustees.
Comprehensive Plan will be reviewed July 28, 1977.
VI. NEW BUSINESS
A. Request-- Fourth of July Fireworks Display - Ginger Creek
Request received from the Ginger Creek Community Association to display
fireworks from Island Number One which is in the east end of Ginger Creek.
If any expenses occur, this will be billed to the Association.
Trustee Glaves moved - seconded by Trustee Rush...
To approve the request as presented.
Roll call vote: Ayes: Trustees Brown, Cerne, Glaves, Philip, Reynolds,
Rush and President Howell
Nays: None
Absent: None So ordered.
B. Bid Recommendation - Reservoir "A" York Road
Eightbids were received on June 15, 1977 for Reservoir "A: and the low
bid exceeds the budgeted amount by $59,000.00. The trustees commented
on the funds available and the expenditures remaining as of June 15,
1977, and the necessity of this reservoir.
Trustee Rush moved - seconded by Trustee Glaves...
To award the contract
Company in the amount
Roll call vote: Ayes:
Nays:
Absent:
to the lowest qualified bidder, Mayfair Construction
of $13,472,289.00. 0
Trustees Brown, Cerne, Glaves, Philip, Reynolds,
Rush and President Howell
None
None So ordered.
C. Benefit Baseball Game - West Suburban School for Retarded Children
Request from the Fraternal Order of Police, Oak Brook Lodge 42, for the
Fire Department to participate in the 3rd annual baseball game held be-
tween the Fraternal Order of Police and the Oak Brook Rotary Club,
utilizing a fire truck for children to ride upon and proceeds to be
turned over to the West Suburban School for Retarded Children. Two
volunteers are needed for Unit 913 from 1 to 4 P.M. on July 16, 1977 at a
cost for their salaries of approximately $35.00.
Trustee Glaves moved - seconded by Trustee Cerne...
To approve request cost of $35.00 for this event.
Voice vote - all in favor
So ordered.
D. Request- Fourth of July Committee
Request from the fourth of July Committee for Fire Department participation
in this event by spreading foam on the baseball field. The cost is
approximately $60.00 to be billed to the Park District. Volunteers crould
be utilized to man the miniature fire truck in the parade at a cost of
approximately $35.00.
Trustee Cerne moved - seconded by Trustee Brown,
To approve both participations in the Fourth of July events, and that the
cost of $60.00 for foam and the cost of volunteer services of $35.00 be
absorbed by the Village of Oak Brook.
Voice vote - all in favor
So ordered.
6/'3/77 -5- (coast ir.t��. ?)
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Minutes o ne 28, 1977
VI. NEW BUSINESS (continued)
E. Open Forum
No one appeared.
F. E. Stuart Perkins - Final Plat of Subdivision- 3207 York Road
Referred to Plan Commission meeting of July 18, 1977
G. E. Stuart Perkins - Variation - Lot Size- 3200 York Road
Referred to Zoning Board of Appeals meeting of August 2, 1977.
VII. ADJOURNMENT Time 9:30 P . M.
Trustee Brown moved - seconded by Trustee Rush...
That this meeting be adjourned.
Voice vote - all in favor So orderer?
Respectfully submitted,
Marianne Lakosil
Village Clerk
�� 6/28/77 -6-