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VILLAGE OF OAK BROOK Minutes JULY S. 1297
UNOFFICIAL UNTIL APPROVED AS WRITTEN
OR AS AMENDED � BY VILLAGE BOARD ON
-2 le' 07
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32
p.m. fledge of Allegiance was given.
The Deputy Clerk called the roll With the following persons
PRESENT: President Bushy. Trustees Bartecki, Caleel. Kenny, McInerney,
Savino and Shumate.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant to the Village Manager; Tom Hawk. Director of Community
Development; Bruce F. Kapff, Director of Information Services & Purchasing;
Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director;
Michael J. Meranda, Superintendent of Public Works; Bonnie Sartore, Bath
and Tennis Club !Manager: and Daryl Sittig. Fire ChiefBuilding
Commissioner.
Tom Richardson, President of the Yorkshire Woods Homeowners Association.
presented and read his letter dated July 7. 1997 to Village Manager Veitch in
its entirety. He voiced his Association "s strong opposition to the replacing of a
Hinsdale Sanitary District lift station in front of 40 Yorkshire Woods. Fie
asked for help from the Village in this matter. He requested the Village
Engineer to determine the possibility of another location on Harger Road.
President Bushy stated that Village Manager Veitch has sent a letter expressing
the Village's concern and urging the District to consider another location that
is not adjacent to a residential front yard. She also noted that the Sanitary
District is a different governmental jurisdiction with its own board members.
Oak Brook resident. Herbert Stade. 60 Baybrook Lane" is a member of that
board, and their next meeting will be held on July 17. 1997.
Resident Cecilia Biegel" 40 Yorkshire Woods, presented an independent
appraisal of her property with the specifications for the new lift station. It
showed a negative impact on her home and property. She requested the
Village's help in getting the lift station placed elsewhere on public property.
VILLAGE OF OAK BROOK Minutes 1 of 8 July 8, 1997
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Resident Josephine Cerne, 39 Yorkshire Woods, also commented.
4. APPROVAL OF MINUTES: MINUTES
Motion. by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of June 24. 1997 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
Motion by Trustee McInerney, seconded by, T rustee Caieel. to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel. Kenny, McInerney. Savino and
Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried. APPROVAL OF:
BILLS -
A. APP&QVAL OF BILLS: Approved Omnibus Vote. $382,776.97
PAYROLL -
B. APPRQVAL OF PAYS: Approved Omnibus Vote. $367,157.48(gross)
C. CHANUE ORDERS: None.
D. PAYQUTS: PAYOUTS:
Omnibus 1. CIVILTECH ENQINIEEMQ INC - PAYOUT #1 - YORK YORK ROAD BIKE
&QAD BIKE IR-AIL (PHASE II) - $5-94Q.90: Approved TRAIL (PHASE 11)
E. • r . Business.
F.
1. AMBULANCE ANCE REPLACEINSIENT: Approved Omnibus Vote. AMBULANCE
REPLACEMENT
2. AUDITING SERVICES: Approved Omnibus Vote. AUDITING
SERVICES
3. FIRE STATION #1 DESIGN SERVICES_: Approved Omnibus FIRE STATION #1
Vote. DESIGN SERVICES
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
VILLAGE OF OAK BROOK Minutes 2 of 8 July 8, 1997
11,711r71 -1,
7. ACTIV A (Items For Final Action):
A. APPOINTMENTS: APPOINTMENTS:
Motion by Trustee McInerney, seconded by Trustee Bartecki, to
concur with the recommendation of President Bushy and re- appoint
Surendra K. Goel and re- appoint George C. Mueller to the Plan
Commission, with their terms expiring May, 2000. VOICE VOTE:
Motion can'ied.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to concur
%ith the recommendation of President Bushy and appoint and re-
appoint the followwing to the Electrical Commission, with their terms
expiring June, 2000:
Appointment of Daryl L. Sittig, Fire Chief/Building Commissioner,
as the building commissioner representative; and
Appointment of John Smentek as the electrical supply company
representative; and
Re- appointment of Thomas Stanfa, Director of Fire Prevention, as the
inspection bureau representative; and
Re- appointment of Michael Hughes as the electrical contractor
representative; and
Re- appointment of Art Ludwig as the journeyman electrician
representative. VOICE VOTE: Motion carried.
58MV-45:091-101 119133
PLAN COMMISSION --
GOEL
MUELLER
ELECTRICAL
COMMISSION -
SITTIG
SMENTEK
STANFA
HUGHES
LUDWIG
XIV(B)(77) QE THE ZONNG ORDINANCE OF THE VILLAGE VARIATION
OF OAK BROOK RELATIVE TO LOT AREA RELATIVE TO LOT
DETERMINATION (302 OAK B&QOK ROAM AREA DETERMINATION
(302 Oak Brook Rd.
Discussed and direction given at the Regular Meeting of June 24.
1997. The ordinance grants a variation to allow the 15 -foot private
access right -of -way- easement on the Harris' property to be used in the
computation of the lot area in the event that this parcel is subdivided
into two lots.
Motion by Trustee McInerney, seconded by Trustee Kenny, to pass
Ordinance 97- ZO -V -S -886. ``An Ordinance Granting A Variation
From The Provisions Of Section XIV(B)(77) Of The Zoning
Ordinance Of The Village Of Oak Brook Relative To Lot Area
Determination (302 Oak Brook Road) ", as presented and waive the
full reading thereof. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes 3 of 8 July 8, 1997
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Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried_
2. RESOLU` IQN 97- AG -IS -EX 1 -R -693 A RESOLUTE
APPROVING AND AUTHORIZING EXEC11TION OF THE
VILLAGE OF Q.AK BROOK Fief: ISLE BENEFITS PLAN:
On June 24, 19Q7, the Village Board approved a number of
amendments to the Village of Oak Brook Health and Dental Plan,
including the implementation of an Internal Revenue Code Section
125 flexible benefits plan. This plan enables employees to tax shelter
contributions to premiums, qualified unreimbursed medical expenses
and qualified child care /dependent care expenses.
Implementation of the Section 125 flexible benefits plan is
accomplished under a separate plan document. Since staff had not yet
received the plan document from the Village's third party
administrator, it was indicated that it would be brought to the Board
in July.
Motion by Trustee Bartecki, seconded by Trustee Savino, to pass
Resolution 97- AG- IS -EXI -R -693, "A Resolution Approving Arid
Authorizing Execution Of The Village Of Oak Brook Flexible
Benefits Plan' and waive the full reading thereof, and authorize the
Village Manager to sign the plan document and flexible benefits
claims administration agreement with Health Plan Management. Inc.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Caleel, Kenny, r,-,clnerney, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
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The resolution permits the Village to report contributions made to a
Section 125 account as income for IMRF purposes.
Motion by Trustee Bartecki, seconded by Trustee Caleel, to pass
Resolution 97- IMRF -R -694, "A Resolution To Include Compensation
Paid Under An Internal Revenue Code Section 125 Plan As IMRF
VILLAGE OF OAK BROOK Minutes 4 of 8
July 8, 1997
RES.97 AG- IS -EXI-
R -693
APPROVING AND
AUTHORIZING
EXECUTION OF THE
VOB FLEXIBLE
BENEFITS PLAN
RES.97 -IMRF-
R -694
INCLUDE COMPENSA-
TION PAID UNDER
IRS CODE SECTION
125 AS IMRF
EARNINGS
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Earnings"', as presented and waive the full reading thereof. ROLL
CALL, VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, Kenny, Savino and Shumate.
Nays: 1 - Trustee McInerney.
Absent: 0 - None. Motion carried.
�.r X10001 _:
Bid packages were sent to six (6) companies. Two (2) sealed bids
were received on July 2, 1997. Reasons for companies not bidding
include not having sufficient time (bidders had two (2) weeks) and no
availability for the specified vehicles. Staffs recommendation is in
the alternative due to the pending shut -dowm of the plant which
manufacturers the 5 -ton trucks.
Total funds in the amount of $200.060 have been budgeted in the
Equipment Replacement Fund (15 -9101) for the replacement of three
(3) vehicles ($43.260 for Unit 4502 and $156,800 for Units #503 and
9506). Staff is recommending the purchase of only the two larger
trucks ( #503 and #506) in order to stay within the total budget of
$200.060. However. if those vehicles are unavailable, staff
recommends purchase of the smaller truck and intends to re budget
for 1998 whichever vehicle(s) are not purchased. Staff is also
recommending not accepting the trade -in amounts. as they believe
higher values will be obtained through next year's Mayors and
Managers Conference auction.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to award a
contract, subject to staff review, to Patson, Inc., d/b /a Northwest Ford
Truck Center, Franklin Park, the lowest responsible bidder, for two
(2) 1998 Ford L8513 5 -ton trucks at a total cost of $175.972 and one
(1) 1997 Ford F -350 1 -ton truck at a cost of $53,996. ROLL CALL
VOTE:
Ayes: 6 - Trustees Bartecki. Caleel. Kenny. McInerney, Savino
and Shumate.
Nays: 0 - None.
r
Absent: 0 - None. Motion carried.
Enzine�: Trustee Bartecki - the Illinois Department of Transportation
awarded the construction contract to Carina Construction for the 22nd
VILLAGE OF OAK BROOK Minutes 5 of 8 July 8, 1997
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' Street/York Road Project, and the Preconstruction Meeting was scheduled for
today. July 8. Work should start around the firs= of August and finish around
October, 1998.
Micro- Surfacing should start about Wednesday. July 9' and Finish in about a
week and a half. weather permitting.
Village Engineer Durfey attended a meeting at the site of the Hinsdale Sanitary
District's proposed lift station, 40 Yorkshire Woods, with several area
residents and Carl Blomgren, Executive Director of the Hinsdale Sanitary
District_ He also met separately with Mr. Blomgren to review and discuss their
proposed improvement. The Village's goal is to mitigate. as much as possible,
any deleterious effects that the new lift station may have on the residential area
without unduly hampering the District's ability to serve its constituents.
Finance and Hold Committee: Trustee McInerney - The conversion process to
the new Pentamation system is well underway in the Finance Department.
Preparation has started on the 1998 -2002 Five-Year Financial Plan.
Eim: Trustee Kenny - The Fire Department responded to eighty -one (8 1)
engine calls and eighty -six (86) ambulance calls in the Month of June. Of this.
fourteen (14) calls were for Mutual Aid to the surrounding departments of
Downers Grove, Oakbrook Terrace, Elmhurst, Westmont, York Center and
Lombard. In addition, the Department called for Mutual Aid twelve (l 2)
times. The June involvement of Mutual Aid was more than the total of the
previous five (5) months.
On Saturday, June Th, a simulated high -rise fire mutual drill between Elmhurst
and Oakbrook Terrace was held in which Oak Brook participated along with
Hillside. Yorkf eld. Villa Park. Lombard. York Center and Westchester.
LihwZ�: Trustee Caleel - The Volunteer program at the Oak Brook Library has
big and small jobs awaiting helping hands.
Police: Trustee Shumate - On June 26, 1997, Lt. Allen Pisarek completed the
three -week course at the Senior Management Institute for Police held at
Merrimack College in North Andover, Massachusetts. This is one of the top
courses held in the United States. Congratulations to Lt. Pisarek on this
a� -omplishment.
Officer Danny Ramirez has completed the Field Training Officer Program and
is now working on his own. Officer Ramirez has six months left in his
probatior. period.
Sergeant Susan Srch has been selected to fill the Detective /Sergeant position
made available with the retirement of Sgt. Edward Caspers.
Public Works: Trustee Savino - The planting of trees around the pump station
has been completed. Fire hydrant painting will begin within the next week.
VILLAGE OF OAK BROOK Minutes 6 of 8
/Z6.
July 8, 1997
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Village Clerk: Clerk Gonnella - Deputy Clerk McShane reported that all liquor 1
establishments have received their temporary liquor licenses_ Temporary
licenses are issued for a two -month period until the fingerprint process is
completed.
Village President: President Bushy - Inter-views for the Fire Chief position will
be taking place in the next few weeks.
Staff is commended for the fireworks show that was enjoyed by thousands.
Rounds of golf has increased by 3,486 over last year.
A. PARKS _ PRELIMINA.RY & EINAL PLAT - 2 -LOT PARK'S -
S. LBDIVISION (3701 MADISON STREEI): PRELIMINARY AND
FINAL PLAT -
The propose: resubdivision will yield two lots where the shared lot 2 -LOT SUB.
line between the two lots will run in a generally east1west direction 03701 Madison St.
approximately along a ravine instead of the present north/south
direction. The Plan Commission, by a vote of 6 to 0. recommended
approval of this two -lot reconfiguration based on the following
conditions:
1. Final engineering approval.
2. Waiver of the requirements for curb and gutter streets, sidewalks,
street lights, and parkway trees.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to direct
the Village Attorney to draft the necessary resolution to include the
following conditions for consideration at the Regular meeting of July
22, 1997:
1. Final engineering approval.
2. Waiver of the requirements for curb and gutter streets, sidewalks,
street lights, and parkway trees.
VOICE VOTE: :Motion carried.
MINE
11. ADJOURNMENT: ADJOURNMENT
Motion by Trustee Shumate, seconded by Trustee Bartecki, to adjourn the
meeting at 8:48 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes 7 of 8 July 8, 1997
Yi1lage Clerk: Clerk Gonnella - Deputy Clerk McShane reported that all liquor
establishments have received their temporary liquor licenses. Temporary
licenses are issued for a two -month period until die fingerprint process is
completed.
Village President: President Bushy - Interviews for the Fire Chief position urill
be taking place in the next few weeks.
Staff is commended for the fireworks show that was enjoyed by thousands.
Rounds of golf has increased by 3,486 over last year.
NINA0910.0 11", 1* W"fla-43411
' •
The proposed resubdivision will yield two lots where the shared lot
line between the two lots will run in a generally east/west direction
approximately along a ravine instead of the present north/south
direction. The Plan Commission, by a vote of f to 0, recommended
approval of this two -lot reconfiguration based on the following
conditions:
1. Final engineering approval.
2. Waiver of the requirements for curb and gutter streets, sidewalks,
street lights, and parkway trees.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to direct
the Village Attorney to draft the necessary resolution to include the
following conditions for consideration at the Regular meeting of July
22, 1997:
1. Final engineering approval.
2. Waiver of the requirements for curb and gutter streets, sidewalks,
street lights, and parkway trees.
VOICE VOTE: Motion carried.
AcIttallu"Icel "I,
• "M
Motion by Trustee Shumate, seconded by Trustee Bartecki. to adjourn the
meeting at 8:48 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
0
7of8
July 8, 1997
PARK'S -
PRELIMINARY AND
FINAL PLAT -
2 -LOT SUB.
(3701 Madison St.)
ADJOURNMENT
1,4
ATTEST:
Linda K. Gonnella, CIVIC
Village Clerk
bot7897
VILLAGE OF OAK BROOK Minutes 8 of 8 July 8, 1997
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