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Minutes - 07/08/1997 - Board of Trustees1y1a4s" a °s,FS -F� .,u s� i — y ,sr -��e ��"'Y 3yt 9i �M�'A n +'cu. "1.r a &+ +and r^Yai4v r "ro't ^ ti'+vx pia pe�yi+�7;.rp '•' r "YK' 17yt. �5{ry�"jai .4� r" �t wL?. f , 1. G.,. '11:".1 N'T, ds Rl j( fiR A � y...Ki �( <\F 1ni` � � '1� � l '!�r +'4 ,(; + 1 jd�"' \i i � yi'i '�ri:a e��+a � +'� 7++ ++.""'�,1 0 0 $D- f3 OT- y11►N- '%- $ -- 1997 VILLAGE OF OAK BROOK Minutes JULY S. 1297 UNOFFICIAL UNTIL APPROVED AS WRITTEN OR AS AMENDED � BY VILLAGE BOARD ON -2 le' 07 1. MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32 p.m. fledge of Allegiance was given. The Deputy Clerk called the roll With the following persons PRESENT: President Bushy. Trustees Bartecki, Caleel. Kenny, McInerney, Savino and Shumate. ABSENT: None. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant to the Village Manager; Tom Hawk. Director of Community Development; Bruce F. Kapff, Director of Information Services & Purchasing; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Michael J. Meranda, Superintendent of Public Works; Bonnie Sartore, Bath and Tennis Club !Manager: and Daryl Sittig. Fire ChiefBuilding Commissioner. Tom Richardson, President of the Yorkshire Woods Homeowners Association. presented and read his letter dated July 7. 1997 to Village Manager Veitch in its entirety. He voiced his Association "s strong opposition to the replacing of a Hinsdale Sanitary District lift station in front of 40 Yorkshire Woods. Fie asked for help from the Village in this matter. He requested the Village Engineer to determine the possibility of another location on Harger Road. President Bushy stated that Village Manager Veitch has sent a letter expressing the Village's concern and urging the District to consider another location that is not adjacent to a residential front yard. She also noted that the Sanitary District is a different governmental jurisdiction with its own board members. Oak Brook resident. Herbert Stade. 60 Baybrook Lane" is a member of that board, and their next meeting will be held on July 17. 1997. Resident Cecilia Biegel" 40 Yorkshire Woods, presented an independent appraisal of her property with the specifications for the new lift station. It showed a negative impact on her home and property. She requested the Village's help in getting the lift station placed elsewhere on public property. VILLAGE OF OAK BROOK Minutes 1 of 8 July 8, 1997 p Sc.T"3?^"�'T' -�'" ;','!r". «r�Trt t�t�' ";,P^'C" S�Yl u' *�?k r'" �" i�xa..f;+3� x°�'3yid -Y ``ice `;} a � KwJj.+�y,ar v�� a1.�'y, P 4< r 1i rr ' y , (� ir`7 N' v ti•, 9 �, '�Ss :, , - {,aa �tti .hN`��° n �dR. '"" - :�e�iS r'�, _ „a ,'”. 2,,.�, ` . �.� > +> -'�i. ..t,. � �;, _ `� � " y Y , � w ,.., a , ±i3',•�Ss °Y,.t ��< < � � t3,� � w � . ., 1 "w � L� .,�{ .� a ; I f F � �,� � , Resident Josephine Cerne, 39 Yorkshire Woods, also commented. 4. APPROVAL OF MINUTES: MINUTES Motion. by Trustee McInerney, seconded by Trustee Bartecki, to approve the minutes of the Regular Meeting of June 24. 1997 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. 5. OMNIBUS AGENDA: Motion by Trustee McInerney, seconded by, T rustee Caieel. to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Caleel. Kenny, McInerney. Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. APPROVAL OF: BILLS - A. APP&QVAL OF BILLS: Approved Omnibus Vote. $382,776.97 PAYROLL - B. APPRQVAL OF PAYS: Approved Omnibus Vote. $367,157.48(gross) C. CHANUE ORDERS: None. D. PAYQUTS: PAYOUTS: Omnibus 1. CIVILTECH ENQINIEEMQ INC - PAYOUT #1 - YORK YORK ROAD BIKE &QAD BIKE IR-AIL (PHASE II) - $5-94Q.90: Approved TRAIL (PHASE 11) E. • r . Business. F. 1. AMBULANCE ANCE REPLACEINSIENT: Approved Omnibus Vote. AMBULANCE REPLACEMENT 2. AUDITING SERVICES: Approved Omnibus Vote. AUDITING SERVICES 3. FIRE STATION #1 DESIGN SERVICES_: Approved Omnibus FIRE STATION #1 Vote. DESIGN SERVICES 6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. VILLAGE OF OAK BROOK Minutes 2 of 8 July 8, 1997 11,711r71 -1, 7. ACTIV A (Items For Final Action): A. APPOINTMENTS: APPOINTMENTS: Motion by Trustee McInerney, seconded by Trustee Bartecki, to concur with the recommendation of President Bushy and re- appoint Surendra K. Goel and re- appoint George C. Mueller to the Plan Commission, with their terms expiring May, 2000. VOICE VOTE: Motion can'ied. Motion by Trustee Caleel, seconded by Trustee Bartecki, to concur %ith the recommendation of President Bushy and appoint and re- appoint the followwing to the Electrical Commission, with their terms expiring June, 2000: Appointment of Daryl L. Sittig, Fire Chief/Building Commissioner, as the building commissioner representative; and Appointment of John Smentek as the electrical supply company representative; and Re- appointment of Thomas Stanfa, Director of Fire Prevention, as the inspection bureau representative; and Re- appointment of Michael Hughes as the electrical contractor representative; and Re- appointment of Art Ludwig as the journeyman electrician representative. VOICE VOTE: Motion carried. 58MV-45:091-101 119133 PLAN COMMISSION -- GOEL MUELLER ELECTRICAL COMMISSION - SITTIG SMENTEK STANFA HUGHES LUDWIG XIV(B)(77) QE THE ZONNG ORDINANCE OF THE VILLAGE VARIATION OF OAK BROOK RELATIVE TO LOT AREA RELATIVE TO LOT DETERMINATION (302 OAK B&QOK ROAM AREA DETERMINATION (302 Oak Brook Rd. Discussed and direction given at the Regular Meeting of June 24. 1997. The ordinance grants a variation to allow the 15 -foot private access right -of -way- easement on the Harris' property to be used in the computation of the lot area in the event that this parcel is subdivided into two lots. Motion by Trustee McInerney, seconded by Trustee Kenny, to pass Ordinance 97- ZO -V -S -886. ``An Ordinance Granting A Variation From The Provisions Of Section XIV(B)(77) Of The Zoning Ordinance Of The Village Of Oak Brook Relative To Lot Area Determination (302 Oak Brook Road) ", as presented and waive the full reading thereof. ROLL CALL VOTE: VILLAGE OF OAK BROOK Minutes 3 of 8 July 8, 1997 r�i PW c �, • tw L �6rn 1 `ia P R ,�� '�i' "T # +]V F �rl�{ Ayes: 6 - Trustees Bartecki, Caleel, Kenny, McInerney, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried_ 2. RESOLU` IQN 97- AG -IS -EX 1 -R -693 A RESOLUTE APPROVING AND AUTHORIZING EXEC11TION OF THE VILLAGE OF Q.AK BROOK Fief: ISLE BENEFITS PLAN: On June 24, 19Q7, the Village Board approved a number of amendments to the Village of Oak Brook Health and Dental Plan, including the implementation of an Internal Revenue Code Section 125 flexible benefits plan. This plan enables employees to tax shelter contributions to premiums, qualified unreimbursed medical expenses and qualified child care /dependent care expenses. Implementation of the Section 125 flexible benefits plan is accomplished under a separate plan document. Since staff had not yet received the plan document from the Village's third party administrator, it was indicated that it would be brought to the Board in July. Motion by Trustee Bartecki, seconded by Trustee Savino, to pass Resolution 97- AG- IS -EXI -R -693, "A Resolution Approving Arid Authorizing Execution Of The Village Of Oak Brook Flexible Benefits Plan' and waive the full reading thereof, and authorize the Village Manager to sign the plan document and flexible benefits claims administration agreement with Health Plan Management. Inc. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Caleel, Kenny, r,-,clnerney, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. :. • i • 31�_ 1 M • A_ .._ • • • mffi 4, The resolution permits the Village to report contributions made to a Section 125 account as income for IMRF purposes. Motion by Trustee Bartecki, seconded by Trustee Caleel, to pass Resolution 97- IMRF -R -694, "A Resolution To Include Compensation Paid Under An Internal Revenue Code Section 125 Plan As IMRF VILLAGE OF OAK BROOK Minutes 4 of 8 July 8, 1997 RES.97 AG- IS -EXI- R -693 APPROVING AND AUTHORIZING EXECUTION OF THE VOB FLEXIBLE BENEFITS PLAN RES.97 -IMRF- R -694 INCLUDE COMPENSA- TION PAID UNDER IRS CODE SECTION 125 AS IMRF EARNINGS n f F T.. F ar°�,'�"..e''a`�f'�''` �(ve��4*,,K•pa � U lS^ � \ t+ iti � ' 1 `�� � 4 r � ��, �ir M ��wY Jj 4 t"f� f � `n•{ �+i^� �> � K�� ' ?F` i Earnings"', as presented and waive the full reading thereof. ROLL CALL, VOTE: Ayes: 5 - Trustees Bartecki, Caleel, Kenny, Savino and Shumate. Nays: 1 - Trustee McInerney. Absent: 0 - None. Motion carried. �.r X10001 _: Bid packages were sent to six (6) companies. Two (2) sealed bids were received on July 2, 1997. Reasons for companies not bidding include not having sufficient time (bidders had two (2) weeks) and no availability for the specified vehicles. Staffs recommendation is in the alternative due to the pending shut -dowm of the plant which manufacturers the 5 -ton trucks. Total funds in the amount of $200.060 have been budgeted in the Equipment Replacement Fund (15 -9101) for the replacement of three (3) vehicles ($43.260 for Unit 4502 and $156,800 for Units #503 and 9506). Staff is recommending the purchase of only the two larger trucks ( #503 and #506) in order to stay within the total budget of $200.060. However. if those vehicles are unavailable, staff recommends purchase of the smaller truck and intends to re budget for 1998 whichever vehicle(s) are not purchased. Staff is also recommending not accepting the trade -in amounts. as they believe higher values will be obtained through next year's Mayors and Managers Conference auction. Motion by Trustee Bartecki, seconded by Trustee Kenny, to award a contract, subject to staff review, to Patson, Inc., d/b /a Northwest Ford Truck Center, Franklin Park, the lowest responsible bidder, for two (2) 1998 Ford L8513 5 -ton trucks at a total cost of $175.972 and one (1) 1997 Ford F -350 1 -ton truck at a cost of $53,996. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki. Caleel. Kenny. McInerney, Savino and Shumate. Nays: 0 - None. r Absent: 0 - None. Motion carried. Enzine�: Trustee Bartecki - the Illinois Department of Transportation awarded the construction contract to Carina Construction for the 22nd VILLAGE OF OAK BROOK Minutes 5 of 8 July 8, 1997 Z4 n•,r V "T`' '� � f� ` - y "� ' s . ;{r'J "+,x CS ,6 • • is g „ Y a Ilt'+ ' Street/York Road Project, and the Preconstruction Meeting was scheduled for today. July 8. Work should start around the firs= of August and finish around October, 1998. Micro- Surfacing should start about Wednesday. July 9' and Finish in about a week and a half. weather permitting. Village Engineer Durfey attended a meeting at the site of the Hinsdale Sanitary District's proposed lift station, 40 Yorkshire Woods, with several area residents and Carl Blomgren, Executive Director of the Hinsdale Sanitary District_ He also met separately with Mr. Blomgren to review and discuss their proposed improvement. The Village's goal is to mitigate. as much as possible, any deleterious effects that the new lift station may have on the residential area without unduly hampering the District's ability to serve its constituents. Finance and Hold Committee: Trustee McInerney - The conversion process to the new Pentamation system is well underway in the Finance Department. Preparation has started on the 1998 -2002 Five-Year Financial Plan. Eim: Trustee Kenny - The Fire Department responded to eighty -one (8 1) engine calls and eighty -six (86) ambulance calls in the Month of June. Of this. fourteen (14) calls were for Mutual Aid to the surrounding departments of Downers Grove, Oakbrook Terrace, Elmhurst, Westmont, York Center and Lombard. In addition, the Department called for Mutual Aid twelve (l 2) times. The June involvement of Mutual Aid was more than the total of the previous five (5) months. On Saturday, June Th, a simulated high -rise fire mutual drill between Elmhurst and Oakbrook Terrace was held in which Oak Brook participated along with Hillside. Yorkf eld. Villa Park. Lombard. York Center and Westchester. LihwZ�: Trustee Caleel - The Volunteer program at the Oak Brook Library has big and small jobs awaiting helping hands. Police: Trustee Shumate - On June 26, 1997, Lt. Allen Pisarek completed the three -week course at the Senior Management Institute for Police held at Merrimack College in North Andover, Massachusetts. This is one of the top courses held in the United States. Congratulations to Lt. Pisarek on this a� -omplishment. Officer Danny Ramirez has completed the Field Training Officer Program and is now working on his own. Officer Ramirez has six months left in his probatior. period. Sergeant Susan Srch has been selected to fill the Detective /Sergeant position made available with the retirement of Sgt. Edward Caspers. Public Works: Trustee Savino - The planting of trees around the pump station has been completed. Fire hydrant painting will begin within the next week. VILLAGE OF OAK BROOK Minutes 6 of 8 /Z6. July 8, 1997 `in .4- ttt „� °..'�4'r•”' '"'t .,r , ia'� < "y��M� "r.�hlyi d�art•q q*kr�����tia.n�n.t;;*i - "vWy. �y S�`arnt�+N 1r4 f *r, �'ks ry d r {� , , '�r t " ^� . ! a�S �-r`7 xl .�Ir ,x we i • Village Clerk: Clerk Gonnella - Deputy Clerk McShane reported that all liquor 1 establishments have received their temporary liquor licenses_ Temporary licenses are issued for a two -month period until the fingerprint process is completed. Village President: President Bushy - Inter-views for the Fire Chief position will be taking place in the next few weeks. Staff is commended for the fireworks show that was enjoyed by thousands. Rounds of golf has increased by 3,486 over last year. A. PARKS _ PRELIMINA.RY & EINAL PLAT - 2 -LOT PARK'S - S. LBDIVISION (3701 MADISON STREEI): PRELIMINARY AND FINAL PLAT - The propose: resubdivision will yield two lots where the shared lot 2 -LOT SUB. line between the two lots will run in a generally east1west direction 03701 Madison St. approximately along a ravine instead of the present north/south direction. The Plan Commission, by a vote of 6 to 0. recommended approval of this two -lot reconfiguration based on the following conditions: 1. Final engineering approval. 2. Waiver of the requirements for curb and gutter streets, sidewalks, street lights, and parkway trees. Motion by Trustee McInerney, seconded by Trustee Bartecki, to direct the Village Attorney to draft the necessary resolution to include the following conditions for consideration at the Regular meeting of July 22, 1997: 1. Final engineering approval. 2. Waiver of the requirements for curb and gutter streets, sidewalks, street lights, and parkway trees. VOICE VOTE: :Motion carried. MINE 11. ADJOURNMENT: ADJOURNMENT Motion by Trustee Shumate, seconded by Trustee Bartecki, to adjourn the meeting at 8:48 p.m. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 7 of 8 July 8, 1997 Yi1lage Clerk: Clerk Gonnella - Deputy Clerk McShane reported that all liquor establishments have received their temporary liquor licenses. Temporary licenses are issued for a two -month period until die fingerprint process is completed. Village President: President Bushy - Interviews for the Fire Chief position urill be taking place in the next few weeks. Staff is commended for the fireworks show that was enjoyed by thousands. Rounds of golf has increased by 3,486 over last year. NINA0910.0 11", 1* W"fla-43411 ' • The proposed resubdivision will yield two lots where the shared lot line between the two lots will run in a generally east/west direction approximately along a ravine instead of the present north/south direction. The Plan Commission, by a vote of f to 0, recommended approval of this two -lot reconfiguration based on the following conditions: 1. Final engineering approval. 2. Waiver of the requirements for curb and gutter streets, sidewalks, street lights, and parkway trees. Motion by Trustee McInerney, seconded by Trustee Bartecki, to direct the Village Attorney to draft the necessary resolution to include the following conditions for consideration at the Regular meeting of July 22, 1997: 1. Final engineering approval. 2. Waiver of the requirements for curb and gutter streets, sidewalks, street lights, and parkway trees. VOICE VOTE: Motion carried. AcIttallu"Icel "I, • "M Motion by Trustee Shumate, seconded by Trustee Bartecki. to adjourn the meeting at 8:48 p.m. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 0 7of8 July 8, 1997 PARK'S - PRELIMINARY AND FINAL PLAT - 2 -LOT SUB. (3701 Madison St.) ADJOURNMENT 1,4 ATTEST: Linda K. Gonnella, CIVIC Village Clerk bot7897 VILLAGE OF OAK BROOK Minutes 8 of 8 July 8, 1997 1 A0,f