Minutes - 07/08/2003 - Board of TrusteesMINUTES OF THE JULY 8, 2003 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK APPROVED AS
AMENDED ON JULY 22, 2003.
CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by
President Quinlan in the Samuel E. Dean Board Room of the Village Commons
at 7:32 p.m. The Pledge of Allegiance was given.
2. ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, George T.
Caleel, John W. Craig, Susan Chase Korin and Asif Yusuf.
ABSENT: Trustee Elaine Miologos.
IN ATTENDANCE: Richard B. Boehm, Village Manager; Dale L. Durfey, Jr.,
Village Engineer; Bruce F. Kapff, Director of Information
Services & Purchasing; Robert L. Kallien, Jr., Director of
Community Development; Darrell J. Langlois, Finance Director;
Richard A. Martens, Village Attorney; Ruth A. Martin, Library
Director; Bonnie Sartore, Bath & Tennis Club Manager; Acting
Fire Chief James Bodony; Battalion Chiefs Robert Morton and
Rob Cronholm and Gary Clark, Firefighter/Paramedic.
3. ANNOUNCEMENTS AND OPEN FORUM:
President Quinlan announced that Agenda 7.B. Forest Preserve District of
DuPage County — 1717 Oak Brook Road — Special Use — Title 13 of the Village
Code — Zoning Ordinance — Chapter 13 -5 -3 to Amend the Area of Special Use
Ordinance S -841 (Amended by S -1015) from 3.34 Acres to 46.42 Acres and to
Allow a Production Kitchen in the Former Retreat Wing and Site Plan
Approval is being continued to the next meeting so that all members of the
Village Board may be in attendance for their deliberation.
President Quinlan publicly recognized Bath & Tennis Club Manager Bonnie
Sartore for the excellent coordination of the July 4th celebration. Manager
Sartore also acknowledged the Police Department, Fire Department and Ray
Rocke of R & B Enterprises and the Sports Core staff for their efforts in
handling the estimated 37,000 people in attendance of the event.
VILLAGE OF OAK BROOK Minutes
C6
Page 1 of 13 July 8, 2003
CALL TO ORDER
ROLL CALL
ANNOUNCE
3. Lois Miller, 3518 North Madison Street, stated to the Village Board of her
concern of the sale of approximately 5 acres of property on Madison Street and
its impact in Fullersburg Woods. She asked the Village Board to investigate
the sale of the land. She stated the DuPage County Forest Preserve may have
funds to preserve land along Salt Creek. Village Manager Boehm will research
this and give a report to the Board.
Terrence O'Malley, 30 Breakenridge, distributed a brochure to the Village
Board explaining programs that are available to the public on purchasing
natural gas. The brochure included Nicor's Solutions Fixed Bill program that is
offered. In his opinion, the Dominion program is the most affordable program
offered that presently could be fixed for one to three years. Another option that
is available as of January 1, 2004 to the public is the offering of electricity in a
co -op program.
Trustee Aktipis asked how a resident could communicate with the Dominion
program. Mr. O'Malley stated a person may contact the Nicor program on line
for either of these programs. His telephone number is 794 -0705 if anyone
wishes to talk to him on this subject. President Quinlan noted that a copy of
Mr. O'Malley's brochure will be available to the public for the cost of copying.
Harry Peters, 808 Wildwood Court, asked to speak on behalf of the Forest Glen
Homeowners Association. As their President he voiced their concern of the
negative affect of their neighborhood if the DuPage County Zoning Board
rezones a parcel of land along York Road for a commercial development of a
600 to 700 storage unit facility. They are looking for a traffic opinion to
present to the DuPage County Zoning Board at their next meeting. He
expressed his utmost concern of the residential character of their area and the
conflict of a commercial entity near their subdivision. He requested that Oak
Brook's Village Board consider passing a resolution supporting their opposition
to the development to the DuPage County Zoning Board.
President Quinlan asked for a date of when the DuPage County Zoning Board
will meet. He stated two letters of concern have already been sent to the
DuPage County Zoning Board from the Village. He offered to send a third
letter and suggested that a resolution not be passed at this time in order to
provide time for Community Development Director Kallien to investigate this
further. Trustee Caleel stated his opposition to the development but requested
that Attorney Martens investigate this further to determine what course of
action should be taken.
Attorney Martens suggested that polling the Board by telephone was
appropriate for a letter of opposition, but that formal action needed to be done
in public.
VILLAGE OF OAK BROOK Minutes Page 2 of 13 July 8, 2003
L6
3. He suggested it was possible to send a representative to the Zoning Board
meeting to testify to the corporate opinion of the Village of Oak Brook. He
asked the Board to consider that staff investigates this further if a resolution is
desired by the Board so that the language is correct.
Community Development Director Kallien explained that the Village is not
involved in the process as it does not affect a subdivision. He stated that the
DuPage County Zoning Board is studying the traffic analysis at their next
meeting and they would not vote on this subject at that time.
Motion by Trustee Aktipis, seconded by Trustee Caleel, to direct staff to
prepare a letter asking DuPage County to maintain the current R -3 zoning of the
4.59 acre site located east of Old York Road, just north of the Oak Brook
Village limits and prepare an impact study, which fully analyzes all relevant
traffic and land use impacts. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Yusuf..
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
Joseph Endress, Vice President, Facilities and Systems of McDonald's
Corporation presented to Village President Quinlan and the Board of Trustees
McDonald's final payment of their $500,000 donation to the Oak Brook Public
Library. He acknowledged the excellent relationship and partnership
McDonald's has experienced with the Village of Oak Brook in the past thirty
years.
President Quinlan and Trustee Caleel commended the McDonald's Corporation
for their exemplary community involvement in Oak Brook and to its residents.
4. APPROVAL OF MINUTES:
Motion by Trustee Craig, seconded by Trustee Aktipis, to approve the Minutes
of the Regular Board of Trustees Meeting of June 24, 2003 as presented and
waive the full reading thereof. VOICE VOTE: Motion carried.
5. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Consent
Agenda as presented. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Yusuf. .
Nays: 0 - None.
VILLAGE OF OAK BROOK Minutes Page 3 of 13 July 8, 2003
MINUTES
C.AGENDA
5
R
7
Absent: 1 - Trustee Miologos. Motion carried.
A. APPROVAL OF BILLS - $445,586.42
Significant items included above:
1) Alvord, Burdick & Howson, LLC — Payout #2 — Reservoir A Pumping
Equipment Replacement Project - $4,600.00
2) Brothers Asphalt Paving — Payout 41 — 2003 Paving Project -
$161,453.74
3) SKC Construction — Payout # 1 and Final — 2003 Crack Seal Project -
$48,108.07
4) Boecker Road Maintenance — Payout #2 & Final — 2003 Rejuvenation
Project - $5,980.59
APVL OF BILLS -
$445,586.42
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING JUNE 21 2003 APV PYRL 06 -2I -03
- $751,241.83 - $751,241.83
C. CHANGE ORDERS: None.
D. REFERRALS:
CHNG ORDERS
REFERRALS
1) FALCO SUBDIVISION — 2901 OAK BROOK ROAD _ FLCO SUB - 2901
OAK BROOK RD. --
PRELIMINARY PLAT OF SUBDIVISION — REFER TO THE PLAN PRELIM PLAT OF
COMMISSION FOR REVIEW AND RECOMMENDATION AT SUBDIV
THEIR MEETING ON JULY 21, 2003 MEETING
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS:
1) PUBLIC WORKS EQUIPMENT
ITEMS REMOVED FROM CONSENT AGENDA: None.
BOARD & COMMISSION RECOMMENDATIONS:
SK BDS, PROP OR
NEG CNTRCTS
PW EQUIP
RMVD C AGNDA
BD /COMM RECOM
A. VILLAGE OF OAK BROOK — TEXT AMENDMENTS — CHAPTER 10 — VOB - TxT
AMNDMNTS-
OFFICE- RESEARCH- ASSEMBLY DISTRICTS — TITLE 13 OF THE CHAPT 10 - TITLE
VILLAGE CODE 13 -OFF RSRCH-
ASMBLY DIST -
Plan Commission and Zoning Board_ of Appeals Recommendations: Text
Amendments - The Plan Commission by a vote of 5 to 0, and the Zoning
Board of Appeals by a vote of 7 to 0, have recommended approval of the
request from the Village of Oak Brook for a text amendment to Chapter 10
— Office - Research - Assembly Districts of the Zoning Ordinance.
VILLAGE OF OAK BROOK Minutes Page 4 of 13 July 8, 2003
I
7. This amendment adds as a special use, the ability to use vacant ORA -1
zoned property for open field recreational use. A summary of the proposed
amendment is as follows:
A.
Chapter 10 — Office - Research - Assembly Districts
13- 10A -2: Special Uses: Add the following text;
"Parks and open field recreational activities"
In making these recommendations, both the Plan Commission and Zoning
Board of Appeals found that the Village as the petitioner has satisfactorily
addressed the applicable factors for approval of a text amendment to the
Zoning Ordinance.
Motion by Trustee Aktipis, seconded by Trustee Korin, that the Village
Board concur with the recommendation of the Plan Commission and Zoning
Board of Appeals and authorize the Village Attorney to draft the necessary
ordinance for final consideration at the July 22, 2003 meeting. VOICE
VOTE: Motion carried.
B. FOREST PRESERVE DISTRICT OF DUPAGE COUNTY — 1717 OAK FP DSTRCT DPG
CTY - 1717 OAK
BROOK ROAD — SPECIAL USE — TITLE 13 OF THE VILLAGE CODE BRK RD - SPEC USE
— ZONING ORDINANCE — CHAPTER 13 -5 -3 TO AMEND THE AREA -TTL 13 - ZNG ORD-
AMEND S -841
OF SPECIAL USE ORDINANCE S -841 (AMENDED BY S -1015) FROM
3.34 ACRES TO 46.42 ACRES AND TO ALLOW A PRODUCTION
KITCHEN IN THE FORMER RETREAT WING AND SITE PLAN
APPROVAL
The Village Board, at its June 24, 2003 meeting, continued the request from
the Forest Preserve District of DuPage County for approval of a special use
amendment for the Peabody Mansion (1717 Oak Brook Road) to the July 8,
2003 meeting.
President Quinlan had previously announced that this agenda item was
continued to the next Village Board meeting when the entire Board
members were present for their deliberation.
8. ACTIVE AGENDA (Items for Final Action): ACTIVE AGENDA
A. CONFIRMATION OF APPOINTMENTS: CNFRM APPTS
1) BOARD OF FIRE AND POLICE COMMISSIONERS APPTALBRT
GIUSFREDITO BD
OF FR & POLICE
VILLAGE OF OAK BROOK Minutes
Page 5 of 13 July 8, 2003
8. A. 1) President Quinlan recommended the appointment of Albert Giusfredi to cOMM
the Board of Fire and Police Commissioners, with a three -year term
expiring, May, 2006.
Motion by Trustee Aktipis, seconded by Trustee Caleel, to concur with
the recommendation of President Quinlan to appoint Albert Giusfredi to
the Board of Fire and Police Commissioners, with his three -year term
expiring May, 2006. VOICE VOTE: Motion carried.
B. ORDINANCES & RESOLUTIONS:
ORD /RES
1) ORDINANCE 2003 -ZO -SU -EXI -S -1043, "AN ORDINANCE ORD03-zO-SU-EXI-
S -1043 - AMND S-
AMENDING ORDINANCE S -791 RELATIVE TO A SPECIAL USE 7'91- SPEC USE OB
OAK BROOK PARK DISTRICT (1450 FOREST GATE ROADY' PK DIST (1450
FOREST GAT RD)
The ordinance amends Chapter 13 -12 -4 (G) of the Village Code to allow
the construction of a 10,000 square foot addition to the Oak Brook Park
District Recreation Center. The Board at its June 24, 2003 meeting
approved this matter and requested an ordinance be drafted for
consideration at the next regular Board meeting.
Motion by Trustee Aktipis, seconded by Trustee Caleel, that the Village
Board of Trustees approves Ordinance 2003 -ZO -SU -EXI -S -1043, "An
Ordinance Amending Ordinance S -791 Relative to a Special Use Oak
Brook Park District (1450 Forest Gate Road)." ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
2) ORDINANCE 2003- BD -BOT -EX2 -S -1044 "AN ORDINANCE ORD03- BD -BOT-
S -1 -
READOPTING THE VISION AND MISSION STATEMENTS OF REEXA2 -DPT 04 v4 ts & MIS
THE VILLAGE OF OAK BROOK" STMNTS
At its June 24, 2003 meeting the Village Board of Trustees reaffirmed
the Vision/Mission Statements for the Village of Oak Brook. The
ordinance is presented for approval by the Board.
Motion by Trustee Atkpis, seconded by Trustee Caleel, that the Village
Board of Trustees approves Ordinance 2003- BD -BOT -EX2 -S -1044,
"An Ordinance Readopting the Vision and Mission Statements of the
Village of Oak Brook." ROLL CALL VOTE:
Ayes: 5 — Trustees Aktipis, Caleel, Craig, Korin and Yusu£
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried
VILLAGE OF OAK BROOK Minutes Page 6 of 13 July 8, 2003
x
8. B. 3) ORDINANCE 2003 -LY -EXI -S -1045, "AN ORDINANCE ADOPTING ORD03-LY- EXI -S-
1045 ADPT REVIS
A REVISION OF THE GENERAL POLICY FOR THE OAK BROOK OF GEN PLCY FOR
PUBLIC LIBRARY" O B PUBL LIB.
The Library Commission completed its review of the General Policy and
adopted it at the Commission meeting held on May 20, 2003. A copy
showing Commission additions and deletions was circulated through the
Manager's Memo on June 6, 2003.
Several changes are incorporated into this document as this is the first
review of the General Policy since the Library moved to its new home at
600 Oak Brook Road. The significant additions include:
■ Updating the Governance section to reflect current State law;
■ Minors are required to have parental permission to use the
Internet and parents determine the level of access among
"None," "Filtered," "Unfiltered." A parent who allows his/her
child who is under age 14 to have unfiltered access must remain
in the unfiltered lab at the same workstation as their child during
the child's work session; and
■ Care of unattended children or children left without rides at
closing time.
Motion by Trustee Caleel, seconded by Trustee Korin, that the Village
Board approve Ordinance 2003 -LY -EXI -S -1045, "An Ordinance
Adopting a Revision of the General Policy for the Oak Brook Public
Library" adopting the Oak Brook Public Library's General Policy as
adopted by the Library Commission at its meeting of May 20, 2003.
ROLL CALL VOTE:
Ayes: 5 — Trustees Aktipis, Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
4) RESOLUTION 2003-AG-FD-EXI -R-85 1, "A RESOLUTION RES 03- AG- FD -EXI-
R -851 - AGR FOR
AUTHORIZING EXECUTION OF AN AGREEMENT FOR FIRE FIRE SUPPRESN
SUPPRESSION SERVICES WITH BUTTERFIELD COUNTRY SERV WITH
BUTTERFIELD
CLUB" CONTRY CLB
The Village has a long history of offering fire protection service to
Butterfield Country Club under an agreement as these agreements date
back to 1963. Most recently the agreement expired November, 2002
and therefore a new agreement should be enacted.
VILLAGE OF OAK BROOK Minutes Page 7 of 13 July 8, 2003
01
8. B. 4) This agreement is for fire suppression service only, as paramedic service
is provided separately. The length of the agreement is for twenty years.
The agreement would become effective upon ratification.
President Quinlan stated for the record that he is a member of
Butterfield Country Club and relinquished the chair to Trustee Caleel in
discussion of this agenda item.
Motion by Trustee Yusuf, seconded by Trustee Aktipis, that the Village
Board of Trustees approves Resolution 2003 -AG -FD -EXI -R -851, "A
Resolution Authorizing Execution of an Agreement for Fire Suppression
Services with Butterfield Country Club." ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
5) RESOLUTION 2003- AG -TC- CTRL - OPT -EXI -R -852, "A
RESOLUTION AUTHORIZING EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF
OAKBROOK TERRACE, THE COUNTY OF DUPAGE, THE
OAKBROOK TERRACE FIRE PROTECTION DISTRICT AND THE
VILLAGE OF OAK BROOK FOR INSTALLATION OF
EMERGENCY VEHICLE TRAFFIC SIGNAL PREEMPTION
EQUIPMENT"
A request for installation of emergency vehicle traffic signal preemption
equipment (OPTICOM) has been requested in conjunction with Illinois
Department of Transportation's (IDOT) widening and reconstruction of
Butterfield Road and certain intersections to be reconstructed including
the Village of Oak Brook's intersection at Butterfield Road and Midwest
Road. Staff has discussed funding of this project and tentatively agreed
to contribute $1,725.00 for engineering and construction of the
emergency vehicle traffic signal preemption equipment. The County of
DuPage, the City of Oakbrook Terrace and the Oakbrook Terrace Fire
Protection District will share the remainder of the costs. Staff has
recommended approval based upon public safety.
Motion by Trustee Yusuf, seconded by Trustee Caleel, that the Village
Board of Trustees approves Resolution 2003-AG-TC- CTRL - OPT -EX1-
R -852, "A Resolution Authorizing Execution of an Intergovernmental
Agreement between the City of Oakbrook Terrace, the County of
DuPage, the Oakbrook Terrace Fire Protection District and the Village
of Oak Brook for Installation of Emergency Vehicle Traffic Signal
Preemption Equipment." ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 8 of 13 July 8, 2003
10
RES 03 -AG - "I C-
CTRL- OPT -EX 1 -R-
852 - INTGVNMNTI.
AGR BETWEEN
CITY OF OBTERR,
CTY OF DUPAGE,
OB TERR FR PROT
DIST & OB FOR
INSTLTION OF
EMERG VEH TRAF
SGNL PREEMPTION
EQUIP
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
C. AWARD OF CONTRACTS: AWARD CT
1) REPLACEMENT OF CARDIAC MONITORS / DEFIBRILLATORS RrLC CARDIAC
MON /DEFBRLTRS
The Village of Oak Brook 2003 Program Objective # 731 -2 targets
replacing and upgrading the heart monitors in three ambulances to bi-
phasic technology. The Village of Oak Brook has the opportunity to
participate in group purchase pricing which includes the communities of
Hinsdale and Downers Grove. As a result of the field evaluations of the
current models produced by the three vendors manufacturing monitor
defibrillators for the Emergency Medical Services market, it is
recommended that Zoll monitors be purchased.
In February of this year a committee was formed in the Fire Department
to research various vendors for purchase consideration of the
replacement of the Village's monitor defibrillators. There are currently
three manufacturers of monitor /defibrillators that offer 12 lead ECG
built into their product. They are Zoll Medical Corporation of
Burlington, Massachusetts; Medical Research Laboratories of Buffalo
Grove, Illinois; and Medtronic Physio - Control of Redmond,
Washington.
The three vendors were contacted and asked to demonstrate their
products to all on -duty firefighter /paramedics on all three shifts. The
vendors were asked to provide their equipment for field use by the
Village's paramedics so a comparison study could be done. This study
gave the paramedics use of each monitor for a period of two weeks.
Upon completion of the field test portion of the study an initial survey of
the paramedics was completed. As a result of the survey, the committee
decided to eliminate Medtronic Physio - Control from the study and
asked the remaining two vendors to provide their equipment for three
days to conduct a side -by -side comparison by the medics on all three
shifts. Following this side -by side comparison a second survey was
completed with a majority of the medics favoring the Zoll monitor.
Studies conducted by Hinsdale and Downers Grove also indicated that
the Zoll monitor was the one of choice.
Motion by Trustee Yusuf, seconded by Trustee Caleel, that the Village
Board waive competitive bids and authorize Village Staff to issue a
purchase order for the purchase of 3 Cardiac Monitor/Defibrillators, to
Zoll Medical Corporation for an amount not to exceed $59,847.
VILLAGE OF OAK BROOK Minutes Page 9 of 13 July 8, 2003
8. C. 1) ROLL CALL VOTE:
Ayes: 5 — Trustees Aktipis, Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
2) AIR PACKS FOR ENGINE 915 .AIR PKS - ENG 915
Four complete SCBA's are needed to outfit this vehicle at $4,279.00
each. The total cost is $17,116.00, when including voice amplification
units that are now standard on department face pieces. Air One
Equipment, Inc. has been designated by MSA Corporation as the sole
supplier of MSA self - contained breathing apparatus in our area. MSA is
the brand and type of SCBA used by the Oak Brook Fire Department.
For purposes of training, firefighter safety, SCBA repair and
maintenance, equipment uniformity is essential. It is not recommended
that different types and brands of SCBA be intermingled.
The new air packs will be an upgrade to the air packs currently carried
on Engine 915. Improvements to the low- air -alarm and the PASS system
(which detects a motionless & potentially injured firefighter) are among
the changes that will benefit the user.
Motion by Trustee Yusuf, seconded by Trustee Korin, that the Board
waive competitive bidding and authorize Village Staff to issue a
purchase order for four complete Self Contained Breathing Apparatus
(SCBA) units to Air One Equipment, Inc. for an amount not to exceed
$17,116.00. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Yusuf
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
3) CENTREX TELEPHONE SERVICE — ONE -YEAR CONTRACT CNTRx TELE SERV
EXTENSION - CNTRC EXT.
The Village has, for the past ten years, used a Centrex system for
various telephone services. The current Centrex contract with SBC
expires on July 13, 2003. SBC has proposed a one year extension of the
current agreement, maintaining the current rate structure. The Village
needs to renew this contract prior to July 13th to avoid paying standard
tariff rates (approximately 20% increase over current rates).
In addition to this Centrex renewal, staff is studying further cost savings
for telephone usage and non - Centrex services and plans to bring a
recommendation to the Board within the next few months.
VILLAGE OF OAK BROOK Minutes Page 10 of 13 July 8, 2003
8. C. 3) An objective within the General Services Program budget is to complete
a feasibility assessment of switching Village telecommunications from a
Centrex -based system to a Village -owned and managed system. The
recommended one year Centrex contract extension will allow staff to
continue working with Indaplex to complete the study and bring a
recommendation back to the Village Board for further action.
Motion by Trustee Yusuf, seconded by Trustee Aktipis, to approve
Addendum 42 to the 1999 Ameritech Centrex Service Agreement for a
one year contract extension for Centrex services provided to the Village,
subject to staff review, with SBC Business Communications Services,
225 West Randolph Street, HQ9C, Chicago, IL 60606 -1824 at the
current rate structure contained within the existing Centrex agreement.
ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
Additional discussion ensued relative to cell phone usage throughout the
Village. Trustee Craig asked about the cost of these cell phones. Bruce
F. Kapff, Director of Information Services & Purchasing responded that
there were a variety of different programs and that in the past each
department dealt with their own service. Director Kapff indicated that
his department was currently in the process of putting together an
inventory of cell phones and their programs and will then evaluate
approaches to those services. Trustee Caleel indicated that some months
ago he asked for a listing of cell phone charges and they were provided.
He was told that a study was being done to determine if there was a
better program to cover these services. Trustee Craig asked if he could
see a listing of cell phone charges and Director Kapff indicated that he
would work with Finance Director Langlois to provide that information.
D. SALE OF SPORTS CORE /WESTCHESTER PARK LOTS 1 & 2
At its April 8, 2003 meeting the Board of Trustees acted to place for sale for
the second time lots 1 & 2 in the Sports Core /Westchester Park Subdivision.
Bids were to be delivered to the Village of Oak Brook by 5:00 p.m. on June
24, 2003. As of that time no bids were received. Activities for the sale of
the property included: "For Sale" sign has been posted since April 9, 2003;
43 letters sent to previously interested parties; 29 offer packets mailed by
request; 5 packets picked up at Village Hall; ad runs in the Doings, Daily
Herald and Chicago Tribune.
VILLAGE OF OAK BROOK Minutes
6
Page 11 of 13 July 8, 2003
SLE OF SPRTS
CRE /WESTCHSTR
PK LOTS 1 & 2
8. D. Motion by Trustee Korin, seconded by Trustee Yusuf, to defer discussion
of this topic to a Closed Meeting to discuss the price of sale of property.
VOICE VOTE: Motion carried.
9. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT: No report was given.
B. VILLAGE MANAGER: No report was given.
C. VILLAGE CLERK: No report was given.
D. VILLAGE BOARD COMMENTS:
Trustee Yusuf commented of the excellent public safety service by our
police and fire personnel and the services provided by the Sports Core staff
and R & B Enterprises for the July 4th fireworks celebration.
Trustee Yusuf inquired of the Library lights being on late in the evening.
Library Director Martin indicated the cleaning service cleans later in the
evening after the Library is closed. She will investigate further if the
cleaning service could clean earlier so that the lights were not on so late in
the evening.
10. ADJOURN TO CLOSED MEETING:
1. To set a price for the sale or lease of property owned by the public body
2. To discuss minutes of meetings lawfully closed under the Open
Meetings Act, whether for the purpose of approval by the body of the
minutes, or for semi - annual review of the minutes as required by the
Open Meetings Act
3. To consider the appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body
4. To consider litigation, when an action against, affecting or on behalf of
the Village has been filed and is pending before a court or administrative
tribunal
Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn to
Closed Meeting at 8:40 p.m. to set a price for the sale or lease of
property owned by the public body; to discuss minutes of meetings
lawfully closed under the Open Meetings Act, whether for the purpose
of approval by the body of the minutes, or for semi - annual review of the
minutes as required by the Open Meetings Act; to consider the
appointment, employment, compensation, discipline, performance, or
VILLAGE OF OAK BROOK Minutes
Y
Page 12 of 13 July 8, 2003
INFO & UPDATES
VLLG PRES
VLLG MGR
VLLG CLK
VLLG BD
10. dismissal of specific employees of the public body and to consider
litigation, when an action against, affecting or on behalf of the Village
has been filed and is pending before a court or administrative tribunal.
ROLL CALL VOTE:
Ayes: 5 — Trustees Aktipis, Caleel, Craig, Korin and Yusuf.
Nays: 0 - None.
Absent: 1 - Trustee Miologos. Motion carried.
11. ADJOURNMENT: ADJRN
Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn the meeting at
9:50 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 13 of 13 July 8, 2003