Minutes - 07/09/2002 - Board of Trustees2
3
MINUTES OF THE JULY 9, 2002 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK APPROVED AS
AMENDED ON JULY 23, 2002.
CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:30 p.m. The Pledge of Allegiance was given.
RCIT T CAT T
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Karen M. Bushy, Trustees Stelios Aktipis, George T.
Caleel, John W. Craig, Susan Chase Korin, Elaine Miologos and
Alfred P. Savino.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Fire Captain
Robert Morton; Robert L. Kallien, Jr., Director of Community Development;
Darrell J. Langlois, Finance Director; Richard A. Martens, Village Attorney;
Ruth A. Martin, Library Director; Michael J. Meranda, Public Works Director;
Allen W. Pisarek, Police Chief, Bonnie Sartore, Bath & Tennis Club Manager;
K. Sue Sanford, Chairman of the Board of Fire & Police Commissioners;
Margaret W. Rimbo, Administrative Assistant; Linda Lojewski and Connie
Craig, Sports Core Staff
ANNOUNCEMENTS AND OPEN FORUM:
Bonnie Sartore, Bath & Tennis Club Manager, acknowledged the Police and Fire
Department personnel for their public safety efforts at the July 3, 2002
celebration at the Sports Core.
She stated that she had not been in attendance of the last Village Board meeting
to respond to Trustee Miologos' remarks relative to the Falcon Football request
for use of Sports Core facilities. She responded by explaining the factual
chronology of the correspondence and meetings with Falcon Football
organization. She explained the process the Sports Core and Village staff
followed regarding the Falcon Football request indicating that their requests
were dealt with in a professional and timely fashion with the Board being
updated at each stage.
VILLAGE OF OAK BROOK Minutes
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Page 1 of 8 July 9, 2002
CALL TO ORDER
ROLL CALL
ANNOUNCE
3. President Bushy commented how wonderful the fireworks were on July 3rd at the
Sports Core and thanked the staff for their efforts. She noted that one group of
attendees even has a T -shirt they wear to celebrate the event. Trustee Savino
also acknowledged how many residents enjoyed the event and commented that
the change in the location of the band provided a better distribution of the sound.
4. APPROVAL OF MINUTES: MINUTES
Motion by Trustee Caleel, seconded by Trustee Atkipis, to approve the Minutes cow - 06 -24 -02
of the Committee -of- the -Whole Meeting of June 24, 2002 as presented and
waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Craig, seconded by Trustee Savino, to approve the Minutes REG M'rc - 06 -25-
of the Regular Board of Trustees' Meeting of June 25, 2002 as presented and 02
waive the full reading thereof. VOICE VOTE: Motion carried.
5. CONSENT AGENDA: c. AGENDA
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Trustee Caleel requested Agenda Item 5.E.2, "Authorization to Seek Bids For
Replacement of Engine 911" be removed for further discussion.
Motion by Trustee Savino, seconded by Trustee Caleel, to approve the Consent
Agenda as amended. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. APPROVAL OF BILLS - $499,736.94 BILLS - $499,736.94
Significant items included above:
1) Boecker Road Maintenance — Payout #1 and Final — 2002 Pavement
Rejuvenation - $45,618.72
2) Tapco — Street Name Sign Replacement - $132,397.20
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING JUNE 22, 2002 PYRL - $547,90.60
$547,890.60
C. CHANGE ORDERS: None.
VILLAGE OF OAK BROOK Minutes Page 2 of 8 July 9, 2002
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D. REFERRALS:
REFERRALS
1) REFER TROPINSKI/JACHIMOWICZ - 806 AND 808 COVENTRY — PLT OF RESUBDIV
- 806 & 808
PLAT OF RESUBDIVISION TO PLAN COMMISSION MEETING OF COVENTRY
JULY 15, 2002
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS:
1) AUTHORIZATION TO NEGOTIATE CONTRACT FOR NEG CN-rRCT -
ENG STDY - RES A
ENGINEERING STUDY RESERVOIR "A" PUMPING EQUIPMENT PUMP EQUIP
2) AUTHORIZATION TO SEEK BIDS FOR REPLACEMENT OF REMOVED
ENGINE 911 — Removed from Consent Agenda for further discussion.
F. PLAT OF EASEMENT VACATION — OAKBROOK TERRACE HOME PLT OF LAS
DEPOT SITE ON 22ND STREET, WEST OF MIDWEST ROAD VA CAT of MIDw RD
ITEMS REMOVED FROM CONSENT AGENDA:
RM VD C AGNDA
5. E. 2) AUTHORIZATION TO SEEK BIDS FOR REPLACEMENT OF RPLCMNT -
ENGINE 911 ENGINE 911
Trustee Caleel asked for a clarification of Agenda Item 5. E. 2. and the
use of Reserve Engine 911. Fire Captain Morton explained that Engine
911 was a 1979 vehicle with outdated lighting, open cabs which do not
protect the firefighters riding on the apparatus, radio problems and
beginnings of engine problems. He explained how a reserve engine is
used. Manager Veitch added that a vehicle is scheduled to be used for a
period of twenty years, ten years as a primary vehicle and ten years as a
back up. Manager Veitch and Finance Director Langlois indicated that
funds have been accumulated for the replacement of this vehicle.
Amended to add the following discussion. Manager Veitch emphasized
that the vote this evening was not to award a contract, but simply to
prepare specifications and obtain a bid. Captain Morton commented that
even after the bids were received it would take at least a year to build the
unit specified, which would put the expenditure well into the next year.
Trustee Korin asked how long the bidding process took. Captain Morton
responded that the bidding process could take anywhere from three to six
months depending on when the bids are received, exceptions made, etc.
He added that this was a large investment that takes a great deal of input.
VILLAGE OF OAK BROOK Minutes Page 3 of 8 July 9, 2002
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6. 5. E. 2.Responding to a question, he indicated that after the bidding process was
complete and an award made, it would take eight to twelve months to
build the unit. Trustee Korin speculated that if the bidding process lasted
until December and the building of the unit took a year it would be
deferred to 2004.
Trustee Aktipis asked if the units were all custom made and whether in
an emergency there was a place to go to choose a new unit quickly.
Captain Morton responded that units were custom built and that we
specified every major component. He also reported that companies build
units that get rejected because of a financial crisis in a community and
also there are companies that build units for salesmen to demonstrate.
President Bushy commented on the process of specifying each aspect of
the unit and how the team discusses each item to assure the most efficient
use of the equipment. Captain Morton also reported that federal
regulations change requirements for units and that new requirements will
become effective in January. He felt that some of them were worthwhile,
but others were just bothersome and costly. He commented that
sometimes the longer a purchase was delayed the more costly it became.
Trustee Miologos suggested that this item be deferred until after the next
financial review in September, thus moving the process into next year
and the delivery and payment into 2004. Trustee Savino felt that the
current process would put the purchase into the same scenario.
Trustee Miologos asked Finance Director Langlois, considering the
current financial pattern, whether utility tax funds could be rerouted to
the general fund if funds fell below the six -month reserve figure.
Finance Director Langlois responded that it was always an option and
that the funds in the Equipment Replacement Fund and the Infrastructure
Fund were unrestricted and are designated by the Board.
Trustee Savino felt that there was no commitment made by going ahead
with the specification and bid process. Trustee Korin asked how much
time we had to respond to a bid. Captain Morton responded that it was
usually good for thirty to ninety days, depending on the manufacturer.
Motion by Trustee Caleel, seconded by Trustee Craig, to authorize staff
to prepare specifications and obtain competitive bids for the purchase of
one Fire Engine to replace Reserve Engine 911. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes
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Page 4 of 8 July 9, 2002
7. BOARD & COMMISSION RECOMMENDATIONS: None. BD /COMM RECOM
8. ACTIVE AGENDA (Items for Final Action): ACTIVE AGENDA
A. CONFIRMATION OF APPOINTMENTS:
1) ACTING VILLAGE MANAGER APPT ACT VIF
MGR
President Bushy confirmed the consensus of the Village Board at its June
25, 2002 Closed Meeting to appoint Michael A. Crotty as the Acting
Village Manager effective July 19, 2002.
Motion by Trustee Aktipis, seconded by Trustee Caleel, to appoint
Michael A. Crotty as the Acting Village Manager effective July 19, 2002
and offer a 10% premium to his pay as part of his duties. Amended to
include this last section of the sentence. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
Trustee Aktipis acknowledged the expertise of Village Manager Veitch.
2) PLAN COMMISSION CHAIRMAN APPT PLN COMM
CHRMAN
Motion by Trustee Aktipis, seconded by Trustee Savino, to concur with
the recommendation of Village President Bushy to appoint Barbara A.
(Lexi) Payovich as Chairman of the Plan Commission, term to expire in
May, 2003. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE 2002 -FD- EMS -G -700, "AN ORDINANCE AMENDING ORD 02-FD- EMS -G-
SECTION 3 -2 -6A OF THE VILLAGE CODE OF THE VILLAGE OF EMS 700 - INCR FEES -
OAK BROOK AND INCREASING FEES FOR USE OF
EMERGENCY MEDICAL SERVICE PROVIDED BY THE OAK
BROOK FIRE DEPARTMENT."
This ordinance implements "Option 3" as was presented by Finance
Director Langlois in his June 20, 2002 memorandum. This option
provides for differing resident /non- resident rates ($3005500
respectively) and also provides for a mileage charge of $5.47 per mile
assessed from the point of pickup to the hospital.
VILLAGE OF OAK BROOK Minutes
Page 5 of 8 July 9, 2002
B. 1) At the present time the Village will not differentiate charges between
BLS, ALSI, and ALS2 until the Medicare rates for any of these levels of
service exceed the new $300.00 rate. Once this occurs appropriate
revisions in the rate will be recommended.
Motion by Trustee Caleel, seconded by Trustee Craig, to pass Ordinance
2002 -FD- EMS -G -700, "An Ordinance Amending Section 3 -2 -6A of the
Village Code of the Village of Oak Brook and Increasing Fees For Use of
Emergency Medical Service Provided by the Oak Brook Fire
Department" which decreases the fee for an ambulance transport to $300
for residents, increases the fee for an ambulance transport to $500 for
non - residents and implements a mileage charge of $5.47 per mile. ROLL
CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) ORDINANCE 2002- ZO- SU -FP -S -1020, "AN ORDINANCE ORD 02- ZO- SU -FP-
S 1020 - FLD PLN
GRANTING A FLOOD PLAIN SPECIAL USE PERMIT PURSUANT SPEC USE - 824
TO SECTION 9 -1 -8 OF THE VILLAGE CODE OF THE VILLAGE OF MERRY LN.
OAK BROOK ILLINOIS (824 MERRY LANE, OAK BROOK, IL
60523).'
This ordinance grants a flood plain special use to permit construction of a
new driveway for the proposed new single- family residence at 824 Merry
Lane located within the flood plan.
Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Ordinance 2002- ZO- SU -FP -S -1020, "An Ordinance Granting a Flood
Plain Special Use Permit Pursuant to Section 9 -1 -8 of the Village Code
of the Village Of Oak Brook, Illinois (824 Merry Lane, Oak Brook, IL
60523)" granting a flood plain special use permit to the property at 824
Merry Lane. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
The petitioner was in attendance of the meeting.
C. AWARD OF CONTRACTS: None.
VILLAGE OF OAK BROOK Minutes Page 6 of 8 July 9, 2002
AWARD CT
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INFORMATION & UPDATES: INFO & UPDATES
A. VILLAGE PRESIDENT: VLLG PRES
Pursuant to inquiries, President Bushy made suggestions concerning issues
that individual families may address related to being prepared in the instance
of an emergency.
The suggestions included reminding residents to be attentive and alert to any
situations that they feel should be investigated. They need to contact public
safety personnel. She also suggested that every family should update their
family contact list and designate a family member out of the area to be the
contact person for an emergency situation. Another suggestion was to
consider a disaster supply kit for your family needs and explain to your
children how to proceed.
B. VILLAGE MANAGER: NO REPORT GIVEN. vLL.c MGR
DEPARTMENTAL REPORTS: DEPT. RPTS
Community Development
Trustee Savino
Finance & Purchasing
Trustee Aktipis
Library & Technology
Trustee Korin
Public Safety
Trustee Caleel
Engineering, Public Works & Safety Pathway System
Trustee Miologos
Sports Core, Community Events & Hotel, Convention
Trustee Craig
& Visitors Committee
Village Clerk
Clerk Gonnella
Departmental reports were accepted as presented.
UNFINISHED AND NEW BUSINESS: NONE. BUSIN & NEw
BUSINESS
OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: OTHER BUS.
Manager Veitch commented of his pleasure in serving eight years with the
Village of Oak Brook and the professional staff of this Village. President Bushy
acknowledged the expertise of Manager Veitch in Oak Brook and his
professionalism and character as a leader of local government.
ADJOURNMENT: AD.IRN
Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn the meeting at
8:48 p.m. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
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Page 7 of 8 July 9, 2002
ATTEST:
Und-a K,)Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 8 of 8 July 9, 2002
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