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Minutes - 07/11/2000 - Board of TrusteesVILLAGE OF OAK BROOK Minutes July 11, 2000 UNOFFICIAL UNTIL APPROVED AS WRITTEN _ OR AS AMENDED x BY VILLAGE BOARD ON September 26, 2000 1. MEETING CALL — PLEDGE OF ALLEGIANCE: MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:33 p.m. Pledge of Allegiance was given. 2. ROLL CALL: ROLL CALL The Village Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Caleel, Kenny, McInerney and Savino. ABSENT: Trustees Butler and Craig. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Robert L. Kallien, Jr., Director of Community Development; Bruce F. Kapff, Director of Information Services & Purchasing; Richard A. Martens, Village Attorney; Bonnie Sartore, Bath & Tennis Club Manager and Trey VanDyke, Golf Club Manager. 3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE & FORUM Trustee McInerney announced that he had received a telephone solicitation from AT & T Cable Services and he was disappointed in the manner of solicitation and actual services that were delivered. Village Manager Veitch stated that he or Assistant Manager Crotty will contact the Village's AT & T representative regarding this issue and asked that if any resident is also experiencing any difficulties to contact him. Trustee Caleel also noted that the Village has still not been provided with the history channel from our cable service provider. Village Manager Veitch remarked that the Village will be renegotiating a new agreement with A T & T Cable Services and these issues may be addressed at that time. The Village is free to grant franchises with other providers but no other company has applied. Village Attorney Martens stated that the Village hired a consultant for the negotiation process with AT & T Cable Services and staff will include these issues. Trustee Savino publicly commended Trustee Butler and Bath & Tennis Club Manager Sartore for the excellent July 4, 2000 celebration. He also acknowledged the excellent public safety coordination by our police and fire personnel that evening. Bath & Tennis Club Manager Sartore acknowledged a VILLAGE OF OAK BROOK Minutes Page 1 of 8 July 11, 2000 1 �� team effort by the Village's staff and she stated they accept the challenge to present a similar show next year. Trustee Caleel congratulated Trustee Savino on the birth of his first grandchild Zachary on July 5, 2000. Karen M. Bushy, 229 Bridle Path Circle, addressed the Village Board regarding the petition drive to place the public question on the November 7, 2000 ballot whether to widen 31" Street. She stated the importance of widening this roadway and the petition drive is the required procedure to follow in the litigation of resident Nicholas Kitsos vs. the Village of Oak Brook's proposed 31" Street widening project. She may be contacted at home (630) 323 -7363 or at work (630) 990 -3000 for blank petitions to be circulated for registered voter signatures. She explained that she is circulating petitions as a private citizen and not as the Village President and has the right as an individual citizen in that request. 4. APPROVAL OF MINUTES: MINUTES: Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the cow 06/26/00 minutes of the Regular Committee -of -the -Whole Meeting of June 26, 2000 as presented and waive the full reading thereof. President Bushy suggested a change to page three (3), third paragraph, of the Committee -of -the -Whole Minutes of June 26, 2000 for clarification of the subject discussed. Motion by Trustee McInerney, seconded by Trustee Caleel, to amend page three (3), third paragraph, of the minutes of the Regular Committee-of-the - Whole Meeting of June 26, 2000 to read: "Yorkshire Woods expanded their road width in some areas and more of the existing right -of -way was used. The road width will not be materially expanded in this project. The public right -of- way is nominally twenty feet on either side of the road but final design will determine this further." VOICE VOTE: Motion carried. Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the soT 06/27/00 minutes of the Regular Board of Trustees Meeting of June 27, 2000 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. 5. OMNIBUS AGENDA: All items on the Omnibus Agenda were routine in nature and enacted in one motion. No one requested a separate discussion of an item for removal from the Omnibus Agenda. VILLAGE OF OAK BROOK Minutes Page 2 of 8 July 11, 2000 Motion by Trustee Savino, seconded by Trustee Caleel, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 2 - Trustees Butler and Craig. Motion carried. APPROVAL: A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS - $450,532. 16 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL- JUNE 24, 2000: Approved Omnibus Vote. $448,205.87 (gross) C. CHANGE ORDERS: None. D. PAYOUTS: 1) JAMES D. FIALA PAVING COMPANY - PAYOUT #2 - 2000 2000 PAV. PRJ. PAVING PROJECT MFT PORTION - $136,499.89: Approved MFT PORTION Omnibus Vote. 2) JAMES J._BENES & ASSOCIATES. INC. - PAYOUT #20 - 1999 '99 PAV. PRJ. PAVING PROJECT - $406.01: Approved Omnibus Vote. 3) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #9 - 2000 2000 PAV. PRJ. PAVING PROJECT - $22,307.57: Approved Omnibus Vote. 4) LEMONT PAVING CO. - PAYOUT #2 & FINAL - 1999 '99 SAFETY SAFETY PATHWAY PROJECT - $6,598.80: Approved PATH PRJ. Omnibus Vote. E. REFERRALS: None. F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: None. 6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. 7. ACTIVE AGENDA (Items for Final Action A. APPOINTMENTS: APPOINT: 1) ELECTRICAL COMMISSION: ELEC. COMM. President Bushy recommended reappointment of Richard Arling, Electrical Inspector/Ex- Officio - Chairman; Michael Hughes, Electrical Contractor; Arthur Ludwig, Journeyman Electrician; John Smentek, Electrical Supply Company Representative and Debra J. VILLAGE OF OAK BROOK Minutes Page 3 of 8 July 11, 2000 V� Jarvis, Fire Chief - Fire Chief or Fire Underwriters Inspection Bureau Representative to the Electrical Commission whose terms expired June, 2000. Their three -year terms will expire June, 2003. Motion by Trustee Caleel, seconded by Trustee Savino, to concur with the recommendation of President Bushy and reappoint Richard Arling, Electrical Inspector /Ex- Officio - Chairman; Michael Hughes, Electrical Contractor; Arthur Ludwig, Journeyman Electrician; John Smentek, Electrical Supply Company Representative and Debra J. Jarvis, Fire Chief to the Electrical Commission with their three -year term expiring June, 2003. VOICE VOTE. Motion carried. 2) LIBRARY COMMISSION: us. COMM. President Bushy recommended reappointment of Anthony Ingrisano and the appointment of Adam Butler, due to the expired term of Roberta Petz, to the Library Commission with their term expiring May, 2003. She explained that there is only one other Library in the State of Illinois that operates like the Village's Library. The Library Commission is not a taxing jurisdiction, it has a limited set of responsibilities in helping our Library Director understand the Village's wishes on the choices of collection management and is not responsible in the managing of the Library. The Village Board is directly responsible for budgeting, staffing and maintaining the Village Library and she suggested a representative from the Village Board to the Library Commission would be beneficial. Trustee Kenny commended Roberta Petz for her years of dedication in serving the Village's Library Commission. Motion by Trustee Savino, seconded by Trustee McInerney, to concur with the recommendation of President Bushy and appoint Adam Butler and reappoint Anthony Ingrisano to the Library Commission with their terms expiring May, 2003. VOICE VOTE: Motion carried. 3) PLAN COMMISSION: PLAN COMM. President Bushy recommended reappointment of Surendra K. Goel and Barbara A. (Lexi) Payovich to the Plan Commission with their three - year terms expiring May, 2003. Motion by Trustee Savino, seconded by Trustee Kenny, to concur with the recommendation of President Bushy and reappoint Surendra K. Goel and Barbara A. (Lexi) Payovich to the Plan Commission with VILLAGE OF OAK BROOK Minutes Page 4 of 8 July 11, 2000 v their three -year terms expiring May, 2003. VOICE VOTE. Motion carried. B. ORDINANCES & RESOLUTIONS: No Business. C. AWARD OF CONTRACTS: 1) KITCHEN REMODELING - FIRE DEPARTMENT STATION KITCHEN TWO: REMODEL - FIRE DEPT. The Village Board, at its meeting of June 27, 2000, tabled this subject to the July 11, 2000 meeting to allow staff time to negotiate with the low bidder (R.J. Haack Builders - $40,550) to reduce the project cost. Staff has made progress in researching cost saving options and would like additional time to research other parts of the project that might help the Village to further reduce the total cost. Motion by Trustee Kenny, seconded by Trustee Savino, to table the discussion of the kitchen remodeling of Fire Station Two to the July 25, 2000 Village Board meeting, allowing staff to further investigate possible cost savings. VOICE VOTE. Motion carried. 2) MAINTENANCE TRACTOR REPLACEMENT - GOLF TRACTOR COURSE: REPLACE- GOLF CRSE,. Three sealed bids were received on June 28, 2000. Bid notices were sent to five companies and three requested bid packages. The three bids received are as follows: Martin Implement Sales, Inc. $17,148.00 Pa line West, Inc. $17,635.00 J. W. Turf, Inc. $18,775.00 bid was for a John Deere tractor The replaced tractor (1964 Toro) is inoperable, but will be used for parts on another tractor of the same make and year, currently used to maintain polo field #2. Delivery of the new tractor will be within 90 to 150 days. Funds, in the amount of $18,000.00, for this equipment replacement are included in the Golf Course Maintenance program (52 -834). Motion by Trustee Kenny, seconded by Trustee Savino, that a contract be awarded, subject to staff review, to the lowest responsible bidder: Martin Implement Sales, Inc., 16400 S. 104`" Avenue, Orland Park, IL VILLAGE OF OAK BROOK Minutes Page 5 of 8 July 11, 2000 60467, to provide one New Holland TC40D tractor, as specified, at a lump sum price of $17,148. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 2 - Trustees Butler and Craig. Motion carried. 8. INFORMATION & UPDATES: A. VILLAGE PRESIDENT: No report was presented. B. VILLAGE MANAGER: No report was presented. 9. DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS• Community Development Trustee Savino Finance, Information Services & Purchasing Trustee Caleel Intergovernmental Relations Trustee McInerney Library & Community Events Trustee Butler Public Safety Trustee Kenny Public Works & Engineering Trustee Craig Village Clerk Clerk Gonnella Sports Core President Bushy Departmental Reports were discussed and accepted. 10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): A. RECOMMENDATION - YORKSHIRE REALTY (43 YORKSHIRE RECOMM. - DRIVE) - YORKSHIRE GLEN SUBDIVISION PRELIMINARY YORKSHIRE PLAT: GLEN SUBDIV The Plan Commission, at their meetings of May 15, 2000 and June 19, 2000 reviewed the overall subdivision concept and a modified stormwater management design for this proposed seven -lot single - family development. Because of several concerns that were raised regarding the design of the stormwater management facility and its potential impact on the design of the project, the matter was sent back to the Plan Commission for additional study and recommendation. The applicant submitted a number of design alternatives to address the concerns raised by the Board of Trustees. Alternatives that were analyzed included a stormwater facility that was all berm, a combination berm and partial stone wall and an entire stone wall. Another issue was the location of VILLAGE OF OAK BROOK Minutes Page 6 of 8 July 11, 2000 LS 4 these alternatives that included placement in the public right -of -way versus placement entirely on private property. The Plan Commission at their meeting of June 19, 2000 voted 4 -0 to recommend approval of a modified stormwater management design that combined the use of a berm with some stone capping entirely on private property. The maximum height of the stone capping would be approximately two feet and be located at the southwest corner of the development. The side of the wall facing the homes would be entirely stone. Motion by Trustee Savino, seconded by Trustee Caleel, to authorize Attorney Martens to draft the necessary resolutions subject to the following conditions: the normal requirement for construction of sidewalks is waived and a bicycle /pedestrian path is to be constructed along the entire Harger Road frontage in lieu thereof; the covenants to be submitted with the final plat of subdivision are to include provisions for the homeowners association to contract for enforcement of parking restrictions on one side of Glen Court and traffic laws as they apply to Glen Court; a spotted survey of Lot 7 is to be submitted on or before submittal of the final plat in order to verify compliance with Zoning Ordinance bulk regulations (other than existing non - conformities); and several minor drafting items on the preliminary plat are to be corrected as directed by the Village Engineer for final consideration at the July 25, 2000 Village Board meeting. VOICE VOTE. Motion carried. Trustee Savino and President Bushy commended the applicant for their efforts in presenting an excellent solution to the stormwater management. 11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None. 12. ADJOURN TO CLOSED MEETING: To Discuss Pending Litigation. CLOSED MTG. Motion by Trustee Caleel, seconded by Trustee McInerney, to adjourn to a closed meeting to discuss pending litigation at 8:53 p.m. ROLL CALL VOTE. Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino. Nays: 0 - None. Absent: 2 - Trustees Butler and Craig. Motion carried. 13. ADJOURNMENT: ADJOURN Motion by Trustee Caleel, seconded by Trustee Savino, to adjourn the meeting at 9:45 p.m. VOICE VOTE. Motion carried. VILLAGE OF OAK BROOK Minutes Page 7 of 8 July 11, 2000 Lip ATTEST: 6.�d (,-, � - 'owa t I a L)- Linda K. Gonne a MC /AAE Village Clerk shell -071100 VILLAGE OF OAK BROOK Minutes Page 8 of 8 July 11, 2000