Minutes - 07/11/2000 - Board of TrusteesVILLAGE OF OAK BROOK Minutes July 11, 2000
UNOFFICIAL UNTIL APPROVED AS WRITTEN _
OR AS AMENDED x BY VILLAGE BOARD ON
September 26, 2000
1. MEETING CALL — PLEDGE OF ALLEGIANCE: MEETING
CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:33 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Caleel, Kenny, McInerney and
Savino.
ABSENT: Trustees Butler and Craig.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Robert L.
Kallien, Jr., Director of Community Development; Bruce F. Kapff, Director of
Information Services & Purchasing; Richard A. Martens, Village Attorney;
Bonnie Sartore, Bath & Tennis Club Manager and Trey VanDyke, Golf Club
Manager.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
& FORUM
Trustee McInerney announced that he had received a telephone solicitation
from AT & T Cable Services and he was disappointed in the manner of
solicitation and actual services that were delivered. Village Manager Veitch
stated that he or Assistant Manager Crotty will contact the Village's AT & T
representative regarding this issue and asked that if any resident is also
experiencing any difficulties to contact him. Trustee Caleel also noted that the
Village has still not been provided with the history channel from our cable
service provider. Village Manager Veitch remarked that the Village will be
renegotiating a new agreement with A T & T Cable Services and these issues
may be addressed at that time. The Village is free to grant franchises with
other providers but no other company has applied. Village Attorney Martens
stated that the Village hired a consultant for the negotiation process with
AT & T Cable Services and staff will include these issues.
Trustee Savino publicly commended Trustee Butler and Bath & Tennis Club
Manager Sartore for the excellent July 4, 2000 celebration. He also
acknowledged the excellent public safety coordination by our police and fire
personnel that evening. Bath & Tennis Club Manager Sartore acknowledged a
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team effort by the Village's staff and she stated they accept the challenge to
present a similar show next year. Trustee Caleel congratulated Trustee Savino
on the birth of his first grandchild Zachary on July 5, 2000.
Karen M. Bushy, 229 Bridle Path Circle, addressed the Village Board
regarding the petition drive to place the public question on the November 7,
2000 ballot whether to widen 31" Street. She stated the importance of
widening this roadway and the petition drive is the required procedure to
follow in the litigation of resident Nicholas Kitsos vs. the Village of Oak
Brook's proposed 31" Street widening project. She may be contacted at home
(630) 323 -7363 or at work (630) 990 -3000 for blank petitions to be circulated
for registered voter signatures. She explained that she is circulating petitions
as a private citizen and not as the Village President and has the right as an
individual citizen in that request.
4. APPROVAL OF MINUTES:
MINUTES:
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the cow 06/26/00
minutes of the Regular Committee -of -the -Whole Meeting of June 26, 2000 as
presented and waive the full reading thereof.
President Bushy suggested a change to page three (3), third paragraph, of the
Committee -of -the -Whole Minutes of June 26, 2000 for clarification of the
subject discussed.
Motion by Trustee McInerney, seconded by Trustee Caleel, to amend page
three (3), third paragraph, of the minutes of the Regular Committee-of-the -
Whole Meeting of June 26, 2000 to read: "Yorkshire Woods expanded their
road width in some areas and more of the existing right -of -way was used. The
road width will not be materially expanded in this project. The public right -of-
way is nominally twenty feet on either side of the road but final design will
determine this further." VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the soT 06/27/00
minutes of the Regular Board of Trustees Meeting of June 27, 2000 as
presented and waive the full reading thereof. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
All items on the Omnibus Agenda were routine in nature and enacted in one
motion. No one requested a separate discussion of an item for removal from
the Omnibus Agenda.
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Motion by Trustee Savino, seconded by Trustee Caleel, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Butler and Craig. Motion carried.
APPROVAL:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$450,532. 16
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL-
JUNE 24, 2000: Approved Omnibus Vote. $448,205.87
(gross)
C. CHANGE ORDERS: None.
D. PAYOUTS:
1) JAMES D. FIALA PAVING COMPANY - PAYOUT #2 - 2000 2000 PAV. PRJ.
PAVING PROJECT MFT PORTION - $136,499.89: Approved MFT PORTION
Omnibus Vote.
2) JAMES J._BENES & ASSOCIATES. INC. - PAYOUT #20 - 1999 '99 PAV. PRJ.
PAVING PROJECT - $406.01: Approved Omnibus Vote.
3) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #9 - 2000 2000 PAV. PRJ.
PAVING PROJECT - $22,307.57: Approved Omnibus Vote.
4) LEMONT PAVING CO. - PAYOUT #2 & FINAL - 1999 '99 SAFETY
SAFETY PATHWAY PROJECT - $6,598.80: Approved PATH PRJ.
Omnibus Vote.
E. REFERRALS: None.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: None.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items for Final Action
A. APPOINTMENTS: APPOINT:
1) ELECTRICAL COMMISSION: ELEC. COMM.
President Bushy recommended reappointment of Richard Arling,
Electrical Inspector/Ex- Officio - Chairman; Michael Hughes,
Electrical Contractor; Arthur Ludwig, Journeyman Electrician; John
Smentek, Electrical Supply Company Representative and Debra J.
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Jarvis, Fire Chief - Fire Chief or Fire Underwriters Inspection Bureau
Representative to the Electrical Commission whose terms expired June,
2000. Their three -year terms will expire June, 2003.
Motion by Trustee Caleel, seconded by Trustee Savino, to concur with
the recommendation of President Bushy and reappoint Richard Arling,
Electrical Inspector /Ex- Officio - Chairman; Michael Hughes, Electrical
Contractor; Arthur Ludwig, Journeyman Electrician; John Smentek,
Electrical Supply Company Representative and Debra J. Jarvis, Fire
Chief to the Electrical Commission with their three -year term expiring
June, 2003. VOICE VOTE. Motion carried.
2) LIBRARY COMMISSION: us. COMM.
President Bushy recommended reappointment of Anthony Ingrisano
and the appointment of Adam Butler, due to the expired term of
Roberta Petz, to the Library Commission with their term expiring May,
2003. She explained that there is only one other Library in the State of
Illinois that operates like the Village's Library. The Library
Commission is not a taxing jurisdiction, it has a limited set of
responsibilities in helping our Library Director understand the Village's
wishes on the choices of collection management and is not responsible
in the managing of the Library. The Village Board is directly
responsible for budgeting, staffing and maintaining the Village Library
and she suggested a representative from the Village Board to the
Library Commission would be beneficial. Trustee Kenny
commended Roberta Petz for her years of dedication in serving the
Village's Library Commission.
Motion by Trustee Savino, seconded by Trustee McInerney, to concur
with the recommendation of President Bushy and appoint Adam Butler
and reappoint Anthony Ingrisano to the Library Commission with their
terms expiring May, 2003. VOICE VOTE: Motion carried.
3) PLAN COMMISSION: PLAN COMM.
President Bushy recommended reappointment of Surendra K. Goel and
Barbara A. (Lexi) Payovich to the Plan Commission with their three -
year terms expiring May, 2003.
Motion by Trustee Savino, seconded by Trustee Kenny, to concur with
the recommendation of President Bushy and reappoint Surendra K.
Goel and Barbara A. (Lexi) Payovich to the Plan Commission with
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v
their three -year terms expiring May, 2003. VOICE VOTE. Motion
carried.
B. ORDINANCES & RESOLUTIONS: No Business.
C. AWARD OF CONTRACTS:
1) KITCHEN REMODELING - FIRE DEPARTMENT STATION KITCHEN
TWO: REMODEL -
FIRE DEPT.
The Village Board, at its meeting of June 27, 2000, tabled this subject
to the July 11, 2000 meeting to allow staff time to negotiate with the
low bidder (R.J. Haack Builders - $40,550) to reduce the project cost.
Staff has made progress in researching cost saving options and would
like additional time to research other parts of the project that might help
the Village to further reduce the total cost.
Motion by Trustee Kenny, seconded by Trustee Savino, to table the
discussion of the kitchen remodeling of Fire Station Two to the July 25,
2000 Village Board meeting, allowing staff to further investigate
possible cost savings. VOICE VOTE. Motion carried.
2) MAINTENANCE TRACTOR REPLACEMENT - GOLF TRACTOR
COURSE: REPLACE-
GOLF CRSE,.
Three sealed bids were received on June 28, 2000. Bid notices were
sent to five companies and three requested bid packages. The three
bids received are as follows:
Martin Implement Sales, Inc.
$17,148.00
Pa line West, Inc.
$17,635.00
J. W. Turf, Inc.
$18,775.00
bid was for a John Deere tractor
The replaced tractor (1964 Toro) is inoperable, but will be used for
parts on another tractor of the same make and year, currently used to
maintain polo field #2. Delivery of the new tractor will be within 90 to
150 days. Funds, in the amount of $18,000.00, for this equipment
replacement are included in the Golf Course Maintenance program
(52 -834).
Motion by Trustee Kenny, seconded by Trustee Savino, that a contract
be awarded, subject to staff review, to the lowest responsible bidder:
Martin Implement Sales, Inc., 16400 S. 104`" Avenue, Orland Park, IL
VILLAGE OF OAK BROOK Minutes Page 5 of 8 July 11, 2000
60467, to provide one New Holland TC40D tractor, as specified, at a
lump sum price of $17,148. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Butler and Craig. Motion carried.
8. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT: No report was presented.
B. VILLAGE MANAGER: No report was presented.
9. DEPARTMENTAL REPORTS — LIAISON ASSIGNMENTS•
Community Development
Trustee Savino
Finance, Information Services & Purchasing
Trustee Caleel
Intergovernmental Relations
Trustee McInerney
Library & Community Events
Trustee Butler
Public Safety
Trustee Kenny
Public Works & Engineering
Trustee Craig
Village Clerk
Clerk Gonnella
Sports Core
President Bushy
Departmental Reports were discussed and accepted.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. RECOMMENDATION - YORKSHIRE REALTY (43 YORKSHIRE RECOMM. -
DRIVE) - YORKSHIRE GLEN SUBDIVISION PRELIMINARY YORKSHIRE
PLAT: GLEN SUBDIV
The Plan Commission, at their meetings of May 15, 2000 and June 19, 2000
reviewed the overall subdivision concept and a modified stormwater
management design for this proposed seven -lot single - family development.
Because of several concerns that were raised regarding the design of the
stormwater management facility and its potential impact on the design of the
project, the matter was sent back to the Plan Commission for additional study
and recommendation.
The applicant submitted a number of design alternatives to address the
concerns raised by the Board of Trustees. Alternatives that were analyzed
included a stormwater facility that was all berm, a combination berm and
partial stone wall and an entire stone wall. Another issue was the location of
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LS 4
these alternatives that included placement in the public right -of -way versus
placement entirely on private property.
The Plan Commission at their meeting of June 19, 2000 voted 4 -0 to
recommend approval of a modified stormwater management design that
combined the use of a berm with some stone capping entirely on private
property. The maximum height of the stone capping would be approximately
two feet and be located at the southwest corner of the development. The side
of the wall facing the homes would be entirely stone.
Motion by Trustee Savino, seconded by Trustee Caleel, to authorize Attorney
Martens to draft the necessary resolutions subject to the following conditions:
the normal requirement for construction of sidewalks is waived and a
bicycle /pedestrian path is to be constructed along the entire Harger Road
frontage in lieu thereof; the covenants to be submitted with the final plat of
subdivision are to include provisions for the homeowners association to
contract for enforcement of parking restrictions on one side of Glen Court and
traffic laws as they apply to Glen Court; a spotted survey of Lot 7 is to be
submitted on or before submittal of the final plat in order to verify compliance
with Zoning Ordinance bulk regulations (other than existing non -
conformities); and several minor drafting items on the preliminary plat are to
be corrected as directed by the Village Engineer for final consideration at the
July 25, 2000 Village Board meeting. VOICE VOTE. Motion carried.
Trustee Savino and President Bushy commended the applicant for their efforts
in presenting an excellent solution to the stormwater management.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
12. ADJOURN TO CLOSED MEETING: To Discuss Pending Litigation. CLOSED MTG.
Motion by Trustee Caleel, seconded by Trustee McInerney, to adjourn to a
closed meeting to discuss pending litigation at 8:53 p.m. ROLL CALL VOTE.
Ayes: 4 - Trustees Caleel, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Butler and Craig. Motion carried.
13. ADJOURNMENT: ADJOURN
Motion by Trustee Caleel, seconded by Trustee Savino, to adjourn the meeting
at 9:45 p.m. VOICE VOTE. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 7 of 8 July 11, 2000
Lip
ATTEST:
6.�d (,-, � - 'owa t I a L)-
Linda K. Gonne a MC /AAE
Village Clerk
shell -071100
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