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Minutes - 07/12/1977 - Board of Trustees.s VILLAGE OF OAK BROOK MINUTES OF JULY 12, 1977 I. CALL MEETING TO ORDER A. Roll Call The regular meeting was called to order at 7:30 P.M. by Village Clerk Lakosil. All trustees were present except Trustee Brown, Philip and President Howell. Trustee Cerne moved - seconded by Trustee Rush... To appoint Trustee Glaves as President Pro -Tem. Voice vote - all in favor So ordered. II. READING OF MINUTES Trustee Reynolds moved - seconded by Trustee Rush... That the reading of the minutes of the regular meeting of June 28, 1977 be suspended and that they be accepted as submitted. Voice vote - all in favor So ordered. III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. Resolution 227 - FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE - Rock Salt Proposed Resolution must be executed in order to purchase road deicing salt with Motor Fuel Tax funds. Trustee Rush moved - seconded by Trustee Cerne... To approve Resolution 227 as read by Title appropriating $18,000.00 of MFT Funds. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush, and President Pro - Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. IV. FINANCIAL A. Treasurer's Reports Treasurer's Cash and Investment Report for the month of June reflected the following: Revenue Corporate Fund $2892846.34 MFT Fund 72856.31 Revenue Sharing Fund - Water Fund 852700.29 1976 Revenue Bond Fund 21,225.19 Trustee Cerne moved - seconded by Trustee Rush... Balance $1,4149377.37 65,824.93 86,853.66 19073,448.80 291479426.14 That the Treasurer's Cash and Investment Report for the month of June as submitted be approved. Voice vote - all in favor So ordered. B. Payouts #9 -Final - F. J. Richter Construction Company, Inc.- Library Renovation H. James Hestrup & Associates, architect has recommended final payment upon receipt of final waivers and staff concurs with this recommendation. Trustee Cerne moved - seconded by Trustee Reynolds... To approve No. 9 and final payout to F.J. Richter Construction Company, Inc. in the amount of $13,027.05. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent:* Trustees Brown, Philip and President Howell So ordered. 7/12/77 -1- (continued) ,J IV. FINANCIAL (continued) Page 2 Minut4f July 12, 1977 B. Payouts (continued) - #1 - Bellwood Sewer & Water Company, Inc. - York Road Water Main Trustee Cerne moved - seconded by Trustee.Rush... To approve No. 1 payout to Bellwood Sewer & Water Company, Inc. in the amount of $47,250.99. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. - #2 - Pat Filippi Contractor, Inc. - Wellhouse 6 Trustee Cerne moved - seconded by Trustee Rush... To approve No. 2 payout to Pat Filippi Contractor, Inc. in the amount of $28,691.00. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tern Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. - #1 - Wm. B. Soltwisch & Co., Inc. - Hunt Club Lane Phase II Trustee Cerne moved - seconded by Trustee Rush... To approve No. 1 payout to Wm. B. Soltwisch & Co., Inc. in the amount of $10,808.82. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. - Warren & Van Praag- Engineering Service - Reservoir /Pump Station Trustee Cerne moved - seconded by Trustee Rush.._. To approve payout to Warren & Van Praag, Inc. in the amount of $9,377.49. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. - #7 -Final - Wehling Well Works, Inc. - Well 5 Trustee Cerne moved - seconded by Trustee Rush... To approve No. 7 and final payout to Wehling Well Works, Inc. in the amount of $18,951.57. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. 45 and 6 - Wehling Well Works, Inc. - Well 6 Trustee Cerne moved - seconded by Trustee... To approve No. 5 and 6 payout to Wehling Well Works, Inc. in the amount of $1031,284.00. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Fro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. 42 - Wehling Well Works, Inc. - Well 7 Trustee Cerne moved - seconded by Trustee Rush... To approve No. 2 payout to Wehling Well Works, Roll call vote: Ayes: Trustees Cerne, Reynolds, Glaves Nays: None 7/12/77 Inc. in the amount of $52,092.00 Rush and President Pro -Tem Absent: Trustees Brown, Philip and President Howell So ordered. -2- (continued) �r4 IV. FINANCIAL (continued) C. Approval of Bills Page 3 0 Minutes of July 12, 1977 Accounts Payable, dated July 12, 1977 from the funds are as follows: Corporate Fund $222,639.73 Motor Fuel Tax Fund 49471.76 Revenue Sharing Fund 3,351.87 Water System Funds 402486.49 Additional Funds 2591,692.05 Trustee Cerne moved - seconded by Trustee Rush... That the Accounts Pay approved for payment. Roll call vote: Ayes: Nays: Absent: able as submitted in the amount of $530,641.90 be Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves None Trustees Brown, Philip and President Howell So ordered. D. Annual Financial Report - Year ending April 30, 1977 Each trustee was in receipt of the Annual Financial Report for year ended April 30, 1977, as prepared by Peat, Marwick, Mitchell & Company, copy of which will be available in the Oak Brook Library as well as in the Village Commons. Trustee Cerne moved - seconded by Trustee Rush... To approve the April 30, 1977 Audit as presented. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. V. OLD BUSINESS A. Bid Recommendation - Fire Hose - M.J. Dolton Three bids were opened on June 30, 1977 for 1,000 feet of four inch hose in 100 feet sections. Trustee Cerne moved - seconded by Trustee Rush... To approve the purchase of 1,000 feet of four inch hose from the low bidder, M.J. Dolton, Barrington, I1. at a total cost of $4,250.00. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. B. Bid Recommendation - Tractor - Loader /Backhoe - West Side Tractor Sales Six bids were opened on June 30, 1977 for a Tractor - Loader /Backhoe. Trustee Rush moved - seconded by Trustee Cerne... To approve the purchase of the Tractor- Loader /Backhoe from the low bidder, West Side Tractor Sales in the amount of $21,070.80. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. 7/12/77 -3- (continued) • Page 4 Minutes of J0 12, 1977 V. OLD BUSINESS (continued) C. Bid Recommendation - Walk -in - Van - Water Dept. - Borg Pontiac -GMC, Inc. Three bids wereopened on June 30, 1977 for a Walk In Van for the Water Dept. Trustee Rush moved - seconded by Trustee Cerne... To approve the purchase of the Walk In Van for the Water Department from the low bidder, Borg Pontiac -GMC, Inc., in the amount of $7,248.99. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. D. Bid Recommendation = All purpose vehicle - Fire Dept. Four bids were sent out and only one was received back. Trustee Cerne moved - seconded by Trustee Rush... To reject all bids and rebid the purchase of a all purpose vehicle for the Fire Department with bids to be received on September 7, 1977 at 10 A.M. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. E. Bid Recommendation - Pick -up- truck -Fire Department Four bids were sent out and only one was received back. Trustee Rush moved - seconded by Trustee Cerne... To reject all bids and rebid the purchase of a pick -up truck for the Fire Department with bids to be received on September 7, 1977 at 10 A.M. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. F. Bid Recommendation— Phase 1 - Bike Trails - Asphalt - Goelitz Contractors Three bids were opened on July 6, 1977 at 11 A.M., for the blacktop sections of Phase 1 of the Bike Trails. Trustee Rush moved - seconded by Trustee Cerne... To award the contract to the low bidder Goelitz Contractors in the amount of $25,695.30. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. G. Completion of Drill Tower - Fire Station 1 Eight contractors were requested to submit proposals to complete the masonry work on the hose and drill tower. All but one contractor declined to submit proposals for various reasons. Pat Filippi Contractors, Inc. is the contractor doing the work on Wellhouse 6 and he submitted a proposal to complete all of the masonry work for $6,830.00. Trustee Cerne moved - seconded by Trustee Rush... To accept the proposal of Pat Filippi Contractors, Inc. in the amount of $6,830.00 and waive the bidding requirement. 7/12/77 -4- (continued) Page 5 4 Minutes of July 12, 1977 V. OLD BUSINESS (continued) G. Completion of Drill Tower - Fire Station 1 (continued) Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. H. Christ Church of Oak Brook - Pre - School, Special Use Both the Plan Commission on June 20, 1977 and the Zoning Board of Appeals on July 5, 1977, recommended approval of the request for an amendment to the Special Use to allow for a pre - school operation at Christ Church. Rev. DeKruyter highlighted the pre- school operation and the deficiencies of the required landscaping as it relates to the screening of the parking along York Road, Oak Brook Road, and the south property line, which had been reviewed with staff and he has committed the church to comply with these requirements. Trustee Reynolds moved - seconded by Trustee Cerne... That the Amendment to the Special Use S --237, as requested by Christ Church, be granted to allow for a Pre - School with the play area to be located within the triangular section to the east side of the building, and that the playground equipment be screened with suitable plant material sufficient to hide the image of said equipment, and that the village attorney prepare the required ordinance. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None _ Absent: Trustees Brown, Philip and President Howell So ordered. I. Fred E. Beyler - 617 Wood Street - Side Yard Variation On July 5, 1977, the Zoning Board of Appeals recommended that the request for a side yard variation to eight feet be approved, for the reason that the topographical condition of the lot makes it difficult for the applicant to erect a garage within the prescribed lines, and for the further reason that the structure will not alter the essential character of the locality. Trustee Reynolds moved - seconded by Trustee Cerne... To approve the request for a Side yard variation as recommended by the Zoning Board of Appeals and that the village attorney prepare the required ordinance. Roll call vote: Ayes: Trustees Cerne, Reynolds, Rush and President Pro -Tem Glaves Nays: None Absent: Trustees Brown, Philip and President Howell So ordered. VII. NEW BUSINESS A. Dr. Warren_ E. Buyer - 714 Harger Road - Zoning Amendment Referred to Plan Commission meeting July 18, 1977 and Zoning Board of Appeals meeting August 2, 1977. B. Na_mco Development Co. - West side of Meyers Rd. between Oak Brook Rd -35th St. Zoning Amendment Referred to Plan Commission meeting July 18, 1977 and Zoning Board of Appeals meeting August 2, 1977. VIII. ADJOURNMENT Time 8:15 P.M. Trustee Rush moved - seconded by Trustee Cerne... That this meeting be adjourned. Voice vote - all in favor So ordered. Respectfully submitted, 1 � 4 Marianne L akosil 7/12/77 -5- Village Clerk