Minutes - 07/13/2010 - Board of TrusteesMINUTES OF THE JULY 13, 2010 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON SEPTEMBER 28,
2010.
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
John W. Craig in the Samuel E. Dean Board Room of the Butler Government Center at
7:04 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President John W. Craig, Trustees Stelios Aktipis, James Carson, Mark Moy,
Moin Saiyed, Gerald Wolin and Elaine Zannis.
ABSENT: None.
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert Kallien, Community Development Director, Sharon Dangles, Finance
Director, Tom McEllin, Fire Chief; Sue Madorin, Library Director; Thomas Sheahan,
Police Chief; Michael Hullihan, Public Works Director; Trey Van Dyke, Sports Core
Director; and Mark Sterk, Village Attorney.
4.
PRESIDENT'S OPENING COMMENTS
President Craig thanked Trustee Zannis for all her time and efforts on the Taste of Oak
Brook Event. He stated the turn out was tremendous and the event was a huge success.
A. Proclamation for Athlete of the Year.
President Craig recognized two high school students, Amanda Dykema and Robert Kenny,
for their outstanding athletic achievements. The Proclamation was read by Clerk Pruss.
Mark Fleishman stated his concerns regarding fire and police pension funding.
Resident Joseph Rush proposed that a pedestrian crosswalk on Spring Road by Graue Mill
be painted for safety reasons.
Cathy Stablen informed the Board that College of DuPage recently started the Co- Discover
Listening Tour to get feedback from communities for strategic planning at the college.
Resident George Kouba thanked the Board members and Village staff for their efforts
during the storm clean-up.
Resident Tom Litvay addressed his concerns with York Tavern patrons parking on Wennes
Court.
Resident Bill Lindeman thanked the Village and Winkler Tree Services for storm clean-up.
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He asked that the Village start selling yard waste stickers at the Library. He also stated his
concern that the Police Department has not had an independent efficiency study done but
Fire and Public Works Departments have. He further stated that the Village should
implement a tax for police and fire pensions.
Resident Rich Allison thanked the Village staff for their heroic efforts during the storm.
Resident Ed Cladek discussed the history of issues with York Tavern parking and
occupancy. He stated the proposed parking restrictions on residential streets is a step in
the right direction.
Resident Raymond Peterson stated his concerns with the increase of York Tavern
occupancy and parking spaces.
5. APPROVAL OF MINUTES
A. REGULAR BOARD OF TRUSTEES MEETING OF OCTOBER 26, 2009
Motion by 'Trustee Aktipis, seconded by Trustee Wolin, to approve the Minutes of the
Regular Board of Trustees Meeting of October 26, 2009. VOICE VOTE: Motion carried.
B. SPECIAL BOARD OF TRUSTEES MEETING OF DECEMBER 1, 2009 — Tabled
C. REGULAR BOARD OF TRUSTEES BUDGET MEETING OF JANUARY 12, 2010
— Tabled
D. REGULAR BOARD OF TRUSTEES MEETING OF FEBRUARY 9, 2010 — Tabled
E. REGULAR BOARD OF TRUSTEES MEETING OF MARCH 23, 2010 - Tabled
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. ACCOUNTS PAYABLES FOR PERIOD ENDING JUNE 18, 2010 - $623,425.48
B. ACCOUNTS PAYABLES FOR PERIOD ENDING JULY 9, 2010 - $1,153,985.46
Significant Items included in Above:
l) Legal Bills
a. Seyfarth Shaw, LLP — Legal Services — May, 2010 - $1,406.25
b. Seyfarth Shaw, LLP —Legal Services —April, 2010 - $7,903.64
c. Odelson & Sterk, Ltd. —Legal Services— May, 2010 - $28,279.43
2) DuPage Water Commission — May 2010 - $212,181.95
3) James J. Benes & Associates — PO #4 — Jorie Blvd, Lapp Insp. - $19,236.46
4) James J. Benes & Associates — PO #4 — 2010 W.M. Const. Insp. - $22,485.88
5) PirTano Construction Co. — PO #4 — 2010 W.M. Replacement Project -
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$183,716.91
6) A.C. Pavement Striping Co. —PO 91 —2010 Micro Surfacing Project - $17,193.33
7) State of Illinois Treasurer —PO #1 - Jorie Blvd. Village of Oak Brook Share -
$ 137,076.09
8) Greater Oak Brook Chamber of Commerce — Chamber's Overnight Stays Project —
2nd Quarter Payment - $10,000
C. APPROVAL OF PAYROLL:
1) For Pay Period Ending June 12, 2010 - $682,303.74
2) For Pay Period Ending June 26, 2010 — $687,482.62
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS:
1) Fire Station 2 Garage Door Replacement
2) Sports Core Athletic Field
E. AWARD OF CONTRACTS
1) 2011 ERP Paving Project - 35`h Street from Fairview Avenue (at the West Village
Limits) to Midwest Road
F. BUDGET ADJUSTMENTS
G. ORDINANCES & RESOLUTIONS
1) Ordinance 2010- LC -AL -G -929, An Ordinance Amending Title 4, Chapter 1,
Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to
the Number of Authorized Liquor Licenses
2) Ordinance 2010- SWM -RR -G -930, An Ordinance Amending Chapter 5 ofTitte 9
(" Stormwater, Floodplain and Sedimentation and Erosion Control Regulations ")
H. DUPAGF METROPOLITAN ENFORCEMENT GROUP
I. DUPAGE COUNTY CHILDREN'S CENTER AGREEMENT
MONTHLY TREASURER'S REPORT —MAY 31, 2010
K. 2009 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT
LETTER
Motion by Trustee Carson, seconded by Trustee Moy, to approve the Consent Agenda as
amended with item 6G 1 removed and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0—None
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Abstain: 0 — None
Absent: 0 —None
Motion carried.
I'T'EMS REMOVED FROM CONSENT AGENDA
Item 6G.1 — Ordinance 2010 - LCAL -0-929, An Ordinance Amending Title 4, Chapter 1,
Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to the
Number of Authorized Liquor Licenses — tabled until next Board meeting.
8. BOARD & COMMISSION RECOMMENDATIONS
A. BANNERS PROGRAM
Presented by Trustee Moy. Trustee Moy stated that the Planning Commission disapproves
the banners to be used as advertising and should promote community events and entities.
Motion by Trustce Saiyed, seconded by Trustee Wolin to concur with the recommendation
from the Plan Commission and refer the proposed Oak Brook Banner Program to the
Zoning Board of Appeals for public hearing and recommendation.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
9. UNFINISHED BUSINF,SS — None
10. ACTIVE BUSINESS
A. CONFIRMATION AND APPOINTMENT — None
B. ORDINANCES & RESOLUTIONS
1)RESOLUTION 2010 -EL- REF- P &FPCNTRB -R -1078, A RESOLUTION INIATIING
THE SUBMISSION OF A PUBLIC QUESTION TO SUPPORT REGIONAL ACTIONS
TO ATTAIN LONG -TERM PENSION SUSTAINABILITY
Presented by Trustee Aktipis. Trustee Aktipis stated that many municipalities are faced
with the obligated financial burden of fire and police pensions. He discussed the Village's
financial obligation increase over the years. He also stated that having the question on the
November ballot will show the Illinois Legislatures how important pension issues are to
residents.
Motion by Trustee Aktipis, seconded by Trustee Wolin to approve Resolution 2010 -EL-
REF- P &FPCNTRB -R -1078, A resolution initiating the submission of a public question to
support regional actions to attain long -term pension sustainability and direct staff to initiate
the submission of a public question to support regional actions to attain long term pension
sustainability on the November ballot. Discussion ensued.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
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Nays: 0 — None
Abstain: 0 — None
Absent: 0 — None
Motion carried.
C. AWARD OF CONTRACTS
1) VEHICLE LIFT
Presented by Trustee Wolin. Trustee Wolin stated the vehicle lift in the Public Works
Department was installed in 1974 and is in need of replacement. He further stated that
replacing the lift with another manufacturer's product will cost more due to required
structural modifications to the floor.
Motion by Trustee Wolin, seconded by Trustee Zannis to waive competitive bidding and
award a contract to Standard Industrial & Auto Repair Equipment, Inc. for the installation
of a vehicle lift at a cost not to exceed $53,524.
ROLL CALL VOTE:
Ayes: b— Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 —None
Absent: 0 —None
Motion carried.
2) PUBLIC WORKS EFFICIENCY STUDY
Presented by Trustee Wolin. Trustee Wolin stated that a Request for Proposals was sent
out and staff selected Management Partners to undertake the Public Works Efficiency
Study because of their well thought out template that compares in house costs versus
contracting out on a number of other factors besides costs. He also stated that the cost will
be $19,950.
Motion by Trustee Wolin, seconded by Trustee Zannis to approve the proposal from
Management Partners, Inc. to undertake a public works efficiency study.
ROLL CALL VOTE:
Ayes: b —Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
D. REQUEST TO CAP PERMIT FEES
Presented by Trustee Moy. Trustee May stated that a company is looking to move their
business to Oak Brook because of the positive business environment, the Village's new
sign ordinance and the Village's work with the Chamber of Commerce and the Rapid
Response Team. He also stated that the company is requesting a permit fee cap of
$40,000.
Motion by Trustee Moy, seconded by Trustee Zannis to approve a request to cap building
VILLAGE OF OAK BROOK MINUTES Page 5 of A REGULAR MEETING OF JULY 13, 2010
fees at $40,000 for a company looking to relocate from outside Oak Brook to Commerce
Plaza. Discussion ensued.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 — None
Abstain: 0 — None
Absent: 0 — None
Motion carried.
E. PROPOSED PARKING RESTRICTIONS
Presented by Trustee Saiyed. Trustee Saiyed stated that a number of residents have come
forward expressing concern over the number of York Tavern patrons who park their cars
on Luthin Road and Wennes Ct. when all parking spaces at the York Tavern are in use.
Community Director Kallien explained that parking spots can all be taken with maximum
occupancy not being met. He also stated maximum occupancy is 61.
Discussion ensued.
Motion by Trustee Zannis, seconded by Trustee Carson to direct staff to meet with the
homeowners of Wennes Ct. and Luthin Road to understand their concerns and to direct
Attorney Sterk to write an ordinance to prohibit parking except for private resident use.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 —None
Abstain: 0 —None
Absent: 0 — None
Motion carried.
F. POTENTIAL GRANT APPLICATIONS —Discussion Only
Presented by Trustee Wolin. Trustee Wolin stated that Village Manager Niemeyer
requested two Trustees work with Village staff on applying for grants to improve
residential sidewalks, beautification projects, and other projects. The grants are available
through the State of Illinois' STP and ITEP programs. Manager Niemeyer gave a brief
description of the programs and how they can benefit the Village.
G. COMMUNITY DEVELOPMENT REFERRALS
1) REFERRAL —TEXT AMENDMENTS TO CHAPTER 10, VILLAGE CODE OF
ORDINANCES — BUILDING REGULATIONS
Presented by Trustee Moy, Trustee Moy stated that the Village enforces codes based on
10 year old reference codes. He further stated that staff is recommending adoption of the
2009 International Code family.
Bill Hudson, Community Development Inspector, gave a power point presentation on
building and fire code updates. He discussed the changes and amendments in the model
codes. He stated that the proposed codes are based upon internationally accepted current
VILLAGE OF OAK BROOKMINUM page or8 REGULAR MEETING OF JULY 13.2010
best - practice for codes, with careful attention to preserve the factors that make Oak Brook
the unique and exceptional Village it is.
Motion by Trustee Moy, seconded by Trustee Aktipis to initiate review and discussion on
the proposed amendments to the Village's Building and Fire Codes.
ROLL CALL VOTE:
Ayes: 6— Trustees Aktipis, Carson, Moy, Saiyed, Wolin and Zannis.
Nays: 0 —None
Abstain: 0 — None
Absent: 0 — None
Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
1. Manger Niemeyer thanked staff for their hard work and dedication during the storm
clean-up. He stated that staff will meet to evaluate their response to the storm and come
up with ways to improve on it.
2. Manager Niemeyer stated that he will invite ComEd to a meeting in mid August to
discuss issues related to the storm and outages. All residents will be notified.
3. Manager Niemeyer thanked everyone for their hard work with the Taste of Oak Brook.
B. VILLAGE CLERK
1. Clerk Pruss announced that Polo will be held every Sunday in August starting at 3:00
pm. An invitation to attend will be mailed to all residents. When arriving watch for the
event parking signs at 31sT and York Roads. Information regarding Polo can be found on
the Village's website at www.oak - brook.org.
2. Clerk Pruss announced that No Solicitors Signs for Residents are available and that all
solicitors need to show a badge.
3. Clerk Pruss reminded residents that she can register to vote all 18 year olds this summer
before they go to college.
C. TRUSTEES
Trustee Zannis thanked everyone for their hard work at the Taste of Oak Brook. She stated
that this year's event did not have a strain on the general fund. Trustee Zannis also
summarized the achievements of the current Board and staff.
D. VILLAGE PRESIDENT -None
12. ADJOURN TO CLOSED MEETING To consider the purchase or lease of real property for
use of the public body, including meetings held for the purpose of discussion whether a
particular parcel should be acquired (20), To consider litigation, when an action against,
affecting or on behalf of the Village has been filed and is pending before a court or
VILLAGE OF OAK BROOK MINUTES Page 7 of 8 REGULAR MEFrNG OF JULY 13, 2010
administrative tribunal, or when the public body finds that an action is probable or
imminent (2cl 1), to discuss minutes of meetings lawfully closed under the Open Meetings
Act, whether for the purpose of approval by the body of the minutes, or for semi - annual
review of the minutes as required by the Open Meetings Act (2c21), and to discuss
collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes of
employees (2c2)
Motion by Trustee Wolin, seconded by Trustee Moy, to consider the purchase or lease of
real property for use of the public body, including meetings held for the purpose of
discussion whether a particular parcel should be acquired (20), To consider litigation,
when an action against, affecting or on behalf of the Village has been filed and is pending
before a court or administrative tribunal, or when the public body finds that an action is
probable or imminent (2cl1), to discuss minutes of meetings lawfully closed under the
Open Meetings Act, whether for the purpose of approval by the body of the minutes, or for
semi - annual review of the minutes as required by the Open Meetings Act (2c21), and to
discuss collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary
employees (2c2).
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Carson, Moy, Saiyed,
Nays: 0 — None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
schedules for one or more classes of
Wolin and Zannis.
This meeting was adjourned to Closed Meeting at 9:37 pm.
13. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Aktipis, to reconvene from closed session
and adjourn the Regular Meeting of the Board of Trustees at 10:52 pm. VOICE VOTE:
Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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