Minutes - 07/14/1987 - Board of TrusteesVILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING
July 14, 1987
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dedn Board Room of the Village Commons at 7:53 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Garry J. Bartecki
Karen M. Bushy
Walter C. Dnrie
Ronald P. Maher
Joseph H. Rush
H. Richard Winters
ABSENT:
II. APPROVAL OF MINUTES:
None
Trustee Bushy moved, seconded by Trustee Winters...
That the Minutes of the Regular Meeting of June 23, 1987 be approved as
presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE NO. S-611 AN ORDINANCE MAKING AN APPROPRIATION FOR THE
GENERAL CORPORATE FUND, FOR THE MOTOR FUEL TAX FUND, FOR THE WATER
FUND, FOR THE SPORTS CORE BOND FUND, FOR THE SPORTS CORE OPERATING
FUND, FOR THE POLICEMEN'S PENSION FUND, FOR THE FIREMEN'S PENSION
FUND, AND FOR SPECIAL SERVICE AREA #1 FUND FOR THE FISCAL YEAR
BEGINNING MAY 1, 1987 AND ENDING APRIL 30, 1988 FOR THE VILLAGE
OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS.
Public Hearing held on July 14, 1987 at 7:50 P.M. in the Samuel E.
Dean Board Room of the Village Commons.
Trustee Bartecki moved, seconded by Trustee Rush...
To pass Ordinance No. S -611 as presented and waive reading of same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
IV. FINANCIAL:
A. Payouts:
1. Lincoln Road Drainage - Project #86 -1302 - Payout #3 & Final:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize payment of Payout #3 and Final to Swallow Construction
Corporation for construction of culverts, inlets and storm sewer and
regrading of ditch on Lincoln Road and appurtent items in the total
amount of $4,766.25 subject to receipt of waivers.
VILLAGE OF OAK BROOK Minutes -1- July 14, 1987
VILLAGE OF OAK BROOK Minutes -2- July 14, 1987
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
2. Sports Core Administration Building Parking Lot (700 Oak Brook Road) -
Project 85- 02 - Payout #4:
Trustee Maher moved, seconded by Trustee Bartecki...
To authorize payment of Payout #4 to Robert R. Anderson Company for
construction of a parking lot at the Sports Core Administration
Building in the total amount of $2,500.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
3. Sports Core Bath & Tennis Court Conversion (800 Oak Brook Road) -
Pro]ect #85 -1903 - Payout #3 & Final:
Trustee Maher moved, seconded by Trustee Winters...
To authorize payment of Payout #3 and Final to C. R. Peterson, Inc.
for the conversion of three (3) existing asphalt tennis courts to
three (3) clay tennis courts at the Bath & Tennis Club in the total
amount of $3,508.76 subject to receipt of waivers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
4. 1986 Paving Pro3ect #86 -1106 - Timber Trails Subdivision - Payout #4
& Final:
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize payment of Payout #4 and Final to K -Five Construction Kx-
Corporation to furnish and install Bituninous Concrete Surface Course,
Class I, rehabilitation asphalt pavement by heat - scarify overlay,
remove and replace failing sections of pavement and curb and gutter at
the subject location in the total amount of $2,597.68. d
ROLL CALL VOTE. Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
5. 7CS Rehabilitation - 22nd Street & Spring Road - Payout #1:
Trustee Imrie moved, seconded by Trustee Rush...
To authorize the payment of Payout #1 to Allied Asphalt Paving Company
for the rehabilitation of 22nd Street and Spring Road in the total
amount of $104,j54.59 subject to receipt of waivers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
VILLAGE OF OAK BROOK Minutes -2- July 14, 1987
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VILLAGE OF OAK BROOK Minutes -3- July 14, 1987
6. 7CS Construction Observation - 22nd Street & Spring Road:
Trustee Imrie moved, seconded by Trustee Bushy...
To authorize the payment to Crawford, Murphy & Tilly, Inc. for
services rendered on construction observation and guidance for 22nd
Street improvements per Agreement dated December 16, 1986 in the total
amount of $5,046.00.
ROLL CALL VOTE. Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
7. Intergoverrmental Risk Management Agency (IRMA) - Fourth Supplemental
Assessment for 1983 Claim Year:
Third payment authorized at the Regular Meeting of May 12, 1987.
Trustee Bartecki moped, seconded by Trustee Bushy...
To authorize payment of the Third Supplemental Assessment for the 1983
Claim Year to I.R.M.A. in the total amount of $4,040.79.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. Approval of Bills:
Warrant Register By Fund dated July 6, 1987 presented to reflect
payment from the following funds:
General Fund $448,188.44
Water Fund 91,464.87
Sports Core Fund 195,250.15
Trustee Bartecki moved, seconded by Trustee Bushy...
To approve payment of Warrant Register By Fund in the total amount of
$734,903.46 and authorize the Village President to affix his signature
thereon.
President Cerne abstained from voting on the bill fr an Pepsi Cola due
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher and Rush.
Nays: None
Absent: None
Abstain: Trustee Winters and President Cerne. So ordered.
C. Investments:
Trustee Bartecki moved, secondea by Trustee Imrie...
To approve and ratify the following investment from the Corporate
Fund:
One federally secured Certificate of Deposit in the amount of
$576,164.35 to mature at Standard Federal Savings on January 4, 1988
at a rate of 6.80
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VIL GE OF OAK BROOK Minutes -4- July 14, 1987
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
V. OLD BUSINESS:
A. Intergovernmental Agreement - Oak Brook Park District (1300 Forest
Gate Road):
Previously discussed at the Regular Meeting of January 27, 1987.
Trustee Bushy moved, seconded by Trustee Rush...
To accept the Intergovernmental Cooperation Agreement Between The
Village Of Oak Brook And The Oak Brook Park District as submitted and
authorize the Village President and Clerk to affix their sugnatures
thereon.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
ry
B. Acceptance of Salt Creek Dredging Easement (Lot 25 - Steeplechase
Trustee Imrie moved, seconded by Trustee Bushy...
To accept the Grant of Easement for Dredging and Maintenance of Salt
Creek from the Lake Shore National Bank, not individually but as
trustee under Trust no. 4068 and authorize the Village President and
Clerk to execute same.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.' ~'
C. Optican - Request for Purchase Order:
Trustee Rush moved, seconded by Trustee Bushy...
To approve purchase orders to Traffic Control Corporation for 3M
"OPTICOM CONTROL SYSTL -4, PHASE III" in the amount of $24,436.00 and to
Pinner Electric Company for installation of said system at Spring Road
and Harg er Road, Spring Road and Commerce Drive, Dover Drive and York
Road, and 22nd Street and Windsor Drive in the amount of $10,132.00
for a total mount not to exceed $34,568.00.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
D. 1987 Paving Project #87 -1106 - Acceptance of Bids:
Six (6) bids were received on July 7, 1987 at 10:00 A.M.
Trustee Imrie moved, seconded by Trustee Bartecki...
To accept the bid of and award the contract for the Kensington Road/
Kensington Court Paving Project to Thos. M. Madden Company, the lowest
responsible bidder, in the amount of $153,201.30.
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VILLAGE OF OAK BROOK Minutes -5- July 14, 1987
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, hash, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
E. Report of Activities:
1. Finance: Trustee Bartecki - No report.
2. Personnel: Trustee Bushy - No report.
3. Public Safety & Traffic: Trustee Rush - On July 5th fireworks were
suspected regarding two house fires. Bus turns are being reviewed.
Patrolman Mucha was introduced.
4. Public Works & Library: Trustee Imrie - Library sign being reviewed.
5. Sports Core: Trustee Maher - Memberships in Golf and Bath & Tennis
Club have increased.
6. Zoning & Planning: Trustee Winters - Plan Commission and Zoning Board
of Appeals have held hearings on the proposed retail shopping center
at Route 83 & 16th Street. Committee -of- the -Whole discussed this
subject on July 13, 1987 and continued the meeting to Saturday,
July 18, 1987 at 9:00 A.M.
VI. NEW BUSINESS:
A. Oak Brook Park District - Request for Waiver of Permit Fees (1300
Forest Gate Road):
Trustee Imrie moved, seconded by Trustee Maher...
To grant the request of the Oak Brook Park District waive Permit
#87 -4 -449 fees pursuant to Section 5 -7 of the Code of Ordinances.
VOICE VOTE: All present, in favor.
So ordered.
B. 1987 Pavement Rejuvenation Project - Authorization to Bid:
Trustee Imrie moved, seconded by Trustee Maher...
To authorize the advertising for bids for the 1987 Pavement
Rejuvenation Project for Forest Gate Road, Saddle Brook Subdivision,
Trinity Lakes Subdivision, Yorkshire Woods Subdivision, Woodside
Estates Subdivision, Adams Road, Commerce Drive, McDonald's Drive,
Clearwater Drive, Avenue Loire and Camden Court, bids to be received
on or before Tuesday, August 4, 1987 at 11:00 A.M.
VOICE VOTE: All present, in favor.
So ordered.
C. Policy Waiver Request - Enclosure of Parkway Ditch (101 & 85 Woodland
Drive - Timber Trails Subdivision):
At the request of resident, J. E. Pierce, this matter was discussed
and Engineering Department was directed to follow established policy
related to private property owners filling in ditch lines adjacent to
their property.
D. Local Ordinance Prosecution Agreement - State's Attorney's Office:
Proposed Agreement authorizes the State's Attorney's Office to
prosecute local ordinance violations such as retail theft, possession
of canabis, underage possession of alcohol, trespassing, and the like
so as to avoid the necessity for the Village to have a prosecutor
present at the same court sessions.
Trustee Rush moved, seconded by Trustee Maher...
That the Village Board approve the Local Ordinance Prosecution
Agreement and authorize its execution by the Village President and
Clerk and waive the full reading thereof.
VILLAGE OF OAK BROOK Minutes -5- July 14, 1987
VILLAGE OF OAK BROOK Minutes -6- July 14, 1987
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
E. Palme & Wilkinson - Fence Variation (736 Forest Glen Lane (Lot 38) and
739 Forest Glen Lane Lot 3 - Forest Glen Subdivision Unit #2):
On July 7, 1987, the Zoning Board of Appeals recommended approval of
the requested Variation to allow the construction of a 6 -foot high
chain -link fence along the rear of both properties adjacent to
canmercial parking lot.
Trustee Winters moved, seconded by Trustee Rush...
To concur with the recommendation of the Zoning Board of Appeals and
grant the requested Variation and direct the Village Attorney to
prepared the necessary document to effectuate same.
VOICE VOTE: All present, in favor. So ordered.
F. Street Light at 38th and Cumnor - Replacement:
Request from the Saddle Brook Community Association to reinstall a
street light at the subject location which was knocked down. F,
Trustee Imrie moved, seconded by Trustee Wi.nters...
That Staff replace the street light at the subject location.
VOICE VOTE: All present, in favor. So ordered.
G. Appointments:
Trustee Imrie moved, seconded by Trustee Rush...
To concur with the recommendation of President Cerne and appoint Steve
Burley as Village Manager at an annual salary of $54,000.00 to begin
August 17, 1987.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters xis
and President Cerne.
Nays: None N
Absent: None So ordered.
Trustee Imrie moved, seconded by Trustee Bartecki...
To concur with the recommendation of President Cerne and retain
John H. Brechin, by independent contract, as Village Attorney with a
retainer of $50,000.00 for 1000 hours per year.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
H. Referral:
With no objections, President Cerne made the following referral:
Commerce Plaza - Variation for Driveway Spacing -- Refer to Zoning
Board of Appeals Meeting of August 4, 1987.
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ATTEST:
Marianne Lakosil, CMC
Village Clerk
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Approved
VILLAGE OF OAK BROOK Minutes -7- July 14, 1987
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VILLAGE OF OAK BROOK Minutes -7-
July 14, 1987
VII. ADJOURNMENT:
Trustee Winters moved, seconded by Trustee Bushy...
To adjourn at 9:20 P.M. to Executive Session
to discuss personnel and
perspective litigation.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrie, Maher, Rush, Winters
and President Cerne.
Nays: done
Absent: W ne
So ordered.
The meeting reconvened at 11:07 P.M.
Trustee Bartecki moved, seconded by Trustee Bushy...
To adjourn this meeting.
TIME: 11:08 P.M.
WICE WTE: All present, in favor.
So ordered.
ATTEST:
Marianne Lakosil, CMC
Village Clerk
"7
Approved
VILLAGE OF OAK BROOK Minutes -7- July 14, 1987
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