Minutes - 07/14/1992 - Board of TrusteesVoia-iao-r-mW
1-14-99,
VILLAGE OF OAK BROOK Minutes JulY 14L,1992
UNOFFICIAL UNTIL APPROVED B'f BOARD
APPROVED AS WRITTEN Lks'' OR APPROVED
AS Af NDED s RV VILLAGE BOA
ON
CALL TO ORDER
1. MEETINr, CALL:
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Cor.uons
at 7:30 p.m. Pledge of Allegiance was given.
2. ROLL CALL: RoLL CALL
The Deputy clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Barteck.i, Payovich, Shumate, Skinner
and Winters.
ABSENT: None.
IN ATTENDANCE: Vince Long, Assistant to Village Manager; Richard A.
Martena, Village Attorney; Dale L. Durfey, Jr., Village Engineer; James
Fleming, Police Chief; Margaret C. Pourers, Finance Officer /Treasurer;
Michael J. Metanda, Superintendent of Public Works; Tom Hawk, Director
of Code Enforcement; Charles McAdams, Sports Core Manager.
3. ANNOUNCEMENTS & OPEN FORUM: OPEN FORUM
Residents wished to speak or the storm damage. President Bushy stated
it is placed on the agenda and requested residents comments at that
time.
4. APPROVAL OF MINUTES: MINUTES
Trustee Skinner moved to approve the minutes of the Regular Meeting of
June 23, 1992 as amended and waive the full reading thereof. Seconded
by Trustee Payovich. VOICE VOTE: Motion carried.
5. CONSENT AGENDA:
Trustee Skinner requested Item S.D., "An ordinance Amending Article RIV
of the Code of Ordinances of the Village of Oak Brook Relating to
Village Recreational Facilities (Age Restrictions for Junior Membership
and Unsupervised Swimming - Sports Core) ", be removed from the Consent
Agenda for discussion.
Trustee Skinner moved to approve the Consent Agenda. Seconded by
Trustee Payovich. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Payovich, Shumate, Skinner and Minters.
Nays: O-None .
Absent: 0 -None. Motion carried.
VILLAGE OF OAK BROOK Minutes
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F. RE2UEST
FOR REDUCTION IN SUBDIVISION SECURITY - YORK LAKE
YORK LAKE SUB.
SUBDIVISION: Approved Omnib,%,&e Vote.
SECURTTY
REDUCTION
G. PAYOUTS:
PAYOUTS:
1.
Albin Carlsong Inc. - Payout #1 - Windsor /Harger Bridge
ALBIN-CARLSON-
B22air: Approved Omnibus Vote.
BRIDGE REPAIR:
$36,722.56
2.
Civiltech Engineeri. , Inc. it #1 - Professional
CIVILTECH-
Services - Water Main Extension (Tri -State l--.,31st to
WM EXT. :
Canterb2EU: Approved Omnibus Vote.
$5,473.65
3.
Lindley & Sons, Inc. - S!Mo—ut #5 - Consultin2_Services - Old
LINDLEY & SONS
Oak Br��k —Dam: Approved Omnibus Vote.
OLD O.B. DAM:
5299.31
4.
The Dubs Company P #3 - Village Hallljen0vati0":
DUBQ--V.H.
lW
Approved Omnibus 'Vote.
RENOVATION:
$28,085.00
5.
DuPage Water Cowission - Pa out #42 - Fixed Costs and OM
DWC-FIXED COST
Approved Omnibus Vote.
6.
James J. Bones & Associates - EaLolat #10 - 1991 PRXjn%
BEENFS-1991
Project #91-1106: Approved Omnibus Vote.
PAVING PROJECT
$1,198.09
7.
James J. Benes & Associates - P8 out #1 - Construction
BENES-JORIE
-vices - Jorie Boulevard: Approved ibus
Inspection Services mn
BLVD.:
Vote.
$3,968.35
a.
ISIS Infrastructure Manacgammnt Services - Pa 0W- #1 -
IMS-PMS
En ineering Services - Pavement Manaqem-ent System: Approved
$163,475.00
Orrunibus Vote
W
Crawford MuM a h. -C Tilly, Inc. - P Lt #3 - HargerLindsor
CST - BRIDGE' :
Bridge -Cons truction Services: Approved Omnibus Vote.
$3,213.70
VILLAGE OF -OAK BROOK Minutes
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6. ITEMS REMOVES FRGM-- CONSENT AGENDA:
DUBS -`'.R.
RENOVATION:
$2,817.00
RABBIT BILL
SCHOOL /GE:IALDS
(2124 O.B.Rd.)
BID : WATER
:PETER REPLACE -
TMIENT
D, ORDINANCE Ni4, G-490 AN ORDINANCE ANENDING ARTICLE XIV OF THE CODE ORD. G -490
OF ORDINANCES OF THE VII 'GE OF OAK BROOK STING TO VILLAGE RECREATIONAL
REA2MTIONAL FACILITIES Agge Restrictions for Junior Membership FACILITIES
and Unsupervised min - -°marts Cokel:
Trustee Skinner co entea this would set a precedence and the age
requirement should be 12 for unsupervised swimming at the Bath �
Tennis Club as stated in the present Ordinance.
Trustee Shumate moved to pass Ordinance too. G -490 as presented and
waive the full reading thereof. Seconded by Trustee Winters.
ROLL CALL VOTE:
Ayes.: 4- Trustees Bartecki, Sh�,�ate, Winters and President
Bushy.
Rays.: 2- Trustees Payovict and Skinner.
Absent: 0-Hone. . Motion carried.
1. FINANCIAL:
A. APPR01AL OF BILLS:
'toucher List of Balls Presented for Approvel, July 14, 1992 to
reflect payment from the following funds
General Corporate Fund
$334,550.45
Capital Projects
9.59
Hotel /:lotel Tax Fund
1 r 203.31
Motor Fuel Tax Fund
16,475.00
Water Fund
354,655.00
Police Pension Fund
420.00
Firefighters Pension Fund
420.00
Sports Core Fund
131,136.42
Trustee Bartecki moved to approve Voucher List of Bills in the
total amount of $848,869.87 and authorize the Village President to
affix her signature thereon. Seconded by Trustee Payovich .
Trustee Winters abstained from voting on the bills from Ilia.nois
Bell due to employment by same. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes 3 July 14, 1992
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APPROVAL OF
BILLS
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0
Ayes: 5- Trustees Bartecki, Payovich, Shumate, Skinner
and minters.
Nays: 0-None.
Absent: O -None.
Abstain: 1- Trustee Winters as noted above. Motion carried.
8. ORDINANCES AND RESOLUTIONS:
A. RESDLUTIc III NUJ . R�- 566 OAK BROOK ASSOCIATION OF CO CE & INDUSTRY
.... RU
(GBACI ) 25th Anniversary:
President Bushy read in its entirety the proposed resolution
commending the Oak BroolL� Assoc%atl.on of fierce and Industry on
its 25th Anniversary and presented said Resolution to the Director
and the President of the Association.
Trustee Skinner moved to pass Resolution No. R -566 as presented.
Seconded by 'Trustee Winters. VOICE VOTE: Motion carried.
9. DEPARTMENTAL REPORTS - SPECIALTY AREAS:
Finance; Purchasing, and Hotel, Convention and Visitors Committee:
Trustee Lartecki - No report
Sports Core: Trustee. Shumate - Stated the Bath & Tennis has the largest
membership this year with improvements in the showers and painting of
the Clubhouse. Finance officer Powers has instituted improved cash
controls for the Spoi,�s Core. The food and beverage sales from Polo has
been excellent. Advertisement in the local newspapers will be
forthcoming on the special August family rate membership for the Bath &
Tennis Club. Sean Creed has been installing improved cart paths on the
golf course with the needy purchased Bob Cat (ditch witch) equipment.
Environmental Concerns & Public Works: Trustee Payovich - The DuPage
County Forest Preserve has invited the public to comment on the future
of the Forest Preserve from July 13 -1; from 8-9 p.m. and July 18 from 9
a.m. to 6 p.m.
Personnel Library: President Bushy noted that Librarian Joanne
Fritter, Library Commission and the Library Association presented a
proposed Library facility at the Julv Committee -of- the -thole meeting.
They will mane a presentation to the Village Board at the next Regular
Meeting addressing a firm proposal on the direction they would like to
proceed in proposing a new Library within the Village of Oak Brook.
President Bushy extended sympathies from the Village to Assistant to
Village Manager Vince Lang in the passing of his fathers
Planning L& Zoning: Trustee Skinner - Welcomed interested residents to
attend the proceedings of the Plan Commission which is addressing the
issue of the Mayslake property/Shannon development; and the Institute of
Basic Fife Principles and the property in the Forest Preserve/
VILLAGE OF OAK BROOK Minutes 4 July 14, 1992
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RES. R -566
OBAO1
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Breakenridge area.
Public Safety: Trustee Winters - The Fig °e Department utilized the
Loyola Lif eStar unit in connection with accidents can interstate 88. The
Fire Department responded to electrical wires domed during the storm.
On July 13th, a spillage of a level twce hazardous material occurred at
the intersection of 22nd Street and CaLP%den. The incident required a 4-
hour closure of the intersection with !y, OuC gallons of water used to
flush the chemi --al. Mutual aid support response occurred from 12 -15
departments to assist as injuries were involved.
A Police Department commendation to our Finance Department employee,
Mara Kheyfets, for assisting the Department on June 22 as a translator
to properly read the Meranda Rights to twi Russian emigrants arrested.
The Folger Adam Company __' ant has proposed the Village of Oak Brook
as a test site for installatioka of ti�eir newly developed security and
detention equipment at no cost to the Village . This would entail
removal of jail cell doors, refit cell doors, replace mechanical and
electronic doors and replacement of controol. panel. The Company would
maintain the system for 18 months at no cost to the Village; at the end
of the test period, mould remove said system if the Village is not
completely satisfied and further replace said system with a new electro-
mechanical system at no cost to the Village. The estimated cost to
purchase said system is 32,000.00. Police Chief Fleming will prepare a
letter to Folger Adam Company stating the Village is interested, outline
the terms of the agreement, subject to the Village Attorney's approval.
Several municipal officials attended the induction ceremony of Police
Chief Fleming as the President of the DuPage County Polioa Chiefs
Association. Trustee Minters commended Chief Flemming as his peers
acknowledged him with this honor.
Village President: President Lushy - Stated she is working with the
commercial community in the Village to further economic development for
the future of the Village.
Dr. Wh1ite offered his letter of resignation from the Zoning Board of
Appeals for personal reasons and President Bushy stated if his
circumstances changed, the Village certainly would welcome his return to
Village service. A search for his replacement will occur within the
creeks to come.
President Bushy commended village Staff for their excellent presentation
of the July 4th celebration and thanked Butler National Golf Club and
the Drake Hotel for assistance with the food prepw.ation, as a power
outage occurred at the Bath & Tennis Club.
VILLAGE OF OAK BROOK. Minutes
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July 14, 1992
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UK a "NISHED BUSINESS:
A. SALT CREEK DREDGING REACHES 2 & 3_ - ACCEpT dF IMPROVEMENTS FOR SALT CREEK
FUTURE VILLAGE MAINTENANCE (Red Fox Lane & Harger Roadi : REACHES 2 & 3
Ti stee Ppyovich moved to authorize Staff to advise the State that
the Tillage will not accept the maintenance of the Salt Creek
Dredging Reaches 2 & 3 until said landscape item, reseeding, is
completed and table this item until said project is completed.
Seconded by Trustee Skinner. VOICE VOTE: Motion carried.
B. RECD ATION - PEDESTRIAN/BICYCLE PATH INVENTORY? BIKE PAiR
SPECIFICATIONS, T- JAISON:
Upon direction from the Village Board, at the July 9th meeting,,
Superintendent of Public Works Meranda° s staff will perform an
inventory of the Pedestrian /Bicycle Path System in approximately
three months, Village Engineer Durfey will seek all applicable
State and federal design specifications for said project and
Director of Code Enforcement Hawn will continue as staff liaison
to the Pedestrian /Bicycle Path Cb=ittee.
Trustee Spinner moved to authorize Staff to proceed with the
Pedestrian /Bicycle Path Inventory, design specifications for
seeking State and federal grants and further continue Director of
Code Enforcement Hawk's role as liaison to the Pedestrian /Bicycle
Path Committee. Seconded by Trustee Shumate. VOICE VOTE: Motion
carried.
President Bushy commended Staff for their assistance in this
project. She Noted meeting Frith. Park. District Board President
Johnson and her uelection of seven nominees from the Village to
serve as members of the Pedestrian /Bicycle Path Committee and two
nominees selected by the Park District Board President. Two
residents from each quadrant in the Village and one at-large was
selected. A letter has been gent to each nominee and await
notification from Director of Code Enforcement Hawk of their
acceptance. A list of the nominees will be presented to the
Village Board at the next Regular Meeting.
Trustee Skinner acknowledged Village Engineer Durfey, Director of
Code Enforcement Hawk and Trustee Payovich for their hours of
assistance on the project within the last six to nine months.
C. BID RECOMMENDATION - COMBINED WATER MAIN & DRAINAGE PROJECTS: BID :COMBINED
-' EATER MAIM &
Ten (10) contractors took out plans and eight (B) subrl" ted bids DRAINAGE
at 11:00 a.m. on Monday, July o, 1992. $111,904.60
Trustee Payovich moved to accept the bid of and award a contract
to unique Plumbing Company, Inc., the lowest responsible bidder,
in the amount of $111,904.60. Seconded by Trustee Minters. ROLL
VILLAGE OF OAK BROOK Minutes
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CALL MOTE:
Ayes: 5- Trustees Bartecki, Payovich, Shumate, Skinner and
Winters.
Nays: 0-None.
Absent: 0 -None Motion carried.
D. REQUEST TO APPROVE ENGINEERING CONTRACT FOR TEAS BUBBLE SITE INDOOR TENNIS
Pte: BUBBLE
BOLLINGER,LAOR
Competitive bidding was waived dus to Bollinger, Lach & $14,820.00
Associaces, inc.'s experience with s .te plans for tennis courts.
Trustee Shumate moved to hire Bollinger, Lach & Associates, Inc.,
of Oak Brook, to provide necessary engineering services in an
amount not to exceed $14,820.00. Seconded by Trustee Payovich.
ROLL CALL VOTE:
Ayes: 4- Trustees Payovich, Shumate, Skinner and Winters.
Nays: 1- Trustee Bartecki.
Absent: 0 -None. Motion carried.
E. BEAT AUTO THEFT THROUGH LAW NFORCEMENT (B.A.T.T.L.E.) PROGRAM B.A.T.T.L.E.
REPORT - POLICE DEPARTMENT:
The State of Illinois passed legislation on January 1, 1991
creating the Illinois Motor Vehicle Theft Prevention Council. One
of the purposes of the Council is to administer grant funds to
multi - jurisdictional law enforcement task forces to combat auto
theft in Illinois. Such a task force was organized in DuPage
County, known as the B.A.T.T.L.E. Program.
At the November, 1991 Village Comirdttee -of- the -Whole meeting, the
Board gave tentative approval to participate in the B.A.T.T.L.E.
Program by placing an experienced police officer in the Program
and hiring a police recruit to replace the experienced officer.
This approval. was contingent upon the Village receiving full
re.i-mbursement for the experienced officer's salary and benefits.
Due to a cilt in the Council's grant to $375,000 -00, the Council
will only pay for the replacement officer's salazy/fringes.
Resident Stella Glodek requested prioritizing Village funds, and
protection of residents should be one of the Vi'llage's main
concerns.
Trustee Winters moved to authorize the Village of Leak Brook to
support the B.A.T.T.L.E. Program by supplying an Oak Brook Police
Officer to the B.A.T.T.L.E. unit, hire a police recruit to replace
said officer, evaluate the Program and grant funding for 1993,94
after one year of participation, and finally decide whether to
supply an officer on a yearly basis with an approximate cost of
$3,500.00 non - refundable salary/fringe expenses.
Trustee Winters amended the motion to include contingent upon
VILLAGE OF OAK BROOK 'Minutes 7 July 14, 1992
three (3) other communities participating in said Program.
Seconded by Trustee Skinner. ROLL CALL VOTE:
Ayes: 4- Trustees Payovich, Shumate, Skinner and Winters.
Nays,. 1- Trustee Bartecki.
Absent: 0 -None. Motion carried.
F. AMERICANS WITH DISABILITIES ACT (ADA) - FACILITIES MODIFICATIONS:
Discussed at the Committee-of-the-Whole meeting of July 13, 1:992.
Trustee W_n.ters moved to adopt the facilities and services
modifications as stated in the mew dated July G, 1994 from
Director of Code Enforcement Hawk as the Village of Oak Brook's
ADA tentative plan and waive the full reading thereof.
Trustee Winters amended the motion to read the following
underlined in the ADA. preliminary survey paragraph, "in some
cases, it is feasible to provide equivalent services ". Seconded
by Trustee Skinner. ROLL CARL VOTE:
Ayes: 5-Trustees Bartecki, Payovich, Shumate, Skinner and
Winters.
Nays: 0 -done.
Absent: 0 -None. Motion carried.
11. NEW BUSINESS:
A. APPOINTMENTS:
President Bushy moved to appoint Phillip H. Mayer, 177 Briarwood
Loop, to fill the vacancy of Village Trustee until April, 1933.
Seconded by Trustee Shumate. VOICE VOTE: Notion calmed.
B. REQUEST TO ACCEPT 2UOTES FOR GOLF FOOD & BEVERAGE CART:
Trustee Shumate moved to waive competitive bidding due to the
specialized nature of this purchi*se and to purchase a 19th Hole
Refreshment Bar with a Diahatsu. Hi -Jet Utility Vehicle from
Payy+�l inyeWples/t�, Payovich. g�p(of St. Charles for $16,198.00. Seconded by
Trustee ayovich . ROLL CALL VOTE:
.Ayes: 5- Trustees Bartecki, Payovich, Shumate, Skinsie.r and
Winters.
Nays: 0-None.
Absent: 0 -None. Lotion carried.
C. DISCUSSION REGARDING COLLECTION & DISPOSAL OF STORM DAMAGE DEBRIS.
John Winter, President of York Woods H =eowners Association,
addressed the Village Board with concerns of the tree damage from
the storm. He further distributed a letter to Village Board
members that was sent from him to York Moods residents stating the
hiring of a tree cutting service to pick up all branches in said
Subdivision with expenses incu;:red by their Association.
VILLAGE OF OAK BROOK Minutes 8
Le)
July 14, 1992
AMERICANS
WITH
DISABILITIES
ACT
TRUSTEE
APPOINTMENT:
Y `DER
QUOTES:
GOLF FOOD &
BEVERAGE CART
$16,198.00
DISCUSSION.*
STORM D&MACE
DEBRIS
0 0 -" 0T- 1-14-4Z 49
Sue Lanhan, 37 Windsor, stated a miscommunication by the Village
Police Department and Public Works was issued that stated the
Village would clean up the debris.
John Winter recommended the Village contract tree services to
alleviate this type of situation from storm damage. He noted all
surrounding communities offer tree service to their residents.
President Bushy reminded residents that all those unities have
real estate taxes whereas the Village of Oak. Brook has none.
Trustee Skinner noted it :could be difficult for the Village to
decide when to assist residents in stt3in damages.
'trustee minters recommended the Village provide, on a. contract
basis, this service to its residents when circumstances of this
type occur and formu" ate regulations on when to contract these
services.
John minter requested the Village publicize an explanation of
Village revenues and expenditures.
President Bushy offered an official apology from the Tillage for
the miscommni.cation to the residents on the pick up of the debris
from the storm..
President Bushy voiced her concern in addressing the Village pick
up of any remaining debris from the storm, as many residents have
already paid to have their debris removed. It would be difficult
to contract a service, which area of the Village could be first,
which service and some residents would request tree trimning be
included.
President Bushy noted the devastating flooding of Yorkshire moods
and Timber Trails. President Bushy finds it difficult to clean up
private property as a Village responsibility and expense of
municipal funds.
It was the consensus of the V.11lage Board to direct President
Bushy, Trustee Payovich and Superintendent of Public Works Meranda
to for.mlate some type of requirements for Village clean up
service, forestry department and its cost and funding. President
Bushy noted Briarwood Lakes and Oak Brook Club Subdivisions are
already managed or have no trees and to assess them the cast of a
service is not fair.
President Bushy recommended Staff publicize an explanation of the
Village's revenues and expenditures in the next Village
newsletter.
Johan Minter requested how more revenues may be received by the
Village. President Bushy stated next month the Village Board will
be addressing that issue at its meetings.
VILLAGE OF OAK BROOK minutes 9
July 14, 1932
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President Bushy requested residents to contact Assistant to
Village Manager Long on the dates of when the Village Board will
• again address the issue of storm damage services.
12. EXECUTIVE SESSION:
Trustee Skinner maved to adjourn to Executive Session at 10:35 p.m. to
discuss litigation and personnel. Seconded by Trustee Winters. RML
CALL VOTE:
Ayes: 5- Trustees Bartecki, Payovich, Shumate, Skinner and Winters.
Nays: O- None.
Absent: 0-None. Motion carried.
13. ADJ0UPJR4M:
Trustee Skinner moved to adjourn the meeting at 11:40 p.m.. Seconded by
Trustee Pdyovich. VOICE VOTE: Motion carried.
ATTEST:
a' fella
�tmh7l,4
VILLAGE OF OAK BROOK Minutes 10 July 14, 1992
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EXECUTIVE
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