Minutes - 07/14/1998 - Board of TrusteesC
C
VILLAGE: OF OAK BROOK Minutes .11IL,Y 14,M
UNOFFICIAL UNTIL APPROVED AS WRI"1'FEN _
OR AS AM -ENDFD v BY VILLAGE BOARD ON
U:. \ ,......
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:33
p.m. Pledge of Allegiance was given.
..... ..... .
The Clerk called the roil with the following persons
PRESENT: President Bushy, Trustees Bartecki, Caleel, McInerney, Savino
and Shumate.
ABSENT: Trustee Kenny.
IN ATTENDANCE: Michael A. Crotty, Assistant Village Manager; Dale L.
Durfey, Jr., Village Engineer; Darrell J. Langlois, Finance Director/Treasurer;
Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Allen
W. Pisarek, Chief of Police; Trey VanDyke, Golf Club Manager; and Sgt. Paul
Stadwiser, Police Department.
3. ANEOUNCEMENIS & QPEN FORUM: No one appeared.
.... • • ►� �l .
..__.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to approve the
minutes of the Committee -of- the -Whole Meeting June 8, 1998 as presented
and waive the full reading thereof. VOICE VO t E: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Meeting of June 23, 1998 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
President Bushy thanked Trustee Caleel for presiding as Chairman at the Village
Board meeting of June 23, 1998 in her absence. She had attended the United States
Conference of Mayors.
•v► _ 1
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and Shumate.
Nays: 0 - None.
VILLAGE, OF OAK BROOK Minutes 1 of 20 July 14, 1998
MEETING CALL
ROLL CALL
MINUTES
MR-77717-TRU
Absent: I Trustee Kenny. Motion carried. APPROVAL OF:
BILLS -
A. AL OF BILLS: Approved Omnibus Vote. $510,115.23
B. APPROVAL QF PAYROLL FOR PAY PERIOD ENDING PAYROLL -
N 1228: Approved Omnibus V(,+e. $373,662.91 (gross
C. CHANCE QRDERS: None.
D. EAYOUTS: PAYOUTS:
1) TREASURER - SIATE QE ILLINOIS - ILLINOIS STATE OF ILLINOIS
12LEARIMENIT QF IRAN5PORTAIION - IDOT -
REIMBURSEMENT 22ND SIREETIYORK ROAD 22ND STREEWYORK
Sl 5,409,26: Approved Omnibus Vote. ROAD
2) RUST MY1RQNMENI & REHASTRUCTURE, INC, - MUNICIPAL
PAYOUT #5 - PRELIMINARY DESIQN SERACES - BUILDING
MUNICIPAL BUILDING PROJECT - S3,9801 1: Approved PROJECT
Omnibus Vote.
3) PENIAMAIJON- PAYOUT #10-CQMPUTERSYSIEMSz COMPUTER
$2.039.9,1: Approved Omnibus Vote. SYSTEMS
fall
'I own 1, W-moll's Iri
• JAMES J. BENES & ASSOCIATES. INC. - PAYOUI #
1998 PAVINQ PROJECT - $20,084,90: Approved Omn Ll
Vote.
22ND STREET/
YORK ROAD
1997 PAVING
PROJECT
1998 PAVING
PROJECT
E. REFERRALS: None.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: No
Business.
G. ANNUAL MEMBERSHIE RENEWAL - ILLINOIS MUNICIPAL TLLINOIS MUNICIPAL
LEAQUE - ,$676,00: Approved Omnibus Vote. LEAGUE - MEMBER-
SHIP RENEWAL
H. D11 PAGE MEMEOLUAN MEMCEMENT GROUP (DUMEW DUMEG - ANNUAL
ANNUAL CIQNTRLBUTION - $21.622.OQ: Approved Omnibus CONTRIBUTION
Vote.
VILLAGE OF OAK BROOK Minutes 2 of 20 July 14, 1998
1-6
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6. IIE MS HEUQVE D FRQhJ OMNIBIIS AGENDA: None.
WKI : am:
Motion by Trustee Caleel, seconded by Trustee Savino, to re- appoint
the following to the Oak Brook Safety Pathway Committee with their
three -year terms expiring June 30, 2001:
Heidi Huizenga - Northwest Quadrant
Tom Richardson - Northeast Quadrant
Torn Doyle - Southeast Quadrant
Steve McShane - At -Large Member
John Hartmann - Northeast Quadrant
VOICE VOTE: Motion carried.
Discussed and direction given at the Regular meeting of June 23,
1998 regarding B.G.P. Oak Brook, L.L.C. The ordinance permits
construction of a proposed Walgreens building, reducing the 22nd
Street front yard setback from 100 feet to 73 feet, 10 inches, subject
to the conditions and restrictions listed in Section 2 of the ordinance,
including a sunset date of July 14, 2000 if the work is not
substantially completed by that time.
President Bushy announced the petitioner has formally requested
withdrawal of the zoning variation for a ground sign: to be constructed
on the subject property.
Letters were received from C.K. Campbell, President of the Ginger
Creek Community Association, and Margaret A. Bennett, a resident
of the Ginger Creek subdivision, stating their concerns for the
VILLAGE OF OAK BROOK Minutes 3 of 20 July 14, 1998
APPOINTMENTS:
OAK BROOK
SAFETY PATHWAY
COMMITTEE
HUIZENGA
RICHARDSON
DOYLE
MC SHANE
HARTMANN
ORD. 98 -ZO -V-
S -905
B.G.P. OAK BROOK,
L.L.C. - ZONING
ORDINANCE
VARIATION
(2205 22nd St.)
III me. IC-1W
Of .i
i 1 R W."MUTAW •
IN WIMMIM
Discussed and direction given at the Regular meeting of June 23,
1998 regarding B.G.P. Oak Brook, L.L.C. The ordinance permits
construction of a proposed Walgreens building, reducing the 22nd
Street front yard setback from 100 feet to 73 feet, 10 inches, subject
to the conditions and restrictions listed in Section 2 of the ordinance,
including a sunset date of July 14, 2000 if the work is not
substantially completed by that time.
President Bushy announced the petitioner has formally requested
withdrawal of the zoning variation for a ground sign: to be constructed
on the subject property.
Letters were received from C.K. Campbell, President of the Ginger
Creek Community Association, and Margaret A. Bennett, a resident
of the Ginger Creek subdivision, stating their concerns for the
VILLAGE OF OAK BROOK Minutes 3 of 20 July 14, 1998
APPOINTMENTS:
OAK BROOK
SAFETY PATHWAY
COMMITTEE
HUIZENGA
RICHARDSON
DOYLE
MC SHANE
HARTMANN
ORD. 98 -ZO -V-
S -905
B.G.P. OAK BROOK,
L.L.C. - ZONING
ORDINANCE
VARIATION
(2205 22nd St.)
landscape and aesthetics, traffic and maintenance of the parking lot of
the subject property.
Walgreen representatives along with their attorney, David Gooder,
were in attendance at the meeting.
Motion by Trustee Savino, seconded by Trustee McInerney, to pass
Ordinance 98- ZO -V -S• 905, "An Ordinance Granting A Variation
From The Provisions Of Section VIII(E)(4)(b) Of The Zoning
Ordinance Of The Village Of teak Brook Relative To Required Front
Yards (2205 22nd Street, Oak Brook, IL 60523) ", as presented and
waive the full reading thereof.
Trustee Shumate asked Walgreens to consider a white sign for their
building to be more aesthetically fitting the area. President Bushy
concurred with this request and noted the vagaries of the ordinance.
The Village cannot require a specific sign but urges the company to
consider this request.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
0, 1 qv�
.i
Discussed and direction given at the Regular meeting of June 23,
1998 regarding B.G.P. Oak Brook, L.L.C. The ordinance permits the
construction of two drive- through lanes at the property commonly
known as 2205 22nd Street, subject to compliance with the conditions
listed in Section 3 of the ordinance, including a sunset date of July
14, 2000 if the work is not substantially completed by that time.
Motion by Trustee Savino, seconded by Trustee McInerney, to pass
Ordinance 98- ZO -SU -S -906, "An Ordinance Granting A Special Use
For Drive Through Prescription Pick Up (2205 22nd Street, Oak
Brook, IL 60523) ", as presented and waive the full reading thereof.
President Bushy inquired if Walgreens was considering the sale of
liquor in the proposed establishment.
VILLAGE OF OAK BROOK Minutes 4 of 20 July 14, 1998
11
ORD. 98- ZO -SU-
S -906
B.G.P. OAK BROOK,
L.L.C. -
SPECIAL USE
(2205 22nd St.)
i'rey�' �,s
Ta'�,�.s, ,A �i' 7A 7,
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Representatives ind, sated Walgreens would not sell liquor in their
proposed location.
ROLL CALL VOTE:
Ayes: S - Trustees Bartecki, Caleel, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
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Wildfire, Inc. has made application to the 'village for a Class A -1
liquor license. Before a liquor license may be issued, the Village
Board would need to create an additional Class A -1 liquor license, as
no additional licenses are currently available.
The establishment will be located at 232 Oakbrook Center. All
documentation requirements have been fulfilled and approved by
Village Attorney Martens. A completed background check has
sho%N-n no criminal history of the principals.
President Bushy indicated that with the approval by the Village Board
to create an additional Class A -1 liquor license, she will issue a liquor
license to Wildfire, Inc. conditional upon receipt of an occupancy
permit granted from our Building Department.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to pass
Ordinance 98- LC -AL -G -613, An Ordinance Amending Section 3 -22
Of The Code Of Ordinances Of The Village Of Oak Brook, Illinois
Relative To The Number Of Authorized Liquor Licenses ", as
presented and waive the full reading thereof; and authorize the
issuance of a Class A -1 Liquor License to Wildfire, Inc. d/b /a
Wildfire.
Trustee McInerney asked that the General Manager's information be
completed properly on his application. President Bushy asked, that
the two principals, Howard Katz and Robert Loeschorn, meet with
the Liquor Commissioner to discuss the adherence by Wildfire, Inc.
of our Village ordinance relating to Alcoholic Liquor.
VILLAGE OF OAK BROOK Minutes 5 of 20 July 14, 1998
ORD . 98- LC -AL-
G -613
INCREASING THE
NUMBER OF
LIQUOR LICENSES
& aT ^ `
h % S Y f C a
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
President Bushy asked the Village Board to consider Agenda Item TH., "Golf
Clubhouse Expansion - Preliminary Design ", at this point, as Item 7.H. needed to be
addressed before consideration of Agenda Item 7.C. L, "Final Design And
Construction Services -Golf Clubhouse ".
• 10 0WRION340114MIZ, CON09116140410IN I1 o ►.�
Architect, Peter Kramer, of Larson, K.rumer, Kjelstrom and
Associates, Ltd., presented the proposed preliminary design for the
expansion of the existing golf course clubhouse.
The preliminary design of the golf clubhouse expansion reflects
several changes from the design presented to the Board on May 11,
1998. The major changes are as follows:
1) Construction cost of the building has been decreased from
$961,425 to $918,200.
2) The kitchen has been decreased from 850 square feet to 610 square
feet.
3) The grill room has been decreased from 1,400 square feet to 900
square feet.
4) The basement has been enlarged from 4,000 square feet to 4,725
square feet.
5) The cart ramp coming from the basement has been moved from th,_
West side of the clubhouse to the East.
The reductions in size of the grill room and kitchen were done both to
reduce cost and, more importantly, to create spaces that are more
appropriately sized for their use (both golf and non - golf). The
kitchen and grill room will still be able to accommodate a 144 player
shotgun style golf oL ing if that were ever to become necessary. All
of the facility is ADA compliant with showers, fixtures and locker
rooms.
The enlargement of the basement allows for the entire fleet of carts to
be stored underground in a doable row parking scheme. The previous
design used a triple row parking scheme. The enlargement also
accommodates more beverage and dry kitchen storage area. The cart
ramp has also been moved from the West side of the clubhouse to the
East. This move will bring the carts from the basement towards the
first tee instead of away. Operationally, this is a very positive change
VILLAGE OF OAK BROOK Minutes 6 of 20 July 14, 1998
GOLF CLUBHOUSE
EXPANSION —
PRELIMINARY
DESIGN
t
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that will allow for quicker and more convenient customer usage of the
Village's cart fleet.
Trustee Shumate noted the minimalistic expansion of the facility,
even though it doubled in size, to provide for the expansion of
ftinctions at the clubhouse. Maximum use of the golf course may
occur, and the enclosed cart storage area provides a secure location.
The enclosed veranda will enhance the facility and is more user
friendly. The configuration of the pro shop will enhance sales, and
the enlarged patio will accommodate large groups of golfers.
Trustee Shumate asked that consideration be given for a gas fireplace
in the lounge area to accommodate year -round use of the facility.
There is zero maintenance for this type of fireplace, and it would be
an enhanced amenity to the clubhouse.
Motion by TrusteZ Caleel, seconded by Trustee McInerney, to accept
the preliminary design by Larson, Krasner, Kjelstrom and Associates,
Ltd. for the expansion of the existing golf course clubhouse.
Trustee Bartecki asked what staff wished to accomplish vvith these
improvements. He agreed that the clubhouse need refurbishing, but
the ability to generate revenue with a restaurant has not been
demonstrated. He stated his concern that given the current 50,000
rounds of golf for a public golf course, the Village does not need to
spend more fu. ,ids to attract patrons.
Trustee Bartecki asked if the lower level storage of the golf carts
would affect the dining area above the storage area. Architect
Kramer stated the electric golf carts will have hydrogen sensors, and
the design has a mechanized system for ventilation.
Trustee Shumate addressed Trustee Bartecki's question noting the
Village requires establishments in Oak Brook to maintain certain
standards. Our golf clubhouse need to address these same standards.
Trustee McInerney reminded the Village Board that citizen surveys
have indicated that our golf course facility was inadequate, and our
citizens asked for improvements. To keep patrons at the facility, the
Village needs to offer amenities for our residents.
Trustee Savino asked if gas golf carts could be used, given the
underground storage cart area. Architect Kramer commented I.iiat
they could be used with a change in the mechanical detection system.
VILLAGE OF OAK BROOK Minutes 7 of 20 July 14, 1998
a7€.•x „may ^� >_ < , , , , , , ,��_ -,.x c..„• rq„;°r'R..ry+J��,e':-
Golf Club Manager VE . r ►yke indicated staff does not wish to use gas
carts, only electric carts.
President Bushy asked for public comment at this time.
Emil (Dick) Calzaretta, 313 Woodview Court, asked the Village
Board to approve this project, as members of the golf course had
asked the Village Board to improve the clubhouse eight years ago.
Golf Club Manager VanDyke explained the $840,000 budgeted for
this project in the Five -Year Financial Plan is projected revenue from
the right -of -way sale of the Sports Core property. The remaining
$ 160,000 will be absorbed by our operations through 1999. These are
preliminary budget figures, and will be further honed with the final
design. The Village may not receive the funds from the sale when
planned, and it will be the Village Board's decision whether an
iTitergovernmental loan is warranted or whether the funding could be
provided by borrowing.
Village Attorney Martens explained various motions will be filed
within the next forty -five (Q 5) days that may dispose of the Kitsos
lawsuit challenging the We of the Sports Core property to DuPage
County for the widening of 31 st Street.
Trustee Shumate discussed the sale of the property noting that
DuPage County did not proceed with the condemnation process, and
that the widening of the roadway will occur in any case. The Village
will eventually receive the funds from the sale of this property. The
General Fund may have to carry the debt burden until that occurs.
President Bushy remarked that the Village negotiated with DuPage
County rather than being faced with condemnation proceedings. It
was beneficial to negotiate an agreement. Any additional funds could
be used for landscape purposes. DuPage County has the ability to
widen the road by condemning the property. Mr. Kitsos' lawsuit
challenged the Village's negotiated agreement with DuPage County.
President Rush), indicated the current clubhouse is not ADA
accessib' If we would continue to ,maintain the facility, it would
need to be renovated • .)r ADA compliance. Staff considers expanded
use of the golf carts as a valued asset of the golf course. Having these
carts protected in an indoor enclosure will protect them from
vandalism and remove the less attractive cart barn facility. The
Sports Core was bought for all the residents in Oak Brook. Residents
oven this facility and are welcome to use the clubhouse. The new
VILLAGE OF OAK BROOK Minutes 8 of 20 July 14, 1998
,' at' -� . '.S,^k•e _ ,. c.�pr
c 717-777,
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dining room facility will be one enhancement that they may use. The
Village would like to use this facility during the off - season for staff
training sessions. The clubhouse kitchen could accommodate small
functions with major functions handled by the Bath and Tennis Club
Chef. The final amenity is the covered veranda offered for practice
golf. The proposed underground cart storage area is less expensive
than building a golf cart barn and is visually more attractive.
President Bushy acknowledged staffs dedication .o this project,
especially Golf Club Manager VanDyke's expertise and
professionalism in this proposed project.
ROLL CALL. VOTE:
Ayes: 4 - Trustees Caleel, McInerney, Savino and Shumate.
Nays: I - Trustee Bartecki.
Absent: 1 - Trustee Kenny. Motion carried.
\ • WISIZI,
INWAZI
�41 1011-11 O
Larson, Kramer, Kjelstrom & Associates, Ltd. recently completed a
needs analysis and preliminary design for the golf clubhouse
(pursuant to their selection by Village Board action of March 10,
1998), and is prepared to proceed to the final design and construction
phase. The scope of services and compensation covers the design
development, working drawings, bidding/negotiation and
construction administration phases. The current construction cost
estimate is $918,200. A revised project schedule shows completion
of construction in April, 1999. Funds for this project are included in
the Sports Core Improvements Program (52 -841).
Motion by Trustee Shumate, seconded by Trustee Caleel, to award a
contract to Larson, Kramer, Kjelstrom & Associates, Ltd., Hinsdale,
in the not -to- exceed amount of $81,800 for final design and
construction services for the Golf Clubhouse project. ROLL CALL
VOTE:
Ayes: 4 - Trustees Caleel, McInerney, Savino and Shumate.
Nays: 1 - Trustee Bartecki.
Absent: 1 - Trustee Kenny. Motion carried.
VILLAGE OF OAK BROOK Minutes 9 of 20
I L
July 14, 1998
AWARD OF
I
CONTRACT:,
GOLF CLUBHOUSE °-
FjNAL DESIGN &
CONSTRUCTION
SERVICES
D. GE
APPLICATION FOR
FLOOD ERQTHERS DISPOSAL COMMERCIAL
SCAVENGER LICENSE
Iii November, 1997, the Village Board restructured the way that FLOOD BROTHERS
commercial scavenger licenses are granted in Oak Brook. The etTect DISPOSAL
of the change is to allow for an unlimited number of commercial
scavenger licenses. Licenses fxe only to be issues' to scavengers who
meet the licensing requirements set forth in the Vili .age Code. These
requirements include providing a $5,000 performance bond, a
certificate of insurance naming the Village as an additional insured,
and a list of acceptable scavenger vehicles to be used in Oak Brook.
Flood Brothers Disposal has made application to the Village for a
commercial scavenger license. The application includes all of the
necessary documents required for the issuance of said license. Staff
recommends that a commercial scavenger license be issued to Flood
Brothers Disposal for the remainder of calendar year 1998. This
represents the fourth commercial license to be issued under the
current provisions of the Code. The other three existing commercial
scavenger licenses belong to BFI Waste Systems of North America,
Waste Management and Hillside Disposal. BFI also holds the only
available residential scavenger license.
Motion by Trustee McInerney, seconded by Trustee Savino, to
approve the application and issue a Commercial Scavenger License to
Flood Brothers Disposal with an expiration date of December 31,
1998. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
E. WATER_ SERVICE AGREEMENT - CALFA (22N WATER SERVICE
STREETZEISENHOWER ROAM AGREEMENT - CALFA
(22nd Street/
At the Regular meeting of April 14, 1998, the Village Board Eisenhower Road)
approved, in concept, provision of water service to the existing smal'
shopping center located at the northwest corner of 22nd Street and
Eisenhower Road in Oakbrook Terrace and authorized staff to prepare
a Water Service Agreement consistent with the terms of the Village's
policy on water service outside the Village subject to the following
conditions:
1) Use water supplied by the Village only for purposes within
buildings.
2) Do not use water supplied by the Village outside of buildings.
VILLAGE OF OAK BROOK Minutes 10 of 20 July 14, 1998
12
F.
3) Pay the Village for all costs, including reasonable attorney's fees,
incurred by it in enforcing the Agreement.
4) require that the property connect to the City of Oakbrook Terrace
water system within six months of water service becoming
available to the property as determined by the Village of Oak
Brook.
The petitioner was in attendance at the meeting.
Motion by Trustee Bartecki, seconded by Trustee Caleel, to approve
the Water Service Agreement as presented for provision of water to
the small shopping center located at the northwest corner of 22nd
Street and Eisenhower Road in Oakbrook Terrace, and authorize the
Village President and Clerk to affix their signatures thereon. ROLL
CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carved.
• * ga•!+. i.....
The Village has anticipated establishing an emergency
interconnection with Oakbrook Terrace if the City proceeded with
construction of a water system. These systems ,%U be immediately
adjacent to one another and the interconnection will be inexpensive
and mutually beneficial. Of particular importance to Oak Brook is the
establishment of a second backup source of water north of 1 -88, in
addition to the Lombard interconnection. The connection is to be
located on Summit Avenue at Southlane Drive.
The agreement has been developed jointly by the Village and
Oakbrook Terrace, and is substantially the same as the
interconnection agreements already in place with the Villages of
Lombard, Downers Grove, Westmont, Hinsdale and Hillside. The
only substantive differences are found in paragraphs 4 and 6 of the
agreement and concern provision of water through the interconnection
valves for pressure testing the Oakbrook Terrace system as it is being
constructed until such time as water for that purpose is available
directly from the DuPage Water Commission. The cost of the
interconnection facilities is to be evenly split, which is the normal
arrangement. The Village's share, based on the construction contract
for Oakbrook Terrace's system, is estimated at $10,485.15 (50% of
VILLAGE OF OAK BROOK Minutes l 1 of 20
July 14, 1998
77�+° - J
Y'I Fry
EMERGENCY WATER
INTERCONNECTION
AGREEMENT —
OAKBROOK TERRACE
G.
i
1
I
the contract price for the relevant units of work). Funds in the amount
of $21,000 are included in the 1998 Budget for this project.
Motion by Trustee Savino, seconded by Trustee Bartecki, to approve
the emergency water interconnection agreement, "Intergovernmental
Agreement For Interconnection Of Municipal Water Systems ",
between the Village of Oak Brook rued the City of Oakbrook Terrace,
and authorize the Village President and Clerk to affix their signatures
thereon. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Caleel. McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
Over the past two years, the Village has been working to improve the
quality of Police radio communication in the Village. Outdated
equipment has been updated and/or removed from the
Communications Center console, lightning protection has been added
to antennae and equipment where it had not previously been in place,
and intercom systems have been improved.
While the work listed above has improved communication to and
from emergency vehicles, "dead spots" still exist in the field.
Furthermore, it is often the case that patrol officers who are out of
their squad cars using their portable radios cannot be heard by other
units. If they can be heard, the transmission is often very weak. The
solution to this problem involves upgrading the Village's current
transmission system to a repeater system.
With the existing -simplex" system, the Communications Center
transmits "talk out" signals from the base radio to the field at a signal
strength of 65 watts. Transmissions from portable or mobile (car)
radios in the field are picked up by one of three receiver sites (located
at Meyers Road and 31St Street, Oakbrook Center and the Public
Works Building) and sent via telephone line to the base radio at the
same signal strength at which they are received. A portable radio
transmits at 5 watts and a mobile radio transmits at 30 watts. Other
units in the field only hear the "talk back" signals if they happen to be
close enough to the source to pick them up.
By comparison, when a repeater system receiver site captures a "talk
back" radio transmission from the field, it routes it via telephone line
VILLAGE OF OAK BROOK Minutes 12 of 20 July 14, 1998
SHARED POLICE
RADIO REPEATER
SYSTEM
INTERGOVERNMENTAL;
AGREEMENT
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through a device called a "comparator" located at the base station,
and then rebroadcasts the transmission over a second radio frequency
at a higher wattage. Thus, a repeater system effectively boosts the
transmission from a portable or mobile radio to the same wattage as
that of a base radio. This maximizes the ability of officers to
communicate not only with the Communications Center, but also
with other units in the field.
The police departments , n Oak Brook, Hinsdale and Westmont have
shared a radio frequency for over 25 years, which has proved
beneficial on many occasions since all three share common borders.
Westmont and Hinsdale are experiencing the same types of radio
transmission problems (e.g. dead spots and weak signals). As a
result, staff began investigating the possibility of a joint repeater
system between the three municipalities. Currently, all three
municipalities are operating stand alone "simplex" systems that tie
their individual receiver locations to their individual base radios via
telephone line. A shared system would advance that one step further
by providing all three municipalities with a land line link to a
centrally located repeater transmitter. The advantages to entering into
an intergovernmental agreement with Hinsdale and Westmont are
threefold.
Shared r gdk free
ti : First, it is important to maintain the current
relationship with Hinsdale and Westmont regarding the sharing of a
radio frequency. Because the Village shares borders with both of
these municipalities, it is important that the Village is aware of traffic,
criminal and other types of incidents in those communities, especially
in areas near the Oak Brook municipal limits.
Under former Chief Klatzco, staff had begun investigating the
possibility of implementing the Village's own repeater system
because it was uncertain whether the required license could be
obtained from the FCC to make the intergovernmental arrangement
successful. Fortunately, the necessary repeater frequency was able to
be secured for the intergovernmental group, and staff is now ready to
proceed with this preferred method. Thi:i will allow the Village to
continue sharing a frequency with Hinsdale and Westmont.
Q,f cer SQf.�: Second, officer safety will be enhanced through the
repeater system. In addition to boosting the signal wattage of
transmissions made from portable and mobile radios in the field, the
Village will gain the use of additional receiver sites. Currently, the
Village has three receivers that are linked to the Village's ow rn base
station by telephone lines. When an officer in the field uses his or her
VILLAGE OF OAK BROOK Minutes 13 of 20
July 14, 1998
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mobile or portable radio, the transmission is picked up by the nearest
receiver and transmitted to the base radio located in the
Communications Center. If the officer is positioned in one of the
'`dead spot" areas of the Village, it may be difficult for the radio
transmission to get through. Because all three municipal systems
would be linked via telephone line to a shared repeater transmitter,
the proposed system would increase the number of possible receiver
locations from three to nine (Hinsdale and Westmont each have three
receiver locations that would also be able to serve Oak Brook). This
would maximize the ability of a transmission to t picked up by a
receiver and re- transmitted to the field.
fo,q: Third, the cost of sharing a repeater system with Westmont and
Hinsdale will be lower than if the Village attempted to implement one
on its own The initial costs of the shared system include a one -third
share of the cost of the repeater transmitter, and the cost of installing
two telephone lines from the transmitter site to the Village's
Communications Center, reprogramming of the Village's portable and
mobile radios, and minor modification to the Village's
Communications Center console. Village cost is estimated to total
between $9,000 and $9,500, and was anticipated in the 1998
Communications Center budget. Ongoing maintenance, repair and
insurance costs for the repeater equipment will be shared equally by
the thr%..: parties, and the repeater equipment will be located at and
operated from the Westmont Police Department.
At the time when staff was investigating implementing the Village's
own repeater system, the estimated cost was in excess of $12,000.
That project would have required a transmitter, additional receiver
locations, more significant modifications to the Village's
Communications Center console, and the upgrading of a radio
antenna at one of the Village's receiver locations.
Staff recommends that the Village enter into an Intergovernmental
Agreement with Westmont and Hinsdale. The repeater system will
enhance officer safety, improve the Village's radio transmission and
receiving signals, and maintain the important interdependent
relationship that the Village has had with these neighboring
municipalities. The Villages of Hinsdale and Westmont have already
approved the Agreement, and Attorney Martens has reviewed same.
Once executed, staff will proceed with the implementation of the
system.
Motion by Trustee Shumate, seconded by Trustee Bartecki, to
approve the "Repeater Radio System Agreement" between the
VILLAGE OF OAK BROOK Minutes 14 of 20 July 14, 1998
Villages of Oak Brook, Hinsdale and Westmont for the
implementation of a shared police radio repeater system, and
authorize the Village President and Clerk to affix their signatures
thereon. ROLL CALL. VOTE:
Ayes: 5 - Trustees Bartecki, Caleel, McInerney, Savino and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
E Fling: Trustee Bartecki - The 22nd Stxeet/York Road Project is moving
along well. Estimated completion time is October or November. Village
Engineer Durfey indicated they are resurfacing over the roadway.
Both the MFT and Infrastructure portions of the 1998 Paving Project are
complete except for punch list items and restoration.
Work is complete on the 1998 Crack Seal Project.
Finance and Hotel Committee: Trustee McInerney - Preparation has started on
the 1999 -2003 Five -Year Financial Plan. The Plan is scheduled to be
distributed to the Village Board at the end of August.
Eim: Trustee Kenny - President Bushy indicated that on June 10, 1998, the
Fire and Police Commission conducted the swearing in of a new
firefighter /paramedic, Paul Jacobs.
Library: Trustee Caleel - One hundred fifty (150) children enrolled in the
Summer Reading Program, "Dive Into Books ".
Library use was down while Spring Road was under construction.
At the Library Commission meeting this evening, the Commission is
reviewing, for adoption, revisions of the General Policy, public access
computers and electronically delivered information. These policies will be
presented to the Village Board for approval.
Police: Trustee Shumate - On June 30, 1998, Sgt. Robin Aylor submitted a
letter of resignation which took effect inunediately. Robin stated he waited to
pursue a college degree.
On June 18, 1998, Benjamin Kadolph was sworn in as a Probationary Officer.
Officer Kadolph has been married for 2 years and resides in Berwyn, Illinois.
He is currently attending the Suburban Law Enforcement Academy at the
College of DuPage in Glen Ellyn which commenced on June 29, 1998 and will
end on September 4, 1998.
The Police Department has received seven (7) 1998 Ford Crown Victoria
squad cars, These cars are in the process of having the equipment changed
LEP IURTMEhTAL
REPORTS -
LIAISON
ASSIGNMENTS
VILLAGE OF OAK BROOK Minutes 15 of 20 July 14, 1998
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over from the old cars to the new cars and should be on the road within a short
period of time.
President Bushy commented of the recent sad death of a young resident in Oak
Brook. It fell upon our Police Department to notify the next of kin. Sgt.
Stadwiser was the officer who handled this situation with the assistance of one
of our pastors here in Oak Brook. She thanked him for the caring that was
given the family and extended sympathy to the Brown family.
Public Works and ani"& Zoning: Trustee Savino - 800 residential water
meters are to be replaced this year with 608 being completed.
Sandblasting and painting of fire hydrants in the Hunter Trails neighborhood
has been completed. Crews are presently working in the Fullersburg area.
Street crews have been spending significant time brush cutting along rural
cross - section roadways such as South Spring Road and 35th Street.
All street and parkway excavations due to water main breaks and snow plow
damage have been restored. Another list of restorations, mainly due to water
main breaks, is being complied.
The Village has received notice that MediaOne is raising the monthly
premium- channel rates by $1.00, the Total Value Package monthly rate by
$2.00 and the monthly cost of the Playboy Channel by $3.00. These increases
are not subject to regulation by the Village, since the Village is only authorized
by the FCC to regulate the Basic Service cable rate.
The Mayors and Managers Cable Review consortium is continuing its "due
diligence" review of the technical, legal and financial components related to
the impending MediaOne/TCI system swap. This will provide much of the
foundation upon which the Village will be able to evaluate the viability of TCI
as a cable provider in Oak Brook once the swap becomes reality.
Two (2) key zoning petition hearings are:
1) Forest "ate Subdivision - Callaghan petition - Text Amendment, Special
Use, Variations to the Zoning Ordinance and Subdivision Regulations, and
Preliminary Plat of Subdivision. This petition is for development of the
Village Green property. Plan Commission and Zoning Board of Appeals
recommendations will be before the Village Board on July 28, 1998. The Plan
Commission has recommended approval and the Zoning Board of Appeals has
recommended denial. All participants may give testimony at the Village B card
meeting.
2) York Road Properties/John Buck Company - Development of an office
facility on the Sunbeam property at the northwest corner of York Road and
22nd Street and the office building north of this location for future
development. This significant proposal for a new zoning district classification
has been tabled by the Zoning Board of Appeals to allow more thorough
review, especially with respect to the Comprehensive Plan and Zoning
Ordinance Update work (Lohan Study).
President Bushy acknowledged, in speaking with Village Attorney Martens
regarding legal details, that a portion of the application regarding Callaghan
VILLAGIE OF OAK BROOK Minutes 16 of 20 July 14, 1998
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must be revisited by the Zoning Board of Appeals for a vote that did not occur.
She requested interested residents to call the Village Hall at 990 -3000
regarding this application as to when it will be on the Village Board agenda.
Village Attorney Martens stated that the Callaghan case will likely be referred
back to the zoning Board of Appeals for a vote on all requests for zoning relief
made by the applicant. Apparently, the Zoning Board did not vote on all of the
applicant's requests at its July 7, 1998 meeting. This means that August 11,
1998 is the earliest the Village Board will be able to consider all of the
recommendations in the Callaghan case.
yill ge ClcrL-: Clerk Gonnella - Twenty -eight (28) temporary licenses and one
(1) new liquor license were issued during June. Three (3) establishments filed
their renewal applications late with ogle application received the last day before
their current liquor license would have expired. Ten (10) licensed
establishments did not have the required documents fnr compliance at the date
of their filing, but all licensed establishments are in compliance presently and
awaiting the criminal background check before their renewed liquor licenses
are issued.
Y -11age Presides: President Bushy - The Information Services Department's
inability to fill the vacant part-time computer technician position continues to
impact the department's levels of service.
Everyone is welcomed to join in the Hawaiian Luau on July 24, 1998 for a
family oriented event at the pool at the cost of $19.95 per adult and $8.95 for
children under 12 years of age. It will feature Hawaiian cuisine from Chef
Bryan and the Barefoot Hawaiians for dancing pleasure.
The Caribbean Night Party this year is featuring the Gentlemen of Leisure.
The buffet of Jamaican cuisine will take place in the Bath and Tennis
Clubhouse on August 7, 1998.
The July 3rd celebration at the Clubhouse was a huge success. 610 members
were served.
The Oak Brook Bate -id Tennis swim and dive team consists of 150 members,
and five (5) records were broken at the last home swim meet.
Participation in the Oak Brook Bath and Tennis Bring -A- Ringer event has far
surpassed the last two years. Two Champion trophies and two runner -up
trophies were presented to the winners on July 11, 1998.
Statistics from the Golf Club show year -to -date figures for rounds of golf are
up 634 rounds with revenue increases to the following: greens fees, $38,920;
cart fees, $17,3 5 1; driving range fees, $9,039; lounge sales. 59,859; and pro
shop sales, $11,229.
President Bushy spoke of the importance of attending the United States
Conference of Mayors. The Village of Oak Brook was encouraged by the
Mayors of Arlington Heights, Palatine and the City of Chicago in joining this
organization. She has information to share regarding the value of being a
member of this Conference.
VILLAGE OF OAK BROOK Minutes 17 of 20 July 14, 1998
4�>
Discussion at the DuPage Mayors and Managers and Metropolitan Mayors
Caucus has centered around electrical service deregulation and the validity of
service by Commonwealth Edison. Presently, the Bath and Tennis Club has
been under a power outage since 12:30 p.m. today. Mayor Daley had a graphic
map developed of the surrounding states' electrical service. It suggests that
Illinois has power outages due to the poor electrical distribution system.
Village Manager `'Fitch testified before the Illinois House Environment and
Energy Committee and shared our concerns with service.
The Fullersburg Woods Area Association brought to the attention of the
Village the Religious Freedom Restoration Act. It would cause a municipality
to have the inability to control any organization that states it is a religious
organization. Oak Brook, as well as the DuPage Mayors and Managers, has
formally expressed their concern to Springfield regarding this Act.
President Bushy presented copies of Oak Brook Bank's investment
management report of the Oak Brook Police Pension Fund to the Village Board
for their review
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Section 5 -2(n) of the Code of Ordinances requires certain additional
procedures before a building permit can be issued if a development
utilizes the incremental increases for structure height or FAR
specified in that Code section. One of those procedures includes a
traffic report describing the impact on the neighboring street system
and recommending whatever traffic infrastructure may be required to
accommodate traffic generation specifically and uniquely attributable
to the proposed development.
Such a report has been submitted by Metro Transportation Croup, Inc.
in connection with this application. The report concludes that the
development of approximately 194,815 square feet of office space on
this site will have minimal impact on the surrounding streets and
intersections and further states that, beyond the improvements
currently under construction in the area, no additional roadway
improvements are recommended as a result of the proposed
development.
The Village Engineer has reviewed the report and also hired the firm
of James J. Benes and Associates, Inc. to review its technical aspects.
Staff agrees with the Metro conclusions that this proposed building
does riot require any additional traffic infrastructure improvements.
The applicant has submitted the required site plan and statement as
VILLAGE OF OAK BROOK Minutes 18 of 20 July 14, 1998
TRAFFIC
INFRASTRUCTURE
REVIEW -
2001 York Road
Building
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7 �'�ic
required within Section 5- 2(n)(1). The applicant has also submit
building permit application which staff has been reviewing.
Motion by Trustee Savino, seconded by Trustee Shumate, that the
proposed 194,815 square foot office development at 2001 York Road
will have minimal impact on the surrounding streets and intersections
and that no roadway improvements are required as a result of this
development.
Trustee McInerney publicly expressed his concern regarding the
traffic: congestion and the need for a right turn into Clear.,vater Drive.
The Metro study indicated there is no need for a right -turn lane. He is
not confident in Metro's traffic study due to the present traffic
congestion and will vote no.
Trustee Bartecki commented of his concern in this area and agrees to
consider a right -turn lane, also.
Motion by Trustee Caleel to continue this item for 60 -days so that
Metro may study the consideration of a right -hand turn lane.
Motion failed for lack of a second.
Village Engineer Durfey clarified that there are two separate issues:
The current one at 2001 York Road with the Metro traffic study
impacting only that site. The study does not impact Clearwater Drive.
The second issue involves the west side properties on York Road, and
a separate application for possible rezoning to ORA -4. The Metro
preliminary traffic study for that issue indicates a traffic signal at
York Road and Clearwater Drive may be warranted, at which time a
right -hand turn lane would also be constructed from the southbound
lane to the westbound. Clearwater Drive may then become one (1)
lane in and two (2) lanes outbound or two (2) lanes either way with
the possible connection of the future Main Street of Oak Brook to
Commerce Drive.
VOICE VOTE: Motion carried with Trustee McInerney voting nay.
Trustee Bartecki indicated that at the last Village Board meeting of June 23, BARBARA
1998, the Board discussed the proposed amendment of the definition of a fence (25 Breakenridge
made by the owner of 25 Breakenridge Farm. At that meeting, Trustee Farm)
Bartecki suggested that staff review ordinances of comparable communities to FENCE DEFINITION
determine their specifications for fences in various zoning districts, Trustee
VILLAGE OF OAK BROOK Minutes
Pao
19 of 20
July 14, 1998
Savino made a motion at that meeting to remand this matter back to the Plan
Commission and Zoning Board of Appeals to review these zoning ordinance
provisions pertaining to fences.
Following that meeting, Trustee Bartecki discussed the matter with staff and
found that the referring bodies had recently reviewed fence regulations in
surrounding communities. Their conclusion from this review was that the
Village's fence definition should remain the same. Consequently, Trustee
Bartecki suggested that the Village Board withdraw the remand to the hearing
bodies.
Motion by Trustee Bartecki, seconded by Trustee Savino, to withdraw the
remand to the advisory boards which was made at the Vill "be Board's June 23,
1998 meeting. VOICE VOTE: Motion carried.
Motion by Trustee Bartecki, seconded by Trustee Savino, to take from the
table the recommendations of the Plan Commission and Zoning Board of
Appeals which pertain to the zoning relief requested by the owner of 25
Breakenridge Farm for consideration by the Village Board at the July 28, 1998
meeting. VOICE VOTE: Motion carried.
President Bushy indicated that staff will notify the applicant.
0 i . 19 \ .0
Motion by Trustee Caleel, seconded by Trustee Savino, to adjourn the meeting
at 9:,.8 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda . Gonnella, CMC
Village Clerk
bot71498
VILLAGE OF OAK BROOK Minutes
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July 14, 1998
ADJOURNMENT