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Minutes - 07/23/1974 - Board of TrusteesI] III VTT,T.AC,F nF O -K BROOK MINUTES OF July 23, 1974 MEETING CALL A. Roll Call The regular meeting was called to order at 8:00 P.M. by Trustee Swain. President Howell was absent. All the trustees were present. Trustee Congreve moved - seconded by Trustee Brown... That Trustee Swain be appointed President pro tem in the absence of President Howell. Voice vote - all in favor. READING OF MINUTES Trustee Rush moved - seconded by Trustee Brown... That the reading of the minutes of the regular meeting of July 9, 1974 be suspended and that they be accepted as submitted. So ordered. Voice vote - all in favor. . So ordered. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. Timber Trails Ordinance S -30'� Each trustee was provided with a copy of a proposed ordinance rezoning the Timber Trail subdivision to R -4 and R -3 zoning as per exhibit plat of annexation. Also granted is a variation from lot width and lot area requirements for all lots which do not now conform to those requirements. Trustee Rush moved - seconded by Trustee Congreve... That Ordinance S -307 as presented be approved and that the reading of said ordinance be waived. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President pro tem Swain. Nayes - None Absent - President Howell So ordered.. B. Village of Oak Brook - Appropriation Ordinance S -306 Each trustee was provided with a copy of a proposed appropriation ordinance for the fiscal year May 1, 1974 to April 30, 1975, which reflects the Budget as previously approved by the Board. Village Attorney, John Teschner, noted that the title to the first page was changed to General Corporate Fund "and. MFT." Trustee Baschen moved - seconded by Trustee Rush... That Ordinance S -34 as presented be approved and that the reading of same be waived. - Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President pro tem Swain. Nayes - None Absent - President Howell So ordered. r 1{ 7i F INANNCIAL A. Treasurer's Report Page 2 All trustees were furnished with a copy of the Treasurer's Cash and Investment Report for the month of June reflecting the following: Revenue Balance Corporate Fund $212,917 - MFT Fund - - Revenue Sharing Fund - - Water Fund 40,190 - Trustee Baschen moved - seconded by Trustee Brown... That the Treasurer's Cash and Investment Report for the month of June as submitted be approved. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President pro tem Swain. Nayes - None Absent - President Howell. So ordered. OLD BUSINESS A. Novak- Carlson Landscaping - Approval Preliminary Plat Each trustee was provided with a copy of a memo dated July 19, 1974 from Trustee Baschen relative to preliminary plan and cost estimate for landscape work for the village properties. Yx. Paul Novak provided additional information. Trustee Baschen moved - seconded by Trustee Brown... That the revised Site Plan as presented be approved. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President pro tem Swain. Nayes - None Absent - President Howell. So ordered. B. Briarwood Gate - Relocation Each trustee was provided with a copy of a memo dated July 18, 1974 from Trustee Hayes relative to the request of Briarwood Lakes Homeowners Association request to move the control gate to the north side of Lot 365. Trustee Congreve recommended that staff investigate the questions raised relative to landscaping the west side of Lot 391. Trustee Hayes moved - seconded by Trustee Congreve... That the request as presented be approved and the the attorney be directed to prepare the appropriate ordinances and documents to accomplish this trans- fer of property. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President pro tem Swain. Nayes - None Absent - President Howell. So ordered. C. Bike Trails Each trustee was provided with a copy of a memo dated July 19, 1974 from Trustee Rush relative to the first phase of the Bike Pathway System from Rt. 83 and Kingston Drive to the Village Commons with the participation of the Oak Brook Park District for that portion located on their property. Trustee Rush moved - seconded by Trustee Brown... That Paul Novak be engaged to do architectural work for the Bike Pathway System from Brook Forest through the Park System and that the Public Works Department take care of the first phase of construction. /1� /ter. _ rl'rriC- +��c- -0nC`(�h�r L!- rr�.T*++'�''1� Cr- ,rr.v.��r� wayes ,1Ch �t f 1 ♦V 11 %JQll Y V VG • AycS) 111.i✓ V\.+liJ 1./CAJ C1LV1l, Ll VaYlt, VVI'L6 L. �.+v ✓, �• f �' ✓, +�� .d AL ....1 L.r President p'ro tem Sivain. 1,Ta rn ✓ c - �r� ' n a i7 , nb _ Pre-4 r•, Flow e" ri seas z�� ent Flo e" &o OLD BUSL4ESS (Continued) D. Hawthorn uevelopment Page 3 Attorney Teschner commented on the letter of objection sent to the county zoning board on July 1, 1974 relative to the proposal of Hawthorn Realty Group for high density development on the Oak Brook boundaries. Though the letter met the formal protest requirements, Trustees Baschen and Brown felt that the letter was not strong enough. After discussion, the Board recessed for ten minutes to meet in executive session. Trustee Baschen moved - seconded by Trustee Brown... That the letter.be clarified to reflect that it is indeed a formal objection to the development as proposed, pursuant to Section 3152, Chapter 32 of the Statutes of the State of Illinois. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President pro tem Swain. Nayes - None Absent - President Howell. So ordered. E. Report of Board of Trustees Committees (1) Finance, Co orate Planning & Public - Meeting to be held August 14, 1974 Hall for a Library. Properties Committee - Chairman Baschen to discuss rejuvenation of the Village (2) Organization, Personnel F Salary Administration Committee - Chairman Congreve - No report. (3) Public Safety Committee - Chairman Brown - No report. (4) Public Works & Utilities - Chairman Hayes - No report. (5) Traffic & Transportation Committee - Chairman Swain - Meeting to be held with James Eenes on July 24, 1974 to discuss progress reports of Traffic Analysis Study and improvement of 22nd Street from Rt. 83 to Enco Drive. - Department of Transportation had rejected the single bid for improvement of 22nd Street west of Rt. 83 and will be rebid the first week of August. (6) Zoning Pla &-ring Committee - Chairman Rush - No report. - -- NEW BUSD�ESS A. Approval P. 0. Component Parts for Conversion Electric Station 1. Each trustee was provided with a copy of a memo dated July 18, 1974 from Manager Carmignani relative to transfer of voltage level for Fire Station 1. The conversion would be made with Fire Department personnel at a cost of $2,909.61 which represents the cost of material only. Trustee Brown moved - seconded by Trustee Rush... That the purchase requisition for materials as presented be approved. Roll Call Vote: Ayes - Trustees Baschen, Brown Congreve, Hayes, Rush and President pro t em Swain. Nayes - None Absent - President Howell. So ordered. 7/23/74 • Page 4 TI ITV BUSINESS (Continued) B. Authority to Bid - Dump Truck - Replacement Each trustee was provided with a copy of a memo dated July 17, 1974 from Trustee Hayes relative to replacement of the Dump Truck and the recommendation of the Committee to advertise for bids to be accepted on August 7, 1974 for the replacement of Unit #503 with a unit meeting the specifications dated July lb, 1974. Trustee Hayes moved - seconded by Trustee Congreve... That the recommendation as presented be approved. Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush and President pro tem Swain. Nayes - Trustee Brown Absent - President Howell. So ordered. C. Authority to Bid - Harger Road - Road Improvements Each trustee was provided with a copy of a memo dated July 17, 1974 from Trustee Hayes relative to Harger Road improvements. Trustee Hayes moved - seconded by Trustee Congreve... That the Village Manager be authorized to advertise for bids to be received on August 7, 1974 for improvement of Harger Road from Spring Road to Yorkshire Drive. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President pro tem Swain. Nayes - None Absent - President Howell. So ordered. D. Authority to Bid - Ginger Creek - Road Improvements Each trustee was provided with a copy of a memo dated July 17, 1974 from Trustee Hayes relative to Ginger Creek improvements. Trustee Hayes moved - seconded by Trustee Congreve... That the Village Manager be authorized to advertise for bids for the improve- ment of Baybrook Lane, Lochinvar Lane and Royal Vale Drive with bids to be received August 7, 1974. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,, Rush and President pro tem Swain. Nayes - None Absent - President Howell. So ordered. E. Approval - Public Walks - Brook Forest Each trustee was provided with a copy of a memo dated July 19, 1974 from Trustee Hayes relative to an asphalt surface for the Public Walks in Brook Forest from Shelbourne Drive to Regent Drive and from Hamilton Lane to the Brook Forest School. Trustee Hayes moved - seconded by Trustee Congreve... That the Village Manager be authorized to execute the Agreement with Reflective Paving Co. in the amount of $2,700 for the paving of the two walkiiays in the proper easement area, and that the advertising of same be waived. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President pro tem Swain. Nayes - None Absent - President Howell. So ordered. 7/23/74 V: VI: Page 5 NEW BUSINESS (Continued) F. James Carley - Request for Well Each trustee was provided with a copy of a request for a well to serve the residence of James Carley, 1518 Ernie Pyle Drive. Trustee Hayes moved - seconded by Trustee Congreve... That the request for a well as presented be approved with the condition that connection be made to the village water distribution system when such system is available to serve the property. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President pro tem Swain. Nayes - None Absent - President Howell. So ordered. G. Peter S. Katsuleas - Request for Well Each trustee was provided with a copy of a request for a well from Peter Katsuleas, 12 Pembroke Lane, to be used for lai4,n sprinkling purposes only. Trustee Hayes moved - seconded by Trustee Congreve... That the request for a well for lawn sprinkling purposes only as presented be approved. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President pro tem Swain. Nayes - None Absent - President Howell. So ordered. aD.TNr President pro tem Swain adjourned this meeting at 9:45 P.M. Marianne Lakosil Village Clerk 7/23/74