Minutes - 07/24/1973 - Board of Trustees� 244 *3 Y it e
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VILLAGE OF OAK BROOKS
MINUTES OF
July 24th, 1973
I . MEETING CALLED
A. Roll Call
The regular meeting was called to order at 8:00 p.m. by President Stowell.
All trustees were present,
II. READING OF MINUTES
Trustee Rush moved - seconded by Trustee Baschen . . .
That the reading of the minutes of the regular tweeting of July lOth,
1973 be suspended and that they be accepted as submitted.
Voice vote - all in favor So ordered.
III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. dater Restriction Ordinance S -286
Each trustee was provided with a copy of proposed ordinance prohibiting
certain uses of water from the village waterworks system not essential
tc, the public well- b3ing; authorizing the village to terminate water
service for violation; and prescribing penalties for violation of its
provisions. Said ordinance is to be published and become effective
10 days after publication.
Trustee Hayes moved - seconded by Trustee Brown . . .
That Ordinance S -286 be passed and approved as presented
by the Village Board.
Roll Call Vote: byes - Trustee Baschen, Brown, Congreve,
Hayes, Rush, Swain, and Presiden,;
Howell
Nayes - None So ordered.
B. Frank Suchy Ordinance S -282 - Side Yard Variation
Each trustee was provided with a copy of proposed ordinance granting a
variation to permit a side yard of 8' instead of 12' ft,.- the construction
of a swimming pool walkway as shown on the plans prepared by Eilrich Pool
Construction, Inc. on Lot 165 in Brook Forest, 35 Devonshire Drive.
Tru.%'c,e Rush moved - seconded by Trustee Hayes .
That Ordinance S -282 be passed and approved as presented by the
Village Board.
Roll Call Vote: Ayes - Trustee Baschen, Brown, Congreve,
Hayes, Rush, and President Stowell
Nayes - Trustee Swain So ordered.
C. Steven Carlson Ordinance S -283 - Rear Yard Variation
Each trustee was provided with a copy of a proposed ordinance granting a
variation for a rear yard of 32 feet instead of 60 feet to permit con-
struction of a family room addition to the rear of the residence as
designated on the plat of survey at 3517 Madison Street.
Trustee Rush roved - seconder: by Trustee Hayes . . .
C. Steven Carlson Ordinance S -283 - Rear Yard Variation (continued
That Ordinance S -283 be passed and approved as presented by the
Village Board.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve.
Hayes, Rush, and President Howell
Hayes - Trustee Swain So ordered.
D, Manufacturers Life Insurance Company Ordinance S -284 Height Variation
Each trustee was provided with a copy of a proposed ordinance granting a
variation to permit the installation of four 20 feet whip antennas to be
attached to the roof of the penthouse, said antennas not to exceed 20
feet above the maximum height allowed under the existing ordinance at
1301 22nd Street.
Trustee Rush moved - seconded by Trustee Brown . . .
That Ordinance S -284 be passed and approved as presented by the
Village Board.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain, and President
Howell
Nayes - None So ordered.
E. Serhant Rescission Ordinance S-285
Each trustee was provided with a copy of a proposed ordinance repealing
Ordinance S -257 which had granted a rear yard variation at 16 Robinhood
Ranch.
Trustee Rush moved - seconded by Trustee Brown . . .
That Ordinance S -285 be passed and approved as presented by the
Village Board.
Roll Call Vote: Ayes - Trustee Baschen, Brown, Congreve,
Hayes, Rush, Swain, and President
Howell
Nayes - None So ordered.
IV, OLD BUSINESS
A. Bids Received - 1973 MFT Resurfacing Program
Each trustee was provided with copies of letters from Manager Carmignani
dated duly 20th, 1973 and from Engineer Dunkirk dated July 17th, 1973 in
regard to the bid opening of July 17th, 1973 for the resurfacing of certain
streets within the Village of Oak Brook. Three bids were received, with
Black Top Roads Company of Franklin Park, Illinois being the low bidder at
a total bid of $18,350.25 and because of an error in the amount of tonage
required the bid price is to be increased approximately $4,041.50. Manager
Carmiqnani commented on the low bids munic;palities have been receiving
throughout the 1973 bidding season, and reco-mmended that the village take
advantage of the low prices and resurface additional roads in need of
resurfacing.
Trustee Rush moved - seconded by Trustee Hayes . . .
That Slack Top Roads Carpany, 25x5 North Mannheim Road,
Franklin Park, Illinois, the loiest responsible bidder,
be awarded the contract for resurfacing for the amount
of $22,391.75.
7/24/73
_ Page ' 3 r -.
A. Bids Received 1973 MFT Resurfacing Program (continued)
Roll Call Vote: Ayes - Trustee Baschen, Brown, Cengre ve,
Hayes, Rush, Swain, and President
Howell
Nayes - None So ordered.
Trustee Hayes moved --- seconded by Trustee Congreve
That the Village Manager be authorized to advertise for
bids for resurfacing Devonshire Drive from Ivy Lane to
Ivy Lane and Sand Seal a portion. of Chatham Lane, with
bids to be opened publicly on 8/21/73, at 10:00 a.m. in
the Village Hall with the right to reject all bids.
Roll Call Vote: Ayes -- Trustee Baschen, Brown, Congreve,
Hayes, Rush, Swain, and President
Howell
Nayes - None So ordered.
B. Computerized Payroll
Eash trustee was provided with copies of letters from Manager
Carmignani dated July 19th, 1973, in regard to the request of
the board to solicit proposals for a computerized payroll system.
Anderson Information and Management Systems proposal of July
3rd, 1973, and Beverly Bancorporation, Inc. proposal of July
12th, 1973, were the only submitted proposals to handle a
municipal payroll.
Trustee Cpngreve moved - seconded by Trustee Rush
That the Village Manager be authorized to contract with
A. 1. M. S. • Lw $100.00 per month for computerized payroll
system as per proposal of July 12, 1973.
Roll Call Vote: Ayes - Trustee Baschen, Brown, Congreve,
Mayes, Rush, Swain, and President
Howell
Nayes - None So ordered.
C. Bengston's Division
Each trustee was provided with s copy of a letter from Manager
Carmignani dated July 20th, 1973, regarding alternate access
to the rear lot of Bengston's Division from the York Woods
Subdivision as had been requested by the Board of Trustees
at the meeting of June 26th, 1973, and tabled for further action.
Trustee Rush moved - seconded by Trustee Congreve . . .
That Bengston's Division be approved as presented and that
appropriate village officials be authorized to affix their
signatures thereon.
Roll Call Vote: Ayes - Trustee Baschen, Brown, Congreve,
Hayes, Rush, Swain, and President
Howell
Nayes - None So ordered.
IV told Business
D. Sanitary Sewer Billing Agreement - Hinsdale Sanitary A reemant
Each trustee was provided with a copy of a letter from Trustee
Baschen, Chairman of Finance Committee, dated July 19, 1973, a
copy of the Revised Sanitary Sewer Billing Agreement between the
Village of Oak Brook and the Hinsdale Sanitary District, and a
copy of the Estimated Sewage Fee Billing Costs. The Finance
Committee recommended that this Agreement be executed by the
Village of Oak Brook.
7/2' {/73
Pow 4
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After discussion in regard to Village office operation costs:
Trustee Swain moved - seconded by Trustee Brown
That the Sanitary Sewer Billing Agreement between the
Village of Oak Brook and the Hinsdale Sanitary District
be amended to delete from the first sentence of Section
4 (B), "the sum of $630.00 per month to reflect"
Roll Call Vote: Ayes - Trustee Baschen, Brown, Congreve,
Rush, Swain, and President Howell
Nayes - Trustee Hayes So ordered.
Trustee Rush moved - seconded b1 Trustee Baschen
That the Sanitary Sewer Billing Agreement between the
Village of Oak Brook and the Hinsdale Sanitary district
as presented and amended as above be approved.
Roll Call VotE: Ayes - Trustee Baschen and Rush
Nayes - Trustee Brown, Congreve, Hayes,
Swain, and President Howell
Motion not carried
Manager Carmignani was directed to redraft the Agreement for
approval at the next regular Board meeting.
IV Old Business
E. Report of Board of Trustees Committees
(1) Zoning and Plannin
Chairman Rush reported on the Hawthorn Realty Group
Preannexation Agreement and Rezoning Request.
(2) Finance Corporate Planning & Public Prop.
Chairman Base en presented a report ate 7/24/73, on the
Public Works Building, Computerized Payroll; Cash Management
& Investment Program; and meeting with Library Commission
in regard to Library facilities.
(3) Public Works & utilities
No eport.
(4) Publi,cc Safety
i'aTrma— n Brown gave report, dated 7/24/73, in regard to
improved fire ratings, reduction of crime rate, particularly
in the Shopping Center & O.R.A. areas and continuance of
Ambulance Service.
(5) Traffic and Transportation
airman Swain reported on proposed meeting with Illinois
Highway Department and Illinois Toll Authority in regard
to road improvements.
(6) Organization Personnel and Salary Administration
Chairman Congreve to give report on m n strat ve
Assistant under Section V. B.
_0 A. Cash Managem nt & Investment Program
Each Trustee was provided with a copy of a letter from Trustee
Baschen, Chairman of Finance Committee, dated July 17, 1573,
recommending the adoption of the Cash Management Program as
recommended by Manager Carmignani and as amended by the Finance,
Corporate Planning A Public Properties Committee to reflect the
addition of two downtown banks, the Uorthern Trust and the Harris
Trust.
7/24/73
Trustee Baschen moved seconded by Trustee Gingreve
That the Cash Management & Investment Program as presented
be approved and that the Village Staff be authorized to make
the necessary committments.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain
Abstain - President Howell
So ordered.
V New Business
B. Adminstrative Assistant
Each Trustee was provided with a copy of a letter from Manager
Armignani, dated July 17, 1973, along with a•c attached job description
and a recommendation that -the position of Adninstrative Assistant
be created at Pay Grade 5 of the Merit Pay Plan.
Trustee Congreve moved -- seconded by Trustee Rush
That the position of Adminstrative Assistant @ Pay Grade 5 of the
Merit Pay Plan be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve,
Hayes, Rush, Swain, and President
Howell.
Nayes - hone So ordered.
V New Business
C. Authorization to Bid - Adams Road Improvement
Each Trustee was provided with a copy of a letter from Manager
Carmignani, dated July 19, 1973, requesting authorization from the
Board to advertise for construction bids for the improvement of
Adams Road from Spring Road to Ogden Avenue. Epineering documents
are being prepared and a contract will be negotiated with Campus
Teams for their pro -rata share of the road improvements from the
Village Limits to Ogden Avenue.
Trustee Hayes moved -- seconded by Trustee Congreve
That the Village Manager be authorized to advertise for construction
bids for the improvement of Adams Road from Spring Road to Ogden
Avenue with bids to be opened 8/21/73 at 10:30 AM. in the Village
Board Room with the right to reject all bids, and conditioned tc the
Public Forks Committee approval and execution of an agreement with
Campus Teams for their pro -rata share.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush, Swain, and President Howell.
Nayes- None So ordered.
V New Business
D. Buterfield Fire Protection District Reimbursement
Eacb Tr,.lstee was provided wit copies of letters from Manager Casco ignani
dated July 20, 1973, Mrs. Skale dated June 19, 1973, John Teschner
dated June 7, 1973, Emma Tuttle, Secretary, Butterfield Fire Protectior
District in regard to the payments due on the assessed valuation of
the real property which was disconnected from the Butterfield Fire
Protection District.
Trustee Congreve moved -- seconded by Trustee Swain
That the expenditure of 517,610.20 be paid to the Butterfield Fire
Protectiot. District to satisfy the obligations of the agreement
dated 4/.x/66.
Roll Call Vote: Ayes - Trustees Baschen, Brown Conggreve
Hayes, Rush, Swain and President Aowell.
7124 "'73 Nayes - None
So ordered
V New Business
E. Leonard Lojewski - Variation
Each Trustee was provided with a copy of a letter from Building Inspecto
Pearson, dated July 20, 1973; and a copy of application from Leonard
Loiew::ki, 3004 Lincoln Road, requesting variation for front, side,
and rear yard requirements to permit addition to non - conforming
residence.
President Howell referred this to the Zoning Board of Appeals for
hearing at their next regular meeting of 8/7/73.
V New Business
F. Request For Water Service - Arbor Lts.
Each Trustee was provided with a copy of letters from Manager Carmignani
dated duly 20, 1973, and from Attorney Van de Houten, Jr., dated July
19, 1973, regarding a request from Mr. Van do Houten for water service
at the property, at 31st Street and Fairfield Avenue. Trustee Brown
commented that service & good quality water to Oak Brook residents
should have priority.
Trustee Brown moved -- seconded by Trustee Baschen
That the Village deny the request for Water Service to Arbor Lt.
Trustee Congreve: moved - seconded by Trustee Hayes, that this request
be tabled and referred to the Public Works Committee for an overall
Water Plan.
Roll Call Vote: Ayes - Trustees Baschen, Congreve, Hayes, Rush,
and Swain.
Nayes - Trustees Brown, and President Howell
So ordered.
V New Business
G. Request for Water Service - Leo Zari
Each Trustee was provided with a copy of letters from Manager Carmignani
dated July 20, 1973, and from Leo Zari dated Julv 13, 1973, regarding a
request from Mr. Zari for water service for 42 c'cndominium units on
Spring Road immediately north and contiguous to the Oak Brook Club
Condominiums. Existing mains are adjacent to both sides of property.
Trustee Rush moved -- seconded by Trustee Congreve
That this request be tabled and referred to the Public Works
Committee for further reccmmendation.
Roll Call Vote: Ayes - Trustees Baschen. Brown, Congreve,
Hayes, Rush, Swain, and President Howell.
Nayes - None So ordered.
VI Adjournment
Trustees Congreve moved - seconded by Trustee Rush
That this meeting be adjourned at 9:45 p.m.
Marianne La`kosil
Village Clerk
July 24, 1973