Minutes - 07/24/2012 - Board of TrusteesCALL TO ORDER
MINUTES OF THE JULY 24, 2012 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS AMENDED ON AUGUST 14, 2012
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:02 p.m. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Stelios Aktipis, Michael Manzo, Mark
Moy, Gerald Wolin, Asif Yusuf, and Elaine Zannis.
ABSENT: None.
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert L. Kallien, Jr., Community Development Director;
Sharon Dangles, Finance Director; Tom McEllin, Fire Chief; Sue Madorin,
Library Director; Mike Hullihan, Public Works Director; James Kruger,
Police Chief; Trey VanDyke, Sports Core Director; and Peter Friedman,
Village Attorney.
PRESIDENT'S OPENING COMMENTS
President Lalmalani announced that later in the agenda, the Board will be asked to
approve a resolution creating an ad hoc Residential Enhancement Committee. He stated
that forms to apply for a position to this Committee can be downloaded from the Village
website.
President Lalmalani announced that an ad hoc Legal Bill Committee was formed to
review, respond and actively monitor the Village's legal bills. The committee includes
Trustee Moy as Chairman, Trustees Manzo and Yusuf, and President Lalmalani.
President Lalmalani stated that the Village Board will be meeting with investigators on
August 6a' to get a better look at and to discuss what really happened in the
SLEP /Sheahan/Molaro matter. He stated that once all information is gathered, findings
will be shared with residents.
A. PROCLAMATION — ATHLETE OF THE YEAR
President Lalmalani congratulated Tessa Bosman from Timothy Christian High School
and Justin Katzovitz from Hinsdale Central High School.
The Proclamation was read by Clerk Pruss
VILLAGE OF OAK BROOK MINUTES Page 1 of 15 REGULAR MEETING OF JULY 24, 2012
B. PROCLAMATION — NATIONAL NIGHT OUT
The Proclamation was read by Clerk Pruss
4. RESIDENTNISITOR COMMENT
Resident Stelios Aktipis stated that at a recent Board meeting, he called for a full,
complete, independent investigation of a very important issue. How a former Village
employee was able to receive an enhanced pension and if any Village leaders had any
involvement in this impropriety. He stated he is concerned that this issue has eroded
public confidence of Oak Brook elected officials. The air now needs to be cleared. This
is all about openness and transparency. Openness about what the Village does and how
Administration and Trustees behave. We should be communicating openly with our
residents in a way that protects their interests. He stated his two main reasons to be
concerned are:
1) A recent report from the Illinois Policy Institution about local transparency gives
Oak Brook a grade of D. He stated that we cannot be proud of the fact that we
received a D. He also stated in comparison, our neighbor Lombard received an A.
2) After this report was published, our Board met behind closed doors to discuss
public goals to investigate. In his view, this did not produce good results. A
meeting behind closed doors was not a good choice because:
• All issues that can be discussed in the open should be discussed in the open.
The main subject discussed behind closed doors was the selection of the best
qualified investigator and the formulation of the questions to be investigated.
In his view, there was no reason to go behind closed doors to discuss the
above and he finds it inappropriate to do so.
• The closed meeting did not produce any useful results. Only two potential
investigators were proposed. Also, he is concerned that the critical questions
that he posed publicly were removed for the list to be investigated.
• Inappropriate accusations and incriminations that were made behind closed
doors led to unacceptable and unnecessary confrontations instead of
developing consensus and solutions. Transparency and public scrutiny
discourages bad behavior.
He recommends that the Board take immediate steps to increase openness and
transparency to this important investigation, and to begin this process by discussing the
investigation and the circumstances that led to the inflated pension in the open. He stated
it is necessary to present the chosen investigator with all the pertinent questions submitted
by all the Trustees. He also stated that the investigators should not be limited only to the
list submitted by Administration. Finally, he stated the issue to be investigated should be
whether public officials were involved in any play for pay activity or in any other type of
illegal or unethical behavior. He further stated that the investigator must be presented
with a complete list of matters to investigate.
VILLAGE OF OAK BROOK MINUTES Page 2 of IS REGULAR MEETING OF JULY 24, 2012
5. APPROVAL OF MINUTES
A. SPECIAL BOARD OF TRUSTEES MEETING OF JUNE 29, 2012
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Special Board of Trustees Meeting of June 29, 2012. VOICE VOTE: Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF JULY 10, 2012
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Regular Board of Trustees Meeting of July 10, 2012. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion. There will be no separate discussion of these items unless a Board
member so requests, in which event, the item will be removed from the Consent Agenda
and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending July 20, 2012 - $1,937,813.42
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Revised Legal
Services — May, 2012 - $13,450
2) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Legal Services —
June, 2012 - $5,876.02 (FY12 — YTD - $56,058.57)
3) Odelson & Sterk, Ltd. - Legal Services — November & December, 2011 -
$3,949.26
(FY12 — YTD - $8,862.86)
4) Rathje & Woodward, LLC — Legal Services — June, 2012 - $3,729.08
(FY12 —YTD - $20,419.44)
TOTAL LEGAL BILLS PAID FOR 2012 - $223,630.53
5) Vian Construction — Payout #3 — 2012 Water Main Project - $346,802.04
6) DuPage Water Commission - June 30, 2012 - $ 465,421.73
B. Approval of Payrolls
1) For Pay Period Ending July 7, 2012 - $782,544.62
2) For Special Police Retro Payroll July 20, 2012 - $28,635.32
C. Community Development Referrals — NONE
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Asbestos Floor Tile Removal, Public Works Building
E. Budget Adjustments - NONE
F. Ordinances & Resolutions
1) ORDINANCE 2012- PW- WPA -EX2 -S -1343, An Ordinance Adopting The
Prevailing Wage Standards for the Village Of Oak Brook, Illinois
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2) ORDINANCE 2012- LC -AL -G -975, An Ordinance Amending Title 4, Chapter 1,
Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to
the Number of Authorized Liquor Licenses
3) RESOLUTION 2012 -AG- SETT- PL -EX -R -1192, A Resolution approving and
Authorizing the Execution of a Settlement Agreement By and Between the
Village of Oak Brook and Paul and Tracy Jacobs
G. 2012 Membership Renewal — Illinois Municipal League
H. Monthly Treasurer's Report— June 30, 2012
2012 Water Main Replacement Project — Parts of York Woods Subdivision Change
Order #I
J. Oak Brook Heritage Center: West Wing Wall Project Change Order
K. Proposal Rejection (Investment Services)
L. 2012 Second Quarter Hotel/Motel Tax Receipts
M. Approval of Closed Session Meeting Minutes
Motion by Trustee Aktipis, seconded by Trustee Manzo, to approve the Consent Agenda
and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
7. ITEMS REMOVED FROM CONSENT AGENDA
Item 6.A.3 Odelson & Sterk, Ltd. - Legal Services — November & December, 2011 -
$3,949.26
Trustee Manzo stated he is voting against payment of this bill because it was received by
the Village 6 months late. Manager Niemeyer stated that the Village is reducing the
payment of this bill by half.
Trustee Wolin asked Manager Niemeyer if Attorney Sterk gave any indication as to why
the invoice was so late and if Manager Niemeyer feels the charges are valid. Manager
Niemeyer stated that Attorney Sterk thought the bill was sent on time. Manager
Niemeyer stated the charges are legitimate.
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Trustee Aktipis asked Attorney Friedman if the Village can be sued for nonpayment.
Attorney Friedman stated he cannot predict what the law firm will do. He also stated that
if the services were rendered then the law firm is entitled to payment.
Manager Niemeyer stated he will work with Attorney Sterk to close the remaining
balance.
Trustee Zannis stated that the Village should remain strong in its stance on not paying
frivolous legal bills. President Lalmalani stated it was determined that the bill is not
frivolous.
Trustee Yusuf stated that he is in favor of paying this bill and receiving a release from
them as accepting this payment as full payment.
Trustee Moy stated that he agrees with Trustee Yusuf.
Manager Niemeyer asked if paying this bill is contingent on receiving a release for the
remaining balance. The Board stated yes.
Motion by Trustee Manzo, seconded by Trustee Wolin to approve item 6.A.3.
ROLL CALL VOTE:
Ayes: 5 —Trustees Aktipis, Moy, Wolin, Yusuf and Zannis
Nays: 1 — Trustee Manzo
Abstain: 0 — None
Absent: 0 —None
Motion carried
Item 6. M. Approval of Closed Meeting Minutes — June 12, 2012
Trustee Aktipis stated he is not in favor of approving the closed meeting minutes because
the minutes do not include the list of questions he suggested giving the investigator.
Manager Niemeyer stated this is for approval of the June 12a' meeting, not the July 12`s
meeting. Trustee Aktipis then asked to meet with staff to resolve what is missing from the
July 12s meeting.
Trustee Zannis asked that the closed session minutes be more descriptive in how they
reflect the conduct of the meeting. She would like commentary included on the tone,
tenure, and decorum held at each meeting.
Trustee Moy agrees with Trustee Zannis that the closed session meetings have become
more difficult.
Motion by Trustee Aktipis, seconded by Trustee Moy to approve item 6. M.
ROLL CALL VOTE:
Ayes: 6 — Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
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Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
President Lalmalani welcomed Dale Schwartz, President of Pin Stripes and asked for an
update. Mr. Schwartz stated that the construction is progressing well and they are
planning on having a grand opening on September 21st. He anticipates hiring about 120
team members total and stated that 50 events have already been booked. He stated that
working with the Village has been smooth and thanked the Village for its support.
8. BOARD & COMMISSION RECOMMENDATIONS —NONE
9. UNFINISHED BUSINESS
A. Village of Oak Brook — Text Amendment — Zoning Ordinance Section 13 -3 -5 —
Setbacks Along Street
Trustee Moy stated that this problem came to light at the March 25th meeting when the
Board approved a variation for the property at 12 Chatham Lane. He stated that the Board
was concerned that the extraordinary setback was creating hardships for many properties
along the thoroughfares.
Motion by Trustee Moy, seconded by Trustee Manzo, to bring back to the table the
Village of Oak Brook — Text Amendment to section 13 -3 -5 that was continued back on
March 25, 2008; and to concur with the recommendation from the Zoning Board of
Appeals and approve the requested text amendment referred to as Alternative 1 "Revert to
setbacks imposed by the underlying zoning districts" regarding setbacks along streets and
authorize the Village Attorney to prepare the necessary ordinance for final consideration
at the August 14, 2012 Board of Trustees meeting.
ROLL CALL VOTE:
Ayes: 6 —Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 —None
Absent: 0 —None
Motion carried
10. ACTIVE BUSINESS
A. Confirmation of Appointments —NONE
B. Ordinances & Resolutions
1) RESOLUTION 2012- AG -SC -R -1190, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Execution of an Agreement with the
University of Illinois for Research Services to Form a Long -Range Plan for the
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Sports Core
Motion by Trustee Manzo, seconded by Trustee Moy to approve Resolution R -1190, A
Resolution Approving the Waiver of Competitive Bidding and Authorizing the Execution
of an Agreement with the University of Illinois for Research Services to Form a Long -
Range Plan for the Sports Core.
ROLL CALL VOTE:
Ayes: 5 — Trustees Aktipis, Manzo, Moy, Wolin, and Yusuf
Nays: 1 —Trustee Zannis
Abstain: 0 — None
Absent: 0 —None
Motion carried
2) RESOLUTION 2012- ADHOC- ENHANCE - CMTE -R -1191, A Resolution
Establishing a Village Ad Hoc Residential Committee
President Lalmalani stated that the ad hoc Residential Enhancement Committee shall have
not less than seven or more than eleven members on the committee. We will be asking
residents, Homeowner Association Presidents, Realtors, school and park district
representatives to serve on this committee. The committee's charge will be to analyze
Village census and housing data to identify areas of potential enhancements; to review
and recommend short-tern and long -term strategies to improve property values, fill
residential vacancies, and to attract new families to the Village; and to recommend to the
President and Board of Trustees a residential enhancement plan that includes specific
goals and objectives to improve residential property values, fill residential vacancies, and
to attract new families to the Village; and engage in other specified duties or assignments
as directed by the President and Board of Trustees. He also stated that staff is applying for
a grant through the Chicago Metropolitan Alliance for Planning to have a study done on
Oak Brook housing that will assist the committee with their efforts.
Motion by Trustee Aktipis, seconded by Trustee Manzo to approve Resolution R -1191, A
Resolution establishing a Village Ad Hoc Residential Enhancement Committee. VOICE
VOTE: Motion carried.
3) ORDINANCE 2012- SWM- DU- RR -EX -G -976, An Ordinance Adopting New
Village Code Provisions Regarding Storm Water Floodplain, and Sedimentation
and Erosion Control Regulations
Trustee Wolin stated that DuPage County adopted a new storm water ordinance that
created a less restrictive environment for commercial re- development and that the correct
course of action for the Village is to adopt the DuPage County ordinance.
Motion by Trustee Wolin, seconded by Trustee Manzo to approve Ordinance G -976.
ROLL CALL VOTE:
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Ayes: 6 —Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 —None
Absent: 0 —None
Motion carried
C. Award of Contracts
1) Replacement Vehicles — Two (2) Ford Interceptor Sedans — Suburban Purchasing
Cooperative — Four (4) Chevrolet Tahoe SUV's — State of Illinois
Trustee Yusuf stated that we replace vehicles as they age and as repair costs go up. He
stated that we are replacing six (6) police vehicles. He also stated the total purchase cost
of $167,652.40 is actually $57,347.60 under budget.
Chief Kruger stated that staff along with the Fleet Management Committee worked very
hard to make sure we stay within the guidelines set by the Board and are only purchasing
the vehicles that we absolutely need.
Motion by Trustee Yusuf, seconded by Trustee Moy to waive further bidding since the
Suburban Purchasing Cooperative already conducted the bid process and issues a
purchase order to Currie Motors, Frankfort, Illinois for two (2) Ford Interceptors in the
amount of $52,070 ($26,035 per vehicle). Additionally, that $5,000 be authorized to
purchase the necessary equipment to outfit the above vehicles. Further, that the Village
Board waive further bidding since the State of Illinois already conducted the bid process
and issue a purchase order to Miles Chevrolet, Decatur, Illinois for two (2) 2012
Chevrolet Tahoe PPV Police Interceptors (4WD) in the amount of $61,940.20
($30,970.10 per vehicle) and two (2) Chevrolet Tahoe Police Interceptors (4x2WD) in the
amount of $53,642.20 ($26,821.10 per vehicle). Additionally, that $14,000 be authorized
to purchase the necessary equipment for two of the above vehicles, while the other two
will re -use the equipment from the vehicles they are replacing.
ROLL CALL VOTE:
Ayes: 6 —Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried
D. Taste of Oak Brook Update
Trustee Manzo reiterated how happy he is with staff for their hard work during the Taste
of Oak Brook. He stated that the report shows we are close to breaking even although the
daytime attendance was lower than the previous year. He also stated that this event
should remain for the community and that the Village should not be making a profit from
the event.
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Trustee Aktipis stated he is very happy that we had another year of this great event. He
thinks that the Village should not make a profit or lose money on this event. He stated
that the event should break even.
Trustee Zannis reminded everyone that the profit made from the previous Taste of Oak
Brook was earmarked for Polo. She stated that people do not mind if the event makes a
profit and that profits go to a good cause. She also stated that another constructive use of
profits would be to fund the Heritage Center.
Trustee Manzo stated he does not see losing money or subsidizing the event as options.
He also stated that if the event is profitable, he would like to get input from the sponsors
on donating the money to a charity.
Trustee Wolin stated that he agrees with all the comments made.
Trustee Aktipis stated we cannot take it for granted that the generous sponsorship will
continue in the future and that any profits earned through the Taste of Oak Brook can go
into a reserve fund for future events. He also stated that the Village should make this
event a successful event.
Trustee Yusuf agrees with all comments made and stated we are fortunate to have very
generous sponsors. He feels that the numbers for the event would have been better had it
not been so hot outside. He stated a lot of people worked hard and made excellent
suggestions on how to make the event successful.
Trustee Zannis suggested that the revenues generated by the Taste of Oak Brook be used
for marketing.
Trustee Manzo stated that this year's event was advertized on the radio as well as cable
television.
President Lalmalani thanked Trustee Manzo and staff for working hard all year on the
Taste of Oak Brook.
Manager Niemeyer stated that a decision was made previously that any profit from the
Taste of Oak Brook will go back to the Sports Core to cover wear and tear of the fields.
Manager Niemeyer discussed the tentative Taste of Oak Brook revenue and expense
report for 2012. He stated that there was a $7,000 increase in sponsorship revenues, a
reduction in music costs, a reduction in parking revenues, an increase in face painters,
upgrading of the stage and sound system, and for the first time did radio and TV ads
promoting the event. He also stated that at this point we are very close to break even. He
also stated that the staff recommendation is to start the event at 4:00 pm if it falls on a
weekday and at 2:00 pm if it falls on a weekend. He further stated that another idea is to
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hold next year's event on Friday, July 5h
Trustee Aktipis stated that the success of the event should not be measured by total
revenue but by the revenue we collect above and beyond the revenue received by the
sponsors.
Trustee Zannis stated that the Taste of Oak Brook has come a long way.
Trustee Manzo stated he is concerned with moving next year's event to the 5th of July. He
agrees with changing the weekday start time to 4:00 pm for future events.
E. Interim Financial Update
Finance Director Dangles gave a brief report on the interim budget report ending June 30,
2012. The report highlighted the General Corporate Fund, the Infrastructure Fund, the
Water Fund, and the Sports Core Fund. She stated the Village is in a strong financial
position, is well within the 2012 approved budget, and is doing better than the previous
year.
Trustee Aktipis stated that the Village is in a very advantageous position because of
cutting its expenses and increasing its revenue. He stated a lot of credit goes to the
previous Financial Committee and our predecessors. He further stated that we should be
aware of challenges and be vigilant with our expenses, such as adding new employees
only when necessary.
Trustee Zannis congratulated Finance Director Dangles on the document and the
presentation. She suggested decreasing the Villages unfunded liabilities with the extra
money in the reserve fund. She also suggested decreasing the utility tax for residents and
businesses if the Village continues to do well financially.
Trustee Aktipis stated that the Village should not hurry up to fund pension obligations
because there may be changes in the political scene that may change the unfunded
obligations of municipalities.
Trustee Moy thanked Finance Director Dangles for the excellent report. He also
congratulated Sports Core Director VanDyke on the Sports Core Fund. Sports Core
Director VanDyke stated this year's results are much better than last year's results due to
organizational changes.
Trustee Zannis thanked Sports Core Director VanDyke on a job well done and attributed
part of the surplus in the Sports Core Fund to the outsourcing of catering services. Sports
Core Director VanDyke stated it took a lot of pain to get to where we are today and that
hopefully this organizational model will be successful going forward.
Trustee Aktipis thanked Finance Director Dangles for her hard work and stated the
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Village is very lucky to have her.
F. Strategic Plan — Discussion Only
Manager Niemeyer stated that staff is starting to prepare the 2013 budget and would like
the Trustees to give staff a list of their priorities and goals for the next several years.
Manager Niemeyer gave a PowerPoint presentation on the draft Strategic Plan. The
presentation highlighted the following:
• Why Develop a Strategic Plan
• What's in a Strategic Plan
• Background Information for Developing Plan
• Special Public Meeting Last July
• Board Developed Initial Goals
• Proposed Goals:
1. Promote Economic Development
2. Operate Fiscally Conservative Low -tax Operation
3. Enhance Transportation Access and Facilities
4. Continue to Promote and Upgrade Oak Brook's Stellar Image
5. Maintain and Enhance Village Services to Residents
6. Improve Employee Productivity and Morale
Next and Future Steps
Manager Niemeyer stated the draft Strategic Plan includes consensus items only and that
the plan should be a fluid plan that will change on a yearly basis.
Trustee Zannis complimented Manager Niemeyer on the draft Strategic Plan. She
suggested that benchmarks be added to the plan in order for staff to go from good to great.
She would like the internal focus to become as great as the external focus. Some
examples are for staff to use documents more effectively, employee training, more visuals
in PowerPoint presentations, and public speaking courses.
G. Replacement of Sergeant and Patrol Officer
Trustee Yusuf stated that a vacancy was created when a sergeant with 32 years of service
recently retired. Typically a patrol officer from the current eligibility list is promoted to
the rank of sergeant and a replacement probationary officer is hired.
Trustee Aktipis expressed his confidence and respect for recommendations made by Chief
Kruger. He stated he is in favor of replacing the vacant sergeant position but raised the
issue of promoting a current patrol officer to that rank. The reason is because of the
already large number of sergeants in the Police Department.
Trustee Yusuf stated that the reductior
Department justifies this request.
VILLAGE OF OAK BROOK MINUTES
made in the upper command staff in the Police
Page 1 I of 15 REGULAR MEETING OF JULY 24, 2012
Trustee Zannis asked who would be promoted to sergeant. Chief Kruger stated he cannot
give a direct answer now because of the Police and Fire Commission Act Rule of Three.
He would present the top three candidates on the eligibility list with his recommendation
to the Commission and the decision is ultimately theirs to make. He stated the eligibility
list is good for three years and is posted by the east entrance. He also stated that the top
three candidates are Officer Ramirez, Detective Wood, and Officer Franszak.
Trustee Zannis stated that she has been a proponent for a Police Department investigation
prior to Chief Kruger's arrival. She made a motion to table this item so she can meet with
Chief Kruger to get a better understanding of how the promotion will affect the dynamics
of the Police Department.
Trustee Manzo stated he opposes tabling this item because it has been properly discussed
and the Board is in a position to vote on this matter. He also stated that the Police
Department was a subject of two investigations due to the Sky Bar matter.
Trustee Wolin is not in favor of tabling this item. He stated he relies on Chief Kruger's
judgment and is familiar with the Police Department.
Trustee Yusuf stated that he is not in favor of tabling this item. He also stated that who is
on the eligibility list should not be discussed by the Board members. The Board's role for
decision making should be in terms of staffing levels and structure only.
Motion by Trustee Zannis, seconded by Trustee Aktipis to table this item to the next
Board of Trustees Meeting.
ROLL CALL VOTE:
Ayes: 1 — Trustee Zannis
Nays: 5 — Trustees Aktipis, Manzo, Moy, Wolin, and Yusuf
Abstain: 0 — None
Absent: 0 —None
Motion failed
Trustee Aktipis asked if there is a rule of thumb on the proper ratio of sergeants to Police
Officers. Chief Kruger stated that Police Departments aim to have one supervisor on duty
24/7 for proper supervision regardless of how many officers are on duty. He stated he is
very comfortable with the current organizational structure that was authorized by the
Board.
Motion by Trustee Yusuf, seconded by Trustee Wolin to authorize the Village Manager to
direct the Board of Fire and Police Commissioners to fill one of the open patrol officer
positions from the police officer eligibility roster and promote a patrol officer to the rank
of sergeant from the sergeant's eligibility roster.
ROLL CALL VOTE:
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Ayes: 6— Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 —None
Absent: 0 —None
Motion carried
11. INFORMATION & UPDATES
A. VILLAGE MANAGER —NONE
B. VILLAGE CLERK
Clerk Pruss reminded everyone that the Battle of the Badges Blood Drive is Tuesday,
July 31sT from 3 pm — 7 pm, held at the Village.
Clerk Pruss stated that Labriola Cafd will hold the Tip a Cop Fundraiser on August 3`d
from 4 pm — 8:30 pm. Donations go to the Special Olympics.
Clerk Pruss announced that Whole Foods Market Hinsdale's Community Support Day is
on September 19th. She stated that 5% of all purchases will be donated to the
Fullersburg Historic Foundation toward the restoration of the Ben Fuller Farmhouse.
She also stated that if you make a $5 donation to the Fullersburg Historic Foundation,
you will receive a 25% off Macy's savings pass to be used on purchases made on August
25th, excluding furniture and electronics.
Clerk Pruss stated that Dan Wagner from Inland Real Estate sent Manager Niemeyer an
email expressing his gratitude to the Oak Brook employees who did a great job helping
them with a water main break.
Clerk Pruss reminded everyone that the precincts will not change for voting and that
there are 105 days before the November 6`h election. She also reminded everyone that
early voting can be done at the Yorktown Shopping Center.
C. TRUSTEES
Trustee Yusuf asked everyone to wear reflective clothing for safety reasons when
walking at night. He also asked residents to not rake leaves to the street but on their
front lawn when leaf pickup begins.
Trustee Zannis stated that executive sessions continue to be volatile and that how the
Village as a team address conflict in an executive session is very important. The manner
of decorum must always prevail and respect. She requested that Manager Niemeyer
present a project plan or rules of engagement on how to mitigate conflict and
combativeness during executive sessions. She stated the Board should work as a team
and should be about finding compromise. She also requested more descriptive executive
session minutes moving forward.
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President Lalmalani thanked Trustee Zannis for her comments and stated executive
sessions will be more structured. He also stated the Board's agenda is for the good of
Oak Brook.
Trustee Moy thanked President Lalmalani for appointing him Chair of the Legal Bill
Committee. He stated will make a concerted effort to continue to reduce legal costs for
the Village.
Trustee Aktipis reiterated his earlier comments regarding transparency and subjects
discussed in closed session meetings.
Trustee Manzo stated he is happy that everyone is now on board with the investigation
into the SLEP /Sheahan/Molaro issue. He also stated that none of the questions he
submitted made it to the final list of questions and the two investigators he mentioned
are not part of the interview process. He is unhappy with the delay and the attempts to
redirect the investigation. He requested that the two Trustees that were at the center of
hiring Sheahan and Molaro recues themselves from the process of choosing an
investigator. He further stated the investigation should not cost the Village a lot and he
supports President Lalmalani in putting a cap on the investigation, but the investigation
must be complete.
Trustee Manzo stated that he is happy that Trustee Moy was appointed as Chairman of
the Legal Bill Committee and feels that the bills can be further reduced.
Trustee Manzo suggested that respecting the Chair by not speaking out of turn, not
interrupting, and not filler busting will make the executive sessions run more smoothly.
Trustee Wolin thanked Public Works employees, Fire, Police, and Assistant Manager
Wing for their help with a water main break at the Oak Brook Club.
D. VILLAGE ATTORNEY
Attorney Friedman stated that he sent all his clients an Open Meeting Act Statute signed
by Governor Quinn.
Attorney Friedman stated that President Lalmalani and Manager Niemeyer asked him to
provide a public notice regarding new litigation. Allegations in the complaint revolve
around Officer Steve Peterson's disciplinary history and his ultimate removal.
E. VILLAGE PRESIDENT
Chief Kruger stated that the DuComm transition has gone incredibly smooth and
thanked Deputy Chief Cates for all his hard work.
Chief McEllin stated that DuComm complimented the Village staff by saying the
transition was one of the smoothest that they have had.
VILLAGE OF OAK BROOK MINUTES Page 14 of 15 REGULAR MEETING OF JULY 24, 2012
Library Director Madorin stated that the Library was the recipient of curbing and
walkway improvements for increased accessibility and safety. She also stated that one of
the book drops was moved for safety purposes.
Public Works Director Hullihan stated that continual monitoring of mosquito traps
allowed the scheduling of a Village wide anti- mosquito spraying for June 251h.
Community Development Director Kallien stated that next Wednesday is the scheduled
ground breaking for the HUB Headquarters. He also stated as of today, there are 60 open
permits at the Oakbrook Center.
12. ADJOURNMENT TO CLOSED SESSION For the purpose of discussing (1) the
appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body, (2) litigation matter, and (3) minutes of meetings
lawfully closed under this act pursuant to section 2c(1), 2c(11), and 2c(21) of the Illinois
open meetings act, respectively.
Motion by Trustee Wolin, seconded by Trustee Manzo to Adjourn to Closed Session for
the purpose of discussing (1) the appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body, (2) litigation matter,
and (3) minutes of meetings lawfully closed under this act pursuant to section 2c (1), 2c
(11), and 2c (2 1) of the Illinois open meetings act, respectively.
ROLL CALL VOTE:
Ayes: 6 —Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
Nays: 0 —None
Abstain: 0 —None
Absent: 0 —None
Motion carried.
This meeting was adjourned to Closed Session at 9:49 pm.
16. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Manzo, to adjourn the Regular Meeting of
the Board of Trustees at 11:30 pm. VOICE VOTE: Motion carried.
ATTEST:
/s /Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK MINUTES Page 15 of 15 REGULAR MEETING OF JULY 24, 2012