Minutes - 07/25/2000 - Board of TrusteesVILLAGE OF OAK BROOK Minutes
UNOFFICIAL UNTIL APPROVED AS
AS AMENDED _ BY VILLAGE
August 8, 2000.
MEETING CALL — PLEDGE OF ALLEGIANCE:
July 25, 2000
WRITTEN X
BOARD ON
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:30 p.m. Pledge of Allegiance was given.
2. ROLL CALL:
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Caleel, Craig, Kenny, McInerney and
Savino.
ABSENT: Trustee Butler.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J.
Jarvis, Fire Chief; Robert L. Kallien, Jr., Director of Community Development;
Bruce F. Kapff, Director of Information Services & Purchasing; Darrell J.
Langlois, Finance Director; Richard A. Martens, Village Attorney; Ruth A.
Martin, Library Director; Gail Peterka, Communications Supervisor; Allen W.
Pisarek, Police Chief; Bonnie Sartore, Bath & Tennis Club Manager; Trey
VanDyke, Golf Club Manager; Brian Bitterlin, Firefighter /Paramedic; George
Mueller, President of Graue Mill Corporation; Robert Mork, Attorney with
Bond, Mork & Dickson, P.C.; Andrea Hoyt, Manager of Project Development
for the Forest Preserve District of DuPage County and Mike Palzetti, Program
Services Division Manager for the Forest Preserve District of DuPage County.
3. ANNOUNCEMENTS AND OPEN FORUM:
Trustee Kenny publicly thanked the Village of Oak Brook in providing the
Oak Brook Bath & Tennis Club facility for a charity event for the American
Diabetes Association. He acknowledged commercial entities and residents of
Oak Brook for providing donations and their time for the event. President
Bushy stated that it has been a long tradition in Oak Brook to provide this
facility for charity events.
MEETING
CALL
ROLL CALL
ANNONCE
& FORUM
Karen Bushy, 229 Bridle Path Circle, addressed the Board as a citizen in the
continued efforts of our citizens to place a public question on the November
ballot. She asked citizens to please contact her at 323 -7363 or 990 -3000 if
they are able to circulate petitions for signatures of registered voters in Oak
Brook to place a public question on the November ballot so that the Village of
VILLAGE OF OAK BROOK Minutes Page 1 of 10 July 25, 2000
Mo
4.
S.
Oak Brook be allowed to sell 4.2 acres of a narrow strip of Sports Core land
along 31" Street so that the street may be widened. The proposal includes a
ten to twelve foot wide planted median in the center of the roadway with
protected turn bays. The turn bays allow for safety turning movements
especially of police, fire and paramedic vehicles as they proceed to the eastern
part of the community.
APPROVAL OF MINUTES: MINUTES:
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the
minutes of the Regular Board of Trustees Meeting of July 11, 2000 as
presented and waive the full reading thereof.
President Bushy explained that page two (2), first paragraph, should be
corrected to read "229 Bridle Path Circle," as Karen Bushy's address.
Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the BOT 07/1 1/00
minutes of the Regular Board of Trustee's Meeting for July 11, 2000 as
amended. VOICE VOTE. Motion carried.
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the release CLOSED
of Closed Meeting Minutes from January 1, 2000 through June 30, 2000 as 01/01/00-
presented and waive the full reading thereof VOICE VOTE: Motion carried. 06/30/00
OMNIBUS AGENDA:
All items on the Omnibus Agenda were routine in nature and enacted in one
motion. No one requested a separate discussion of an item for removal from
the Omnibus Agenda.
Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
APPROVAL:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$1,108,854.85
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL-
JULY 8, 2000: Approved Omnibus Vote. $429,58918
(gross)
C. CHANGE ORDERS: None.
VILLAGE OF OAK BROOK Minutes
Page 2 of 10
July 25, 2000
D. PAYOUTS:
1) PATRICK ENGINEERING, INC. - PAYOUT # 8 & FINAL - TIMBER TRi
TIMBER TRAILS /MERRY LANE DRAINAGE STUDY - MERRY IN
$229.78: Approved Omnibus Vote. DRAINAGE
2) CIVILTECH ENGINEERING, INC. - PAYOUT # 17 - YORK/
YORK/HARGER BIKE TRAIL - $2,787.38: Approved Omnibus HARGER
Vote. BIKE TRAIL
3) ALLIED ASPHALT PAVING COMPANY INC. - PAYOUT #2 - 2000 PAV
2000 PAVING PROJECT - INFRASTRUCTURE PORTION - PROJECT
$390,121.41: Approved Omnibus Vote.
E. REFERRALS: None.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS:
1) 2000 SAFETY PATHWAY PROJECT - 35TH STREET (EAST 2000 SAFETY
LINE COVINGTON SUBDIVISION TO ST. STEPHENS PATHWY PRJ
GREEN): Approved Omnibus Vote.
G. ACCEPT AND PLACE ON FILE - TREASURER'S REPORT OF TREAS RPT
JUNE, 2000: Approved Omnibus Vote. 06/2000
H. RESOLUTION #2000 - EASE -R -751, A RESOLUTION APPROVING RES 00 -EASE-
THE PLAT OF EASEMENT GRANT FOR PUBLIC UTILITIES R -751, EASE
AND DRAINAGE (A PORTION OF LOT 17 IN STEEPLECHASE PLAT - LOT 17
SUBDIVISION OAK BROOK, IL 60523): Approved Omnibus Vote. STEEPLCHASE
I. REQUEST FOR RELEASE OF FUNDS - OAK BROOK HOTEL, REL. FUNDS -
CONVENTION & VISITORS COMMITTEE - 20% OF 2000 OBHCVC -
SECOND QUARTER HOTEL TAX RECEIPTS TO THE DUPAGE 2ND QTR HOTEL
CONVENTION & VISITORS BUREAU - $16,510.09: Approved RECEIPTS
Omnibus Vote.
J. REJECTION OF BIDS - KITCHEN REMODELING - FIRE REJECT BIDS -
DEPARTMENT STATION TWO: Approved Omnibus Vote. KITCHEN -
FIRE DEPT
K. ORDINANCE #2000 -PP -S -968 AN ORDINANCE AUTHORIZING ORD 00 -PP-
THE SALE BY PUBLIC AUCTION OF PERSONAL PROPERTY S -968, SALE
OWNED BY THE VILLAGE OF OAK BROOK: Approved Omnibus VLLG PROP
Vote.
VILLAGE OF OAK BROOK Minutes Page 3 of 10 July 25, 2000
70
L. ANNUAL MEMBERSHIP RENEWAL - ILLINOIS MUNICIPAL ML -
LEAGUE: Approved Omnibus Vote. MEMBERSHIP
M. JOINT AGREEMENT - 31ST STREET BICYCLE/PEDESTRIAN 31 ST ST. BIKE/
PATH - PHASE II ENGINEERING: Approved Omnibus Vote. PED PATH
N. RENEWAL OF INTERGOVERNMENTAL AGREEMENT AND CONTRIB -
ANNUAL CONTRIBUTION - DUPAGE COUNTY CHILDREN'S DPCTY
CENTER - $2,500.00: Approved Omnibus Vote. CHILD CTR
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items for Final Action):
A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
1) RESOLUTION #2000 -AP -R -752, RESOLUTION OF RES 00 -AP-
APPRECIATION - ROBERTA PETZ: R -752
APPREC -PETZ
President Bushy read in its entirety a resolution commending Roberta
Petz for her services as a member of the Library Commission from
December, 1993 through June, 2000.
Motion by Trustee Caleel, seconded by Trustee Savino, to approve
Resolution #2000 -AP -R -752, "Resolution of Appreciation - Roberta
Petz," as presented. VOICE VOTE. Motion carried.
2) RESOLUTION #2000- SD -PP -R -753, A RESOLUTION RES 00- SD -PP-
APPROVING THE PRELIMINARY PLAT OF SUBDIVISION R -753, PLAT
KNOWN AS YORKSHIRE GLEN OF OAK BROOK YORKSHIRE
(4 YORKSHIRE DRIVE, OAK BROOK, IL 60523h GLEN
Village Attorney Martens has drafted a resolution approving the
preliminary plat of the Yorkshire Glen of Oak Brook Subdivision
subject to the conditions set forth in Section 2:
(a) That the normal requirement for construction of sidewalks is
waived and a bicycle /pedestrian path shall be constructed along the
entire Harger Road frontage; and
VILLAGE OF OAK BROOK Minutes
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July 25, 2000
(b) That the covenants to be submitted with the final plat of subdivision
shall include provisions for the homeowners association to contract
for enforcement of parking restrictions on one side of Glen Court
and traffic laws as they apply to Glen Court; and
(c) That a spotted survey of Lot 7 shall be submitted on or before
submittal of the final plat in order to verify the location of the
existing structure on said lot; and
(d) That drafting corrections on the preliminary plat shall be corrected
as directed by the Village Engineer.
Motion by Trustee Savino, seconded by Trustee McInerney, to approve
Resolution #2000- SD -PP -R -753, "A Resolution Approving the
Preliminary Plat of Subdivision known as Yorkshire Glen of Oak
Brook (4 Yorkshire Drive, Oak Brook, IL 60523)," as presented and
waive the full reading thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
C. AWARD OF CONTRACTS:
1) PROTECTIVE FIRE CLOTHING:
The Village Board, at its May 23, 2000 meeting, waived bidding due to
sole source and authorized staff to negotiate a contract with W.S.
Darley & Company to supply our replacements for protective fire gear.
Staff's analysis is that the unit prices are very favorable in light of the
quality and durability of the Morning Pride fire gear, as compared to
similar gear from other manufacturers. The unit prices are good for the
remainder of 2000. Staff anticipates ordering 22 sets of gear, for an
extended total cost of $26,378. However, the Village is accepting the
unit costs and will purchase the gear as needed. As a comparison, the
unit price for a set of gear purchased in 1999 started at $1,156 and
increased to $1,217 by the end of the year. The proposed price of
$1,199 represents a decrease in price for improved gear. Funds in the
amount of $36,000 are contained in the Rescue and Fire Operations
Program (10 -721) to cover this purchase.
Motion by Trustee Kenny, seconded by Trustee Caleel, to waive
bidding due to sole source and authorize the issuance of a purchase
order to: W.S. Darley & Company, 2000 Anson Drive, Melrose Park,
IL 60160, for the purchase of Morning Pride Protective Fire Clothing,
at a unit cost of $699 per coat and $500 per pants. ROLL CALL
VOTE:
VILLAGE OF OAK BROOK Minutes
Page 5 of 10
PROTECT
CLOTH -FIRE
July 25, 2000
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
2) PLUMBING INSPECTION SERVICES: PLUMBING
INSP SERV
Two sealed bids were received on June 23, 2000. Bid packages were
sent to four companies. For comparison purposes, both hourly and flat
rate inspection costs were requested. Staff recommends the flat rate
schedule for inspections as the lowest cost to the Village, based on the
anticipated average duration of plumbing inspections. The hourly rate
for non - inspection activities covers required time for meetings, plan
review and other in- office duties. Funds have been budgeted in the
Code Enforcement Program (921 -7700) for this project.
Motion by Trustee Caleel, seconded by Trustee Kenny, that a contract
be awarded, subject to staff review, to the lowest responsible bidder:
Jack Arling, 11905 Brier Hill Road, Huntley, IL 60142, for a multi -year
contract (2000 through 2002) to perform plumbing inspection services
at a flat rate per inspection of $25.00 in 2000, $26.00 in 2001, and
$27.00 in 2002, and to perform non - inspection activities at an hourly
rate of $30.00 in 2000, $31.20 in 2001, and $32.40 in 2002. ROLL
CALL VOTE:
Ayes: 5 - Trustees Caleel, Craig, Kenny, McInerney and Savino.
Nays: 0 - None.
Absent: 1 - Trustee Butler. Motion carried.
D. PRELIMINARY APPROVAL OF 2001 VILLAGE BOARD 2001 OBJ -
OBJECTIVES: VLLG BOARD
Proposed 2001 Village Board Objectives have been formulated based
on the May 22, 2000 Committee -of -the -Whole discussion and
subsequent input from the Board and staff, and circulated to the Board
under a memorandum dated July 14, 2000. Preliminary approval of
these objectives will give the staff direction as they identify other
program objectives, determine appropriate measures and
responsibilities for accomplishment, complete the proposed Five -Year
Financial Plan and prepare the proposed 2001 Budget. Final adoption
of the Village Board 2001 objectives will take place in conjunction
with adoption of the 2001 Budget.
President Bushy suggested including an objective that states the Village
would work with residents to increase awareness in need for emergency
preparedness and disaster mitigation. Village Manager Veitch stated it
VILLAGE OF OAK BROOK Minutes Page 6 of 10 July 25, 2000
could be included in objective #7 or as objective #8 of Department l:
Legislative and General Management.
President Bushy asked if in objective #2 of Department 2: Financial
Services that a phrase be included to explain GASB Statement No. 34.
Village Manager Veitch stated this could be included and explained
that the Government Accounting Standards Board is requiring a change
in the financial reporting of the Village. The Village is obligated by
law to do this financial reporting which will be complex and costly.
The value and depreciation of every piece of infrastructure within the
Village must be reported.
President Bushy suggested that AED's (automatic external
defibrillators) should be an objective for Department 7: Fire to promote
installation of this equipment in public gathering places. Village
Manager Veitch commented that the feasibility of AED's for squad
cars in the 2000 program objectives of the Police Department has been
evaluated. Staff agrees with this objective and the Village now wants
our facilities to be equipped with AED's and to encourage other public
facilities to do so. This objective will be included in Department 7.
President Bushy suggested in Department 8: Sports Core or
Department 3: Public Works that the non - native plant species
eradication include the Forest Preserve's active participation in
eliminating thistle and buckthorn on their property. She has received
two requests from homeowners noting DuPage County has indicated
desirability to rid the area of buckthorn. Could the Village assist
residents with information of what may be done to rid their property of
these plants. Trustee Kenny asked if the Village could provide a
chipper for residents during the fall so the trees could be disposed.
Trustee Caleel inquired if the Public Works Department will be
planting trees. Village Manager Veitch explained that it is incorporated
in Department 3: Public Works objective #2. President Bushy asked
that this be more specifically detailed in the objective. Village
Manager Veitch noted when staff drafts the measures that accompany
these statements they will be detailed.
It was a consensus of the Village Board to approve the preliminary
Village of Oak Brook's 2001 Village Board Objectives, subject to final
approval as part of the 2001 Budget.
VILLAGE OF OAK BROOK Minutes Page 7 of 10 July 25, 2000
10.
INFORMATION & UPDATES: INFO &
UPDATES:
A. VILLAGE PRESIDENT: VLLG PRES
President Bushy publicly apologized to Trustee McInerney that she did
not call upon him to give his departmental report as the
Intergovernmental Relations Liaison to the Oak Brook Park District
and School District #53. As a member of the Economic Development
Committee, Metropolitan Mayors Caucus, they will meet next week in
their continued efforts with the Governor's office and Department of
Commerce and Community Affairs to recommend an economic
development program for the northeastern portion of the State of
Illinois. They are still working with the Governor's office in
determining the geographic area of the northern portion of Illinois that
this program could include. She explained that the Village is
continuing in their efforts of Village disaster preparedness, as the
Village is required to hold a full -scale exercise in 2001 as part of their
certification. In the next few months, staff will ask for volunteers to
assist in this exercise. Staff is dedicated to these efforts and will try to
promote increased awareness of our residents for disaster preparedness
within their families. Residents may contact the Village at 990 -3000
for further information.
B. VILLAGE MANAGER: No report was presented.
DEPARTMENTAL REPORTS — QUARTERLY REPORTS • DEPT RPTS -
QTRLY
A. Communications Center
B. Community Development
C. Engineering Department
D. Finance Department
E. Fire Department /EMS
F. Information Services/
Purchasing
G. Legal Department
H. Library
I. Police Department
J. Public Works
K. Recycling
L. Risk Management
M. Sports Core - Bath & Tennis and Golf
N. Village Clerk
Quarterly Reports were accepted as presented and placed on file.
UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. RECOMMENDATION - FOREST PRESERVE DISTRICT OF RECOM -
DUPAGE COUNTY - GRAUE HOUSE RESTORATION (3800 GRAUE xSE
YORK ROAD) - MAP AMENDMENT & SPECIAL USE: ZONE & SU
VILLAGE OF OAK BROOK Minutes Page 8 of 10 July 25, 2000
The Zoning Board of Appeals, at its meeting on July 6, 2000, held the required
public hearing on the Forest Preserve District of DuPage County's request for
a Map Amendment and Special Use for the Graue House located at 3800 York
Road. The District has requested the Map Amendment to make the zoning of
this property consistent with the adjacent Forest Preserve District properties.
The Special Use would permit the Graue House to be used for governmental
and cultural use and compliment the other uses currently provided by the
District. The Zoning Board of Appeals was in receipt of the June 19, 2000
Plan Commission's recommendation by a vote of 4 -0, to approve the Map
Amendment and Special Use. There was no public testimony either in favor or
in opposition to either of these requests.
The Zoning Board of Appeals, by a vote of 5 to 0, recommended approval of
the Map Amendment from R -3 to CR for the Graue House property. In
approving its motion, the Board found that the petitioner has met the
requirements for Map Amendment and that this amendment will bring the
zoning of the Graue House property into consistency with the zoning of the
surrounding Forest Preserve District holdings. The Board found that the
petitioner addressed the factors as required by the Ordinance for approval of a
Special Use. In particular, the Board found that the Special Use as proposed,
will be designed, located and operated such that the public health, safety and
general welfare will be protected and that the use will not cause substantial
injury to the value of other property in the neighborhood.
In addition, the Zoning Board of Appeals, also by a vote of 5 to 0,
recommended approval of the Special Use subject to the following conditions:
1. A maximum of 8 staff /volunteers will be able to work at the facility, with
the exception of special events.
2. The normal hours of operation will be 8 a.m. to 5 p.m. - seven days a week
(to coincide with the hours of operation of the Graue Mill).
3. During special events and for Forest Preserve District board meetings:
a. 8 a.m. to 11 p.m. - Sunday through Thursday
b. 8 a.m. to midnight - Friday and Saturday
Robert Mork, Bond, Mork & Dickson, P.C., representing the Forest Preserve
District of DuPage County explained to the Village Board the proposed special
use request and map amendment.
President Bushy asked for a clarification of the hours of operation and the
types of special events to be held. Village Manager Veitch suggested that if
the Board concurs in the recommendation that authorizes the Village Attorney
to prepare the necessary ordinances it would be appropriate to direct the
Village Attorney to work with the Forest Preserve District attorney to develop
VILLAGE OF OAK BROOK Minutes Page 9 of 10 July 25, 2000
specific language for the ordinance to address the types of activities to be
allowed under the special use. Trustee McInerney suggested nuisance
language be included regarding visual, noise and other types of activities.
Motion by Trustee Savino, seconded by Trustee Caleel, to authorize Village
Attorney Martens to draft the necessary ordinance for a map amendment to
change the Forest Preserve District of DuPage County at 3800 York Road from
R -3 to CR and to draft the necessary ordinance for a Special Use incorporating
the three conditions as set forth by the Zoning Board of Appeals and Plan
Commission as well as language pertaining to special events, meetings of the
Graue Mill Corporation and nuisances. VOICE VOTE: Motion carried.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
12. ADJOURN TO CLOSED MEETING: To Discuss Pending Litigation. ADJRN -
President Bushy indicated that the Village has not received any new CLOSED MTG
information regarding the legal matters before the Village Board. Therefore,
the Village Board did not adjourn to a closed meeting.
13. ADJOURNMENT: ADJOURN
Motion by Trustee Caleel, seconded by Trustee McInerney, to adjourn the
meeting at 9:47p.m. VOICE VOTE. Motion carried.
ATTEST:
Linda K. Gonnella, CMC /AAE
Village Clerk
BOT- 072500
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