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Minutes - 07/27/1993 - Board of TrusteesvHj AGE OF OAK BROOK Minutes July-2-11-1993 UNOFFICIAL UNTIL APPROVED BY AO RD APPROVED AS WRITTEN %,- o OR APPROVED AS AMENDED �, BY VILLAGE BOARD ON p MEETING CALL 1. MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:39 p.m.. Pledge of Allegiance was given. ROLL CALL Z. RCS. CALL: The Clerk called the roil with the following persons PRESENT: President Bushy, Trustees Bartecki, McInerney, and Skinner. ABSENT: Trustee Kenny. Trustee Shumate arrived at 7:46 p.m. Trustee Payovich arrived at 7:50 p.m. IN ATTENDANCE: Robert NTielsen, Acting Village Manager /Fire Chief { Building Commissioner; Bruce F . Kapff , Assistant to Village Manager; Vince Long, Assistant to Village Manager; Richard A. Martens, Village Attorney; Dale L. Durfey, Jr. , Village Engineer; James Fleming: Chief of Police; Michael J. Meranda, Superintendent of Public Works; Joanne Fritter, Librarian; Toni Hawk, Director of Code Enforcement; Joe Santoro, Food & Beverage MamgeriChef; and Lee Hammer, Public Works Employee. 3. ANNOUNCEMENTS & OPEN FORUM: No one appeared for the Open Forum. ANNOUNCEMENTS President Bushy announced the Village is participating in monthly meetings for disaster preparedness. The meetings include Department Leads who update and refine our Village disaster plan, exercise disaster drills, and discuss table -top disaster strategy. President Bushy announced Village Manager Powers, while on vacation, has appointed Fire Chief Nielsen to be the acting Village Manager in her absence. Ms. Powers has initiated a rotation of the responsibility of acting Villpj�e Manager by various Department Heads whenever absent from her position. Trustee Bartecki announced that he and Trustees Kenny, McInerney and Payovich attended a special. Park District Board meeting to discuss the possible Park District's involvement in operation of the Sports Core. Trustee Barteeki requested the Park District be allowed to present a proposal with the other candidates to operate the Sports Core. President Bushy stated at the September Committee-of-the-Whole meeting, the Village Board will discuss the Sports Core operation and Staff will VILLAGE OF OAK BROOK Minutes III 1 July 27 , 1993 present a response to the data presented at the July 13, 1993 Board meeting. Trustee Skinner requested a public apology from the Park District Board, before any discussion of the Sports Core operations, due to their negative responses by the Park District Commissioners on the operations of the Sports Core. II Trustee McInerney asked the Board to rise above the situation and entertain a proposal from the Park District . He encouraged the V ` ' ge Board to have vision, show leadership and make a decision on said proposal. Trustee Shumate stated he was "t notified of the meeting. He noted bis concern that the Park District boundaries are not contiguous with the Village boundaries. To state the Sports Core does not serve the Oak Brook residents is wrong and a misastate�ment. The Sports Core serves more people than the Park District in golf, swimming, polo, tennis and special w events. User fees paid for over a million dollars in mnairtenance, and capital improvements . Park District taxes have increased four times since he has lived here and none for the Sports Core. President Bushy explained that the Village does not have the right to sell or divest itself of the Sports Core. Only an option is available own the acres , needed, to pay the Sports Core bond debt. Residents ground and any improvements are paid by user fees. 4 . APPROVAL OF MINUTES: Trustee Skinner moved to approve the minutes of the Committee-Of-the- Whole r Meeting of July 12, 1993 as presented and OICE�V ®� Motion c�.x�°fed thereof . Seconded. by Trustee McInerney. V Trustee Skinner moved to approve the minutes of the Regular Meeting of July 13, 1993 as presented and waive the full reading thereof . Seconded by Trustee Payovich. VOICE VOTE: Motion carried. 5. OMNIBUS AGENDA: Trustee Barteexi requested Items 5.A.., "Approval of Bills" , and Item 5. C. 1. , "Osk Brook Hotel, Convention & Visitors Committee � s 'S: Request to Release Hotel Period �� to the DuPage Convention & Visi Visitors removed from the Omnibus Agenda for discussion. Trustee Skinner moved to approve the Omnibus Agenda. Seconded by Trustee Payovich. ROLL CALL VOTE: Ayes : 5 - Trustees Bartecki, McInerney, Payovich, Shumate and Skinner. VILLAGE OF OAR BROOK Minutes �.r-9 3 July 27 , 1:93 MINUTES -2 *7 Nays: 0 - None . Absent,., 1 - Trustee Kenny. Motion carried. B . PAYOUTS: PAYOUTS: 1. TOR CONSTRUCTION COMP- PAS OUT #1 - TENNIS TEN1'1IS BUBBLE: 83 X92 00 2. S.D.I. DRAIN 3. BOECI PAVES Vote. 4. CRAW RUCTION: Approved Omnlbus Vote. $ , -- rRuCTION COMPANY - PAYOUT #1 - 1993 193 DRAINAGE: DOECT : Approved Omnibus Vote. $29549.27 *s A TWMTM A Wf%V - 'D4VYOZJT 112 & FINAL - 1993 t93 PAVEMENT Omnibus Vote T ; Approved Omnibus REJUVENAT TON : $4,805.59 - PAYOUT #8 - UNDERGROUND 3- HAASEE 11: Approved STORAGE TANKS: $8,451.64 5. DU ]PAGE WATER COMMISSION - PAYOUT #54 -FIXED COSTS DwC- AND O & M: Approved Omnibus Vote. FIXED COSTS C. OAK BROOK HOTEL CONVENTION & VISITORS COMMITTEE ORCVC REM ESTS : 2. RE,OEST TO RELEASE FUNDS FOR DIRECT -MAIL CAMPAIGN i TO GAMS: Approved Omnibus Vote. i 3. REgURST TO RELEASE FUNDS FOR THE SUMMER AD 04 A ILMM A sn-4 w WT" WVVW19UM 'ZCr_ A 'PRfi 'PRO I)TION TO THE DU D. PAGE CONVENTION & VISrrORS BUREAU: Appruyeu Omnibus Vote. McDONALD'S CAMPUS 6. ITEMS REMOVED FROM OMNIBUS AGENDA: 5. A. APPROVAL OF BILLS: APPROVAL OF BILLS Trustee Bextecki noted the bill listing of the hotel/ motel tax fund $5559790.42 included April receipts, and that it should be deleted. S.C. OAK BROOK HOTEL , CONVENTION & VISITORS COMMITTEE OxCVC REQUESTS: 1. REQUEST TO RELEASE HOTEL TAX RECEIPTS FOR ]PERIOD JANUARY - MARCH.2 1993 TO THE DU PAGE CONVENTION & VILLAGE OF OAK BROOK Minutes 3 July 27, 1993 IL i -1-2-7-93 VISITORS BUREAU: Trustee Barteckl moved co approve the Voucher List of Biflls with the deleted hotell miotel tax fund receipts for January- March, 1993. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Shumate and Skinner. Nays: 0 - None. Absent: 1 - Trastee Kenny. Motion carried. 7. ORDINANCES AND RESOLUTIONS: A. Discussed and direction given at the ]kegular Meeting of July 13, 1993. Trustee McInerney inquired if au index rather than a value can be used for school development purposes. President Rushy noted 1975 was the last time an adjustment was made. Attorney David Gooder stated to the Board that history, shows a $400,000 value is too high., as Mayslake sold at $200,000 an acre. Trustee. Shumate again reiterated he would vote against the proposal rather requesting a referendum to the residents on the issue . "rrol Kirsch, Architect for Covington Court resubdivision of dtehail Park, noted he acquired their property at $154, 000 per acre of 39 lots with only one home being developed. Trustee Skinner moved to pass Ordinance No. 93 -SU -G -515 amending Section 4 ( E) Fair market value to $400,000 per acre and waive the full reading thereof. Seconded by Trustee Bartecki. ROLL CALL. VOTE: Ayes: 0 - None. Nays: 5 - Trustees Bartecki, McInerney, Skinner, Payovich and Shumate. Absent: 1 - Trustee Kenny., Motion carried. Trustee Skinner amended his motion to $100,000 per acre. Seconded by Trustee Bartecki. ROLL CALL VOTE: Ayes: 4 - Trustees Bartecki4 McInerney, Skinner and President Bushy. Nays: 2 - Trustees Payovich and Shumate . Absent: 1 - Trustee Kenny. Motion carried. VMLAGE OF OAK BROOK Mutes 4 July 27, 1993 /9 ORD. NO. 93 -SU -G -CIS SUB. BEGS. AMENDMENT - SCHOOL CONTRIBUTIONS 13.,, SOT- M W 1 -Q -7 -93 fe Pursuant to the Board's direction following its Closed Meeting of July 13 ,1 1993 , the Public Works s Journey®an position ( Grade 5) is being eliminated and a new position of Publicork Foreman (Grade 9) is being created; and in accordance with the Fair Labor Standards Act, this exempt position shall be incl.ded in the list of exempt employees . Trustee Skinner moved to pass Resolution No. 93 -RE- SAP -8-592 approving amendments to the 1993 Employee Pay Plan for Non -Union Employees for 1993, effective July 27, 19939 elisniaaating the Public Works Journeyman position (Grade 5) and creating a new position of Public works General Foremen (Grade 9) and waive the full r8adiug thereof. Seconded by Trustee Bartecki. ROIL CALL VOTE: Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Shumate and Skinner. Nays: 0 - None. Absent: 1 - Trustee Kenny. Motion carried. C. RESOLUTION NO. 93- Vi-n%jA-3t FAIR LABOR STANDARDS ACI D. R Trustee Skinner moved to pass Resolution No. 93- FLSA -R -593 amending the Fair Labor StandeniA Act (FLSA) policies for the Village of Oak Brook effective July 27 , 1993 to include the position of Public Works General Foreman ( Grade 9) as an exempt position and waive the full reading thereof. Seconded by Trustee Barteeld ROLL CALL VOTE: Ayes: 5 - Trustees Bartecid, McInerney, Payovich, Shumate and Skinner. Nays: 0- None. Absent: 1 - Trustee Kenny. Motion carried. On August 5, 1993, the federal Family and Medical Leave Act becomes effective. This draft ordinance essentially Yiterates certain key provisions of this Act and provides that, "Leave shall be taken in accordance with the provisions Of this Act" . Trustee Skinner moved to pass Ordinance No. 93 -PL -G -516 as presented and waive the full reading thereof . Seconded by Trustee VILLAGE OF OAK BROOK Minutes 1 5 July 27, 1993 RES. NO. 93 -RE-SAP -R -592 AMENDMENT TO PAY PLAN: PW JOURNEYMAN To PW FOREMAN RES. NO. 93- FLSA -R -593 FLSA: PST FOREMAN EXENTT ORD. NO. 93 -PL -G -516 AMEND. PERSONNEL RULES FAMILY & MEDICAL LEAVE ACT OF 1993 McInerney. ROLL GALL NOTE: Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Shumate and Skinner. Nays: 0 - None. Absent: 1 - Trustee Kenny. Motion carried. 8. DEPARTMENTAL RFn0RTS - QUARTERLY REPORTS: A. B. Ambulance Engineering Department G. H. Library Planning & Zoning G . Finance Department 1. Police Department D. Fire Department J. Public Works E. Inspection Bureau K. Recycling F . Legal Department L. Risk management M. Sports Core All Departmental Deports were discussed and accepted. Village Engineer Durfey noted the County is proposing widening of Midwest Road in 1994 or 1995. There is the potential of burying any above -grade cables and Staff is working toward that mil. Police Chief Fleming noted Officer Mucha is in training for three weeks with the arrival of the german shepherd for the new Canine Unit. Assistant to Yilla►ge Manager Kapf f introduced Art Chautler, Kraemer Chantler Associates, who gave an update to the Village Board on the management of the health plan. He noted employee were held, they contracted for a new provider, and Good Samaritan Hospital is incorporated into our PPO list of hospitals . 9. UNFINISHED BUSINESS; 1 --- �� A. ILLINOIS STATE TOLL HIGHWAY AUTHORITY ANNEXATION I ZONING RERUEST : James Smith, representing the Toll Highway Authority, stated the Authority, will abide by the wishes of the Board. He noted the Plan commission voted 4 to 1 and the Zoning Board of Appeals voted 5 to 0 on their request in January of 1991. President Bushy concurred with Trustee Skinner's suggestion to request the Toll Highway Authority to reapply with their current application and proceed with a full hearing process before the Plan Commission and Zoning Board of Appeals. President Bushy noted substantial changes on both advisory boards and the Village Board since their first application. Trustee Spinner moved to refer this request to the Plan Commission. VILLAGE OF OAK BROOK Minutes 4 b July 279 1993 QUARTERLY REPORTS ISTHA: AAINEXAT ION / LOND "G R'LgUEST I -J *7 -q3 Seconded by Trustee Bartecldi. VOICE VOTE: Motion carried. B . RE COMMENDATIOY - COVINGTON COURT RESUBDIVISION OF COVINGTON WHITEHALL PARK - FINAL PLAT: COURT INAL FINAL PLAT Direction given at the Regular Meeting Of July 13, 1993. Errol Kirsch, Architect for the developer, addressed the Board on the issue of water detention and drainage areas . He stated the original date of the topic of detention was December 15, 1992. After analysis by Bollinger, Lach & Associates, it was noted the detention was in three areas . On April 15, final engineering went to Staff. During the entire period, it was their understanding that if, in fact, detention could not occur on the Mayslake property, it could Occur on their own property, though unnecessary, on the recommendation by Bollinger, Lach & Associates. Dave Landweer, representing Bollinger, Lach & Associates, stated with the new model data of the Ginger Creek water shed, any additional volume can be easily carried in the upper Mayslake area with the rise in the elevation. Trustee Skinner noted poor subdivisions have had to add variances for water detention. He recommended to table the request to the next regular meeting for d:bwMc ation and review by the V21age Engineer of said concerns of the water detention areas . Trustee Skinner moved to table this item to the August 10, 1993 Regular meeting. Seconded by Trustee Bartecki. VOICE VOTE: Motion carried. C. BID RECOMMENDATION - REPLACMT OF PUBLIC vFu"FnT.FS UNITS 611 & 513: The Village Board, at the 3'une 22, 1993 meeting, authorized staff to prepare specifications and solicit bids -For the replacement of Water Department Unit 911 and Street Department Unit 513. Specifications were prepared and mailed to several equipment dealers in addition to public notice. As most equipment dealers do not carry both Dines of equipment, sepax -ate proposal forms were prepared with the anticipation of awarding two individual bids. Trustee Payovich moved to award the bid of West Side Tractor Sales Company, in the amount of $749,700-009, for a new combination backhoe to replace Unit 911 and award the bid of Atlas Bobcat, Inc in the amount of $15,581.40, for a new Skid-steer loader to replace Unit 513. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 5 - Trustees Bartedds Mclnerney, Payovich, Shumate and Skinner. VILLAGE OF OAK BROOK Minutes 6 7 July 27, 1993 REPLACEMENT: PW VEHICLES - UNITS 611 &513 Nays: 0 - None. Absent: 1 - Trustee Kenny. Motion carried. D. YORK ROAD BIC"`_'CLE PEDESTRIAN TRAIL JOINT AGREEMENT - WR7F.TMTWARV P.NaINERR.ING : E. At the Regular meeting of duly 13, 1993, a budget transfer request was approved in the amount of $38,000 from the Contingency Fund to the Bike Trail Fund for ti a stated project. The Board must also approve the Illinois Department of Transportation agreement 9 called the Joint Agreement, for this project and these funds. Trustee Payovich moved to approve an agreement entitled " Illinois Department of Transportation - Prelim nary Engineering - Local Agency Agreement for Federal Particdpation" for the York Road Bicycle /Pedestrian Trail. Seconded by Trustee Skinner. ROLL.. CALL VOTE: Ayes : 5 - Trustees Bartecki, McInerney, Payovich, Shumate and Skinner. Nays : Q - None. Absent: 1 - Trustee Kenny. Motion carried. Direction given at the Regular Meeting of July 13, 1993. Trustee Skinner moved to accept cash payment of $8, 450 in lieu of installation of the nth along 16th Street provided an easement is granted for future path development. Seconded by Trustee McInerney. ROLL CALL; VOTE: Ayes: 4 - Trustees Barteeld, McInerney, Payovich and Skinner. Nays: 1 - Trustee Shumate. Absent: 1 - Trustee Kenny. Motion carried. David Gooder, Counsel to the developer, requested the Village define the center line of the sidewalk. F. OAK BRUUK GUN!NU UK1JlN1%JNwb sCULi J6 ••••�• ••_ -�.•• OF BULK: Trustee Skinner moved to revise Section V(B) and Section XIV (B) (66) as written and waive the full reading thereof and direct the Village Attorney to draft the necessary ordinance. Seconded by Trustee McInerney. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes LG 9 July 271, 1993 YORK ROAD BIKE TRAIL - IDOT AGREEMENT JOHN BUCK` ERNIE PYLE - OAKBROOK COURT - SIDEWALK/ BIKE PATH O.B.ZON.ORD. - CONTROL OF BULK. Yoe . 60 r-ept 44 1 2-7 -q3 G. OLD OAK BROOD DAM - REMEDIAL REPAIRS: The Village contracted with Thomas M. Madden Company Contractors for repair work on the Old Oak Brook Dawn and the installation of new sluice gates. The sluice gates have been opened periodically in order to allow for more opacity within Salt Creek and to try to keep the stream within it banks during rainfall events upstream of the dam. This new condition of periodically opening the gates has created several problems, the most immediate one being erosion downstream of the gates. B01 Uuxdley, Lindley & Sons, Inc . , explained to the Board the cause for the replacement and expansion of the concrete wall of the Old Oak Brook Dam. i Trustee Shumate requested the Village apply for any funding on this type of repair. Trustee Payovich also requested Mr. Lindley and Village Engineer Durfey to research if any funding is available. Trustee Payovich moved to approve a change order in the amount of $2, 000.00 for additional engineering services; approve a proposal dated July 21, 1993 from Thomas M. Madden Company Contractors to construct approximately 95 lineal feet of new concrete wall and footing for the lump sum amount of $29, 000; and approve a budget transfer from the Contingency Fund. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Shumate and Skinner. Nays: 0- None. Absent: 1 - Trustee Kenny. Motion carried. 10. NEW BUSINESS: A. RECON11(iENDATION - TO HIVE PLANNER TO ASSIST IN REVIEW OF Trustee McInerney noted his attendance at the Library Commission Board meeting and their request for a planner to research a library/ multi- purpose building. Trustee Shumate stated Thompson Dyke & Associates and Sasaki Associates, lnc . are planners that investigatedl. the Sports Core property. He requested a need to talk with residents for their needs, desires, and analyze the results as no changes may be recommended. He stated if enough interested parties are involved, it may be more viable for the residents. President Bushy noted Director of Code Enforcement Hawk and Trustee Skinner realiz -d the Comprehensive Plan also needed the VILLAGE OF OAK BROOK Minutes LG 9 July 27 , 1993 OLD OAK BROOK DAM O.B.COMP-PLAN & ZON. ORD. - HIRING OF PLANNER FOR REVIEW Awq3 40 assistance of a land planner to update the Plan. Trustee Skinner stated a better price may be received by the V111&4p if all the work could be done by one company. Trustee Skinner moved to direct star: to prepare an BF' to pre- ' qualified planners to hire a planner to assist in review cf the Oak Brook Comprehensive Plan and Zoning Ordinance and to develop a study regarding IAbrary/ Recreational/ Cultural development on Sports Core property. Trustee Bartecki requested the Board vote on each separate proposal. Trustee Skinner rescinded bis motion. Trustee Skinner moved to direct staff to prepare an RFP to pre- qualified planners to hire a per to assist in review of the Comprehensive Plan and Zoning Ordinance. Seconded by Trustee Bartecki. VOICE VOTE: Motion carried. Resident, Art Ph3ilip, commented on the proposal and if the Village Board has aiscussed the Butler National property. lie requested the Board to guide the consultant on what are their goals . Trustee Shumate requested interested parties to put together a position paper and submit it to the Plan Commission. President Busby recommended planners COMO to a Committee-of-the- Whole meting to discuss this issue. Director of Code enforcement Hawk noted a request for proposal would be drafted in a way of a process where the Planner/ Consultant works closely with the Plan commission and the Board to go in a certain dar+ection and then develop a plan to allow the Village to move in that direction. President Bushy aeltnowledged the rsmi£icmtion of the Butler National being available other than a golf course and the effect it would have on the Village. She further noted the Employee Trip Reduction Act that requires a 25% reduction in the morning between 9 a.m. and 10 a. m. Two companies are leaving Oak Brook due partly to this. The electronic transfer of information developed in other commurdties has been a concern that some of our corporate residents may wish to move to other communities . VT'.AAGE OF OAK BROOK Minutes 10 July 27 , 1993 P- YOS-BOT-MW -1 -;Z -7- Trustee Shumate moved to direct staff to prepare an KFP for the solicitation of proposals from urban planners for a study pertaining to a Joint 11brary/recreationall cultural development on Sports Core property. Seconded by Trustee Skinner. VOICE VOTE: Motion carried with Trustees Bartel and Payovich voting nay. Trustee Bartecki inquired why do this now until a Sports Core manager, nanagement company or the Park District operates the Sports Core property. Some attempt should be made to the 9, VUlage residents to see if they want it first before spending the m, ney. Trustee Payovich concurred with Trustee Bartecki. Trustee Skinner stated he bas given President Bushy n=88 of Individuals who can handle a facility audit of the Sports Core 901f fac hies and where we can hire individuals as a Sports Core Manager in a sabiry range of $60,000-$70,000. He also contacted the PGA of Illinois who can assist in the area. Resident Bin Inndenan requested the vBe Board to include the Oak Brook Park strict to assist in selecting an urban planner, to assist in establisbing the parameters of the study and that the study include the Park District land and other ayshable properties as a possible site for the proposed TAbrary! Cultural. Center. Resident, Joan Pbp, informed the Board of the October 21, 1993 meeting hosted by the Anaeris aZa Association of University Women and the Civic Association to discuss the library and any residents input. 11. ADJOURNMENT: Trustee Skinner moved to adjourn the meeting at 11:18 p . m.. Seconded by Trustee McInerney. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 11 L6 July 27 , 1993 iLIBRARY/ RECREATIONAL/ CULTURAL DEVELOPMENT ON SPORTS CORE - HIRING OF PLANNER l4111k I I I I is Z Ivy t Wk 4 vasposm-am1*0 a n--�207 Im 4 "A 0 ATTEST: K. Gconnella ViUap Clerk btmn72793 VUAT AGE Oi'OA'R. BfXbOK Minutes G& , 12 E July 27, 1993