Minutes - 07/27/1993 - Board of TrusteesvHj AGE OF OAK BROOK Minutes July-2-11-1993
UNOFFICIAL UNTIL APPROVED BY AO RD
APPROVED AS WRITTEN %,- o OR APPROVED
AS AMENDED �, BY VILLAGE BOARD
ON p
MEETING CALL
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:39 p.m.. Pledge of Allegiance was given.
ROLL CALL
Z. RCS. CALL:
The Clerk called the roil with the following persons
PRESENT: President Bushy, Trustees Bartecki, McInerney, and Skinner.
ABSENT: Trustee Kenny.
Trustee Shumate arrived at 7:46 p.m.
Trustee Payovich arrived at 7:50 p.m.
IN ATTENDANCE: Robert NTielsen, Acting Village Manager /Fire
Chief { Building Commissioner; Bruce F . Kapff , Assistant to Village
Manager; Vince Long, Assistant to Village Manager; Richard A. Martens,
Village Attorney; Dale L. Durfey, Jr. , Village Engineer; James Fleming:
Chief of Police; Michael J. Meranda, Superintendent of Public Works;
Joanne Fritter, Librarian; Toni Hawk, Director of Code Enforcement; Joe
Santoro, Food & Beverage MamgeriChef; and Lee Hammer, Public Works
Employee.
3. ANNOUNCEMENTS & OPEN FORUM: No one appeared for the Open Forum. ANNOUNCEMENTS
President Bushy announced the Village is participating in monthly
meetings for disaster preparedness. The meetings include Department
Leads who update and refine our Village disaster plan, exercise disaster
drills, and discuss table -top disaster strategy.
President Bushy announced Village Manager Powers, while on vacation, has
appointed Fire Chief Nielsen to be the acting Village Manager in her
absence. Ms. Powers has initiated a rotation of the responsibility of acting
Villpj�e Manager by various Department Heads whenever absent from her
position.
Trustee Bartecki announced that he and Trustees Kenny, McInerney and
Payovich attended a special. Park District Board meeting to discuss the
possible Park District's involvement in operation of the Sports Core.
Trustee Barteeki requested the Park District be allowed to present a
proposal with the other candidates to operate the Sports Core.
President Bushy stated at the September Committee-of-the-Whole meeting,
the Village Board will discuss the Sports Core operation and Staff will
VILLAGE OF OAK BROOK Minutes
III
1 July 27 , 1993
present a response to the data presented at the July 13, 1993 Board
meeting.
Trustee Skinner requested a public apology from the Park District Board,
before any discussion of the Sports Core operations, due to their negative
responses by the Park District Commissioners on the operations of the
Sports Core.
II
Trustee McInerney asked the Board to rise above the situation and
entertain a proposal from the Park District . He encouraged the V ` ' ge
Board to have vision, show leadership and make a decision on said
proposal.
Trustee Shumate stated he was "t notified of the meeting. He noted bis
concern that the Park District boundaries are not contiguous with the
Village boundaries. To state the Sports Core does not serve the Oak Brook
residents is wrong and a misastate�ment. The Sports Core serves more
people than the Park District in golf, swimming, polo, tennis and special
w
events. User fees paid for over a million dollars in mnairtenance, and capital
improvements . Park District taxes have increased four times since he has
lived here and none for the Sports Core.
President Bushy explained that the Village
does not have the right to sell
or divest itself of the Sports Core. Only an option is available own the
acres , needed, to pay the Sports Core bond debt. Residents
ground and any improvements are paid by user fees.
4 . APPROVAL OF MINUTES:
Trustee Skinner moved to approve the minutes of the Committee-Of-the-
Whole r
Meeting of July 12, 1993 as presented and OICE�V ®� Motion c�.x�°fed
thereof . Seconded. by Trustee McInerney. V
Trustee Skinner moved to approve the minutes of the Regular Meeting of
July 13, 1993 as presented and waive the full reading thereof . Seconded
by Trustee Payovich. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
Trustee Barteexi requested Items 5.A.., "Approval of Bills" , and Item
5. C. 1. , "Osk Brook Hotel, Convention & Visitors Committee
� s 'S:
Request to Release Hotel Period �� to
the DuPage Convention & Visi Visitors removed from the Omnibus
Agenda for discussion.
Trustee Skinner moved to approve the Omnibus Agenda. Seconded by
Trustee Payovich. ROLL CALL VOTE:
Ayes : 5 - Trustees Bartecki, McInerney, Payovich, Shumate and
Skinner.
VILLAGE OF OAR BROOK Minutes
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July 27 , 1:93
MINUTES
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Nays: 0 - None .
Absent,., 1 - Trustee Kenny. Motion carried.
B . PAYOUTS: PAYOUTS:
1. TOR CONSTRUCTION COMP- PAS OUT #1 - TENNIS TEN1'1IS BUBBLE:
83 X92 00
2. S.D.I.
DRAIN
3. BOECI
PAVES
Vote.
4. CRAW
RUCTION: Approved Omnlbus Vote. $ , --
rRuCTION COMPANY - PAYOUT #1 - 1993 193 DRAINAGE:
DOECT : Approved Omnibus Vote. $29549.27
*s A TWMTM A Wf%V - 'D4VYOZJT 112 & FINAL - 1993 t93 PAVEMENT
Omnibus Vote
T ; Approved Omnibus REJUVENAT TON :
$4,805.59
- PAYOUT #8 - UNDERGROUND
3- HAASEE 11: Approved STORAGE TANKS:
$8,451.64
5. DU ]PAGE WATER COMMISSION - PAYOUT #54 -FIXED COSTS DwC-
AND O & M: Approved Omnibus Vote. FIXED COSTS
C. OAK BROOK HOTEL CONVENTION & VISITORS COMMITTEE ORCVC
REM ESTS :
2. RE,OEST TO RELEASE FUNDS FOR DIRECT -MAIL CAMPAIGN
i
TO GAMS: Approved Omnibus Vote.
i
3. REgURST TO RELEASE FUNDS FOR THE SUMMER AD
04 A ILMM A sn-4 w WT" WVVW19UM 'ZCr_ A 'PRfi 'PRO I)TION TO THE DU
D.
PAGE CONVENTION & VISrrORS BUREAU: Appruyeu
Omnibus Vote.
McDONALD'S
CAMPUS
6. ITEMS REMOVED FROM OMNIBUS AGENDA:
5. A. APPROVAL OF BILLS: APPROVAL OF
BILLS
Trustee Bextecki noted the bill listing of the hotel/ motel tax fund $5559790.42
included April receipts, and that it should be deleted.
S.C. OAK BROOK HOTEL , CONVENTION & VISITORS COMMITTEE OxCVC
REQUESTS:
1. REQUEST TO RELEASE HOTEL TAX RECEIPTS FOR ]PERIOD
JANUARY - MARCH.2 1993 TO THE DU PAGE CONVENTION &
VILLAGE OF OAK BROOK Minutes 3 July 27, 1993
IL
i
-1-2-7-93
VISITORS BUREAU:
Trustee Barteckl moved co approve the Voucher List of Biflls with the
deleted hotell miotel tax fund receipts for January- March, 1993.
Seconded by Trustee Skinner. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Shumate
and Skinner.
Nays: 0 - None.
Absent: 1 - Trastee Kenny. Motion carried.
7. ORDINANCES AND RESOLUTIONS:
A.
Discussed and direction given at the ]kegular Meeting of July 13,
1993.
Trustee McInerney inquired if au index rather than a value can be
used for school development purposes. President Rushy noted 1975
was the last time an adjustment was made.
Attorney David Gooder stated to the Board that history, shows a
$400,000 value is too high., as Mayslake sold at $200,000 an acre.
Trustee. Shumate again reiterated he would vote against the proposal
rather requesting a referendum to the residents on the issue .
"rrol Kirsch, Architect for Covington Court resubdivision of
dtehail Park, noted he acquired their property at $154, 000 per
acre of 39 lots with only one home being developed.
Trustee Skinner moved to pass Ordinance No. 93 -SU -G -515 amending
Section 4 ( E) Fair market value to $400,000 per acre and waive the
full reading thereof. Seconded by Trustee Bartecki. ROLL CALL.
VOTE:
Ayes: 0 - None.
Nays: 5 - Trustees Bartecki, McInerney, Skinner, Payovich
and Shumate.
Absent: 1 - Trustee Kenny., Motion carried.
Trustee Skinner amended his motion to $100,000 per acre. Seconded
by Trustee Bartecki. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki4 McInerney, Skinner and
President Bushy.
Nays: 2 - Trustees Payovich and Shumate .
Absent: 1 - Trustee Kenny. Motion carried.
VMLAGE OF OAK BROOK Mutes 4 July 27, 1993
/9
ORD. NO.
93 -SU -G -CIS
SUB. BEGS.
AMENDMENT -
SCHOOL
CONTRIBUTIONS
13.,, SOT- M W
1 -Q -7 -93 fe
Pursuant to the Board's direction following its Closed Meeting of July
13 ,1 1993 , the Public Works s Journey®an position ( Grade 5) is being
eliminated and a new position of Publicork Foreman (Grade 9) is
being created; and in accordance with the Fair Labor Standards Act,
this exempt position shall be incl.ded in the list of exempt
employees .
Trustee Skinner moved to pass Resolution No. 93 -RE- SAP -8-592
approving amendments to the 1993 Employee Pay Plan for Non -Union
Employees for 1993, effective July 27, 19939 elisniaaating the Public
Works Journeyman position (Grade 5) and creating a new position of
Public works General Foremen (Grade 9) and waive the full r8adiug
thereof. Seconded by Trustee Bartecki. ROIL CALL VOTE:
Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Shumate
and Skinner.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
C. RESOLUTION NO. 93- Vi-n%jA-3t
FAIR LABOR STANDARDS ACI
D.
R
Trustee Skinner moved to pass Resolution No. 93- FLSA -R -593
amending the Fair Labor StandeniA Act (FLSA) policies for the
Village of Oak Brook effective July 27 , 1993 to include the position of
Public Works General Foreman ( Grade 9) as an exempt position and
waive the full reading thereof. Seconded by Trustee Barteeld
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecid, McInerney, Payovich, Shumate
and Skinner.
Nays: 0- None.
Absent: 1 - Trustee Kenny. Motion carried.
On August 5, 1993, the federal Family and Medical Leave Act becomes
effective. This draft ordinance essentially Yiterates certain key
provisions of this Act and provides that, "Leave shall be taken in
accordance with the provisions Of this Act" .
Trustee Skinner moved to pass Ordinance No. 93 -PL -G -516 as
presented and waive the full reading thereof . Seconded by Trustee
VILLAGE OF OAK BROOK Minutes
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5 July 27, 1993
RES. NO.
93 -RE-SAP -R -592
AMENDMENT TO
PAY PLAN:
PW JOURNEYMAN
To
PW FOREMAN
RES. NO.
93- FLSA -R -593
FLSA:
PST FOREMAN
EXENTT
ORD. NO.
93 -PL -G -516
AMEND.
PERSONNEL RULES
FAMILY &
MEDICAL LEAVE
ACT OF 1993
McInerney. ROLL GALL NOTE:
Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Shumate
and Skinner.
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
8. DEPARTMENTAL RFn0RTS - QUARTERLY REPORTS:
A.
B.
Ambulance
Engineering Department
G.
H.
Library
Planning & Zoning
G .
Finance Department
1.
Police Department
D.
Fire Department
J.
Public Works
E.
Inspection Bureau
K.
Recycling
F .
Legal Department
L.
Risk management
M.
Sports Core
All Departmental Deports were discussed and accepted.
Village Engineer Durfey noted the County is proposing widening of Midwest
Road in 1994 or 1995. There is the potential of burying any above -grade
cables and Staff is working toward that mil.
Police Chief Fleming noted Officer Mucha is in training for three weeks with
the arrival of the german shepherd for the new Canine Unit.
Assistant to Yilla►ge Manager Kapf f introduced Art Chautler, Kraemer
Chantler Associates, who gave an update to the Village Board on the
management of the health plan. He noted employee were held,
they contracted for a new provider, and Good Samaritan Hospital is
incorporated into our PPO list of hospitals .
9. UNFINISHED BUSINESS;
1 --- ��
A. ILLINOIS STATE TOLL HIGHWAY AUTHORITY
ANNEXATION I ZONING RERUEST :
James Smith, representing the Toll Highway Authority, stated the
Authority, will abide by the wishes of the Board. He noted the Plan
commission voted 4 to 1 and the Zoning Board of Appeals voted 5 to 0
on their request in January of 1991.
President Bushy concurred with Trustee Skinner's suggestion to
request the Toll Highway Authority to reapply with their current
application and proceed with a full hearing process before the Plan
Commission and Zoning Board of Appeals. President Bushy noted
substantial changes on both advisory boards and the Village Board
since their first application.
Trustee Spinner moved to refer this request to the Plan Commission.
VILLAGE OF OAK BROOK Minutes
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b
July 279 1993
QUARTERLY
REPORTS
ISTHA:
AAINEXAT ION /
LOND "G
R'LgUEST
I -J *7 -q3
Seconded by Trustee Bartecldi. VOICE VOTE: Motion carried.
B . RE
COMMENDATIOY - COVINGTON COURT RESUBDIVISION OF COVINGTON
WHITEHALL PARK - FINAL PLAT:
COURT
INAL
FINAL PLAT
Direction given at the Regular Meeting Of July 13, 1993.
Errol Kirsch, Architect for the developer, addressed the Board on
the issue of water detention and drainage areas . He stated the
original date of the topic of detention was December 15, 1992. After
analysis by Bollinger, Lach & Associates, it was noted the detention
was in three areas . On April 15, final engineering went to Staff.
During the entire period, it was their understanding that if, in fact,
detention could not occur on the Mayslake property, it could Occur
on their own property, though unnecessary, on the recommendation
by Bollinger, Lach & Associates.
Dave Landweer, representing Bollinger, Lach & Associates, stated
with the new model data of the Ginger Creek water shed, any
additional volume can be easily carried in the upper Mayslake area
with the rise in the elevation.
Trustee Skinner noted poor subdivisions have had to add variances
for water detention. He recommended to table the request to the
next regular meeting for d:bwMc ation and review by the V21age
Engineer of said concerns of the water detention areas .
Trustee Skinner moved to table this item to the August 10, 1993
Regular meeting. Seconded by Trustee Bartecki. VOICE VOTE:
Motion carried.
C. BID RECOMMENDATION - REPLACMT OF PUBLIC
vFu"FnT.FS UNITS 611 & 513:
The Village Board, at the 3'une 22, 1993 meeting, authorized staff to
prepare specifications and solicit bids -For the replacement of Water
Department Unit 911 and Street Department Unit 513. Specifications
were prepared and mailed to several equipment dealers in addition to
public notice. As most equipment dealers do not carry both Dines of
equipment, sepax -ate proposal forms were prepared with the
anticipation of awarding two individual bids.
Trustee Payovich moved to award the bid of West Side Tractor Sales
Company, in the amount of $749,700-009, for a new combination
backhoe to replace Unit 911 and award the bid of Atlas Bobcat, Inc
in the amount of $15,581.40, for a new Skid-steer loader to replace
Unit 513. Seconded by Trustee Skinner. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartedds Mclnerney, Payovich, Shumate
and Skinner.
VILLAGE OF OAK BROOK Minutes
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7
July 27, 1993
REPLACEMENT:
PW VEHICLES -
UNITS 611 &513
Nays: 0 - None.
Absent: 1 - Trustee Kenny. Motion carried.
D. YORK ROAD BIC"`_'CLE PEDESTRIAN TRAIL JOINT AGREEMENT -
WR7F.TMTWARV P.NaINERR.ING :
E.
At the Regular meeting of duly 13, 1993, a budget transfer request
was approved in the amount of $38,000 from the Contingency Fund to
the Bike Trail Fund for ti a stated project. The Board must also
approve the Illinois Department of Transportation agreement 9 called
the Joint Agreement, for this project and these funds.
Trustee Payovich moved to approve an agreement entitled " Illinois
Department of Transportation - Prelim nary Engineering - Local
Agency Agreement for Federal Particdpation" for the York Road
Bicycle /Pedestrian Trail. Seconded by Trustee Skinner. ROLL..
CALL VOTE:
Ayes : 5 - Trustees Bartecki, McInerney, Payovich, Shumate
and Skinner.
Nays : Q - None.
Absent: 1 - Trustee Kenny. Motion carried.
Direction given at the Regular Meeting of July 13, 1993.
Trustee Skinner moved to accept cash payment of $8, 450 in lieu of
installation of the nth along 16th Street provided an easement is
granted for future path development. Seconded by Trustee
McInerney. ROLL CALL; VOTE:
Ayes: 4 - Trustees Barteeld, McInerney, Payovich and
Skinner.
Nays: 1 - Trustee Shumate.
Absent: 1 - Trustee Kenny. Motion carried.
David Gooder, Counsel to the developer, requested the Village
define the center line of the sidewalk.
F. OAK BRUUK GUN!NU UK1JlN1%JNwb sCULi J6 ••••�• ••_ -�.••
OF BULK:
Trustee Skinner moved to revise Section V(B) and Section
XIV (B) (66) as written and waive the full reading thereof and direct
the Village Attorney to draft the necessary ordinance. Seconded by
Trustee McInerney. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
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July 271, 1993
YORK ROAD
BIKE TRAIL -
IDOT
AGREEMENT
JOHN BUCK`
ERNIE PYLE -
OAKBROOK
COURT -
SIDEWALK/
BIKE PATH
O.B.ZON.ORD. -
CONTROL OF
BULK.
Yoe . 60 r-ept 44
1 2-7 -q3
G. OLD OAK BROOD DAM - REMEDIAL REPAIRS:
The Village contracted with Thomas M. Madden Company Contractors
for repair work on the Old Oak Brook Dawn and the installation of new
sluice gates. The sluice gates have been opened periodically in
order to allow for more opacity within Salt Creek and to try to keep
the stream within it banks during rainfall events upstream of the
dam. This new condition of periodically opening the gates has
created several problems, the most immediate one being erosion
downstream of the gates.
B01 Uuxdley, Lindley & Sons, Inc . , explained to the Board the cause
for the replacement and expansion of the concrete wall of the Old Oak
Brook Dam.
i
Trustee Shumate requested the Village apply for any funding on this
type of repair. Trustee Payovich also requested Mr. Lindley and
Village Engineer Durfey to research if any funding is available.
Trustee Payovich moved to approve a change order in the amount of
$2, 000.00 for additional engineering services; approve a proposal
dated July 21, 1993 from Thomas M. Madden Company Contractors to
construct approximately 95 lineal feet of new concrete wall and
footing for the lump sum amount of $29, 000; and approve a budget
transfer from the Contingency Fund. Seconded by Trustee Skinner.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, McInerney, Payovich, Shumate
and Skinner.
Nays: 0- None.
Absent: 1 - Trustee Kenny. Motion carried.
10. NEW BUSINESS:
A. RECON11(iENDATION - TO HIVE PLANNER TO ASSIST IN REVIEW OF
Trustee McInerney noted his attendance at the Library Commission
Board meeting and their request for a planner to research a
library/ multi- purpose building.
Trustee Shumate stated Thompson Dyke & Associates and Sasaki
Associates, lnc . are planners that investigatedl. the Sports Core
property. He requested a need to talk with residents for their
needs, desires, and analyze the results as no changes may be
recommended. He stated if enough interested parties are involved,
it may be more viable for the residents.
President Bushy noted Director of Code Enforcement Hawk and
Trustee Skinner realiz -d the Comprehensive Plan also needed the
VILLAGE OF OAK BROOK Minutes
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9
July 27 , 1993
OLD OAK
BROOK DAM
O.B.COMP-PLAN
& ZON. ORD. -
HIRING OF
PLANNER FOR
REVIEW
Awq3 40
assistance of a land planner to update the Plan. Trustee Skinner
stated a better price may be received by the V111&4p if all the work
could be done by one company.
Trustee Skinner moved to direct star: to prepare an BF' to pre-
' qualified planners to hire a planner to assist in review cf the Oak
Brook Comprehensive Plan and Zoning Ordinance and to develop a
study regarding IAbrary/ Recreational/ Cultural development on
Sports Core property.
Trustee Bartecki requested the Board vote on each separate
proposal.
Trustee Skinner rescinded bis motion.
Trustee Skinner moved to direct staff to prepare an RFP to pre-
qualified planners to hire a per to assist in review of the
Comprehensive Plan and Zoning Ordinance. Seconded by Trustee
Bartecki. VOICE VOTE: Motion carried.
Resident, Art Ph3ilip, commented on the proposal and if the Village
Board has aiscussed the Butler National property. lie requested the
Board to guide the consultant on what are their goals .
Trustee Shumate requested interested parties to put together a
position paper and submit it to the Plan Commission.
President Busby recommended planners COMO to a Committee-of-the-
Whole meting to discuss this issue.
Director of Code enforcement Hawk noted a request for proposal
would be drafted in a way of a process where the Planner/ Consultant
works closely with the Plan commission and the Board to go in a
certain dar+ection and then develop a plan to allow the Village to move
in that direction.
President Bushy aeltnowledged the rsmi£icmtion of the Butler National
being available other than a golf course and the effect it would have
on the Village. She further noted the Employee Trip Reduction Act
that requires a 25% reduction in the morning between 9 a.m. and 10
a. m. Two companies are leaving Oak Brook due partly to this. The
electronic transfer of information developed in other commurdties has
been a concern that some of our corporate residents may wish to
move to other communities .
VT'.AAGE OF OAK BROOK Minutes 10 July 27 , 1993
P-
YOS-BOT-MW
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Trustee Shumate moved to direct staff to prepare an KFP for the
solicitation of proposals from urban planners for a study pertaining
to a Joint 11brary/recreationall cultural development on Sports Core
property. Seconded by Trustee Skinner. VOICE VOTE: Motion
carried with Trustees Bartel and Payovich voting nay.
Trustee Bartecki inquired why do this now until a Sports Core
manager, nanagement company or the Park District operates the
Sports Core property. Some attempt should be made to the 9,
VUlage residents to see if they want it first before spending the
m, ney. Trustee Payovich concurred with Trustee Bartecki.
Trustee Skinner stated he bas given President Bushy n=88 of
Individuals who can handle a facility audit of the Sports Core 901f
fac hies and where we can hire individuals as a Sports Core Manager
in a sabiry range of $60,000-$70,000. He also contacted the PGA of
Illinois who can assist in the area.
Resident Bin Inndenan requested the vBe Board to include the
Oak Brook Park strict to assist in selecting an urban planner, to
assist in establisbing the parameters of the study and that the study
include the Park District land and other ayshable properties as a
possible site for the proposed TAbrary! Cultural. Center.
Resident, Joan Pbp, informed the Board of the October 21, 1993
meeting hosted by the Anaeris aZa Association of University Women and
the Civic Association to discuss the library and any residents input.
11. ADJOURNMENT:
Trustee Skinner moved to adjourn the meeting at 11:18 p . m.. Seconded by
Trustee McInerney. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes 11
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July 27 , 1993
iLIBRARY/
RECREATIONAL/
CULTURAL
DEVELOPMENT ON
SPORTS CORE -
HIRING OF
PLANNER
l4111k I I I I is Z Ivy t Wk 4
vasposm-am1*0
a n--�207 Im 4 "A
0
ATTEST:
K. Gconnella
ViUap Clerk
btmn72793
VUAT AGE Oi'OA'R. BfXbOK Minutes
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July 27, 1993