Minutes - 07/27/2010 - Board of TrusteesMINUTES OF THE JULY 27, 2010 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON SEPTEMBER 28,
2010.
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
John W. Craig in the Samuel E. Dean Board Room of the Butler Government Center at
7:02 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President John W. Craig, Trustees Stelios Aktipis, James Carson, Mark Moy,
and Gerald Wolin.
ABSENT: Trustees Moin Saiyed and Elaine 7.annis.
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert Kallien, Community Development Director; Sharon Dangles, Finance
Director; Tom McEllin, Fire Chief; Sue Madorin, Library Director; Thomas Sheahan,
Police Chief; Michael Hullihan, Public Works Director; and Trey Van Dyke, Sports Core
Director.
PRESIDENTS OPENING COMMENTS
President Craig stated that the State of Illinois declared DuPage County a disaster area and
that questionnaires regarding damage to property need to be filled out by residents by
Monday.
Manager Niemeyer stated that questionnaires can be downloaded from the Village's
website. He also stated Illinois declaring the county a disaster area is the first step in
getting federal funding.
4. RESIDENTNISITOR COMMENT — None
5. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. ACCOUNTS PAYABLES FOR PERIOD ENDING JULY.23, 2010 - $712,021.82
Significant Items included in Above:
1) Legal Bills
a. Hervas, Condon & Bersani, P.C. — Legal Services — June, 2010 - $1,560.50
2) DuPage Water Commission — June, 2010 - $214,126.83
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING JULY 15, 2010 -
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$689,623.71
C. COMMUNITY DEVELOPMENT REFERRALS
1) Inland Oak Brook International Office Center, LLC (Building Owner) on behalf of
Olivet Nazarene University (Tenant) — 2809 Butterfield Road — Special Use — Schools,
nonresidential, post baccalaureate school
G. ORDINANCES & RESOLUTIONS
1) Ordinance 2010 PP -S -1289, An Ordinance Authorizing the Sale Through Electronic
Auction or Broker, Donation or Disposal of Certain items of Personal Property Owned
by the Village of Oak Brook
2) Resolution 2010 -EL- REF- P &FPCNTRB -R -1079, A Resolution Amending Resolution
Rf 078 in Relation to Initiating the Submission of a Public Safety Pension Reform
3) Ordinance 20 1 0-TC-RR-G-93 1, An Ordinance Providing for Resident Only Parking
on Luthin Court and Wennes Court and Amending Section 7 -2 -1 of the Village Code
of the Village of Oak Brook, DuPage and Cook Counties, Illinois
E. 2010 SECOND QUARTER HOTLE/MOTEL TAX RECEIPTS
F. MONTHLY TREASURER'S REPORT —June 30, 2010
G. 2010 MEMBERSHIP RENEWAL — ILLINOIS MUNICIPAL LEAGUE
H. 2010 WATER MAIN REPLACEMENT PROJECT-35" STREET (MEYERS
ROAD TO CASS CT) — CHANGE ORDER #2
I. MEMORANDUM OF AGREEMENT WITH LOCAL 150
Motion by Trustee Aktipis, seconded by Trustee Carson,
and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 4 — Trustees Aktipis, Carson, Moy, and Wolin
Nays: 0 — None
Abstain: 0 — None
Absent: 2 — Trustees Saiyed and Zannis.
Motion carried.
to approve the Consent Agenda
6. ITEMS REMOVED FROM CONSENT AGENDA — None
ACTIVE BUSINESS
A. POTENTIAL GRANT APPLICATIONS
Presented by Trustee Wolin. Trustee Wolin stated that he met with David Niemeyer and
Mike Hullihan to discuss submitting potential grant applications. He stated that the best
chance of a successful application is for beautification improvements between Spring Road
VILLAGE OF OAK BROOK MINUTES Paget of REGULAR MEETRdG OF JULY 27, 2010
and Salt Creek. The cost of the project will be $600,000 and the Village will have to fund
20% of the project, or about $120,000. He further stated that this can be paid out of the
hotel fund. He further stated that the Village will be submitting a grant application for
resurfacing Fairview Avenue from 351h Street to its south end and 351h Street from
Oakwood to Paschal Drive.
Motion by Trustee Wolin, seconded by Trustee Aktipis to make a recommendation for
staff to proceed in submitting grants for the beautification of 22 Id Street from Spring Road
to Salt Creek and for the resurfacing of Fairview Avenue from 351h Street to its south end
and 35h Street from Oakwood to Paschal Drive.
ROLL CALL VOTE:
Ayes: 4 — Trustees Aktipis, Carson, Moy, and Wolin
Nays: 0 — None
Abstain: 0 — None
Absent: 2 —Trustees Saiyed and Zannis.
Motion carried.
B. 2011 BUDGET PRESENTATION
Presented by Trustee Aktipis. Trustee Aktipis staled that Manager Niemeyer and Finance
Director Sharon Dangles will make a presentation on general plans and concepts
recommended by staff for the 2011 budget.
Finance Director Sharon Dangles gave an overview of where the Village is at now
financially and the major budget issues faced in 2010. She stated that revenues are at 98%
of budget and expenditures are at 90% of budget through June. She also stated that State
income tax, utility /telecommunications tax and Village fines are under budget, and general
sales tax, permit revenues and non -home rule sales tax are over budget. She further stated
that the Taste of Oak Brook profited $43,000 and permit revenues exceeded budget
projections. She further stated one -time general funds costs in 2010 were police staffing
study, salary and administration plan study, public works efficiency study and
unemployment compensation.
Manager Niemeyer discussed the issues that could affect the 2011 budget planning. The
issues are as follows:
• West 22 "d Street Construction
• Sluggish National Economy
• New Costco Store in Melrose Park
• Oakbrook Center improvements
• Major new retailer to open in Oakbrook Center
• New sign ordinance and aggressive economic development
• Difficult 2010 stock market
• Health Care Reform
• Reduction in IRMA liability insurance costs
Manager Niemeyer will be recommending that the 2011 budget stay the same as 2010.
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Manager Niemeyer also discussed the following new non -tax revenue ideas for 2011:
• Newsletter advertising
• Water Tower advertising
• Expanding the administrative adjudication program
• Renting off - premise business directory signs
• Additional cell tower leases
• Charge more for firefighter applications
• Change soccer field leases to an hourly rate
• Renting unused space at Village Ilall
• Library Cafe
• Increasing special events
• Selling our cell tower leases
• Red light cameras
Manager Niemeyer also discussed the following goals and objectives for 2011:
• Citizen survey /strategic planning
• Implement fire, police, public works, and salary pay plan
• Implement early retirement
• Potentiallyjoin South DuPage Communication Center
• Expand communication with residents
• Consolidate services with other local governments
• Expand partnership with Park District
• Non -union pay increase of 2%
• Replace public works roof
• Electric reconfiguration of Village Hall
• Finalize bus circulator plan
• Finalize outstanding union contracts
• Reinstate funding for equipment replacement
• Replace fire and police computers
• Develop plan to begin paying down Sports Core debt
• Expand marketing and membership at Sports Core
• Decide whether Polo should return
• Review recommendations from Finance Advisory Committee
Trustee Aktipis recommended that all 2011 budget issues first go to the Finance Advisory
Committee, hold public hearings and then present to the Board for final action.
Trustee Wolin suggested that we should now start exploring the idea of cell tower leasing
and water tower leasing. He also suggested that the Village not explore red light cameras.
President Craig stated that it will be a good idea to talk to Oakbrook Terrace regarding the
proposed red light camera on 22nd Street. He also stated that a Library Cafe can do quite
well considering the Poolside Cafd has done well.
Chief Sheahan discussed automatic license plate readers and how they can generate
VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF JULY 27,20 10
revenue for both Oak Brook and Oakbrook Terrace.
Trustee Moy stated that there will always be unbudgeted expenses in government such as
the previous storm expenses the Village incurred.
Trustee Carson stated he has ideas regarding expanding the economic development and
marketing in Oak Brook and that we need to start focusing on generating revenue and not
cutting further expenses.
INFORMATION & UPDATES
A. VILLAGE MANAGER
1. Manager Niemeyer gave an update on IDOT construction projects that have started or
will be starting soon.
2. Manager Niemeyer thanked all employees on their hard work and dedication during
the storm. He also stated that the first Polo match will be postponed.
B. VILLAGE CLERK
1. Clerk Pruss reminded residents that she can register to vote all 18 year Olds this summer
before they go to college and there are 98 days left before the November General Election.
2. Clerk Pruss stated that Board meetings are now broadcasted on You Tube.
C. TRUSTEES
Trustee Carson asked Manager Niemeyer to work on a contingency plan for alternate
routes since so much road construction is taking place in our area.
Trustee Wolin slated that a meeting with ComEd is scheduled for August 12`".
D. VILLAGE PRESIDENT
President Craig stated that he and Chief Sheahan toured all the subdivisions that were in
dire straits due to the storm and flooding.
12. ADJOURN TO CLOSED MEETING to discuss collective negotiating matters between the
public body and its employees or their representatives, or deliberations concerning salary
schedules for one or more classes of employees (2c2)
Motion by Trustee Aktipis, seconded by Trustee Carson to discuss collective negotiating
matters between the public body and its employees or their representatives, or deliberations
concerning salary schedules for one or more classes of employees (2c2).
ROLL CALL VOTE:
Ayes: 4 — Trustees Aktipis, Carson, Moy, and Wolin
Nays: 0 — None
Abstain: 0 —None
Absent: 2 — Trustees Saiyed and Zannis.
Motion carried.
VILLAGE OF OAK BROOK MJNUTES Page 5 01 "6 REGULAR MEE I "ING OF JULY 2), 2010
This meeting was adjourned to Closed Meeting at 8:09 pm.
13. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Carson, to reconvene from closed session
and adjourn the Regular Meeting of the Board of Trustees at 9:15 pm. VOICE VOTE:
Motion carried.
ATTEST:
Isl Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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