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VILLAGE OF OAK BROOK Minutes August 8, 1995
UNOFFICIAL UNTIL APPROVED AS WRITTEN
OR AS A ENDED BY VILLAGE BOARD
ON 'r
MEETING CALL: MEETING CALL
The Regular Meeting of the Board of Trustees vras called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:31
p.m. Pledge of Allegiance was given.
ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, McInerney, Payovich, Savino
and Shumate.
Trustee Kenny arrived at 7:34 p.m.
ABSENT: None.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Tom Hawk, Director
of Code Enforcement; Bruce F. Kapff, Purchasing Director /Grants Coordinator;
Richard A. Martens, Village Attorney; Robert Nielsen, Fire Chief /Building
Commissioner; Dawn Roberts, General Management Intern; and Ray Drager,
Engineering Department.
ANNOUNCEMENTS & OPEN FORUM:
Joe Fullan, 122 Timberview, requested periodical reports of the Village budget
and sales tax revenue be available for public viewing in the Oak Brook Public
Library. Village Manager Veitch will direct staff to prepare the appropriate
information
APPROVAL OF MINUTES:
Motion by Trustee McInerney, seconded by Trustee Savino, to approve the
minutes of the Committee -of- the -Whole Meeting of July 10, 1995 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
minutes of the Regular Meeting of July 25, 199, as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
OMNIBUS AGENDA:
Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino and
Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
VILLAGE OF OAK BROOK Minutes I "Jage 1 of 12 August 8, 1995
/.9
ROLL CALL
ANNOUNCMENTs
AND
OPEN FORUM
MINUTES
I'
I'
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items for Final Action):
A. ORDINANCE 95- ZO- V -EX1 -S -822 AN ORDINANCE AMENDING AN
,- nee
ORDINANCE GRANTING VARIATIONS AND OTHER RELIEF FROM
S -822
THE PROVISIONS OF THE ZONING ORDINANCE OF THE VILLAGE OF
VARIATION RE:
Ii
II
OAKBROOK CENTER:
REQUIRED YARDS
APPROVAL OF: �
A.
APPROVAL OF SILLS: Approved Omnibus Vote.
BILLS -
construct 575 additional parking spaces upon the request of the Village.
$9899678.48
B.
APPROVAL. OF PAYROLL: Approved Omnibus Vote.
PAYROLL -
Motion by Trustee Shumate, seconded by Trustee Savino, to pass
$227,194.47
C.
CHANGE ORDERS:
Ordinance of the Village of Oak Brook Relative to Parking and Required
CHANGE ORDERS #2 & #3 - 1995 PAVING PROJECT: Approved
1995 PAVING
Omnibus Vote.
PROJECT
D,
PAYOUTS:
PAYOUTS:
1) JAMES D. FINAA PAVING COMPANY - PAYOUT #4 - 1995
1995 PAVING
PAVING PROJECT - $490.521.97: Approved Omnibus Vote.
PROJECT
2) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #13 - 1995
1995 PAVING
PAVING CONSTRUCTION - $17,631.79: Approved Omnibus Vote.
CONSTRUCTION
3) BOECKER ROAD MAINTENANCE - PAYOUT #1 & FINAL - 1995
1995 PAVEMENT
PAVEMENT REJUVENATION PROJECT - $80,578.54: Approved
REJUVENATION
Omnibus Vote.
PROJECT
E.
REFERRALS: None.
F.
ILLINOIS MUNICIPAL LEAGUE 1995/96 MEMBERSHIP DUES: Approved
ILL. MUNIC::PAL
Omnibus Vote.
LEAGUE 95/96
MEMBERSHIP
G.
SID AUTHORIZATION - FIRE STATION #2 ADDITION /ALTERATIONS:
FIRE STATION -
Approved Omnibus Vote.
BID AUTH.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items for Final Action):
A. ORDINANCE 95- ZO- V -EX1 -S -822 AN ORDINANCE AMENDING AN
ORD.95-ZO-V-Lvl-
ORDINANCE GRANTING VARIATIONS AND OTHER RELIEF FROM
S -822
THE PROVISIONS OF THE ZONING ORDINANCE OF THE VILLAGE OF
VARIATION RE:
OAK BROOK RELATIVE TO PARKING AND REQUIRED YARDS AT
PARKING AND
OAKBROOK CENTER:
REQUIRED YARDS
AT OAKBROOK
The ordinance repeals the requirement that the Oakbrook Center
CENTER
construct 575 additional parking spaces upon the request of the Village.
The ordinance finds that current calculations do not require these
additional 575 spaces.
Motion by Trustee Shumate, seconded by Trustee Savino, to pass
Ordinance 95- ZO- V -EX1 -S -822 "An Ordinance Amenuing an Ordinance
Granting Variations and other Relief from the Provisions of the Zoning
Ordinance of the Village of Oak Brook Relative to Parking and Required
Yards at Oakbrook Center ", as presented and waive the full reading
VILLAGE OF OAK BROOK Minutes Page 2 of 12 August 8, 1995
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thereof. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
B. ORDINANCE 95- 9-7-0- R -EX1 -S -823 AN ORDINANCE REZONING A ORD. 95- ZO -R -EXI
CERTAIN PARCEL TO THE B -3 GENERAL BUSINESS DISTRICT (1717 S -823
22ND STREET): REZONE TO B -3
(1717 22nd St.)
The ordinance rezones the property commonly known as 1717 22nd
Street from ORA -1 to B -3 subject to the conditions set forth in Section 2
of the Ordinance.
Motion by Trustee Shumate, seconded by Trustee Bartecki, to pass
Ordinance 95- ZO- R -EX1 -S -823 "An Ordinance Rezoning a Certain Parcel
to the B -3 General Business D,: trict (1717 22nd Street) ", as presented
and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. ORDINANCE 95- ZO- TA- G- 560 _AN ORDINANCE AMENDING SECTION ORD. 95- ZO -TA--
XI OF THE ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK, G--560
ORDINANCE G -60, AS AMENDED: AMENDING
SECTION XI OF
The ordinance amends the text of the Zoning Ordinance by: (1) in the ZONING ORD.
case of appliance stores, requiring one parking space for every 200
square feet of floor area; and (2) in the case of furniture stores, requiring
one parking space for every 400 square feet of floor area.
Motion by Trustee Shumate, seconded by Trustee Bartecki, to pass
Ordinance 95- ZO -TA -G -560 "An Ordinance Amending Section XI of the
Zoning Ordinance of the Village of Oak Brook, Ordinance G -60, as
Amended ", as presented and waive the full reading thereof. ROLL CALL
VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
D. ORDINANCE 95- ZO- SU -EX1 -S -824 AN ORDINANCE AMENDING AN ORD.95- ZO -SU-9X1
ORDINANCE GRANTING A SPECIAL USE FOR EDUCATIONAL AND S -824
CULTURAL FACILITY 34c 00 ST. PASCHAL DRIVE): GRANTING SPECIAL
USE FOR EDUCAV-
The ordinance essentially enlarges by approximately one acre the special TIONAL AND
use property at 3400 St. Paschal Drive. CUT�TUR.hL
FACILITY
(3400 St.
VILLAGE OF OAK BROOK Minutes Page 3 of 12 August 8, 1995 Paschal DxfvO
461
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Motion by Trustee Shumate, seconded by Trustee Bartecki, to pass
Ordinance 95- ZO- SU- EXI -S-824 "An Ordinance Amending an Ordinance
Granting a Special Use for Educational and Cultural Facility (3400 St.
Paschal Drive) ", as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
E. ORDINANCE 95- ZO- V- EX2 -S -325 AN ORDINANCE GRANTING A
VARIATION FROM SECTION VI- Affl(a)(2) OF THE ZONING
ORDINANCE. OF THE VILLAGE OF OAK BROOK (3400 ST. PASCHAL
DRIVE):
The ordinance grants a variation to allow parking not less than ten feet
from St. Paschal Drive at the special use property located at 3400 St.
Paschal Drive. This variation allows the parking to be placed at a location
away from the homes of the Trinity Lakes Subdivision in an area which is
generally shielded by vegetation on the north, east and west sides.
Motion by Trustee Shumate, seconded by Trustee Bartecki, to pass
Ordinance 95- ZO- V- EX2 -S- 825 "An Ordinance Granting a Variation from
Section VI- A(7)(a)(2) of the Zoning Ordinance of the Village of Oak Brook
(3400 St. Paschal Drive) ", as presented and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
F. ORDINANCE 95 -TR -G -561 AN ORDINANCE AMENDING THE TRAFFIC
REGULATIONS OF THE VILLAGE OF OAK BROOK„ ORDINANCE G-
177 AS AMENDED, TO PROHIBIT PARKING ALONG ST. PASCHAL
DRIVE:
Trustee Shumate commented of the concern by Fire Chief Nielsen and
Police Chief Fleming of safety factors surrounding the off road parking on
St. Paschal Drive. It was noted a concern of residents, from Trinity
Lakes, regarding trespassing, damage to vegetation on private property,
and damage to the gravel shoulders on both sides of the drive. The
Forest Preserve District of DuPage County owns Maysiake property, and
it is their responsibility to provide ve�7scular access to the property,
appropriate parking facilities, to apply and enforce District regulations
concerning hours of use and conduct of users, and to provide suitable
sanitary facilities. Trustee Shumate requested no parking on the road; tie
County provide public parking on their property and work cooperatively
with the Village on how to patrol the area.
VILLAGE OF OAK BROOK Minutes
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Page 4 of 12 August 8, 1995
ORD.95 -ZO -V -EX2
S--825
VARIATION FROM
SEC.VI - -A(7) (a) (.2
OF ZON. ORD. '
(3400 St.Paschal'
ORD.95 -TR -G -561
AMEND. TRAFFIC
REGULATION -
PROHIBIT PARKING
ALONG ST.
PASCHAL DRIVE
0 0
Village Manager Veitch noted, as directed by the Village Board, a letter
was sent to Executive Director Strong, Forest Preserve District of DuPage
County, stating the District had failed to provide necessary public facilities
on their property that had been discussed as early as October, 1994. Mr.
Strong indicated in his letter of August 4, 1995, that the District has
proposed to develop a fifty (50) car parking lot with access from St.
Paschal Drive; trash containers and portable sanitary facilities adjacent to
the parking lot to be completed by late fall or early spring. He requested
the Village prohibit parking on the east side of St. Paschal Drive until their
parking lot is completed. The District further offered to post more
boundary markers around the property and visible information signs
regarding the hours. Village Manager Veitch noted that some of the
markers and signs have been posted. Village Manager Veitch stated, in
speaking with Mr. Strong by telephone earlier, that he had urged the
District to open the Peabody Mansion parking area and provide the
temporary sanitary facility near the Mansion for public access rather than
along St. Paschal Drive. Mr. Strong further indicated regular patrol of the
preserve will be provided, a temporary sanitary facility will be installed on
District property adjacent to St. Paschal's and trash will be picked up on a
regular basis. 7 his would solve the problem for the interim, allowing the
District to build the appropriate facilities by fall.
President Bushy acknowledged Olivia Crow, Forest Preserve
Commissioner from District 2 and Art Strong, Executive Director, Forest
Preserve District of DuPage County, were in attendance of the meeting.
She appreciated their attendance to hear the concerns of the residents
and Village. Ed Merkel, Forest Preserve Commissioner from District 2,
was unable to attend tonight's meeting but requested an update of the
Village's concern and the outcome of this evening's meeting,
President Bushy recommended that both the Peabody Mansion parking
area be opened and a temporary parking lot to remove all parking from
St. Paschal Drive. She requested that the sanitary facilities be located
near the Peabody Mansion rather than the roadside.
Trustee Savino inquired if the Forest Preserve is unable to utilize those
parking areas by the Peabody Mansion, since they have granted licenses
to two organizations. Village Manager Veitch explained that the licensees
rights may be superior to the Forest Preserve, but the licensees may be
persuaded to use their parking facilities on a limited basis until their
organizations are operational.
Comments were heard from the following residents of Trinity Lakes: Ron
Cullum, Suzanne Zakhireh, Roger Rajaram and Robert Willmschen,
President of the Trinity Lakes Homeowners Association. They thanked
the Village and the Forest Preserve in addressing their concerns of
trespassing of private properties, pick up of trash on a regular basis, no
parking on St. Paschal Drive, proper policing of hours, security and the
need for sanitary facilities on Forest Preserve property. President Bushy
VILLAGE OF OAK BROOK Minutes Page 5 of 12 August 8, 1995
2
stated, if necessary, temporary signs could be posted on Trinity Lakes
affected streets that indicate there is no public access to Forest Preserve
property.
Suzanne Zakhireh inquired if the residents will have a chance to speak on
the types of activities that will be held at the Peabody Mansion. President
Bushy suggested she contact the Forest Preserve who has jurisdiction in
this area.
William Linde.-lan requested restriction on the east side of St. Paschal
Drive to address people walking across the roadway and allow more time
for the Forest Preserve to provide sufficient parking for the next season.
Art Strong, DuPage County Forest Preserve Executive Director,
addressed the Board that their license agreement with the licensees of the
Friary property allows the District access to their other properties through
their driveways and parking lot. It does not give them authorization to
park, and it would require Atelier's cooperation in requesting a temporary
parking lot. The District is able to open the Peabody Mansion parking lot,
if necessary, as it was excluded with the license agreement. The District
is not ready to open this area due to safety concern of the entry, security
and extensive use of the property. Mr. Strong suggested passing are
ordinance that addresses the east side of St. Paschal Drive now and the
District strive to have a public parking lot available later this fall, weather
permitting, or not until early spring. The new parking lot will be adjacent
to the pond area, and it will serve the east side of the preserve.
Village Manager Veitch clarified, for the record, that the Village had
discussed with the Forest Preserve District last fall of permitting a
temporary parking area up to six months until a permanent facility could
be installed. The Forest Preserve was unable to make that commitment
at that time. President Bushy noted that the District has owned the
property two years, and the Village has been quite patient waiting for this
to be resolved and it must now be addressed.
Trustee Savino indicated St. Paschal Drive is not built for off -road parking
and that parking should be prohibited on both sides. He would be in favor
of a temporary parking lot until a permanent facility could be installed.
Trustee McInerney recommended that no fishing be allowed until the
District is ready for public use.
Motion by Trustee Shumate, seconded by Trustee McInerney, to pass
Ordinance 95 -TR -G -561 "An Ordinance Amending the Traffic Regulations
of the Village of Oak Brook, Ordinance G -177, as Amended, to Prohibit
Parking Along St. Paschal Drive ", as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino
and Shumate.
Nays: 0 - None.
VILLAGE OF OAK BROOK Minutes
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Page 6 of 12
August 5, 1995
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Absent: 0 - None. Motion carried.
G. ORDINANCE 95- BD -BOT -EX2 -S -826 AN ORDINANCE ADOPTING THE oRD.95- sD -sOT-
VISION AND MISSION STATEMENTS OF THE VILLAGE OF OAK Ex2 -S -826 �
BROOK: ADOPTING VISIO
& MISSION STAT -
The ordinance, in addition to adopting the vision and mission statements, MENTS
provides for annual review of the Board's vision and mission in ;+
conjunction with consideration of the Board's objectives each year.
President Bushy read in its entirety the Vision and Mission Statements of
the Village of Oak Brook.
Motion by Trustee McInerney, seconded by Trustee Payovich, to pass
Ordinance 95- BD -BOT- EX2 -S -826 "An Ordinance Adopting the Vision and
Mission Statements of the Village of Oak Brook ", as presented and waive
the full reading thereof. ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
H. ORDINANCE 95 -PP -S -827 AN ORDINANCE AUTHORIZING ORD.95-- PP -S -82]i
NEGOTIATIONS FOR THE SALE OF AN ITEM OF PERSONAL A=. SALE OF �
PROPERTY OWNED BY THE VILLAGE OF OAK BROOK: PERSONAL PRO
(Tennis Dome) PE
The ordinance authorizes the Village Manager to commence negotiations
for purchase of the so- called Tennis Dome by seeking proposals for the
purchase of this Fabric Dome. Section 2 of the ordinance requires that
any offer to purchase the Fabric Dome shall be brought to the Village
Board for their consideration.
Motion by Trustee Savino, seconded by Trustee Bartecki, to pass
Ordinance 95 -PP -S -827 "An Ordinance Authorizing Negotiations for the
Sale of an Item of Personal Property Owned by the Village of Oak Brook ",
as presented and waive the full reading thereof.
Trustee Shumate requested that wording of the Ordinance be corrected
under Section 2 to read: Pursuant to said Section 11 -76 -4, the Village
Manager be and he is hereby authorized and directed to seek proposals
for the purchase of the Fabric Dome.
Motion by Trustee Savino, seconded by Trustee Bartecki, to amend
Section 2 of the Ordinance to read: Pursuant to said Section 11 -76 -4, the
Village Manager be and he is hereby authorized and directed to seek
proposals for the purchase of the Fabric Dome; and to amend the title to
"An Ordinance Authorizing Requests for Proposal for the Purchase of an
Item of Personal Property Ovvned by the Village of Oak Brook ".
ROLL. CALL VOTE:
VILLAGE OF OAK BROOK Minutes
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Page 7 of 12 August 8, 1995
II
Ayes: 5 - Trustees Bartecki, Kenny, Payovich, Savino and Shumate.
Plays: 1 - Trustee McInerney.
Absent: 0 - None. Motion carried.
Former Village Trustee Dick Calzaretta requested the Village Board to
direct the Village Manager to have the Dome remain in place until
September 30, 1995 for display to possible buyers with restricted use. If
not sold by then, the Village hire a professional photographer to
photograph the inside and outside of the Dome for display in a catalog for
sale. The Dome be removed, with its ancillary equipment, and be placed
in storage. If the tennis courts cannot be used, then remove the courts
and scud the area.
President bushy indicated the storage and removal of the Dome is
extremely expensive and selling a large item by photographs is difficult,
as buyers wish to view the item. She recommended to continue the
Dome inflated until a purchaser is found.
I. ADOPTION OF TENTATIVE 1996 VILLAGE BOARD OBJECTIVES: ADOPT
TENTATIVE 1906
President Bushy noted staff has spent a considerable amount of time VILLAGE BOAR
developing the 1996 Village Board Objectives and the Village Board has OBJECTIVES
reviewed these goals which gives staff guidelines to develop the budget
process.
Adoption of these Tentative Objectives will provide staff with direction to
proceed to discuss these topics with measures of accomplishment,
responsibility for accomplishment and target dates, and to develop other
program objectives with the Board's objectives in mind. Final adoption of
the 1996 Program Objectives will occur in conjunction with adoption of the
1996 Budget.
It was a consensus of the Board of Trustees to accept the Tentative 1996
Village Board Objectives, subject to further development by the staff and
for final adoption as part of the 1996 Municipal Budget.
J. AWARD OF CONTRACT - 1995 DRAINAGE: 1995 DRAINAGE -
AWARD CONTRACT
Prospective bidders were required to be Illinois Department of
Transportation prequalified for this work. Bid packages were picked up by
eight companies. Four ccrnpetitive sealed bids were received on July 12,
1995. Funds in the amount of $100,000 have been budgeted in the
Stormwater Management Improvements Program (16 -4602) for this work.
Motion by Trustee Payovich, seconded by :trustee McInerney, to award a
contract, subject to staff review, to Productive Paving and Excavating,
Addison, the lowest responsible bidder, based on the unit prices listed on
the bid tabulation, for an estimated total project price of $59,694.20.
ROLL CALL VOTE:
VILLAGE, OF OAK BROOK Minutes Page 8 of 12 August 8, 1995
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Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
8. DEPARTMENTAL REPORTS:
Environmental Concerns & Engineering: Trustee Payovich - Bill Cussen,
Engineering Department, has accepted a new position with Bollinger, Lach &
Associates, Inc. of Oak Brook, and she wished him well in his new endeavor.
Finance /Purchasing: Trustee Bartecki - Staff is in the process of evaluating
the Village Technology Plan and results will be presented to the Village Board.
Library and Hotel Convention & Visitors Committee: Trustee McInerney - The
Hotel Convention Bureau brochure, with advertisements of our hotels, was
done extremely well. The Library Summer Reading Program had over 2,500
books read during the Program.
Personnel & Public Safety: Trustee Kenny - Lt. Ron Carlson of our Police
Department has announced his retirement after 27 years of service. A
retirement party is scheduled for August 27, 1995 at the Bath & Tennis Club.
Reservations are required to Joan or Peggy in the Police Department. Sgt.
Anthony Cognilio is being promoted to Lieutenant with a swearing -in ceremony
planned for August 30, 1995 in the Samuel E. Dean Board Room. President
Bushy noted the Police Department will not hire an additional officer, as Officer
Malec was returned to active duty this year which returned the police force to
their authorized number of personnel.
Planning & Zoning: Trustee Shumate - Thanked staff for their efforts in
addressing the proposals before the Zoning Boara of Appeals and Village
Board in the last few months. He noted that these proposals approved by the
Village will ensure that the Village has the same status it has today and for the
future. He suggested that the Institute in Basic Life Principals may be before
the Village this fall, and the Lohan study should also be completed.
Public Works & Cable Television: Trustee Savino - One of the 1996
Objectives of the Village is shared capital equipment with other municipalities.
Superintendent of Public Works Me: randa has arranged for the use of Villa
Park's paving machine. Staff will be able to pave areas of the pathway
system.
Continental Cablevision July receipts totalled $2,657.87 for their cable
television franchise fees. There will be a reduction of 15% to 20% in the basic
service change with an increase accordingly in the satellite fees. Continental
Cablevision will by upgrading their domestic system in the United States.
Staff has developed a total cost of equipment and upgrades for lighting and an
audio system to televise meetings in the Samuel E. Dean Board Room totalling
VILLAGE OF OAK BROOK Minutes
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Page 9 of 12 August 8, 1995
DEPARTMENTAL
REPORTS
$32,000. Continental Cablevision would contribute $3,000 in either a subsidy
,ar equipment or this project. This would require a Village expenditure of
$24,000.
Trustee Kenny inquired if paving the pathway system would include the
pathways on the Sports Core property. Village Manager Veitch explained that
it would take possibly two to three years to complete this project. It will be on
bike paths and larger patches of Village roadways. Trustee Kenny asked if
paving around the bike paths can be addressed, at some point in time, as
there are runners and walkers who wish the pathways to remain gravel.
Village Manager Veitch stated this could be addressed in the Five Year Plan.
The Pathway Committee did request paving all pathways. Village Manager
Veitch noted the surveys indicated an overwhelming response of paving the
pathway system throughout the Village. President Bushy recommended
Trustee Kenny direct his comments to the Pathway Committee.
Trustee Shumate requested if information had been received on the progress
of the Fiber Optic installations in Oak Brook. Village Manager Veitch will
pursue a status of their progress in the Village.
Village Clerk: Clerk Gonnella - Indicated she has prepared a draft of
emergency management procedures for the Village Clerk's office in records
management. She is compiling information regarding imaging procedures for
staff and reviewing the Village Code for recodification.
Village President: President Bushy - The Village is now offering notary service
for our residents during business hours
required for notarization of a document.
service.
of the Village. A photo identification is
No fees will be charged for the
An Emergency Management meeting was held at McDonald's Lodge with 50
municipal officials attending. McDonald's only charged for food served which
enabled many communities to send their officials. President Bushy
acknowledged their corporate partnership in sharing this important information
with our communities.
The Bath & Tennis Club held their swim team banquet. There were 11 C
members on their team as compared to 29 last year. Trustees Kenny,
McInerney, Shumate and President Bushy attended. The dive team took first
place this year, with the swim team moving up in their ratings. The tennis
team banquet is being held tonight, and their team was undefeated this year.
A Paul Butler Award for children that best exemplifies good sportsmanship and
team leadership has been offered to the swim team each year. For the first
time, it is being offered to the tennis players this evening. These programs
offer participation for all of our children in Oak Brook.
VILLAGE OF OAK BROOK Minutes
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Page 10 of 12 August 5, 1995
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9. UNFINISHED AND NEW BUSINESS (items Not for Final Action j: ;
A. FIRE DEPARTMENT AUTOMATIC AID AGREEMENT WITH DOWNERS
GROVE:
The Fire Department is a member of a regional mutual aid group known
as M.A.B.A.S. (Mutual Aid Box Alarm System). The purpose of this
membership is to both receive and provide fire mutual aid on an
organized basis. The primary benefit is the receipt of manpower and
equipment at time of an emergency. Membership also permits the Village
to utilize emergency equipment that the Village may not have, but which is
available from a nearby department.
Motion by Trustee Kenny, seconded by Trustee Bartecki, to authorize the
Village Manager and the Fire Chief to sign an Automatic Aid Agreement
with the Village of Downers Grove and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
B. REQUEST FOR STREET NAME CH)
COMMUNITY ASSOCIATION (PHOE
The Village has received a request from the Steeplechase Community
Association to change a street name from Phoebus Lane to Coventry
Lane. Phoebus Lane is a private street that is maintained by the
Association. There is no Village -owned signage involves; and, therefore,
there are no direct expenses to the Village for a street name change. If
the name change is approved, the Village will ensure that all appropriate
governmental entities are notified and the Association will have the
responsibility to notify all others. The Association is strongly in favor the
"Coventry Lane" name, however, they have provided an alternative,
"Surrey Lane ".
Motion by Trustee Shumate, seconded by Trustee Bartecki, to direct the
Village Attorney to draft the necessary ordinance for action at the Village
Board meeting of August 22, 1995. VOICE VOTE: Motion carried.
10. OTHER. BUSINESS PERTAINING TO VILLAGE OPERATIONS:
President Bushy noted that the Committee -of -the -Whole meeting of August 7,
1995 was tabled to this evening due to a power outage. Due to the time
constraints, President Bushy recommended the Committee-of-the-Whole
agenda of Fire Station One Alternatives be tabled to another Committee -of the -
Whole meeting.
Motion by Trustee McInerney, seconded by Trustee Kenny, to table the
VILLAGE OF OAK BROOK Minutes Page 11 of 12 August 8, 1995
f
AUTOMATIC CHID
AGREEMENT WITH
D014NERS GROVE
TIRE DEPARTMENT
STEEPLECHASE
STREET NAME
CHANGE --
PHOEBUS LANE TO
COVENTRY LANE
C
Ayes: 5 - Trustees Bartecki, Kenny, Payovich, Savino and Shumate.
Nays: 1 - Trustee McInerney:
Absent: 0 - None. Motion carried.
Former Village Trustee Dick Calzaretta requested the Village Board to
direct the Village Manager to have the Dome remain in place until
September 30, 1995 for display to possible buyers with restricted use. if
not sold by then, the Village hire a professional photographer to
photograph the inside and outside of the Dome for display in a catalog for
sale. The Dome be removed, with its ancillary equipment, and be placed
in storage. If the tennis courts cannot be used, then remove the courts
and sod the area.
President Bushy indicated the storage and removal of the Dome is
exiremely expensive and selling a large item by photographs is difficult,
as buyers wish to view the item. She recommended to continue the
Dome inflated until a purchaser is found.
I. ADOPTION OF TENTATIVE 1996 VILLAGE BOARD OBJECTIVES: ADOPT
TENTATIVE 1906
President Bushy noted staff has spent a considerable amount of time VILLAGE BOARD
developing the 1996 Village Board Objectives and the Village Board has OBJECTIVES
reviewed these goals which gives staff guidelines to develop the budget
process.
Adoption of these Tentative Objectives will provide staff with direction to
proceed to discuss these topics with measures of accomplishment,
responsibility for accomplishment and target dates, and to develop other
program objectives with the Board's objectives in mind. Final adoption of
the 1996 Program Objectives will occur in conjunction with adoption of the
1996 Budget.
It was a consensus of the Board of Trustees to accept the Tentative 1996
Village Board Objectives, subject to further development by the staff and
for final adoption as part of the 1996 Municipal Budget.
J. AWARD OF CONTRACT - 1995 DRAINAGE: 1995 DRAINAGt -
AWARD CONTRACT
Prospective bidders were required to be Illinois Department of
Transportation prequalified for this work. Bid packages were picked up by
eight companies. Four competitive sealed bids were received on July 12,
1995. Funds in the amount of $100,000 have been budgeted in the
Stormwater Management Improvements Program (16 -4602) for this work.
Motion by Trustee Payovich, seconded by Trustee McInerney, to award a
contract, subject to staff review, to Productive Paving and Excavating,
Addison, the lowest responsible bidder, based on the unit prices listed on
the bid tabulation, for an estimated total project price of $59,694.20.
POLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes
21
Page 8 of 12 August 8, 1995
Fs�
Ayes:
Nays:
Absent:
6 - Trustees Bartecki,
and Shumate.
0 - None.
Kenny, McInerney, Payovich, Savino
0 - None. Motion carried.
B. DEPARTMENTAL REPORTS:
Environmental Concerns & Engineering: Trustee Payovich - Bill Cussen,
Engineering Department, has accepted a new position with Bollinger, Lach &
Associates, Inc. of Oak Brook, and she wished him well in his new ender. *vor.
Finance /Purchasing: Trustee Bartecki - Staff is in the process of evaluating
the Village Technology Plan and results will be presented to the Village Board.
Library and Hotel Convention & Visitors Committee: Trustee McInerney - The
Hotel Convention Bureau brochure, with advertisements of our hotels, was
done extremely well. The Library Summer Reading Program had over 2,500
books read during the Program.
Personnel & Public Safety: Trustee Kenny - Lt. Ron Carlson of our Police
Department has announced his retirement after 27 years of service. A
retirement party is scheduled for August 27, 1995 at the Bath & Tennis Club.
Reservations are requited to Joan or Peggy in the Police Department. Sgt.
Anthony Cognilio is being promoted to Lieutenant with a swearing -in ceremony
planned for August 80, 1995 in the Samuel E. Dean Board Room. President
Bushy noted the Police Department will not hire an additional officer, as Officer
Malec was returned to active duty this year which returned the police force to
their authorized number of personnel.
Planning & Zoning: Trustee Shumate - Thanked staff for their efforts in
addressing the proposals before the Zoning Board of Appeals and Village
Board in the last few months. He noted that these proposals approved by the
Village will ensure that the Village has the same status it has today and for the
future. He suggested that the Institute in Basic Life Principals may be before
the Village this fall, and the Lohan study should also be completed.
Public Works & Cable _Television: Trustee Savino - One of the 1996
Objectives of the Village is shared capital equipment with other municipalities.
Superintendent of Public Works Meranda has arranged for the use of Villa
Park's paving machine. Staff will be able to pave areas of the pathway
system.
Continental Cablevision July receipts totalled $2,657.87 for their cable
television franchise fees. There will be a reduction of 15% to 20% in the basic
service charge with an increase accordingly in the satellite fees. Continental
Cablevision will be upgrading their domestic system in the United States.
Staff has developed a total cost of equipment and upgrades for lighting and an
audio system to televise meetings in the Samuel E. Dean Board Room totalling
VILLAGE OF OAK BROOK Minutes Page 9 of 12 August 8, 1995
DEPARTMENTAL
REPORTS
i
4y >w; II£
II 3
I
$32,000. Continental Cablevision would contribute $8,000 in either a subsidy
or equipment for this project. This would require a Village expenditure of
$24,000.
Trustee Kenny inquired if paving the pathway system would include the
pathways on the Sports Core property. Village Manager Veitch explained that
it would take possibly two to three years to complete this project. It will be on
bike paths and larger patches of Village roadways. Trustee Kenny asked if
paving around the bike paths can be addressed, at some point in time, as
there are runners and walkers who wish the pathways to remain gravel.
Village Manager Veitch stated this could be addressed in the Five Year Plan.
The Pathway Committee did request paving all pathways. Village Manager
Veitch noted the surveys indicated an overwhelming response of paving the
pathway system throughout the Village. President Bushy recommended
Trustee Kenny direct his comments to the Pathway Committee.
Trustee Shumate requested if information had been received on the progress
of the Fiber Optic installations in Oak Brook. Village Manager Veitch will
pursue a status of their progress in the Village.
Village Clerk: Clerk Gonnelia - Indicated she has prepared a draft of
emergency management procedures for the Village Clerk's office in records
management. She is compiling information regarding imaging procedures for
staff and reviewing the Village Code for recodification.
Village President: President Bushy - The Village is now offering notary service
for our residents during business hours of the Village. A photo identification is '
required for notarization of a document. No fees will be charged for the
service.
An Emergency Management meeting was held at McDonald's Lodge with 80
municipal officials attending. McDonald's only charged for food served which
enabled many communities to send their officials. President Bushy
acknowledged their corporate partnership in sharing this important information
with our communities.
The Bath & Tennis Club held their swim team banquet. There were 110
members on their team as compared to 29 last year. Trustees Kenny,
McInerney, Shumate and President Bushy attended. The dive team took first
place this year, with the swim team moving up in their ratings. The tennis
team banquet is being held tonight, and their team was undefeated this year.
A Paul Butler Award for children that best exemplifies good sportsmanship and
team leadership has been offered to the swim team each year. For the first
time, it is being offered to the tennis players this evening. These programs
offer participation for all of our children in Oak Brook.
VILLAGE OF OAK BROOK Minutes Page 10 of 12 August 8, 1995
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10.
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it
UNFINISHED AND NEW BUSINESS (Items Not for Final Action):
A. FIRE DEPARTMENT AUTOMATIC AID AGREEMENT WITH DOWNERS AUTOMATIC AID;
GROVE: AGREEMENT WITH
DOWNERS GROVE
The Fire Department is a member of a regional mutual aid group known FIRE DEPARTMENT
as M.A.B.A.S. (Mutual Aid Box Alarm System), The purpose of this
membership is to both receive and provide fire mutual aid on an
organized basis. The primary benefit is the receipt of manpower and
equipment at time of an emergency. Membership also permits the Village
to utilize emergency equipment that the Village may not have, but which is
available from a nearby department.
Motion by Trustee Kenny, seconded by Trustee Bartecki, to authorize the
Village Manager and the Fire Chief to sign an Automatic Aid Agreement
with the Village of Downers Grove and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino
and Shumate.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
B. REQUEST FOR STREET NAME CHANGE - STEEPLECHASE
COMMUNITY ASSOCIATION (PHOEBUS LANE TO COVENTRY LANE:
The Village has received a request from the Steeplechase Community
Association to change a street name from Phoebus Lane to Coventry
Lane. Phoebus Lane is a private street that is maintained by the
Association. There is no Village -owned signage involved and, therefore,
there are no direct expenses to the Village for a street name change. If
the name change is approved, the Village will ensure that all appropriate
governmental entities are notified and the Association will have the
responsibility to notify all others. The Association is strongly in favor the
"Coventry Lane" name, however, they have provided an alternative,
"Surrey Lane ".
Motion by Trustee Shumate, seconded by Trustee Bartecki, to direct the
Village Attorney to draft the necessary ordinance for action at the Village
Board meeting of August 22, 1995. VOICE VOTE: Motion carried.
OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS:
President Bushy noted that the Committee -of- the -Whole meeting of August 7,
1995 was tabled to this evening due to a power outage. Due to the time
constraints, President Bushy recommended the Committee -of- the -Whole
agenda of Fire Station One Al:irnatives be tabled to another Committee-of-the-
Whole meeting.
Motion by Trustee McInerney, seconded by Trustee Kenny, to table the
VILLAGE OF OAK BROOK Minutes Page 11 of 12 August S, 1995
13
STEEPLECHASE -
STREET NAME
CHANGE --
PHOEBES LANE TO
COVENTRY LANE
Committee-of-the-Whole agenda item, Fire Station One Alternatives, to the
next scheduled Committee -of the -Whole meeting. VOICE VOTE: Motion
carried.
11. ADJOURN TO CLOSED MEETING:
President Bushy noted that this item, Collective Bargaining, was subject to
cancellation and, therefore, is cancelled due to the materials not being
available for Village Board review at this time.
12. AA DJOURNMENT:
Motion by Trustee McInerney, seconded by Trustee Savino, to adjourn the
meeting at 9:18 p.m. VOICE VOTE: Motion carried.
ATTEST:
z
'Linda K/. Gonnella, CMC
Village Clerk
bot88
VILLAGE OF OAK BROOK Minutes
Page 12 of 12 August 8, 1995
ADJOURNMENT
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