Minutes - 08/08/2000 - Board of TrusteesVILLAGE OF OAK BROOK Minutes August 8, 2000
UNOFFICIAL UNTIL APPROVED AS WRITTEN X_
OR AS AMENDED _ BY VILLAGE BOARD ON
AUGUST 22, 2000.
1. MEETING CALL - PLEDGE OF ALLEGIANCE: MEETING
CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at
7:31 p.m. • Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Village Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Caleel, Craig and Savino.
ABSENT: Trustee Butler and McInerney.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J.
Jarvis, Fire Chief; Robert L. Kallien, Jr., Director of Community Development;
Bruce F. Kapff, Director of Information Services & Purchasing; Richard A.
Martens, Village Attorney; Ruth A. Martin, Library Director and James
Bodony, Fire Captain.
Trustee Kenny arrived at 7:37 p.m.
3. ANNOUNCEMENTS AND OPEN FORUM: No one appeared.
4. APPROVAL OF MINUTES: MINUTES:
BOT 07/25/00
Motion by Trustee Caleel, seconded by Trustee Craig, to approve the minutes
of the Regular Board of Trustees Meeting of July 25, 2000 as presented and
waive the full reading thereof. VOICE VOTE. Motion carried.
5. OMNIBUS AGENDA:
All items on the Omnibus Agenda were routine in nature and enacted in one
motion. No one requested a separate discussion of an item for removal from
the Omnibus Agenda.
Motion by Trustee Caleel, seconded by Trustee Craig, to approve the Omnibus
Agenda. ROLL CALL VOTE:
Ayes: 4 - President Bushy, Trustees Caleel, Craig and Savino.
Nays: 0 - None.
Absent: 3 - Trustees Butler, Kenny and McInerney. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 1 of 8 August 8, 2000
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APPROVAL:
A. APPROVAL OF BILLS: Approved Omnibus Vote. BILLS -
$280,524.53
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL-
JULY 22, 2000: Approved Omnibus Vote. $442,392.65
(g-ss)
C. CHANGE ORDERS: None.
D. PAYOUTS:
1) LARSON - KRAMER - KJELSTROM AND ASSOCIATES, LTD. B &T-
- PAYOUT #I - BATH & TENNIS CLUBHOUSE ARCHIT.
ARCHITECTURAL SERVICES - $43,750.00: Approved SERV.
Omnibus Vote.
E. REFERRALS: None.
F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: No Business.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA (Items for Final Action):
A. APPOINTMENTS: No Business.
B. ORDINANCES & RESOLUTIONS:
1) ORDINANCE #2000- ZO -R -S -969. AN ORDINANCE ORD oo -ZO-
REZONING PROPERTY TO THE R -S -969
CONSERVATION /RECREATION DISTRICT (3800 YORK REZONE
ROAD, OAK BROOK, IL 60523): 3800 YORK
The Village Attorney has drafted an ordinance which grants the
rezoning of the property at 3800 York Road from R -3, Residence
District, to C /R, Conservation/Recreation District.
Motion by Trustee Savino, seconded by Trustee Caleel, to approve
Ordinance #2000- ZO -R -S -969, "An Ordinance Rezoning Property to
the Conservation/Recreation District (3800 York Road, Oak Brook, IL
60523)," as presented and waive the full reading thereof. ROLL CALL
VOTE:
Ayes: 4 - President Bushy, Trustees Caleel, Craig and Savino.
Nays: 0 - None.
Absent: 3 - Trustees Butler, Kenny and McInerney. Motion carried.
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August 8, 2000
2) ORDINANCE #2000 -ZO -SU -970, AN ORDINANCE ORD oo -ZO-
GRANTING A SPECIAL USE PERMIT TO ALLOW USE OF Su -970
THE GRAUE HOUSE AS A HISTORIC FACILITY OFFERING SPEC USE
CULTURAL AND EDUCATIONAL OPPORTUNITIES TO GRAUE xsE
VISITORS ( GRAUE HOUSE, 3800 YORK ROAD. OAK
BROOK, IL):
Trustee Kenny arrived at 7:37 p.m.
The Village Attorney drafted an ordinance, which grants a special use
permit allowing the use of the Graue House as a historic facility
offering cultural and educational opportunities to visitors. This special
use permit is subject to the conditions set forth in Section 3 of the
ordinance. In consultation with Robert Mork, Attorney for the Forest
Preserve District of DuPage County, the Village has revised the
conditions set forth in Section 3 of the ordinance.
Motion by Trustee Savino, seconded by Trustee Caleel, to approve
Ordinance #2000 -ZO -SU -970, "An Ordinance Granting a Special Use
Permit to Allow use of the Graue House as a Historic Facility Offering
Cultural and Educational Opportunities to Visitors ( Graue House, 3800
York Road, Oak Brook, IL)," as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 4 - Trustee Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Butler and McInerney. Motion carried.
C. AWARD OF CONTRACTS:
1) 2001 PAVING AND DRAINAGE PROJECT - DESIGN AND 2001 Pnv
CONSTRUCTION SERVICES: & DRAIN
Following Village Board discussion of this subject at its June, 2000
Committee -of -the Whole meeting, staff has negotiated a professional
services contract with James J. Benes & Associates, Inc., to provide
final design and construction services for the 2001 paving project. The
2001 -2005 Roadway Maintenance Plan (nearing completion) assumes
14% for design and construction services. Based on the Village's
estimated construction cost of $1,991,794 staff would expect the
engineering services for the 2001 project to cost approximately
$278,000. The proposed total fees ($291,363) are slightly higher and
staff feels it is justified due to new more complicated and costly IDOT
material testing procedures. Also engineering services are, in general,
becoming more expensive due to demand generated by more aggressive
VILLAGE OF OAK BROOK Minutes
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August 8, 2000
State and county infrastructure programs. This project will span two
budget years. Funds for the first phase of the project are included in the
current Roadway Improvements Program (41 -461). The remainder of
the project will be in the 2001 Budget.
Motion by Trustee Caleel, seconded by Trustee Craig, that the Village
award a contract to: James J. Benes & Associates, Inc., 1755 Park
Street, Suite 100, Naperville, Illinois 60563, in the not -to- exceed
amount of $235,663 in fees and an estimate of $55,700 for direct costs
(total estimated cost of $291,363), for final design and construction
services for the 2001 paving and drainage project. ROLL CALL
VOTE:
Ayes: 4 - Trustees Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 2 - Trustee Butler and McInerney. Motion carried.
2) OPTICOM EMERGENCY VEHICLE PRE - EMPTION SYSTEM OPTICOM
INSTALLATION AT 22ND STREET AND I -88 BRIDGE: EMERG
VEHICLE SYS
The Illinois Tollway Authority has authorized the Oak Brook Park
District to install bike paths under the 22nd street overpass, one on the
north side and one on the south side. This project involves the removal
of concrete curbs and barriers on each end of the bridge. It involves
lane closures in both directions during construction. This project by the
Park District provides an opportunity for the Village to complete a long
term goal at substantial savings to the Village.
With the increased traffic on 22nd Street, back -ups in both directions are
now common. The I -88 overpass over 22 ❑d Street prohibits the
Opticom system from working by blocking the strobe light beam on the
responding emergency vehicle from reaching the detectors mounted on
the traffic light mast arms at both Jorie Boulevard and McDonald's
Drive, until the vehicle is well under the underpass. Installation of
additional detectors on the bridge will eliminate this problem.
By doing this project now, the Village will save money in light of the
fact that the Park District is absorbing the cost for land closures. In
addition, the original primary deterrent to undertaking this project, the
removal and replacement of the concrete curb and barrier and paving, is
also being done by the Park District. If the Village uses Aldridge
Electric, Inc. as the contractor, custody of the traffic signals does not
have to change as they are the current state maintenance contractor.
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August 8, 2000
The Village secured authorization from the Tollway Authority to
proceed with this project.
Fire Captain Bodony addressed the Village Board on the benefits of the
Opticom system in Oak Brook. President Bushy commended Fire
Captain Bodony for his efforts with the Opticom system on behalf of
everyone that has benefited from this program.
Motion by Trustee Kenny, seconded by Trustee Caleel, to waive
competitive bidding and authorize Village staff to issue a purchase
order to Aldridge Electric, Inc in the amount of $9,907.00 to commence
with the immediate installation of Opticom detectors on the east and
west sides of the I -88 — 22nd Street overpass. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Craig, Kenny and Savino.
Nays: 0 - None.
Absent: 2 - Trustees Butler and McInerney. Motion carried.
INFORMATION & UPDATES:
A. VILLAGE PRESIDENT:
She acknowledged that "Crain's Chicago Business" had an excellent
review in their business newspaper of two restaurants in Oak Brook:
Opus and 1401 West at the Chicago Oak Brook Marriott Hotel. She
also commended three young children: Radhika, Divika and Indra
Sharma of the Hunter Trails subdivision, who decided to help the
Library towards acquiring a new magazine subscription for the Youth
Services Department and contributed $5.12 from the proceeds of their
lemonade stand in their subdivision. Library Director Martin has sent
them a letter thanking them for their efforts. The Bath & Tennis Club
had their annual Swim and Dive Team banquet. The team received
many awards this year. Each year a Paul Butler Award is given to a
young athlete in Oak Brook that best represents the Village. The young
woman who won this year was Erin Lasinski who received medals and
was a strong leader for the team. President Bushy facilitated a meeting
today between U.S. Senator Dick Durbin and other municipal officials
regarding e- commerce sales tax. It included Elmhurst Mayor
Marcucci, Roselle Village President Smolinski, Bloomingdale Village
President Iden, Naperville Mayor Pradel, and Villa Park Village
President Rupp Srch. Senator Durbin has a good understanding of the
municipality's needs and concerns and had suggestions for lobbying in
Washington, D.C. on this subject. As the Chairman of the Illinois
delegation, which meets monthly, he offered to facilitate the September
meeting regarding this issue. President Bushy is working with the
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INFO &
UPDATES:
VLLG PRES
August 8, 2000
Metropolitan Mayors Caucus requesting mayors from the six county
metropolitan areas to attend this meeting in September. If any Trustees
are willing to lobby for this in Washington, D.C., they are welcome to
do so. Trustee Craig noted Niles Mayor Blase has become very active
with ads on the internet about the e- commerce sales tax issue. He has
invited President Bushy to talk on this. She explained that Mayor
Blase is trying to convince people not to use the internet and she feels
that is not the issue but sales tax revenue is the issue. She would hope
that the Village would still continue to collect sales tax revenue
whether through the internet or bricks and mortar facilities.
B. VILLAGE MANAGER: VLLG MGR
He stated that August 21, 2000 is the last day for submission of
petitions for November 7, 2000 General Election to the local election
official.
9. DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS: DPT RPTS
Community Development
Trustee Savino
Finance, Information Services & Purchasing
Trustee Caleel
Intergovernmental Relations
Trustee McInerney
Library & Community Events
Trustee Butler
Public Safety
Trustee Kenny
Public Works & Engineering
Trustee Craig
Village Clerk
Clerk Gonnella
Sports Core
President Bushy
Departmental Reports were accepted as presented.
10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated):
A. RECOMMENDATION - YORK ROAD PROPERTIES LLC (2001 RECOMM -
YORK ROAD) - FINAL PLAT OF RESUBDIVISION OF LOT A RESUBDIV
SUNBEAM CORPORATION SECOND ASSESSMENT PLAT - SUNBEAM
THREE - LOT - SUBDIVISION: 2001 YORK
The Plan Commission, at their meeting on July 17, 2000, voted 4 to 0
to recommend approval of the Final Plat of Resubdivision of Lot A
Sunbeam Corporation Second Assessment Plat subject to the three
conditions. In making this recommendation, the Plan Commission
found that the applicant has satisfied the applicable requirements for
subdivision. No one spoke in favor or against the resubdivision.
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Trustee Savino requested the inclusion of pathways to bullet #2 of
Village Engineer Durfey's conditions dated July 13, 2000. The
conditions are as follows:
1. Designate a 40 ft. rear yard setback on Lot 2
2. Address specific items listed in Village Engineer Durfey's
memorandum dated July 13, 2000 including:
• Consider waiving school contributions, since this commercial
development will not generate any new students.
• Recommend that installation of sidewalks and /or pathways be
deferred until construction of an additional building(s) occurs
on the property.
• All existing buildings need to be depicted on the plat along with
all required setbacks.
• Resolve minor drafting issued on the plat.
3. Engineering approval
Trustee Savino asked for Village Attorney Martens to explain the
Village ordinance that allows waiver of school contributions since the
commercial development will not generate any new students. Village
Attorney Martens explained that the ordinance indicates that a certain
number of students would be generated from a subdivision. In the case
of the Forest Gate subdivision for residents 55 years of age and older,
the Village Board did waive the school contribution as no students
would reside in that development. He stated on these facts, it would be
appropriate to waive the school contribution since the commercial
development will not generate any new students.
Motion by Trustee Savino, seconded by Trustee Kenny, to concur with
the recommendations of the Plan Commission, waive the school
contribution and authorize Village Attorney Martens to draft the
necessary resolution for approval at the Village Board meeting of
August 22, 2000. VOICE VOTE: Motion carried.
President Bushy commended the developer, John Buck, for the
building and his ongoing interest in the community. Trustee Savino
agreed with the building design but voiced his disappointment in the
parking structure for this development. He explained that during the
rezoning phase, the Village Board had discussions on the parking
structure, lighting and landscaping of the property. He stated that the
Board had asked that the materials match the building. Trustee Savino
indicated that they would be adding to the parking structure and they
would consider these items when this occurs. Village Manager Veitch
noted that the north and south facades of the building are temporary as
they anticipate expansion of the structure in both directions.
VILLAGE OF OAK BROOK Minutes Page 7 of 8 August 8, 2000
B. RECODIFICATION OF THE CODE OF ORDINANCES OF THE
VILLAGE OF OAK BROOK:
A draft copy of the new code is available for review in the Village
Clerk's office. The new format will enable staff to periodically update
the code in house. Village Manager Veitch, Attorney Martens and
Legal Secretary, Sandy Schmidt were commended for their hours of
work on this project by President Bushy. The Village Board concurred
with the recommendation to proceed with this project.
Motion by Trustee Caleel, seconded by Trustee Craig, to direct the
Village Attorney to draft an ordinance to accept the newly revised Code
of Ordinances for approval by the Village Board. VOICE VOTE:
Motion carried.
11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
12. ADJOURNMENT:
Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn the meeting
at 9:12 p.m. VOICE VOTE. Motion carried.
ATTEST:
Lmda K. Gonnella, CMC
Village Clerk
BOT- 080800
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RECODIFIC
VLLG CODE
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August 8, 2000