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Minutes - 08/09/2011 - Board of TrusteesMINUTES OF THE AUGUST 9, 2011 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON SEPTEMBER 27, 2011. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:04 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons: PRESENT: President Gopal Lalmalani, Trustees Stelios Aktipis, Gerald Wolin, and Asif Yusuf, and Elaine Zannis. ABSENT: Trustees Michael Manzo (arrived at 7:43 pm) and Mark Moy. IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village Manager; Robert Kallien, Community Development Director; Thomas McEllin, Fire Chief; Sue Madorin, Library Director; Steve Larson, Police Department Consultant; Michael Hullihan, Public Works Director; Trey VanDyke, Sports Core Director; and Peter Friedman, Village Attorney. PRESIDENT'S OPENING COMMENTS President Lalmalani asked for a moment of silence and prayers for the deadly attack on the thirty soldiers in Afghanistan, which was the largest attack on American soldiers in the last ten years of the war in a single day. A) Proclamation for Athlete of the Year - Brianna Borsellino — Presented The Proclamation was read by Clerk Pruss. B) Proclamation for Athlete of the Year - Toni Kokenis — Presented The Proclamation was read by Clerk Pruss C) Proclamation for Athlete of the Year - Luke Schubert - Presented The Proclamation was read by Clerk Pruss President Lalmalani announced the passing of retired Oak Brook Firefighter and Building Inspector, Rich Arling, last Thursday. Many worked with him and some knew him as well and we are all very saddened by this and may his soul rest in peace. Trustee Aktipis would like to add that he remembers Rich Arling very well, both as a neighbor who lived two doors down and as an employee for the Village of Oak Brook and this loss is a great loss for all. On July 27, 2011 President Lalmalani and Village Manager David Niemeyer were able to VILLAGE OF OAK BROOK MINUTES Page I of 12 REGULAR MEETING OF AUGUST 9, 201 I meet with Jim Skinner, the CEO of McDonalds, and received positive interaction about working and collaborating together in the future. They were also able to secure a verbal commitment that McDonalds would continue to support the Taste of Oak Brook. President Lalmalani stated the Police Chief Selection Committee, which is made up of three trustees and two community leaders, was able to narrow down the number of applicants from 139 to 12. The names will then move on to the Board, who will narrow down the names to between 3 and 5 applicants. After this point, the Board and the President will sit down together and come up with the best candidate for the job. The sales tax revenues in May went up 9% compared to similar periods last year. And the non home rule sales tax increased 9% as compared to last year. In April the sales tax had gone up 10 %, and the non home rule sales tax had also gone up 10 %. There has been a slow but definite upward trend for the last 15 months and we are cautiously optimistic that this will continue. Lastly, there was a strategic plan meeting on July 30, 2011, with Village Manager, David Niemeyer, Village Assistant Manager, Blaine Wing and other Village Staff. They did a tremendous job and the meeting was very productive. President Lalmalani would like to give kudos to the Village Manager for arranging this meeting, as it was the first Strategic Plan Meeting conducted in the last few years. President Lalmalani then gave the floor to Village Manager, David Niemeyer, to go over some of the important points of the strategic plan meeting. Village Manager David Niemeyer stated that the strategic planning is a process that the Village hasn't gone through in a number of years, but it is a process that's important to go through because it sets the vision going forward. The process that was followed for the Strategic Planning Meeting was first a presentation that reviewed some of the data from the initial Village Survey that was sent out to all residents, a review of the business survey that was filled out by some of the top business leaders in the area, and finally Robert Kaillen, the Community Development Director did a review of the census data taken in the last couple of years. There will be a presentation done on the village survey at a later date, but overall the data shows that the residents are very positive about Village services and the performance of the various departments. The data from the business survey shows that the consensus was that Oak Brook is an excellent business climate and a positive place in terms of elected officials and staff working with businesses. The survey stated that the low taxes, the excellent transportation networking is a plus, and Oak Brook is overall an excellent business environment. Manager Niemeyer stated the census data was also very interesting because we were able to get fairly new results from the 2010 census. The census showed that the Village has a declining population. This is not unusual because we're seeing an aging population, which was talked about in length during the Strategic Planning Meeting. Some of these challenges are; finding housing for seniors who don't want to live in large single family homes and recruiting and marketing to younger families as older people VILLAGE OF OAK BROOK MINUTES Page 2 of 12 REGULAR MEETING OF AUGUST 9, 2011 begin to move out. Fitting into this were discussions about the Oak Brook Bath and Tennis Club, and how they would be able to attract more people, and specifically younger families. Another discussion was staff/ Board relations, and how we can improve as an organization and how we can better motivate and support the excellent staff that works for the Village. After all of the main points were touched on there was a discussion of the various strengths and weaknesses of the organization as a whole, and how best to deal with these problems. Also discussed were opportunities and threats to the Village. The purpose of the strategic plan meeting was to start to set some specific goals that are organized around a couple of different concepts. We started developing some transportation goals, some of these were short term goals, such as improving way- finding signage around the community, and some of these were longer term goals, such as improving tollway access, and getting the state to look at a grade separation between 83 and 22 "d St. Another goal is to start the beautification projects that have been put off to the side for the last couple of years. The last goal deals with economic development and continuing to find ways of having more sales tax producing businesses; such as looking at businesses that might go into office buildings to produce sales tax, looking at a River Walk development, and of course addressing the hotel vacancies. In terms of finance we need to be looking for ways to reduce state mandates, and increase our cooperation with other towns. Manager Niemeyer then asked the Board to add to that list of goals and then the Village will prioritize from there and map out a plan for the next few years. The document that will be created from this be will be something the Village uses every year for budget planning and the goal will essentially be to review where we are at every year, look at what's been accomplished and what we need to change. Also, Manager Niemeyer announced that the 10d' Anniversary of 9/11 is coming up. Assistant Village Manager Wing prepared a statement to be read by Manager Niemeyer. The statement talks about National Preparedness Month, honoring those that are the first responders, promoting volunteer programs and continuing to promote the message that preparedness is a shared responsibility. On September 11, 2011 at 1pm at the Oak Brook Public Library the Village will be hosting a "Time to Remember and a Time to Prepare" Event, which honors those lost and encourages people to prepare for the future. Trustee Aktipis then seconded both of Manager Niemeyer's comments and expressed his satisfaction with the strategic planning meeting. 4. RESIDENT/VISITOR COMMENT Richard Knitter would like the Village Trustees to consider a Motion for an Open Space Parcel Intergovernmental Agreement regarding the parcel of land located at the southeast quadrant of 351h Street and Cass Court. Manager Niemeyer then clarified for the Board that himself and President Lalmalani have asked the President and Manager of Westmont if they would agree to this and they said they would not. President Lalmalani and Village Manager David Niemeyer will both be attending the Westmont Board Meeting taking place on Thursday, August 11, and they VILLAGE OF OAK BROOK MINUTES Page 3 of 12 REGULAR MEETING OF AUGUST 9, 201 l both believe that anything other than open space for this area will be fought very strongly. Trustee Zannis then asked for the location and time of the Board Meeting at Westmont to be announced publicly in case anyone wanted to attend. Manager Niemeyer then stated that the meeting will be at 7:30pm at Westmont Village Hall on Thursday August 11, 2011. President Lalmalani then stated that he will be attending the meeting and he encourages the rest of the trustees to attend as well. Trustee Zannis stated that she plans to go and that residents of 35`s St. should also be in attendance. 5. APPROVAL OF MINUTES REGULAR BOARD OF TRUSTEES MEETING OF JULY 12, 2011 Motion by Trustee Wolin, seconded by Trustee Yusuf to approve the Minutes of the Regular Board of Trustees Meeting of July 12, 2011. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable: For Period Ending June 5, 2011 - $811,487.32 Significant Items included in Above: 1) Hervas, Condon & Bersani, P.C. — Legal Services — June, 2011 - $234.00 2) Holland and Knight, LLP - Legal Services — May & June, 2011 - $15,000.00 3) Martam Construction — Payout #3 — 2011 Water Main Project - $76534.69 4) Greater Oak Brook Chamber of Commerce — Chamber's Economic Development Partnership Grant — January- Decemenr, 2011 - $69,750.00 5 DuPage Water Commission - May, 2011 - $199,015.99 6) PirTano Construction — Payout #I 1 — 2010 Water Main Replacement - $114,100.23 7) James D. Fiala Paving Co., Inc. — Payout #1 — 2011 ERP Paving Project - $249,460.63 B. Approval of Payroll for Pay Period ending July 23, 2011 - $637,329.14 C. Community Development Referrals —NONE AT THIS TIME D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Sports Core Athletic Fields E. Budget Adjustments 1) Golf General Operation and Maintenance to Bath & Tennis Clubhouse and Pool VILLAGE OF OAK BROOK MINUTES Page 4 of 12 REGULAR MEETING OF AUGUST 9, 2011 2) Human Resources to Information Services F. Ordinances & Resolutions 1) Ordinance - 2011- ZO -V -S -1315, An Ordinance Granting A Variation From the Provisions of Section 13 -3 -613 of Title 13 ( "Zoning Regulations ") of the Village Code of the Village of Oak Brook Relative to Fence Height for the Property at 15 Glenoble Court in the Village of Oak Brook 2) Ordinance - 2011- ZO -V -8-1316, An Ordinance Granting A Variation From the Provisions of Section 13 -3 -613 of Title 13 ( "Zoning Regulations ") of the Village Code of the Village of Oak Brook Relative to Fence Height for the Property at 610 Lakewood Court in the Village of Oak Brook 3) Resolution 2011- PL- AG -EXl -R -1117, A Resolution Approving and Authorizing the Execution of the Second Amendment to the Professional Service Contract Between the Village of Oak Brook and Stephen E. Larson. G. 2011 Second Quarter Hotel/Motel Tax Receipts H. 2011 Membership Renewal —Illinois Municipal League I. Brittwood Creek Subdivision Second Extension of Completion Date Dana Park Resubdivision Extension of Completion Date K. 2011 Water Main Replacement Project — South Half of Timber Trails Subdivision Change Order #1 L. Munis Annual Financial Software Maintenance Repair Motion by Trustee Wolin, seconded by Trustee Yusuf to approve the Consent Agenda and authorize expenditures as presented or amended. ROLL CALL VOTE: Ayes: 4— Trustees Aktipis, Wolin, Yusuf and Zannis Nays: 0 — None Abstain: 0 — None Absent: 2 — Trustees Manzo and Moy Motion carried. 7) ITEMS REMOVED FROM CONSENT AGENDA —NONE 8) BOARD & COMMISSION RECOMMENDATIONS -NONE AT THIS TIME 9) UNFINISHED BUSINESS - NONE AT THIS TIME 10) ACTIVE BUSINESS A. CONFIRMATION OF APPOINTMENTS — NONE AT THIS TIME B. ORDINANCES & RESOLUTIONS —NONE AT THIS TIME VILLAGE OF OAK BROOK MINUTES Page 5 of 12 REGULAR MEETING OF AUGUST 9, 2011 C. AWARD OF CONTRACTS — NONE AT THIS TIME D. ELECTRIC AGGREGATION ISSUE UPDATE — UPDATE ONLY Trustee Wolin stated that we are proceeding with the Electric Aggregation Process. The objective is to provide residents with an option of using an alternative electric company to save money on their electric bill. The Board has met over the past several months with various consultants who are capable of leading us through this process with proposed fees ranging from $22,000.00 to $45,000.00. What we've determined, is that our attorney, Holland and Knight, does have experience in this area, and our final recommendation is that we go out to bid on our own, in conjunction with two other communities, Grayslake and Lincolnwood. Once we proceed with the process, there will be two special hearings. The first hearing is a week from this Thursday at 7:00 pm in this room on August 18'' and the second will be at the Regular Board Meeting on September 13''. We expect that the entire bid process to be completed in February 2012. Currently residents are already being solicited by a number of companies who are offering savings of 9 or 10 %, and we urge residents to use caution when signing up with these other companies so that they understand all of the provisions for cancellation if they elect to go with the supplier the Village ends up with. Trustee Aktipis posed the question if the rates of the provider would depend on how many residents participated. Village Manager David Niemeyer answered that the theory behind aggregation is that the more customers involved the better rate one is going to see, and it is the Village's hope that joining with two other towns might provide better rates. Trustee Aktipis then stated that we should be encouraging the Village residents to wait to sign up with a company until the Village decides on a specific one because the rates could be much better depending Village participation. Manager Niemeyer replied that the residents certainly needed to weigh their options. If residents decided they wanted the savings available to them right now, then they are welcome to that but the Village is legally obligated to go through this process so a decision on our end will take a while longer. If the end savings are close to what other communities are getting, then we know that it's the best deal available. Trustee Aktipis asked if there was any way to expedite the process and Village Manager David Niemeyer stated that they are doing everything according to schedule. The bid process itself has to take some amount of time because they have to notify all residents, as well as give them the option to opt out if they so choose. Attorney Friedman added that it's likely that the bids will have tiers depending on the numbers. The companies may scale their numbers both to give an incentive, as well as protect themselves. Trustee Zannis asked if the public hearings would be televised and Manager Niemeyer replied that the meetings will be televised because they will be a part of the Regular Board Meeting. He also stated hearings are to discuss the governance plan which will state how the Village will run the Electric Aggregation Program. President Lamalani added that he knew that some of the residents were getting edgy, as he VILLAGE OF OAK BROOK MINUTES Page 6 of 12 REGULAR MEETING OF AUGUST 9, 2011 attended one of the Homeowner's Association Meetings, and that the residents expressed to him that they were under a lot of pressure from the different sales promotions that were going on, and the homeowners felt as though they needed to act immediately. Trustee Aktipis stated that if residents want to try a new program that they should make sure they are not entering into an irreversible situation. E. DISTRIBUTOR SERVICE PRESENTATION — PRESENTATION Trustee Aktipis started the presentation by explaining that some years back the Village received a $960,000 grant to establish some sort of auxiliary transportation service to create a transportation system that connects the Village with the train stations in Elmhurst and Hinsdale. As a result of that grant, a committee was established with Trustee Moy, himself, Community Development Director, Robert Kallien, Public Works Director, Michael Hullihan and Village Manager David Niemeyer, along with representatives from Oak Brook Terrace and DuPage Mayors and Managers Conference. During the meetings there were a few main issues to think about. First of all, with the funding available now there is enough money to start a program, see how well it works, and then at the end of that term we will then have to decide how to proceed. Also, during the discussions it became clear that the original concept of connecting to the other train stations might be too ambitious, and a more realistic approach was to connect the shopping center to the surrounding areas. At this time, Trustee Aktipis invited the consultant, A.T. Stoddard, with LSC Transportation Consultants to give a more detailed presentation on the proposal. Mr. Stoddard began the presentation by focusing on the public involvement that was done in gaining research for this distributor service, and stressed that the input did not just come from the selected transportation committee, but from all facets of Oak Brook. There was a market analysis done on the demographics of Oak Brook, focusing on the commuting patterns of residents. The different options that were considered for the transportation system were the different routes available to Elmhurst or Hinsdale, the Jorie Boulevard and Drury Lane routes, an evening fixed route, and a mid -day and evening call- a -ride. All of these options ended up being in the range of $300,000 or more, depending on the frequency of the route, and the choices came down to either doing a lot of service options for a shorter period of time, or less routes that can be maintained for several years. Mr. Stoddard recommended a contract operation where a Pace vehicle be leased for $100 a month, plus operating costs. This is a fixed service route with exception to those people with disabilities. This route would operate during peak commuting times in the morning and afternoon between Jorie Boulevard and Drury Lane. There would also be the option of mid -day and evening call -a -ride which would take the commuter directly to their destination. The peak week -day route that this service would follow would be to come down on Jorie Boulevard servicing the McDonald's Campus and provide access to the Park District, as well as all of the businesses along Jorie Boulevard. The route would then connect to the Pace Transfer Center at Oak Brook Center and would loop up around through Drury Lane so that the Oak Brook Terrace Towers and the hotels would have service, with the route ending at Spring Road. VILLAGE OF OAK BROOK MINUTES Page 7 of 12 REGULAR MEETING OF AUGUST 9, 201 I The proposed mid -day and evening service would cover the same route as the peak -day service but it extends all the way to the west to 22 "d Street. The two services available would be one vehicle in operation during the morning and evening rush hour covering a fixed route, and then during the mid -day hours using this same vehicle and opening up the route to 22nd St. The total operating cost would be $270,000 a year with the vehicle leasing program. This is higher in the first year because there is an initial deposit required for the vehicles. The recommendation is that the Village lease two vehicles and this way if one breaks down or needs to have repairs there can be another vehicle in operation. For. the first year the recommendation is to have some small bus stop improvements, particularly where there are no sidewalks or paved areas for the residents to step onto after getting off the bus. With the grant that is available, we expect the operation to last for three years plus part of a fourth year and after that Oak Brook will need to obtain additional sources of funding for the program to continue. The recommended funding approach is to develop partnerships with Oakbrook Terrace and with local businesses that are benefitting from the transit program and also to pursue funding through the Jobs Access and Reverse Commute Program. Manager Niemeyer stated that Oakbrook Terrace was brought up in these discussions because the mid -day route that would be traveled goes from the mall to Jorie Boulevard and then to Drury Lane. Oakbrook Terrace discussed this option at their last Board Meeting and they are open to a proposal from the Village about potential funding options. Manager Niemeyer stated this program is not to be taken too lightly. The matching cost up front is something that would be an entirely new venture for the Village to enter into, but if successful, it would be something that would really benefit the businesses. This is an extraordinarily large grant, and it's an opportunity for Oak Brook to utilize the Village and the business community. We'll need to pay attention to the issues down the road, and future funding is questionable. Trustee Wolin asked if we knew how many employees currently come into the Pace Center at the Macy's location. Mr. Stoddard replied that they do have data on people using the bus, but that this information is not broken down between those who are using it for work, and those that are using it for shopping. Trustee Wolin wanted to know how many employees currently working at McDonald's Corporation do not have cars and would take advantage of this new transit system. Mr. Stoddard replied that he does not have any specific statistics on companies, but that he does know that McDonald's has run their own shuttle from Hinsdale Metra Station for a time period, and that a number of other businesses in the area gave feedback at the open houses, specifically Ace Hardware. Trustee Manzo stated that at the last Chamber Meeting, Oak Brook Terrace did not show any interest in the funding of this transit system and wanted to know if there was any new information on the subject of their funding. Manager Niemeyer replied that the last information that was given to him was not a direct yes or no answer, but rather a request for a proposal. If it turns out that Oakbrook Terrace is not going to fund this program then the Board should look at other routes in Oak Brook for this system to run on, which would enable funding from other businesses. VILLAGE OF OAK BROOK MINUTES Page 8 of 12 REGULAR MEETING OF AUGUST 9, 2011 Trustee Manzo stated that we would be causing future issues for the Village if we provided the service for a time and then took it away because of lack of funding. Trustee Zannis asked about our staff resources. If we were to get this program up and running how much staff time would it take, and also, how many staff members would it require to maintain the program? Mr. Stoddard answered that if the Village followed the recommendation where they lease a vehicle through Pace, and then follow an operating agreement from them„ it would require very little staff time. President Lalmalani then stated that the Board does allow visitors to make comments on specific topics of interest, and opened the floor up to any visitors that may wish to speak. Tam Kutzmark, with Dupage Mayors and Managers, then walked to the podium and said she had been working with several other communities in the area that had a similar interest in transportation services, and they have gotten to a point where there are now some templates available that would be very useful to the Village. Trustee Zannis asked if these other communities had any kind of strategic plan in place for the future funding of the program. Ms. Kurtmark answered that one of the primary obstacles in starting a process like this was multi -year funding, and one of the ways the other communities have solved this problem is by deciding to do just single year funding through a grant made available to them. Trustee Aktipis said that staff time will be involved in the initial campaign of soliciting businesses and other participants in securing funding for the program. Manager Niemeyer then said he believes it would be difficult to solicit the businesses this early in the campaign but further down the line if the program is successful. He also stated there will hopefully be some interest from businesses in the area and then equal interest from Pace and RTA. Trustee Aktipis said that at this point he would be in favor of trying to institute this program, and his only reservation is the one that Trustee Manzo raised, of whether the federal government will come through with the funding that is necessary to keep the program intact. Resident Richard Allison asked if it would be possible to gain some sort of ridership projection, then perhaps we could charge a yearly usage fee to the residents, as well as sell advertising space on the vehicle itself in order to gain revenue from the project. Manager Niemeyer said that there had been several discussions on the pros and cons of charging a fare to riders. Mr. Stoddard added that for this type of service, with the intervals of rides being fairly short, the amount of revenue that you would collect would be a very small percentage, and the people that this service is targeting will have already paid for the Pace and Metra transportation into Oak Brook, and further charges will discourage riders from using this system. President Lamalani then asked Mr. Stoddard if he had any thoughts on how to do a multi- year maintenance program on this system. Trustee Zannis stated that the Village needs to take some time and study if we can VILLAGE OF OAK BROOK MINUTES Page 9 of 12 REGULAR MEETING OF AUGUST 9, 2011 maintain the program, because she agrees with President Lamalani that you don't want to start something that you're going to have to take away at a later date. Trustee Aktipis stated that this in largely an entrepreneurial endeavor and if the Village gets this plan rolling and the program is successful, you make the businesses and hotels dependent on the Pace services and secure funding that way. Trustee Wolin asked what is included in the cost analysis of the recommendation because he did not understand the need to estimate the cost at $270,000 per year. Mr. Stoddard replied that the cost of the driver, plus all benefits and fuel and maintenance of the vehicle is included. Trustee Wolin then asked who the drivers would be working for. Mr. Stoddard replied that this is the reason they are recommending that the Village sign up for a contract operation though Pace. Pace will be responsible for supplying the program with drivers. Trustee Wolin then said that he agreed with Trustee Zannis and would like to see input from the businesses located on Jorie Boulevard, and until he has more information he cannot commit to supporting the program. President Lalmalani then asked Mr. Stoddard if he received any feedback from the businesses when he presented at the Chamber of Commerce meeting. Manager Niemeyer stated that the only feedback he received was a request for night transportation service from the mall. Trustee Aktipis' closing remarks dealt with the fact that everyone had questions and concerns about the program, and that these concerns could be dealt with optimistically or pessimistically, and that the only way that the Village could see if this program was successful was by believing in the program and trying it out. Manager Niemeyer summed all of issues of the trustees and stated that the main reason for today was to gain an understanding of people's mindsets about the program, and hopefully making headway in flushing out some of the issues. Trustee Wolin then said that he agreed that this Pace program was the best program that he's seen, but that he would still like more information from the businesses and their level of interest. Trustee Yusuf said he would like to ask the top five or ten employers in town to poll their employees to see if they would use the program in order to gain insight from people who will be using the services. 10. INFORMATION & UPDATES A. VILLAGE MANAGER - NONE B. VILLAGE CLERK Clerk Pruss stated the buffet at the Golf Club will not be open tomorrow because they have an event going on, so the buffet will resume next Wednesday, as the Golf Club is still open. Clerk Pruss would also like to remind all of the young adults going off to college to complete their voter registration before they leave, and that way absentee ballots will be sent to them. VILLAGE OF OAK BROOK MINUTES Page 10 of 12 REGULAR MEETING OF AUGUST 9, 2011 11. C. TRUSTEES - NONE D. VILLAGE PRESIDENT President Lamalnai would like to give this time over to the Department Heads to see if there is any new information that they would like to share. Acting Police Chief Larson would like to highlight the good work of his officers and say that the recognition that they received lately through the manager's memos is a good representation of all of the hard work the officers are doing every day. Fire Chief McEllin stated that the Village's ladder truck has been repaired Sports Core Director VanDyke reminded everyone that all of the venues were still open, and encouraged people to come out. Library Director Madorin said that the Library is busy working on their fall programming and they hope to see everyone there. Assistant Manager Wing reminded everyone that the due date on the village survey was extended through August 19`". Public Works Director Hullihan let everyone know that they were catching up on their work from the stormy season in time to prepare for fall. Trustee Zannis commended the departments and the excellent work that they did on the accident that happened on Rte 83 near Briarwood. All of the residents took note how above and beyond the police and fire departments handled the situation. 12. ADJOURN TO CLOSE SESSION To consider actual and probable or imminent litigation pursuant to section 2c11 of the open meetings act. Motion by Trustee Wolin, seconded by Trustee Manzo to adjourn to closed session to consider actual and probable or imminent litigation pursuant to section 20 1 of the open meetings act. ROLL CALL VOTE: Ayes: 5 — Trustees Aktipis, Manzo, Wolin, Yusuf and Zannis Nays: 0 —None Abstain: 0 — None Absent: 1 —Trustee Moy Motion carried. This meeting was adjourned to closed session at 8:40 pm. 13. ADJOURNMENT Motion by Trustee Aktipis, seconded by Trustee Wolin to adjourn the Regular Meeting of the Board of Trustees at 10:31 pm. VOICE VOTE: Motion carved. VILLAGE OF OAK BROOK MINUTES Page 1 I of 12 REGULAR MEETING OF AUGUST 9, 2011 ATTEST: /s /Charlotte K. Pruss Charlotte K. Pruss Village Clerk VILLAGE OF OAK BROOK MINUTES Page 12 of 12 REGULAR MEETING OF AUGUST 9, 2011