Minutes - 08/10/2010 - Board of TrusteesMINUTES OF THE AUGUST 10, 2010 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
OCTOBER 26, 2010.
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
John W. Craig in the Samuel E. Dean Board Room of the Butler Government Center at
7:06 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
PRESENT: President John W. Craig, Trustees Stelios Aktipis, Mark Moy, Moin Saiyed,
Gerald Wolin and Elaine Zannis.
ABSENT: Trustee James Carson
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; Robert Kallien, Community Development Director; Sharon Dangles, Finance
Director; Tom McEllin, Fire Chief; Sue Madorin, Library Director; Thomas Sheahan,
Police Chief; Michael Hullihan, Public Works Director; Trey Van Dyke, Sports Core
Director; and Mark Sterk, Village Attorney.
3. PRESIDENT'S OPENING COMMENTS
President Craig announced that on Sunday, August 1, 2010, Nick Pavich, a 28 year veteran
employee of the Public Works Department, died in a motorcycle accident. President Craig
stated that Nick was an outstanding employee who was well respected and well liked by
his supervisors and his peers and that Nick arrived at the Public Works garage by 2:00 am
daily to operate the street sweeper and to keep the streets of Oak Brook safely lit by
making sure all the street lamps were working properly. Nick is survived by his brother
Robert and sister Janice. President Craig asked everyone to join him in a moment of
silence to remember Nick.
President Craig announced that a Special Meeting will be held on August 12, 2010.
ComEd will be giving a presentation on their response to the June 23`d wind storm and the
July 24`h flood event.
Clerk Pruss read the Proclamation for National Preparedness Month — September 2010.
4. RESIDENTNISITOR COMMENT —None
A. SPECIAL BOARD OF TRUSTEES MEETING OF NOVEMBER 17, 2009
Motion by Trustee Aktipis, seconded by Trustee Wolin to approve the Minutes of the
Special Board of Trustees Meeting of November 17, 2009. VOICE VOTE: Motion
carried.
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B. SPECIAL BOARD OF TRUSTEES MEETING OF NOVEMBER 20, 2009
Motion by Trustee Aktipis, seconded by Trustee Wolin to approve the Minutes of the
Special Board of Trustees Meeting of November 20, 2009. VOICE VOTE: Motion
carried.
C. SPECIAL BOARD OF TRUSTEES MEETING OF DECEMBER 1, 2009
Motion by Trustee Zannis, seconded by Trustee Moy to approve the Minutes of the Special
Board of Trustees Meeting of December 1, 2009. VOICE VOTE: Motion carried.
D. REGULAR BOARD OF TRUSTEES MEETING OF JANUARY 12, 2010
Motion by Trustee Moy, seconded by Trustee Zannis to approve the Minutes of the
Regular Board of Trustees Meeting of January 12, 2010. VOICE VOTE: Motion carried.
E. REGULAR BOARD OF TRUSTEES MEETING OF FEBRUARY 9, 2010
Motion by Trustee Wolin, seconded by Trustee Moy to approve the Minutes of the Regular
Board of Trustees Meeting of February 9, 2010. VOICE VOTE: Motion carved.
F. REGUALR BOARD OF TRUSTEES MEETING OF MARCH 23, 2010
Motion by Trustee Aktipis, seconded by Trustee Wolin to approve the Minutes of the
Regular Board of Trustees Meeting of March 23, 2010. VOICE VOTE: Motion carried.
G. REGULAR BOARD OF TRUSTEES MEETING OF APRIL 27, 2010
Motion by Trustee Zannis, seconded by Trustee Moy to approve the Minutes of the
Regular Board of Trustees Meeting of April 27, 2010. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. ACCOUNTS PAYABLE FOR PERIOD ENDING AUGUST 6, 2010 - $2,395,047.26
Significant Items included in Above:
1) Legal Bills
a. Odelson & Sterk, Ltd. — Legal Services - June, 2010 - $25,571.97
2) Illinois State Toll Highway — 2 °d Payment per IGA -I88 (York — Rt 83) -
$1,670,000.00
3) James J. Benes & Associates — PO #5 — 2010 W.M. Const. Insp. - $16,795.77
4) PirTano Construction Co. —PO #5 — 2010 W.M. Replacement Project -
$162,741.95
5) Illinois Department of Transportation — Final Payment — Butterfield Widening -
$33,591.52
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING JULY 24, 2010 -
$624,549.19
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C. COMMUNITY DEVELOPMENT REFERRALS
1) Referral — Oak Brook Park District — 1450 Forest Gate Road — Variation — Amend
Ordinance S -1084 to Extend the Use of the Oak Brook Park District Ball Field
Lights.
D. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS:
E. AWARD OF CONTRACTS
1) State Bid of Deicer Salt
2) Tyler Technologies — Annual Financial Software Maintenance
F. BUDGET ADJUSTMENTS
1) Finance - Promenade Special Tax Allocation
G. ORDINANCES & RESOLUTIONS
1) Resolution 2010- LY- AG -EXI -R -1080, A Resolution Authorizing the Execution of
an Intergovernmental Agreement Between the Oak Brook Public Library and the
Multitype Automation Group in Cooperation (MAGIC) and Authorizing
Membership in MAGIC
2) Ordinance 2010- LY -EXl -S -1290, An Ordinance Adopting an Amendment to
Library Meeting Room and Group Study Rooms Policy
Motion by Trustee Wolin, seconded by Trustee Moy, to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6— Trustees Aktipis, Carson (arrived at 7:25), Moy, Saiyed, Wolin, and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
ITEMS REMOVED FROM CONSENT AGENDA — None
8. BOARD & COMMISSION RECOMMENDATIONS — None
9. UNFINISHED BUSINESS
A. ORDINANCES AND RESOLUTIONS
1) ORDINANCE 2010- LC -AL -G -929, AN ORDINANCE AMENDING TITLE 4,
CHAPTER 1, SECTION 8A OF THE VILLAGE CODE OF THE VILLAGE OF OAK
BROOK, ILLINOIS RELATIVE TO THE NUMBER OF AUTHORIZED LIQUOR
LICENSES
Motion by Trustee Wolin, seconded by Trustee Moy to approve passage Ordinance 2010 -
LC-AL-G-929, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village
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Code of the Village of Oak Brook, Illinois Relative to the Number of Authorized Liquor
Licenses.
ROLL CALL VOTE:
Ayes: 5 — Trustees Aktipis, Carson, Moy, Saiyed, and Wolin
Nays: I — Trustee Zannis
Abstain: 0 —None
Absent: 0 —None
Motion carried.
10. ACTIVE BUSINESS
A. CONFIRMATION OF APPOINTMENTS — None
B. ORDINANCES & RESOLUTIONS — None
C. AWARD OF CONTRACTS
I) CLASSIFICATION & COMPENSATION STUDY
Presented by Trustee Zannis. Trustee Zannis stated that six companies were interviewed
and narrowed down to one company. Trustee Zannis also stated that she would like to
educate the other Trustees on this matter and table this item to the next Board Meeting.
Motion by Trustee Zannis, seconded by Trustee Wolin to table the award of contract for
the Classification and Compensation Study until the next Board Meeting.
ROLL CALL VOTE:
Ayes: 6— Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
D. RELEASE OF CLOSED MEETING MINUTES TO THE GENERAL PUBLIC FROM
JULY 14, 2009 THROUGH DECEMBER 1, 2009
Motion by Trustee Saiyed, seconded by Trustee Moy to approve Resolution 2010 -CL-
MIN-EXI -R -1081, a Resolution for the Approval and Release of Closed Meeting Minutes
to the General Public from July 14, 2009 through December 1, 2009.
ROLL CALL VOTE:
Ayes: 6— Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
E. REQUEST TO REFUND/WAIVE PERMIT FEES FOR STORM RELATED
DAMAGE
Presented by Trustee Zannis. Trustee Zannis stated that there have been 14 permit
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applications for storm damage due to the wind storm that occurred on June 23`d and 3
permit applications for storm damage due to the July 24`h flood. Trustee Zannis is
requesting that a refund and /or waiver of 20% of the permit fee be given to residents
applying for permits for repair due to the two storms.
Motion by Trustee Zannis, seconded by Trustee Aktipis to authorize staff to develop a
policy that would reduce permit application costs for residents for June and July storm
repair costs to 20% of the normal costs for all permit applications made by September 24,
2010.
Trustee Saiyed stated that residents should not be charged for permit application costs and
requested an amended motion. All Trustees agreed and stated that residents that paid for
permit application costs should be refunded the entire amount. Community Development
Director Kallien stated that staff will issue refund checks and mail them out to the residents
who already paid.
Amended motion by Trustee Saiyed, seconded by Trustee Zannis to waive the permit
application fees /costs for residents for June and July storm repair costs for all permit
applications made by September 24, 2010.
ROLL CALL VOTE:
Ayes: 6— Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
F. DUPAGE COUNTY ETSB /RADIO INTEROPERABILITY PROJECT
PRESENTATION
Pat Hughes from Motorola, Linda Zerwin from DuPage ETSB, and Village staff provided
a presentation on a proposed county -wide interoperable radio project. Motorola and the
State of Illinois partnered and built STARCOM21 radio network for interoperability
throughout DuPage County. The network is 6 years old and is constantly being upgraded.
The benefits and drawbacks of the STARCOM21 radio network were discussed. A letter
of intent will help Motorola and ETSB decide which communities will be participating in
this project, which will then determined the reoccurring costs for each community. If the
Village decides to participate, the "go live" date will be July, 2011 with no cost to the
Village for the first four years. Information packets were given to all Trustees to better
understand the project.
Discussion ensued.
Motion by Trustee Aktipis, seconded by Trustee Wolin to direct and authorize the Village
Manager to provide the DuPage County Emergency Telephone System Board (DuPage
ETSB) with a Letter of Intent to participate in the STARCOM21 radio network project.
ROLL CALL VOTE:
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Ayes: 6— Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
H. INTERGOVERNMENTAL AGREEMENT — TECHNOLOGY DRIVE LAND
EXCHANGE
Presented by Manager Niemeyer. Manager Niemeyer stated that this is an
intergovernmental agreement between Oak Brook and Lombard that will detach a portion
of Technology Drive from Lombard and be annexed by Oak Brook. He also stated that
upon approval, the owners of the Oak Brook Promenade would purchase the westerly
portion of the Technology Drive parcel and incorporate it into the overall Promenade
project as an area for future parking lot expansion and DMG Real Estate would purchase
the remaining easterly portion for parking improvements. He further stated any
improvements proposed by either party must be approved by the Village. Discussion
ensued.
Motion by Trustee Aktipis, seconded by Trustee Wolin to approve and authorize execution
of the Intergovernmental Agreement.
ROLL CALL VOTE:
Ayes: 6— Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis
Nays: 0 — None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
B. VILLAGE CLERK
Clerk Pruss stated the National Election is November 2, 2010 and the Municipal Election
is April 5, 2011. The positions up for reelection on April 51h are the Village President, the
Village Clerk and three Trustee positions. Petitions will be available on September 21,
2010 and must be turned in by December 20, 2010 by 5:00 pm. General information will
be posted on the Oak Brook website. Clerk Pruss also reminded everyone to register to
vote if they have not done so already and to get the word out to all 18 year olds before they
go away to school.
C. TRUSTEES
Trustee Zannis reminded everyone to come out and enjoy the Wednesday Buffet's being
held at the Oak Brook Golf Clubhouse.
D. VILLAGE PRESIDENT
President Craig stated his disappointment with ComEd's response to the stones. He also
stated that the outages lasted too long and that he directed Attorney Sterk to draft a stern
letter to ComEd. ComEd agreed to attend a town hall meeting scheduled for Thursday,
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August 12, 2010 to discuss long term solutions to avoid situations like this in the future.
President Craig expressed his gratitude to residents and Village employees who went
above and beyond the call of duty during the storms.
Manager Niemeyer stated that ComEd will give a presentation of their response to the
storms and to hear residents concerns and address them. It will be a town hall meeting
setting.
12. ADJOURN TO CLOSED MEETING To discuss collective negotiating matters between
the public body and its employees or their representatives, or deliberations concerning
salary schedules for one or more classes of employees (2c2), to consider the appointment,
employment, compensation, discipline, performance, or dismissal of specific employees of
the public body or legal counsel for the public body, including hearing testimony on a
complaint lodged against an employee of the public body or against legal counsel for the
public body to determine its validity (2cl), and to consider litigation, when an action
against, affecting or on behalf of the Village has been filed and is pending before a court or
administrative tribunal, or when the public body finds that an action is probable or
imminent (2cl 1).
Motion by Trustee Aktipis, seconded by Trustee Wolin to discuss collective negotiating
matters between the public body and its employees or their representatives, or deliberations
concerning salary schedules for one or more classes of employees (2c2), to consider the
appointment, employment, compensation, discipline, performance, or dismissal of specific
employees of the public body or legal counsel for the public body, including hearing
testimony on a complaint lodged against an employee of the public body or against legal
counsel for the public body to determine its validity (2cl), and to consider litigation, when
an action against, affecting or on behalf of the Village has been filed and is pending before
a court or administrative tribunal, or when the public body finds that an action is probable
or imminent (2c11).
ROLL CALL VOTE:
Ayes: 6— Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis
Nays: 0 —None
Abstain: 0 — None
Absent: 0 —None
Motion carried.
This meeting was adjourned to Closed Meeting at 8:36 pm.
13. RECONVENE
The Regular Meeting of the Village Board of Trustees was called to reconvene by
President Craig in the Samuel E. Dean Board Room of the Butler Government Center at
10:18 p.m.
14. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons:
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PRESENT: President John W. Craig, Trustees Stelios Aktipis, James Carson, Mark Moy,
Mom Saiyed, Gerald Wolin and Elaine Zannis.
ABSENT: None
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager; and Mark Sterk, Village Attorney.
15. POLICE UNION CONTRACT
Presented by Trustee Aktipis. Trustee Aktipis stated that the Village has been in
negotiations for a Collective Bargaining Agreement with the Fraternal Order of Police
Union for almost 1 '/z years regarding years 2009 — 2011. He also stated that the main
points of the agreement are: 2% pay increase for 2009, 0% pay increase in 2010, 2.5% pay
increase in 2011, and an increase in employee insurance contribution to 17.5 %.
Motion by Trustee Aktipis, seconded by Trustee Saiyed to approve, subject to final staff
review and attorney review, the proposed Collective Bargaining Agreement (CBA) with
the FOP, which voted and ratified the proposed Agreement on August 5"'.
ROLL CALL VOTE:
Ayes: 6- Trustees Aktipis, Carson, Moy, Saiyed, Wolin, and Zannis
Nays: 0 — None
Abstain: 0 —None
Absent: 0 — None
Motion carried.
13. ADJOURNMENT
Motion by Trustee Aktipis, seconded by Trustee Zannis to adjourn the Regular Meeting of
the Board of Trustees at 10:23 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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