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Minutes - 08/11/1998 - Board of Trustees0 is VILI. AGE OF OAK BROOK Minutes AUGUST 11, 1998 UNOFFICIAL UN'T'IL APPROVED AS WRITTEN � OR AS AMENDED BY VILLAGE BOARD ON 1. MEETING CALL: The Regulm Meeting of the Board of Trustees was called to order by President Bushy in the S&nuel E. D.-,an Board Room of the Village Commons at 7:35 p.m. Pledge of Allegiance was given. 2. ROLL CALL. The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Caleel, Kenny and Savino. ABSENT: Trustees Bartecki, McInerney and Shumate. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Bonnie Sartore. Bath and Tennis Club Manager; Ray Drager, Civil Engineer; and Barbara Benezra and Anthony Ingrisano, Library Commi -csion members. 3. ANNOUNCEMENTS & OPEN FORUM: Barbara Benezra, Oak Brook Library Commission, thanked the Village Board of Trustees for their pursuing an appeal of the court decision of the Library suit against the Village of Oak Book, Winos v. Oak Brook, and especially commended Village Attorney Martens for his efforts on behalf of the Village and Library Director Martin. Joseph Fullan. 122 Timberview Drive, also acknowledged that on August 27, 1996 when the Village Board voted to include the location of the Sports Core on the ballot. this played an important part in the decision of the Appellate Court. 4. APPROVAL OF MINUTES: Trustee Savino asked for a clarification on the motion to continue operation of the TPniiis Lorne under Agenda 7.D.. "Agreement for Sale of Tennis Dome ", page; 11. Trustee Caleel noted page I 1 states that permanent court time ceases the first week in May of each year. President Bushy suggested highlighting in the Village Board minutes of August 11, 1998 that the Tennis Dome will be deflated, hopefully. in May; but it may come down later so there is not a conflict with the Sports Core staff s maintenance of the golf course. VILLAGE OF OAK BROOK Minutes 1 of 16 August 11, 1998 MEETING CALL ROLL CALL ANNOUNCEMENTS AND OPEN FORUM MINUTES `i.o� r rig „gvJ.S�v$iy `�G�t 7ixG`ti YA ti �r7 r - • Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the minutes of the Regular Meeting of July 28, 1998 as presented and waive the full reading thereof VOICE VOTE: Motion carried. 5. OMNIBUS AGENDA: Motion by Trustee Caleel, seconded by Trustee Savino, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, Savino and President Bushy. Nays: 0 - None. Absent: 3 - Trustees Bartecki, McInerney and Shumate. Motion carried. APPROVAL Or. BILLS - A. APPROVAL OF BILLS: Approved Omnibus Vote. $8109179.6:1 B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING JULY 25, 1998: Approved Omnibus Vote. C. CHANGE ORDERS: 1) 1998 INFRASTRUCTURE PAVING PROJECT - CHANGE ORDER #2: Approved Omnibus Vote. D. PAYOUTS: PAYROLL - $378,570.97 (gross; CHANGE ORDER: 1998 INFRA- STRUCTURE PAVING PROJECT PAYOUTS: 1) CALLAGHAN PAVING. INC. - PAYOUT #2 - 1998 PAVING 1998 PAVING PROJECT - MFT PORTION - $262,987.56: Approved Omnibus PROJECT -MFT Vote. PORTION 2) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #14 - 22ND /YORK 22ND /YORK CONSTRUCTION - $28,038.06: Approved CONSTRUCTION Omnibus Vote. 3) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #20 - 1997 1997 PAVING PAVING PROJECT - $198.47: Approved Omnibus Vote. PROJECT 4) JAMES J. BENES & ASSOCIATES. INC. - PAYOUT #10 - 1998 1998 PAVING PAVING PROJECT - $11.890.39: Approved Omnibus Vote. PROJECT 5) CENTRAL BLACKTOP COMPANY, INC. - PAYOUT #2 - 1998 1998 PAVING PAVING PROJECT - INFRASTRUCTURE PORTION - PROJECT-- INFRA- $278,190.99: Approved Omnibus Vote. STRUCTURE PORTION 6) HOPPES TRENCHING, INC. - PAYOUT #3 - ROUTE 83 ROUTE 83 WATER WATER MAIN EXTENSION_- $20,092.05: Approved Omnibus MAIN EXTENSION Vote. VILLAGE OF OAK BROOK Minutes 2 of 16 August 11, 1998 IMP "FIR Inqll ov'14ati'�y r r , E. REFERRALS: C� REFERRAL: 1) PARKS (370't MADISON STREET)-- AMENDMENT OF A PARKS -- AMENDMM PR EVIOUSL Y GRANTED FRONT YARD SETBACK OF A PREVIOUSLY VARIATION - FRONT YARD SETBACK - REFER TO GRANTED FRONT YARD ZO�dING BOARD OF APPEALS MEETII\TG OF SEPTEMBER 1, SETBACK VAR . -FRONT YARD SETBACK 1998: Approved Omnibus Vote. 3701. Madison St. F. AUTHORIZATION TO SEEK. BIDS OR PROPOSALS: No Business. G. APPROVAL OF DECLARATION OF STORMWATER FACILITIES EASEMENTS. COVENANTS,_ CONDITIONS AND RESTRICTIONS - PROPOSED COMMERCIAL SITE IMPROVEMENTS AT 1901 22ND STREET - COSTCO COMPANIES. INC.: Approved Omnibus Vote. H. RATIFICATION OF FIRE CHIEF APPOINTMENT: Approved Omnibus Vote. I. ACCEPT AND PLACE ON FILE - 1999 -2008 ROADWAY MAINTENANCE PLAN: Approved Omnibus Vote. 6. ITEMS REMOVED FROM OMNIBUS AGENDA: None. 7. ACTIVE AGENDA IT4 EMS FOR FINAL ACTION): A. APPOINTMENTS: No Business. B. ORDINANCES & RESOLUTIONS: DECLARATION OF STORMWATER FACILITIES EASE - MENTS, COVENANTS, CONDITIONS AND RESTRT�TIONS 1901 22nd St. RATIFICATION -FIRE CHIEF APPOINTMENT 1999 -2008 ROADWAY MAINTENANCE PLAN 11 ORDINANCE 98- TX -UT -G -615 AN ORDINANCE FURTHER ORD . 98- Tx -UT- AMENDING ORDINANCE G -470. "AN ORDINANCE G -615 ESTABLISHING A UTILITY TAX WITHIN THE VILLAGE OF AMEND ORD. G-470, OAK BROOK DU PAGE AND COOK COUNTIES. ILLINOIS" UTILITY TAX and ESTABLISHING AN AND ESTABLISHING AN ELECTRICITY TAX: ELECTRICITY TAX At the Committee -of -the -Whole meeting on April 13, 1998 the Board reviewed the actions that the Village will need to take in response to enactment of the electric utility deregulation legislation last year. The first major action is converting from the gross receipts based electric utility tax to the kilowatt hour based electricity tax as customers come under the effect of the new legislation. VILLAGE OF OAK BROOK Minutes 3 of 16 August 11, 1998 4-T IR, I ° certain electric customers and waive the full reading thereof: ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, Savinv and President Bushy. Nays: 0 - None. Absent: 3 - 'Trustees Bartecki, McInerney and Shumate. Motion carried. 2) ORDINANCE 98- ZO -TA -G -616 AN ORDINANCE ORD.98- ZO -TA- AMENDING SECTIONS VII(C)(6), VII(C)(8)(b) AND VII(1(6) G-616 IN THE R -1 AND R -2 RESIDENTIAL DISTRICT OF THE RESIDENTIAL VILLAGE O- OAK. BROOK ZONING ORDINANCE: STRUCTURE HEIGHT R -1 AND R -2 RESIDENTIAL Discussed and direction given at the Regular meeting of July 28, DISTRICTS 1998. The ordinance amends the Zoning Ordinance revising the Residential Structure Height provisions in residential districts. Motion by Trustee Sw ino, seconded by Trustee Caleel, to pass Ordinance 98- ZO -TA -G -616, "An Ordinance Amending Sections VII(C)(6), VII(C)(8)(b) And VII(D)(6) In The R -1 And R -2 Residential District Of The Village Of Oak Brook Zoning Orwnance ", and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, Savino and President Bushy. Nays: 0 - None. Absent: 3 - Trustees Bartecki, McInerney and Shumate. Motion carried. 3) ORDINANCE 98- ZO -V -S -909 AN ORDINANCE GRANTING O".98-70-V- A VARIATION FROM THE PROVISIONS OF THE ZOM N's S -909 ORDINANCE OF THE VILLAGE OF OAK BROOK GRANTING A RELATIVE TO CORNER LOT SIDE AND REAR VARIATION VARIATION RELATIV X33 ROBIN HOOD RANCH, OAK BROOK. IL 60523) (PIN 06- TO CORNER LOT SID AND REAR YARD 36 -105 -005): (33 Robin Hood Ranch) Discussed and direction given at the Regular meeting of July 28, 1998. The ordinance grants a come: lot side yard and rear yard variation to allow construction of a. room addition at 33 Robin Hood Ranch. Section 3 of the ordinance sets forth the following condition and restriction: all gutter and downspout drainage from the building addition shall be connected directly (by pipe or conduit) into a storm sewer, if available on or near the property, or routed directly to a drainage swale located within the street right -of -way. Motion by Trustee Savino, seconded by Trustee Caleel, to pass Ordinance 98- ZO -V -S -909, "An Ordinance Granting A V :aviation From The Provisions Of The Zoning Ordinance Of The 'tillage Of VILLAGE OF OAK BROOK Minutes 5 of 16 August 11, 1998 77:7777,57 4A i9 11777 � i �\ 3 a >> ✓i is � �, J i' �� ^�r°'R s^� ^5.- .- ,..�+« -r,• �cv-R.s rj?3�� r+C t f �u9� v- »� < . ., - r n m -^4M1L.ii ii2YBv a 0 0 Oak Brook Relative To Corner Lot Side And Rear Variation (33 Robin Hood Ranch, Oak Brook, IL 60523) (Pin 06 -36- 105- 005) ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, S -ivino and President Bushy. Nays: 0 - None. Absent: 3 - Trustees Bartecki, McInerney and Shumate. Motion carried. 4) ORDINANCE 98- BD- Bo"T- I_X2 -S -910 AN ORDINANCE READOPTING TIME VISION AND MISSION STA"T"EMENTS OF THE VILLAGE OF OAK BROOK: The ordinance re- adopts the Village Board vision and mission statements as discussed at the Committer. -of- the -Whole meeting on July 8, 1998. The mission statement is unchanged from the statement that was first adopted on August 8, 1995. The. vision statement has been amended to include, in its first element, beautiful, safe and high quality business districts as well as residential neighborhoods. The ordinance also provides for continuing the practice of reviewing the Board's vision and mission in conjunction with consideration of the Board's objectives each year. Motion by Trustee Kenny, seconded by Trustee Caleel, to pass Ordinance 98- BD- BOT -EX2 -S -910, "An Ordinance Readopting The Vision And Mission Statements Of The Village Of Oak Brook ", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, Savino and President Bushy. Nays: 0 - None. Absent: 3 - Trustees Bartecki. McInerney and Shumate. Motion carried. C. AWARD OF CONTRACTS: No Business. D. PRELIMINARY APPROVAL OF 1999 VILLAGE BOARD OBJECTIVES: The proposed 1999 Village Board Objectives have been formulated based on the June 8, 1998 Committee-of-the-Whole discussion and subsequent input from the Board and staff. Preliminary approval of these objectives will give staff direction to identify other program objectives, determine appropriate measures and responsibilities for accomplishment, complete the proposed Five -Year Financial Plan and prepare the proposed 1999 Budget. Final approval of 1999 Objectives will take place in conjunction with adoption of the 1999 Budget, VILLAGE OF OAK BROOK Minutes 6 of 16 August 11, 1998 ORD.98-BD-BOT-EX2- S -910 READOPTING THE VISION AND MISSION STATEMENTS 1999 VILLAGE BOARD OBJECTIVES IP IM NMI + �' =9a'v, fie'-.• 1 i`4 %T�'�e'4+, h °�13�a ,-�~ h r ✓_ The only change fiom the dram that was circulated on July 31, 1998 concerns item 1 under Library. In light of the recent decision of the Illinois Appellate Court in .Winos v. Oak Brook, the statement has been revised to reflect an ot7iective to complete design and begin construction of the new Library. Motion by Trustee Caleel, seconded by Trustee Savino, to preliminarily approval the 1999 Village Board Objectives subject to final approval as part of the 1999 Budget. VO!"LlE VU T E• Motion carried. Interested residents may contact the Village Administration Department to view a copy of the 1999 Village Board Objective:.. E. APPROVAL OF SUBDIVISION 'IMPROVEMENTS AND REDUCTION IN SUBDIVISION SECURITY - OAK BROOK LAKES SUBDIVISION: T'he developer of the Oak Brook Lakes Subdivision has accomplished all Ai his contractual (obligations of providing improvement and documentation. The `Tillage has received the engineer's statement and the Hinsdale Sanitary District has accepted the sanitary sewer. All of the punch list items have been completed. The Nvater system is the only infrastructuire that will be accepted by the Village as property to own and maintain. The streets, street lighting and drainage infrastructure are private and will be owned and maintained by the Homeowners Association. In accordance with the Subdivision Ordinance and the Subdivision Improvement Agreement, the subdivision security can be reduced to an amount equal to 15% of the original estimate of the work ($346,128.50) which shall be held as security for the one -year maintenance period. Motion by Trustee Kenny, seconded by Trustee Savine, to approve the subdivision improvements for the Oak Brook Lakes Subdivision and accept the water system and authorize a reduction in the subdivision security by the amount of $47,238.98 which leaves '511.000.00 (15% of the original amount) to act as the one -year maintenance security. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 7 of 16 August 11, 1998 APPROVAL OF SUBDIVISION IMPROVEMENTS REDUCTION IN SUBDIVISION SECURITY -OAK BROOK LAKES UR SUB. '!4 Fn-n a ` a3 +g�a Y ,, sar. ., r�,L'4cni`ly Y i • 8. DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS: Engineering: Trustee Bartecki - Village Manager Veitch reported on the York Road/22 "' Street Project that traffic has been moved to the outside lanes on both 22 " Street and York Road so that median work can take place. Two lanes are open in each direction except for daily lane closures for that day's work items. Both the MFT portion (the Saddle Brook Subdivision) and the Infrastructure portion of the 1998 Paving Project are finished except for punch list items and restoration. Sod placed on streets in June, without the Village's authorization, will not be paid for by the Village until it has been replaced by the subcontractor and is growing. The Route 83 water main (Kensington Road - Ginger Creek) has been pressure tested, disinfected and turned on. All that remains is for the grass seed to grow. Finance and Hotel Committee: Trustee McInerney - Village Manager Veitch reported that the Finance staff has been focused on the 1999 -2003 Five -Year Financial Plan during the last month. Meetings with individual departments have been completed, and staff is now in the process of finalizing the draft Plan. The Five -Year Financial Plan is scheduled to be placed on public file September 8, 1998, reviewed by the Village Board at their September 22, 1998 meeting and considered for adoption at the Village Board meeting of October 13, 1998. Staff is currently in the process of converting water billing to the new Pentamation system. Work is currently underway converting the customer data and three years of billing history to the new system. Staff has l,ad preliminary training on the new application. Staff continues to phase in an optional direct deposit of payroll progm- m for Village employees. Fire: Trustee Kenny - There were 105 fire calls during the Month of July with mutual aid given four (4) times and received seven (7) times. Ambulance calls totaled 102, with mutual aid given two (2) times and received six (6) times. Two significant emergency incidents occurred in July. One was a fire at Houlihans in Oakbrook Center. The Oak Brook Police Department was responsible for the evacuation of the restaurant patrons prior to the fire department's arrival. After determining that the hood and duct system had contained the fire that originated in the cooking area, command ordered that the building be ventilated. The second incident was response to a water rescue. First -in companies found a 70 -year old male face down in a swimming pool. Two firefighters jumped in the water and pulled the victim onto the deck wh%;re paramedics attempted to resuscitate him. Their efforts were unsuccessful. Oak Brook's EMS coordinator was certified as a lead medical instructor. The Chief and one firefighter attended several seminars regarding computers. The VILLAGE OF OAK BROOK Minutes 8 of 16 August It, 1998 DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS + ^"""*T'�"•'°` ^"^^m+'}'°"R^" a .e „, "a . h �, r , �k�' r i �3`"M.1 r �,4 9 0 Chief also attended a Seyfarth -Shaw seminar. Firefighters participated in water rescue, rapid intervention team operations, radio communications, and sell- contained breathing apparatus training. Various personnel also participated in regular monthly hazardous materials, dive team, and confined space training. Eight CPR (cardiopulmonary resuscitation) classes were taught certifying a total of 58 people. Two public education fire safety classes were given reaching an audience of approximately 15 children and 10 adults. Five department personnel helped staff the DuPage County Fire Chiefs Fire Safety Booth at the DuPage County Fair. Library: Trustee Caleel - The Summer Reading Program, Dive into Books, ended on August V. One hundred sixty -seven (167) children recorded their summer reading of Oak Brook Library books. These avid readers read 6,051 books during the eight -week program. The Chicago TRIBUNE did a wonderful article on Sue Madorin, the Library's Youth Services Manager and Oak Brook resident. 1 The Library Commission is meeting to review the existing plans and development of the Library. They have established a Library foundation to seek donations from private sources and commercial donors to enhance the new Library's operations and furnishings. Their by -laws have been approved and filed by Village Attorney Martens. President Bushy commended Trustee Caleel for his work in establishing the Library foundation. This speaks to the professionalism he has brought to this area of the Library. Police: Trustee Shumate - Village Manager Veitch reported that Detective Michael King was sworn in on July 31, 1998 to the rank of Sergeant. The ceremony took place in the Samuel E. Dean Board Room in the presence of his father, his xvife Linda and other members of the Police Department. Sergeant King filled the vacancy created by the resignation of Robin Aylor in June. The Oak Brook Police Department will begin commencing the Citizen Police Academy on September 9. 1998. Currently there are six (6) openings remaining for attending the Academy. Persons interested in attending may contact Officer Mary Jo Nugent at (630) 990 -2366. Letters of recognition and honorable mentions were given to officers over the last month. Public Works and Planning & Zoning: Trustee Savino - Draft plans and specifications are in the process of review for the 31" Street water booster station project. Once the plans and specifications are in final form, this item will appear on a future agenda for authorization to bid with construction tentatively scheduled for late fall. Of the 800 residential water mete, . planned for replacement this year as part of the water meter replacement program, 709 (89 %) have been completed. VILLAGE OF OAK BROOK Minutes 9 of 16 August 11, 1998 7 7 � 1 t e Street crews continue brush cutting in the Fullersburg area and have restored six (6) parkways due to water main excavations over the past month. One per cent of the second quarter cable television franchise fee in the amount of $3,019.68 was received. Status of planning anti zoning petitions is as follows: Barbara, 25 Breakenridge Farm, An Appeal of a Building Inspector Determination, has been continued to the Zoning Board of Appeals public hearing on September 1, 1998; Cellular One, 3702 York Road, Special Use - Public Utility, for a microcell site at York Tavern was tabled in January by the Zoning Board of Appeals pending the development of a comprehensive telecommunications ordinance; Forest Gate Subdivision - Callaghan, Northeast Quadrant of Oak Brook Road and Route 83, Special Use - Variations to the Zoning Ordinance and Subdivision Regulations - Preliminary Plat of Subdivision, has been continued to the September 8. 1998 Village Board meeting at the request of the petitioner; Rocca, 3824 York Road, Zoning Map Amendment, Variations, and Special Use Historic Graue Mill Gateway Area Certificate of Appropriateness- Flood Plain Special Use, has been continued to the September 8, 1998 Village Board meeting at Mr. Rocca's request; and York Road Properties, L.L.C., John Buck Company, 2001, 2100 and 2122 York Road, Zoning Ordinance Map Amendment, is scheduled for the Village Board meeting of August 25, 1998. Village Clerk: Clerk Gonnella - Seventy -three (73) taxi cab drivers licenses have been issued to date, fifty -nine (59) cabs are registered with three (3) drivers licenses and cab registrations pending. This is the most licensed vehicles and taxi drivers since the licensing process began. Twelve (12) establishments have had their liquor licenses renewed with seventeen (17) temporary licenses still issued while background checks are being processed. Staff recently viewed an electronic records storage demonstration and will begin discussion of the proposed electronic records storage installation scheduled later this year. Village President: President Bushy - Design of the Village's Website is proceeding and is scheduled to be on -line during the third quarter of 1998. Current projects include the municipal building preliminary design, traffic signal and street light maintenance, Bath and Tennis Club outside grill, sale of Tennis Dome, needs analysis projects for Police Department and Bath and Tennis Club, drainage project, safety pathway construction, Public Works HVAC and other projects on the 1998 bid schedule. The Oak Brook Bath and Tennis Junior Tennis Team captured the Conference Title on Friday, July 31, 1998, finishing ahead of six (6) other teams. The Oak Brook Bath and Tennis Swim Team won six (6) of its eight (8) swim meets and the diving team finished third in a conference of eight (8) teams. On Sunday, September 6, 1998, the Bath and Tennis will host a families may bring a guest free day, which is the annual closing party and BBQ. There will VILLAGE OF OAK BROOK Minutes 10 of 16 August 11, 1998 0 0 be entertainment, games at the pool, tennis and entertainment going on at the Polo grounds in connection with the Jamaican match. Rain date will be Monday, September 7". Year -to -date statistics for the Golf Club are Rounds of Golf, up 1,036; Greens Fees, up $61,387; Cart Fees, up $26,269; Driving Range Fees, up $10,563; Lounge Sales, up $16,132; and Pro Shop Sales, up $5,765. Village President Bushy commended Golf Club Manager VanDyke and his staff for their work. Noted the Chicago TRIBUNE had an article on Hinsdale and Oak Brook. It indicated the Mayslake Retirement Village was located in Oak Brook when it is actually located in Westmont. President Bushy commended the volunteers for their work at the Retirement Village. It is the Mayslake property, with the Friary and Mansion, which is located in Oak Brook. She also announced her first grandchild was born late this afternoon, Andrew Bushy. ?. UNFINISHED AND NEW BUSINESS (Final Acton Not Anticipated: A. APPLICATION FOR CLASS B LIQUOR LICENSE ---COSTCO WHOLESALE CORPORATION D/B /A COSTCO WHOLESALE #388: Costco Wholesale Corporation has made application to the Village for a Class B liquor license. Before a liquor license i ,y be issued, the Village Board would need to create an additional Class B liquor license, as no additional licenses are currently available, The establishment will be located at 1901 West 22nd Street. All documentation requirements have been fulfilled and approved by Village Attorney Martens. A criminal background check is being processed. William Warnock, representing the applicant, and Christopher Davis, Costco General Manager, were in attendance at the meeting. President Bushy asked Mr. Davis what their company policy is on selling liquor for resale. Mr. Davis will investigate this further with Costco management and meet with the Liquor Commissioner to discuss this and the Village's liquor license regulations. Motion by Trustee Caleel, seconded by Trustee Savino, to authorize the Village Attorney to draft an ordinance to amend the Village rode of Ordinances to create an additional Class B liquor license. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 11 of 16 August 11, 1998 2911 CLASS B LIQUOR LICENSE APPLICA- TION -- COSTCO WHOLESALE #388 1901 West 22nd St. Z 71 0 0 B. RECOMMENDATION - FOREST GATE SUBDIVISION - CALLAGHAN - NORTHEAST QUADRANT OF OAK BROOK ROAD AND ROUTE 83 - TEXT AMENDMENT - SPECIAL USE - VARIATIONS TO ZONING ORDINANCE AND SUBDIVISION REGULATIONS - PRELIMINARY PLAT: The Zoning Board of Appeals, at their August 4, 1998 meeting, reopened the public hearing for the Forest Gate - Callaghim proposal and made their recommendation regarding the Special Use approval as the Village Board requested. It had been anticipated that this issue would be again before the Village Board at the August 11, 1998 meeting. As the Board will have only a minimum quorum on the 11 th, the petitioner would like to defer consideration until a full Board is present and staff assumes the Board would prefer the same. Trustee Savino read a letter received on August 10, 1998 from Robert M. Claes, Attorney for the applicant, requesting a continvance of this agenda item until the Village Board meeting of September 8, 1998. Motion by Trustee Savino, seconded by Trustee Caleel, to continue this agenda item to the Village Board meeting of September 8, 1998. VOICE VOTE: Motion carried. Village Attorney Martens explained that the Village received a petition apparently signed by at least 20% of the surrounding property owners. In such circumstances, State Statute provides that a two - thirds of the Trustees, or four (4) aye votes, are required for passage of a zoning amendment. Ti - Village President would not vote when such a petition is filed. C. SPORTS CORE/WESTCHESTER PARK SUBDIVISION - REFERRAL TO PLAN COMMISSION FOR CONCEPT REVIEW AND DISCUSSION OF BALLOT PROPOSITION: The Village's Five -Year Financial Plan includes a program of significant capital improvements at the Sports Core. The program was developed m-ith the objective of increasing the Sports Core's capacity to generate user fee revenue and sustain itself financially without the support of general revenues (other than the annual contribution for general maintenance and expenses related to community events). The program is intended to be fiinded from three sources: compensation for right-of-way taken for improvements to FOREST GATE SUB. - GALLAGHAN - NORTH- EAST QUADRANT OF OAK BROOK ROAD & ROUTE 83 -- TEXT AMENDMENT- SPECIAL USE - VARIATIONS TO ZONING ORD. AND SUB. REGS.- PRELIMINARY PLAT SPORTS CORE/ WESTCHESTER PARK SUBDIVISION - REFERRAL TO P.C. FOR CONCEPT REVIEW AND DISCUSSION OF BALLOT PROPOSITION August 11, 1998 VILLAGE OF OAK BROOK Minutes 12 of 16 a ay 7 a1 �n X`j -,x-7- 71-1711177777,17 5 7 11 r ,...- re,.- + mom+- *...- ...,.--- ....- .�.,.,. ,. .,.�,...,...� ..,�. -.,-� ,,.,.- ,......,..,., -:-� v r.�o-.a+.*»*- *�TM-°�„• _, "7 'n*eu�s• dak 1P 4P Oak Brook Road, limited revolving note borrowing, and sale of surplus real estate in the Westchester Park neighborhood. When the Sports Core was purchased in 1977, the Village also purchased the Butler Company's holdings in the Westchester Park Subdivision. The intent at the time was to gradually acquire additional property, as it became available, until the entire Westchester Park area could be incorporated into the Sports Core. That goal soon proved unfeasible and in 1984 the Village combined its holdings into three lots (one on each block) through the Westchester Park Resubdivision and rezoned them to Consen,atiomm' ecreation (CR). In the years that followed, there was significant new residential investment in the neighborhood. In 1995, staff began to think seriously about divesting some of the Village's holdings in Westchester Park in order to benefit the remainder of the Sports Core and the general public. Since late 1995, when the initiative first appeared in the Five -Year Financial Plan, staff has been engaged in a dialog with residents of Westchester Park concerning possibilities for, and the residents' concerns about, re- subdivision and sale of some of the 6.66 acres owned by the Village in the neighborhood. In October. 1996, the Village retained consulting engineers to begin to address the possibilities from a technical standpoint. In March, 1997, an open meeting was held with the residents to review and discuss preliminary subdivision ideas. Based on the results of that meeting, the number of proposed lots was reduced and their size increased. Owners of property adjacent to Village property were given a prolonged opportunity to consider their interest in partnering with the Village in order to increase the size of their own lots. Ultimately, two property owners indicated interest, and the subdivision concept depicted on the sheet attached to Village Manager Veitch's memo of August 6, 1998 resulted. Under it, three new lots averaging 36,800 square feet would be created. In addition, the owners of 3020 Coolidge and 3025 Lincoln, who would be joint petitioners for rezoning (CR to R3) and subdivision, would add about 0.3 acres to their Iots. In total, the Village would sell approximately 2.83 acres, or about 42 percent of its Westchester Park holdings, for residential use. Initially, staff intended to file the necessary rezoning and subdivision petitions and go through the rezoning and preliminary plat hearing 1 VILLAGE OF OAK BROOK Minutes 13 of 16 august 11, 1998 �.�•ASg�gRHiq{;.� T�• xe�� � i "'.y"!.'r.. -.".. �^m a r "� <R,+uFl �rt, i. � -T TI. 3"S K. ,C��`+ i >,e `�41'�fu'.i "y��+ n t a processes as far as the Plan Commission/Zoning Board of Appeals recommendation stage prior to seeking the authorization of the voters as require&by the Sports Core deed restrictions. Staff has since concluded that this scenario could well be criticized for `putting the cart before the horse ". Nevertheless, staff believes that some public process prior to the referendum would be useful both in terms of informing the voters, and improving the concept based on the input generated. Therefore, rather than proceed to formal petitions at this point, Village Manager Veitch recommends that the Village Board refer the concept plan to the Plan Commission for informal review and include residents input. If the Board concurs, the Commission could begin its review at its meeting on September 21, 1998, and the Commission's comments would be available to the Village Board and public well in advance of the November 3, 1998 election. Follo,% ing the election, if authorized, staff would plan to file the appropriate petitions as soon as possible and pursue the zoning, subdivision and marketing processes to completion, hopefully during the first half of 1999. Several parties have expressed interest in acquiring one or more of the lots. The following question has been drafted for review and discussion by the Board. It is framed in permissive language, consistent with the deed restriction. It places an upper limit on the acreage that could be sold, stipulates the use to which the property sold would be put, and specifies the purposes for which the proceeds would be used. The proposed referendum question would read as follows: "Shall the Village of Oak Brook be authorized to sell up to three (3) acres of vacant real estate fronting on Coolidge Street and Lincoln Road in the Westchester, Park area north of Oak Brook Road (31 n Street) and west of York Road in the V i llage of Oak Brook for single family residential use, the proceeds of the sale to be used for making capital improvements to the Oak Brook Sports Core ?" Subject to any modifications the Board suggests, Village Manager Veitch recommends that an ordinance certifying the question for the November.'), 1998 ballot be placed on the board's active agenda for August 25. 1998. The last date for approving such an ordinance is August 31, 1998. VILLAGE OF OAK BROOK Minutes 14 of 16 August 11, 1998 i lop 777 77777-7777; -7 777 0 0 Motion by Trustee Caleel, seconded by Trustee Kenny, to refer to the Plan Commission an informal review of the Sports Core /Westchester Park Subdivision concept plan and ballot proposition. VOICE VOTE: Motion carried. Motion by Trustee Caleel, seconded by Trustee Kenny, to amend the motion to refer to the Plan Commission an informal review of the Sports Core/Westchester Park Subdivision concept plan. VOICE VOTE: Motion carried. Motion by Trustee Kenny. seconded by Trustee Caleel, to direct the Village Attorney to draft an ordinance certifying the question: "Shall the Village of Oak Brook be authorized to sell up to three (3) acres of vacant real estate fronting on Coolidge Street and Lincoln Road in the Westchester Park area north of Oak Brook Road (31" Street) and west of York Road in the Village of Oak Brook for single family residential use, the proceeds of the sale to be used for making capital improvements to the Oak Brook Sports Core ? ", for submittal on the November 3, 1998 ballot and place it on the active agenda of the Village Board of Trustees meeting of August 25, 1998 VOICE VOTE: Motion carried. Stephen Becker, 3025 Lincoln, requested the Village Board's consideration of insertion in the referenda question "Shall the Village of Oak Brook be authorized to sell a portion of the Sports Core consisting of up to three (3) acres of vacant real estate ". Village Attorney Martens explained that it is legally vacant land. President Bushy indicated that staff *Ni 11 take this under consideration. President Bushy commended the residents of Westchester Park for working with the Village to find a solution to this. 10. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None. 11. ADJOURN TO CLOSED MEETING: ADJOURN TO CLOSED MEETING Motion by Trustee Savino, seconded by Trustee Kenny, to adjourn at 8:55 p.m. to a Closed Meeting to discuss pending litigation. ROLL CALL VOTE: Ayes: 4 - Trustees Caleel, Kenny, Savino and President Bushy. Nays: 0 - None. Absent: 3 - Trustees Bartecki, McInerney and Shumate. Motion carried. VILLAGE OF OAK BROOK AMinutes P .51 15 of 16 August 11, 1998 PrA - 71 � MR, I WIT, 11T, , " � MON"T"FT 'M71", 12. ADJOURNMENT: ADJOURNMENT Motion by Trustee Savino, seconded by Trustee Caleel, to adjourn the meeting at 9:46 p.m. VOICE VOTE: Motion carried. ATTEST: Linda K. Gonnella.-CMC Village Clerk bot81198 VILLAGE OF OAK BROOK Minutes August 11, 1998