Minutes - 08/11/1998 - Board of Trustees0 is
VILI. AGE OF OAK BROOK Minutes AUGUST 11, 1998
UNOFFICIAL UN'T'IL APPROVED AS WRITTEN �
OR AS AMENDED BY VILLAGE BOARD ON
1. MEETING CALL:
The Regulm Meeting of the Board of Trustees was called to order by President
Bushy in the S&nuel E. D.-,an Board Room of the Village Commons at 7:35
p.m. Pledge of Allegiance was given.
2. ROLL CALL.
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Caleel, Kenny and Savino.
ABSENT: Trustees Bartecki, McInerney and Shumate.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Richard A. Martens, Village Attorney; Ruth A.
Martin, Library Director; Bonnie Sartore. Bath and Tennis Club Manager; Ray
Drager, Civil Engineer; and Barbara Benezra and Anthony Ingrisano, Library
Commi -csion members.
3. ANNOUNCEMENTS & OPEN FORUM:
Barbara Benezra, Oak Brook Library Commission, thanked the Village Board
of Trustees for their pursuing an appeal of the court decision of the Library suit
against the Village of Oak Book, Winos v. Oak Brook, and especially
commended Village Attorney Martens for his efforts on behalf of the Village
and Library Director Martin.
Joseph Fullan. 122 Timberview Drive, also acknowledged that on August 27,
1996 when the Village Board voted to include the location of the Sports Core
on the ballot. this played an important part in the decision of the Appellate
Court.
4. APPROVAL OF MINUTES:
Trustee Savino asked for a clarification on the motion to continue operation of
the TPniiis Lorne under Agenda 7.D.. "Agreement for Sale of Tennis Dome ",
page; 11. Trustee Caleel noted page I 1 states that permanent court time ceases
the first week in May of each year. President Bushy suggested highlighting in
the Village Board minutes of August 11, 1998 that the Tennis Dome will be
deflated, hopefully. in May; but it may come down later so there is not a
conflict with the Sports Core staff s maintenance of the golf course.
VILLAGE OF OAK BROOK Minutes 1 of 16 August 11, 1998
MEETING CALL
ROLL CALL
ANNOUNCEMENTS
AND
OPEN FORUM
MINUTES
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Motion by Trustee Caleel, seconded by Trustee Kenny, to approve the minutes
of the Regular Meeting of July 28, 1998 as presented and waive the full
reading thereof VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
Motion by Trustee Caleel, seconded by Trustee Savino, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, Savino and President Bushy.
Nays: 0 - None.
Absent: 3 - Trustees Bartecki, McInerney and Shumate. Motion carried. APPROVAL Or.
BILLS -
A. APPROVAL OF BILLS: Approved Omnibus Vote. $8109179.6:1
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING
JULY 25, 1998: Approved Omnibus Vote.
C. CHANGE ORDERS:
1) 1998 INFRASTRUCTURE PAVING PROJECT - CHANGE
ORDER #2: Approved Omnibus Vote.
D. PAYOUTS:
PAYROLL -
$378,570.97 (gross;
CHANGE ORDER:
1998 INFRA-
STRUCTURE PAVING
PROJECT
PAYOUTS:
1) CALLAGHAN PAVING. INC. - PAYOUT #2 - 1998 PAVING 1998 PAVING
PROJECT - MFT PORTION - $262,987.56: Approved Omnibus PROJECT -MFT
Vote. PORTION
2) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #14 - 22ND /YORK
22ND /YORK CONSTRUCTION - $28,038.06: Approved CONSTRUCTION
Omnibus Vote.
3) JAMES J. BENES & ASSOCIATES, INC. - PAYOUT #20 - 1997 1997 PAVING
PAVING PROJECT - $198.47: Approved Omnibus Vote. PROJECT
4) JAMES J. BENES & ASSOCIATES. INC. - PAYOUT #10 - 1998 1998 PAVING
PAVING PROJECT - $11.890.39: Approved Omnibus Vote. PROJECT
5) CENTRAL BLACKTOP COMPANY, INC. - PAYOUT #2 - 1998 1998 PAVING
PAVING PROJECT - INFRASTRUCTURE PORTION - PROJECT-- INFRA-
$278,190.99: Approved Omnibus Vote. STRUCTURE PORTION
6) HOPPES TRENCHING, INC. - PAYOUT #3 - ROUTE 83 ROUTE 83 WATER
WATER MAIN EXTENSION_- $20,092.05: Approved Omnibus MAIN EXTENSION
Vote.
VILLAGE OF OAK BROOK Minutes 2 of 16 August 11, 1998
IMP "FIR Inqll
ov'14ati'�y r r ,
E. REFERRALS:
C�
REFERRAL:
1) PARKS (370't MADISON STREET)-- AMENDMENT OF A PARKS -- AMENDMM
PR EVIOUSL Y GRANTED FRONT YARD SETBACK OF A PREVIOUSLY
VARIATION - FRONT YARD SETBACK - REFER TO GRANTED FRONT YARD
ZO�dING BOARD OF APPEALS MEETII\TG OF SEPTEMBER 1, SETBACK VAR . -FRONT
YARD SETBACK
1998: Approved Omnibus Vote. 3701. Madison St.
F. AUTHORIZATION TO SEEK. BIDS OR PROPOSALS: No
Business.
G. APPROVAL OF DECLARATION OF STORMWATER
FACILITIES EASEMENTS. COVENANTS,_ CONDITIONS AND
RESTRICTIONS - PROPOSED COMMERCIAL SITE
IMPROVEMENTS AT 1901 22ND STREET - COSTCO
COMPANIES. INC.: Approved Omnibus Vote.
H. RATIFICATION OF FIRE CHIEF APPOINTMENT: Approved
Omnibus Vote.
I. ACCEPT AND PLACE ON FILE - 1999 -2008 ROADWAY
MAINTENANCE PLAN: Approved Omnibus Vote.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ACTIVE AGENDA IT4 EMS FOR FINAL ACTION):
A. APPOINTMENTS: No Business.
B. ORDINANCES & RESOLUTIONS:
DECLARATION OF
STORMWATER
FACILITIES EASE -
MENTS, COVENANTS,
CONDITIONS AND
RESTRT�TIONS
1901 22nd St.
RATIFICATION -FIRE
CHIEF APPOINTMENT
1999 -2008 ROADWAY
MAINTENANCE PLAN
11 ORDINANCE 98- TX -UT -G -615 AN ORDINANCE FURTHER ORD . 98- Tx -UT-
AMENDING ORDINANCE G -470. "AN ORDINANCE G -615
ESTABLISHING A UTILITY TAX WITHIN THE VILLAGE OF AMEND ORD. G-470,
OAK BROOK DU PAGE AND COOK COUNTIES. ILLINOIS" UTILITY TAX and
ESTABLISHING AN
AND ESTABLISHING AN ELECTRICITY TAX: ELECTRICITY TAX
At the Committee -of -the -Whole meeting on April 13, 1998 the Board
reviewed the actions that the Village will need to take in response to
enactment of the electric utility deregulation legislation last year. The
first major action is converting from the gross receipts based electric
utility tax to the kilowatt hour based electricity tax as customers come
under the effect of the new legislation.
VILLAGE OF OAK BROOK Minutes
3 of 16 August 11, 1998
4-T IR, I °
certain electric customers and waive the full reading thereof: ROLL
CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, Savinv and President Bushy.
Nays: 0 - None.
Absent: 3 - 'Trustees Bartecki, McInerney and Shumate. Motion
carried.
2) ORDINANCE 98- ZO -TA -G -616 AN ORDINANCE ORD.98- ZO -TA-
AMENDING SECTIONS VII(C)(6), VII(C)(8)(b) AND VII(1(6) G-616
IN THE R -1 AND R -2 RESIDENTIAL DISTRICT OF THE RESIDENTIAL
VILLAGE O- OAK. BROOK ZONING ORDINANCE: STRUCTURE HEIGHT
R -1 AND R -2
RESIDENTIAL
Discussed and direction given at the Regular meeting of July 28, DISTRICTS
1998. The ordinance amends the Zoning Ordinance revising the
Residential Structure Height provisions in residential districts.
Motion by Trustee Sw ino, seconded by Trustee Caleel, to pass
Ordinance 98- ZO -TA -G -616, "An Ordinance Amending Sections
VII(C)(6), VII(C)(8)(b) And VII(D)(6) In The R -1 And R -2
Residential District Of The Village Of Oak Brook Zoning Orwnance ",
and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, Savino and President Bushy.
Nays: 0 - None.
Absent: 3 - Trustees Bartecki, McInerney and Shumate. Motion
carried.
3) ORDINANCE 98- ZO -V -S -909 AN ORDINANCE GRANTING O".98-70-V-
A VARIATION FROM THE PROVISIONS OF THE ZOM N's S -909
ORDINANCE OF THE VILLAGE OF OAK BROOK GRANTING A
RELATIVE TO CORNER LOT SIDE AND REAR VARIATION VARIATION RELATIV
X33 ROBIN HOOD RANCH, OAK BROOK. IL 60523) (PIN 06- TO CORNER LOT SID AND REAR YARD
36 -105 -005): (33 Robin Hood
Ranch)
Discussed and direction given at the Regular meeting of July 28,
1998. The ordinance grants a come: lot side yard and rear yard
variation to allow construction of a. room addition at 33 Robin Hood
Ranch. Section 3 of the ordinance sets forth the following condition
and restriction: all gutter and downspout drainage from the building
addition shall be connected directly (by pipe or conduit) into a storm
sewer, if available on or near the property, or routed directly to a
drainage swale located within the street right -of -way.
Motion by Trustee Savino, seconded by Trustee Caleel, to pass
Ordinance 98- ZO -V -S -909, "An Ordinance Granting A V :aviation
From The Provisions Of The Zoning Ordinance Of The 'tillage Of
VILLAGE OF OAK BROOK Minutes 5 of 16 August 11, 1998
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Oak Brook Relative To Corner Lot Side And Rear Variation (33
Robin Hood Ranch, Oak Brook, IL 60523) (Pin 06 -36- 105- 005) ", as
presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, S -ivino and President Bushy.
Nays: 0 - None.
Absent: 3 - Trustees Bartecki, McInerney and Shumate. Motion
carried.
4) ORDINANCE 98- BD- Bo"T- I_X2 -S -910 AN ORDINANCE
READOPTING TIME VISION AND MISSION STA"T"EMENTS
OF THE VILLAGE OF OAK BROOK:
The ordinance re- adopts the Village Board vision and mission
statements as discussed at the Committer. -of- the -Whole meeting on
July 8, 1998. The mission statement is unchanged from the statement
that was first adopted on August 8, 1995. The. vision statement has
been amended to include, in its first element, beautiful, safe and high
quality business districts as well as residential neighborhoods.
The ordinance also provides for continuing the practice of reviewing
the Board's vision and mission in conjunction with consideration of
the Board's objectives each year.
Motion by Trustee Kenny, seconded by Trustee Caleel, to pass
Ordinance 98- BD- BOT -EX2 -S -910, "An Ordinance Readopting The
Vision And Mission Statements Of The Village Of Oak Brook ", as
presented and waive the full reading thereof. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, Savino and President Bushy.
Nays: 0 - None.
Absent: 3 - Trustees Bartecki. McInerney and Shumate. Motion
carried.
C. AWARD OF CONTRACTS: No Business.
D. PRELIMINARY APPROVAL OF 1999 VILLAGE BOARD
OBJECTIVES:
The proposed 1999 Village Board Objectives have been formulated
based on the June 8, 1998 Committee-of-the-Whole discussion and
subsequent input from the Board and staff. Preliminary approval of
these objectives will give staff direction to identify other program
objectives, determine appropriate measures and responsibilities for
accomplishment, complete the proposed Five -Year Financial Plan and
prepare the proposed 1999 Budget. Final approval of 1999 Objectives
will take place in conjunction with adoption of the 1999 Budget,
VILLAGE OF OAK BROOK Minutes 6 of 16
August 11, 1998
ORD.98-BD-BOT-EX2-
S -910
READOPTING THE
VISION AND
MISSION STATEMENTS
1999 VILLAGE
BOARD OBJECTIVES
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The only change fiom the dram that was circulated on July 31, 1998
concerns item 1 under Library. In light of the recent decision of the
Illinois Appellate Court in .Winos v. Oak Brook, the statement has been
revised to reflect an ot7iective to complete design and begin
construction of the new Library.
Motion by Trustee Caleel, seconded by Trustee Savino, to
preliminarily approval the 1999 Village Board Objectives subject to
final approval as part of the 1999 Budget. VO!"LlE VU T E• Motion
carried.
Interested residents may contact the Village Administration
Department to view a copy of the 1999 Village Board Objective:..
E. APPROVAL OF SUBDIVISION 'IMPROVEMENTS AND
REDUCTION IN SUBDIVISION SECURITY - OAK BROOK
LAKES SUBDIVISION:
T'he developer of the Oak Brook Lakes Subdivision has accomplished
all Ai his contractual (obligations of providing improvement and
documentation. The `Tillage has received the engineer's statement and
the Hinsdale Sanitary District has accepted the sanitary sewer. All of
the punch list items have been completed. The Nvater system is the
only infrastructuire that will be accepted by the Village as property to
own and maintain. The streets, street lighting and drainage
infrastructure are private and will be owned and maintained by the
Homeowners Association.
In accordance with the Subdivision Ordinance and the Subdivision
Improvement Agreement, the subdivision security can be reduced to
an amount equal to 15% of the original estimate of the work
($346,128.50) which shall be held as security for the one -year
maintenance period.
Motion by Trustee Kenny, seconded by Trustee Savine, to approve
the subdivision improvements for the Oak Brook Lakes Subdivision
and accept the water system and authorize a reduction in the
subdivision security by the amount of $47,238.98 which leaves
'511.000.00 (15% of the original amount) to act as the one -year
maintenance security. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
7 of 16 August 11, 1998
APPROVAL OF
SUBDIVISION
IMPROVEMENTS
REDUCTION IN
SUBDIVISION
SECURITY -OAK
BROOK LAKES
UR
SUB.
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8. DEPARTMENTAL REPORTS - LIAISON ASSIGNMENTS:
Engineering: Trustee Bartecki - Village Manager Veitch reported on the York
Road/22 "' Street Project that traffic has been moved to the outside lanes on
both 22 " Street and York Road so that median work can take place. Two lanes
are open in each direction except for daily lane closures for that day's work
items.
Both the MFT portion (the Saddle Brook Subdivision) and the Infrastructure
portion of the 1998 Paving Project are finished except for punch list items and
restoration. Sod placed on streets in June, without the Village's authorization,
will not be paid for by the Village until it has been replaced by the
subcontractor and is growing.
The Route 83 water main (Kensington Road - Ginger Creek) has been pressure
tested, disinfected and turned on. All that remains is for the grass seed to
grow.
Finance and Hotel Committee: Trustee McInerney - Village Manager Veitch
reported that the Finance staff has been focused on the 1999 -2003 Five -Year
Financial Plan during the last month. Meetings with individual departments
have been completed, and staff is now in the process of finalizing the draft
Plan. The Five -Year Financial Plan is scheduled to be placed on public file
September 8, 1998, reviewed by the Village Board at their September 22, 1998
meeting and considered for adoption at the Village Board meeting of October
13, 1998.
Staff is currently in the process of converting water billing to the new
Pentamation system. Work is currently underway converting the customer
data and three years of billing history to the new system. Staff has l,ad
preliminary training on the new application.
Staff continues to phase in an optional direct deposit of payroll progm- m for
Village employees.
Fire: Trustee Kenny - There were 105 fire calls during the Month of July with
mutual aid given four (4) times and received seven (7) times. Ambulance calls
totaled 102, with mutual aid given two (2) times and received six (6) times.
Two significant emergency incidents occurred in July. One was a fire at
Houlihans in Oakbrook Center. The Oak Brook Police Department was
responsible for the evacuation of the restaurant patrons prior to the fire
department's arrival. After determining that the hood and duct system had
contained the fire that originated in the cooking area, command ordered that
the building be ventilated. The second incident was response to a water rescue.
First -in companies found a 70 -year old male face down in a swimming pool.
Two firefighters jumped in the water and pulled the victim onto the deck wh%;re
paramedics attempted to resuscitate him. Their efforts were unsuccessful.
Oak Brook's EMS coordinator was certified as a lead medical instructor. The
Chief and one firefighter attended several seminars regarding computers. The
VILLAGE OF OAK BROOK Minutes 8 of 16 August It, 1998
DEPARTMENTAL
REPORTS -
LIAISON
ASSIGNMENTS
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Chief also attended a Seyfarth -Shaw seminar. Firefighters participated in
water rescue, rapid intervention team operations, radio communications, and
sell- contained breathing apparatus training. Various personnel also
participated in regular monthly hazardous materials, dive team, and confined
space training.
Eight CPR (cardiopulmonary resuscitation) classes were taught certifying a
total of 58 people. Two public education fire safety classes were given
reaching an audience of approximately 15 children and 10 adults. Five
department personnel helped staff the DuPage County Fire Chiefs Fire Safety
Booth at the DuPage County Fair.
Library: Trustee Caleel - The Summer Reading Program, Dive into Books,
ended on August V. One hundred sixty -seven (167) children recorded their
summer reading of Oak Brook Library books. These avid readers read 6,051
books during the eight -week program.
The Chicago TRIBUNE did a wonderful article on Sue Madorin, the Library's
Youth Services Manager and Oak Brook resident. 1
The Library Commission is meeting to review the existing plans and
development of the Library. They have established a Library foundation to
seek donations from private sources and commercial donors to enhance the
new Library's operations and furnishings. Their by -laws have been approved
and filed by Village Attorney Martens. President Bushy commended Trustee
Caleel for his work in establishing the Library foundation. This speaks to the
professionalism he has brought to this area of the Library.
Police: Trustee Shumate - Village Manager Veitch reported that Detective
Michael King was sworn in on July 31, 1998 to the rank of Sergeant. The
ceremony took place in the Samuel E. Dean Board Room in the presence of his
father, his xvife Linda and other members of the Police Department. Sergeant
King filled the vacancy created by the resignation of Robin Aylor in June.
The Oak Brook Police Department will begin commencing the Citizen Police
Academy on September 9. 1998. Currently there are six (6) openings
remaining for attending the Academy. Persons interested in attending may
contact Officer Mary Jo Nugent at (630) 990 -2366.
Letters of recognition and honorable mentions were given to officers over the
last month.
Public Works and Planning & Zoning: Trustee Savino - Draft plans and
specifications are in the process of review for the 31" Street water booster
station project. Once the plans and specifications are in final form, this item
will appear on a future agenda for authorization to bid with construction
tentatively scheduled for late fall.
Of the 800 residential water mete, . planned for replacement this year as part of
the water meter replacement program, 709 (89 %) have been completed.
VILLAGE OF OAK BROOK Minutes 9 of 16 August 11, 1998
7 7 � 1 t
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Street crews continue brush cutting in the Fullersburg area and have restored
six (6) parkways due to water main excavations over the past month.
One per cent of the second quarter cable television franchise fee in the amount
of $3,019.68 was received.
Status of planning anti zoning petitions is as follows: Barbara, 25
Breakenridge Farm, An Appeal of a Building Inspector Determination, has
been continued to the Zoning Board of Appeals public hearing on September 1,
1998; Cellular One, 3702 York Road, Special Use - Public Utility, for a
microcell site at York Tavern was tabled in January by the Zoning Board of
Appeals pending the development of a comprehensive telecommunications
ordinance; Forest Gate Subdivision - Callaghan, Northeast Quadrant of Oak
Brook Road and Route 83, Special Use - Variations to the Zoning Ordinance
and Subdivision Regulations - Preliminary Plat of Subdivision, has been
continued to the September 8. 1998 Village Board meeting at the request of the
petitioner; Rocca, 3824 York Road, Zoning Map Amendment, Variations, and
Special Use Historic Graue Mill Gateway Area Certificate of Appropriateness-
Flood Plain Special Use, has been continued to the September 8, 1998 Village
Board meeting at Mr. Rocca's request; and York Road Properties, L.L.C., John
Buck Company, 2001, 2100 and 2122 York Road, Zoning Ordinance Map
Amendment, is scheduled for the Village Board meeting of August 25, 1998.
Village Clerk: Clerk Gonnella - Seventy -three (73) taxi cab drivers licenses
have been issued to date, fifty -nine (59) cabs are registered with three (3)
drivers licenses and cab registrations pending. This is the most licensed
vehicles and taxi drivers since the licensing process began.
Twelve (12) establishments have had their liquor licenses renewed with
seventeen (17) temporary licenses still issued while background checks are
being processed.
Staff recently viewed an electronic records storage demonstration and will
begin discussion of the proposed electronic records storage installation
scheduled later this year.
Village President: President Bushy - Design of the Village's Website is
proceeding and is scheduled to be on -line during the third quarter of 1998.
Current projects include the municipal building preliminary design, traffic
signal and street light maintenance, Bath and Tennis Club outside grill, sale of
Tennis Dome, needs analysis projects for Police Department and Bath and
Tennis Club, drainage project, safety pathway construction, Public Works
HVAC and other projects on the 1998 bid schedule.
The Oak Brook Bath and Tennis Junior Tennis Team captured the Conference
Title on Friday, July 31, 1998, finishing ahead of six (6) other teams.
The Oak Brook Bath and Tennis Swim Team won six (6) of its eight (8) swim
meets and the diving team finished third in a conference of eight (8) teams.
On Sunday, September 6, 1998, the Bath and Tennis will host a families may
bring a guest free day, which is the annual closing party and BBQ. There will
VILLAGE OF OAK BROOK Minutes 10 of 16 August 11, 1998
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be entertainment, games at the pool, tennis and entertainment going on at the
Polo grounds in connection with the Jamaican match. Rain date will be
Monday, September 7".
Year -to -date statistics for the Golf Club are Rounds of Golf, up 1,036; Greens
Fees, up $61,387; Cart Fees, up $26,269; Driving Range Fees, up $10,563;
Lounge Sales, up $16,132; and Pro Shop Sales, up $5,765.
Village President Bushy commended Golf Club Manager VanDyke and his
staff for their work.
Noted the Chicago TRIBUNE had an article on Hinsdale and Oak Brook. It
indicated the Mayslake Retirement Village was located in Oak Brook when it
is actually located in Westmont. President Bushy commended the volunteers
for their work at the Retirement Village. It is the Mayslake property, with the
Friary and Mansion, which is located in Oak Brook.
She also announced her first grandchild was born late this afternoon, Andrew
Bushy.
?. UNFINISHED AND NEW BUSINESS (Final Acton Not Anticipated:
A. APPLICATION FOR CLASS B LIQUOR LICENSE ---COSTCO
WHOLESALE CORPORATION D/B /A COSTCO WHOLESALE
#388:
Costco Wholesale Corporation has made application to the Village
for a Class B liquor license. Before a liquor license i ,y be issued,
the Village Board would need to create an additional Class B liquor
license, as no additional licenses are currently available,
The establishment will be located at 1901 West 22nd Street. All
documentation requirements have been fulfilled and approved by
Village Attorney Martens. A criminal background check is being
processed.
William Warnock, representing the applicant, and Christopher Davis,
Costco General Manager, were in attendance at the meeting.
President Bushy asked Mr. Davis what their company policy is on
selling liquor for resale. Mr. Davis will investigate this further with
Costco management and meet with the Liquor Commissioner to
discuss this and the Village's liquor license regulations.
Motion by Trustee Caleel, seconded by Trustee Savino, to authorize
the Village Attorney to draft an ordinance to amend the Village rode
of Ordinances to create an additional Class B liquor license. VOICE
VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes 11 of 16 August 11, 1998
2911
CLASS B LIQUOR
LICENSE APPLICA-
TION -- COSTCO
WHOLESALE #388
1901 West 22nd St.
Z 71
0 0
B. RECOMMENDATION - FOREST GATE SUBDIVISION -
CALLAGHAN - NORTHEAST QUADRANT OF OAK BROOK
ROAD AND ROUTE 83 - TEXT AMENDMENT - SPECIAL USE -
VARIATIONS TO ZONING ORDINANCE AND SUBDIVISION
REGULATIONS - PRELIMINARY PLAT:
The Zoning Board of Appeals, at their August 4, 1998 meeting,
reopened the public hearing for the Forest Gate - Callaghim proposal
and made their recommendation regarding the Special Use approval
as the Village Board requested.
It had been anticipated that this issue would be again before the
Village Board at the August 11, 1998 meeting. As the Board will
have only a minimum quorum on the 11 th, the petitioner would like
to defer consideration until a full Board is present and staff assumes
the Board would prefer the same.
Trustee Savino read a letter received on August 10, 1998 from Robert
M. Claes, Attorney for the applicant, requesting a continvance of this
agenda item until the Village Board meeting of September 8, 1998.
Motion by Trustee Savino, seconded by Trustee Caleel, to continue
this agenda item to the Village Board meeting of September 8, 1998.
VOICE VOTE: Motion carried.
Village Attorney Martens explained that the Village received a
petition apparently signed by at least 20% of the surrounding property
owners. In such circumstances, State Statute provides that a two -
thirds of the Trustees, or four (4) aye votes, are required for passage
of a zoning amendment. Ti - Village President would not vote when
such a petition is filed.
C. SPORTS CORE/WESTCHESTER PARK SUBDIVISION -
REFERRAL TO PLAN COMMISSION FOR CONCEPT REVIEW
AND DISCUSSION OF BALLOT PROPOSITION:
The Village's Five -Year Financial Plan includes a program of
significant capital improvements at the Sports Core. The program
was developed m-ith the objective of increasing the Sports Core's
capacity to generate user fee revenue and sustain itself financially
without the support of general revenues (other than the annual
contribution for general maintenance and expenses related to
community events). The program is intended to be fiinded from three
sources: compensation for right-of-way taken for improvements to
FOREST GATE SUB. -
GALLAGHAN - NORTH-
EAST QUADRANT OF
OAK BROOK ROAD &
ROUTE 83 -- TEXT
AMENDMENT- SPECIAL
USE - VARIATIONS TO
ZONING ORD. AND
SUB. REGS.-
PRELIMINARY PLAT
SPORTS CORE/
WESTCHESTER PARK
SUBDIVISION -
REFERRAL TO P.C.
FOR CONCEPT
REVIEW AND
DISCUSSION OF
BALLOT
PROPOSITION
August 11, 1998
VILLAGE OF OAK BROOK Minutes 12 of 16
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Oak Brook Road, limited revolving note borrowing, and sale of
surplus real estate in the Westchester Park neighborhood.
When the Sports Core was purchased in 1977, the Village also
purchased the Butler Company's holdings in the Westchester Park
Subdivision. The intent at the time was to gradually acquire
additional property, as it became available, until the entire
Westchester Park area could be incorporated into the Sports Core.
That goal soon proved unfeasible and in 1984 the Village combined
its holdings into three lots (one on each block) through the
Westchester Park Resubdivision and rezoned them to
Consen,atiomm' ecreation (CR). In the years that followed, there was
significant new residential investment in the neighborhood.
In 1995, staff began to think seriously about divesting some of the
Village's holdings in Westchester Park in order to benefit the
remainder of the Sports Core and the general public. Since late 1995,
when the initiative first appeared in the Five -Year Financial Plan,
staff has been engaged in a dialog with residents of Westchester Park
concerning possibilities for, and the residents' concerns about, re-
subdivision and sale of some of the 6.66 acres owned by the Village
in the neighborhood.
In October. 1996, the Village retained consulting engineers to begin
to address the possibilities from a technical standpoint. In March,
1997, an open meeting was held with the residents to review and
discuss preliminary subdivision ideas. Based on the results of that
meeting, the number of proposed lots was reduced and their size
increased.
Owners of property adjacent to Village property were given a
prolonged opportunity to consider their interest in partnering with the
Village in order to increase the size of their own lots. Ultimately, two
property owners indicated interest, and the subdivision concept
depicted on the sheet attached to Village Manager Veitch's memo of
August 6, 1998 resulted. Under it, three new lots averaging 36,800
square feet would be created. In addition, the owners of 3020
Coolidge and 3025 Lincoln, who would be joint petitioners for
rezoning (CR to R3) and subdivision, would add about 0.3 acres to
their Iots. In total, the Village would sell approximately 2.83 acres,
or about 42 percent of its Westchester Park holdings, for residential
use.
Initially, staff intended to file the necessary rezoning and subdivision
petitions and go through the rezoning and preliminary plat hearing
1
VILLAGE OF OAK BROOK Minutes 13 of 16 august 11, 1998
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processes as far as the Plan Commission/Zoning Board of Appeals
recommendation stage prior to seeking the authorization of the voters
as require&by the Sports Core deed restrictions. Staff has since
concluded that this scenario could well be criticized for `putting the
cart before the horse ". Nevertheless, staff believes that some public
process prior to the referendum would be useful both in terms of
informing the voters, and improving the concept based on the input
generated.
Therefore, rather than proceed to formal petitions at this point,
Village Manager Veitch recommends that the Village Board refer the
concept plan to the Plan Commission for informal review and include
residents input. If the Board concurs, the Commission could begin its
review at its meeting on September 21, 1998, and the Commission's
comments would be available to the Village Board and public well in
advance of the November 3, 1998 election.
Follo,% ing the election, if authorized, staff would plan to file the
appropriate petitions as soon as possible and pursue the zoning,
subdivision and marketing processes to completion, hopefully during
the first half of 1999. Several parties have expressed interest in
acquiring one or more of the lots.
The following question has been drafted for review and discussion by
the Board. It is framed in permissive language, consistent with the
deed restriction. It places an upper limit on the acreage that could be
sold, stipulates the use to which the property sold would be put, and
specifies the purposes for which the proceeds would be used. The
proposed referendum question would read as follows:
"Shall the Village of Oak Brook be authorized to sell up to three
(3) acres of vacant real estate fronting on Coolidge Street and
Lincoln Road in the Westchester, Park area north of Oak Brook
Road (31 n Street) and west of York Road in the V i llage of Oak
Brook for single family residential use, the proceeds of the sale
to be used for making capital improvements to the Oak Brook
Sports Core ?"
Subject to any modifications the Board suggests, Village Manager
Veitch recommends that an ordinance certifying the question for the
November.'), 1998 ballot be placed on the board's active agenda for
August 25. 1998. The last date for approving such an ordinance is
August 31, 1998.
VILLAGE OF OAK BROOK Minutes 14 of 16 August 11, 1998
i
lop
777
77777-7777; -7
777
0 0
Motion by Trustee Caleel, seconded by Trustee Kenny, to refer to the
Plan Commission an informal review of the Sports Core /Westchester
Park Subdivision concept plan and ballot proposition. VOICE
VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Kenny, to amend the
motion to refer to the Plan Commission an informal review of the
Sports Core/Westchester Park Subdivision concept plan. VOICE
VOTE: Motion carried.
Motion by Trustee Kenny. seconded by Trustee Caleel, to direct the
Village Attorney to draft an ordinance certifying the question: "Shall
the Village of Oak Brook be authorized to sell up to three (3) acres of
vacant real estate fronting on Coolidge Street and Lincoln Road in the
Westchester Park area north of Oak Brook Road (31" Street) and west
of York Road in the Village of Oak Brook for single family
residential use, the proceeds of the sale to be used for making capital
improvements to the Oak Brook Sports Core ? ", for submittal on the
November 3, 1998 ballot and place it on the active agenda of the
Village Board of Trustees meeting of August 25, 1998 VOICE
VOTE: Motion carried.
Stephen Becker, 3025 Lincoln, requested the Village Board's
consideration of insertion in the referenda question "Shall the Village
of Oak Brook be authorized to sell a portion of the Sports Core
consisting of up to three (3) acres of vacant real estate ". Village
Attorney Martens explained that it is legally vacant land. President
Bushy indicated that staff *Ni 11 take this under consideration.
President Bushy commended the residents of Westchester Park for
working with the Village to find a solution to this.
10. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
11. ADJOURN TO CLOSED MEETING: ADJOURN TO
CLOSED MEETING
Motion by Trustee Savino, seconded by Trustee Kenny, to adjourn at 8:55 p.m.
to a Closed Meeting to discuss pending litigation. ROLL CALL VOTE:
Ayes: 4 - Trustees Caleel, Kenny, Savino and President Bushy.
Nays: 0 - None.
Absent: 3 - Trustees Bartecki, McInerney and Shumate. Motion carried.
VILLAGE OF OAK BROOK AMinutes
P .51
15 of 16 August 11, 1998
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12. ADJOURNMENT: ADJOURNMENT
Motion by Trustee Savino, seconded by Trustee Caleel, to adjourn the meeting
at 9:46 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella.-CMC
Village Clerk
bot81198
VILLAGE OF OAK BROOK Minutes
August 11, 1998