Minutes - 08/12/1986 - Board of Trusteest
VILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING
August 12, 1986
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:30 P.M.
I. ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Karen M. Bushy
Walter C. Imrie
Ronald P. Maher
Arthur W. Philip
Joseph H. Rush
H. Richard Winters
ABSENT: None
II. APPROVAL OF MINUTES:
Trustee Bushy moved, seconded by Trustee Rush...
That the Minutes of the Special Meeting of July 21, 1986 be approved as
presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
Trustee Bushy moved, seconded by Trustee Rush...
That the Minutes of the Regular Meeting of July 22, 1986 be approved as
presented and waive reading of sane.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE NO. S -595 ORDINANCE APPROVING WATER PURCHASE AND SALE
CONTRACT, DATED AS OF JUNE 11, 1986, BY AND BE:PWEEN THE VILLAGE OF OAK
BROOK, ILLINOIS, THE DU PAGE WATER COMMISSION, AND OTHER CHARTER
Trustee Rush moved, seconded by Trustee Imrie...
To pass and approve Ordinance No. S -595 as presented and waive reading
of sane and authorize the Village President and Clerk to affix their
signatures thereon.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None
So ordered.
B. RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY
UNDER THE ILLINOIS HIG Wff CODE:
RESOLUTION N0. R -417 SU11PLII4@1'PAG RESOLUTION TO 1983 MFT /SALT AND
ENERGY.
RESOLUTION N0. R -418 SUPPLEMENTAL RESOLUTION TO 1984 MFT /SALT AND
ENERGY.
Supplemental Resolution R -370, approved June 12, 1984, authorized an
additional $9,640.00 to Resolution R -347, approved May 24, 1983.
Audit expenses showed a shortage of $1.45 for the total amount of
$78,941.45 for 1983. Resolution R -369, approved June 12, 1984,
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appropriated $75,460.00 which was short by $7,765.68, for the total
amount` of $83, 225.68'''for 1984. 3'-
Z
Trustee Imrie moved, seconded by Trustee Rush...
To authorize the Village Clerk to execute Resolution R-417 with the
State of Illinois appropriating $1.45 of MFT funds for 1983 and
Resolution R -418 with the State of Illinois appropriating $7,765.68 of
MET funds for 1984.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None
IV. FINANCIAL:
So ordered.
A. Approval of Bills:
Warrant Register By Fund dated August 4, 1986 presented to reflect
payment from the following funds:
General Fund $318,651.58
Water Fund 125, 843.46
Sports Core Fund 168,161.15
Trustee Imrie moved, seconded by Trustee Bushy...
To approve payment of Warrant Register By Fund in the total amount of
$612,656.19 and authorize the Village President to affix his signature
thereon.
President Cerne abstained from voting on the bill fran Pepsi Cola due
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip and Rush.
Nays: None
Absent: None
Abstain: Trustee Winters and President Cerne. So ordered.
B. Audit Fiscal Year 1984/85 - Coopers & Lybrand Additional Fees:
Additional fees of $11,500.00 over the proposal of $10,500.00
authorized on May 14, 1985 has been requested by Coopers & Lybrand for
extra work performed during the audit. Tabled at the Regular Meeting
of July 22, 1986.
A compromise was suggested by Staff, Trustee Imrie and representatives
of Coopers & Lybrand.
Trustee Imrie moved, seconded by Trustee Maher...
To authorize payment of an additional $7,000.00 of auditing fees to
Coopers & Lybrand.
ROLL CALL VOTE: Ayes: Trustees Imrie, Maher and President Cerne.
Nays: Trustees Bushy, Philip, Rush and Winters.
Absent: None Motion failed.
Trustee Philip moved, seconded by Trustee Winters...
To authorize payment of an additional $11,500.00 of auditing fees to
Coopers & Lybrand.
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ROLL CALL VOTE: Ayes: Trustees Bushy, Philip and Winters.
Nays: Trustees Imrie, Maher, Rush and President Cerne.
Absent: None Motion failed.
Trustee Winters moved, seconded by Trustee Maher...
To accept the conpranise with Coopers & Lybrand and authorize payment
of $7,000.00 for additonal auditing fees.
ROLL CALL VOTE: Ayes: Trustees Imrie, Maher and President Cerne.
Nays: Trustees Bushy, Philip, Rush and Winters.
Absent: None Motion failed.
Trustee Rush moved...
To authorize payment of $ 2,500.00 for additional auditing fees to
Coopers & Lybrand.
Motion failed for lack of a second.
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Trustee Rush moved, seconded by Trustee Maher... f
To accept the canpromise presented by Coopers & Lybrand and authorize
payment of $7,000.00 for additional auditing fees.
ROLL CALL VOTE: Ayes: Trustees Imrie, Maher, Rush and President Cerne.
Nays: Trustees Bushy, Philip and Winters.
Absent: None So ordered.
C. Audit Proposals - Fiscal Year 1985/86:
Proposals were solicited and two (2) proposals were received.
Trustee Imrie moved, seconded by Trustee Rush...
To award the contract to the lowest responsible bidder, Peat, Marwick,
at a fee not to exceed $11,200.00, and that competitive bidding be
waived as bids were solicited from highly qualified firms.
Discussion followed on the range of fees submitted by Coopers &
Lybrand.
ROLL CALL VOTE: Ayes: Trustees Imrie, Rush and President Cerne.
Nays: Trustees Bushy, Maher, Philip and Winters.
Absent: None Motion failed.
Trustee Maher moved, seconded by Trustee Bushy...
Based upon the proposal submitted by Coopers & Lybrand that their low
range qualified then as the lowest responsible bidder and that they be
retained to prepare the audit for Fiscal Year 1985/86 at a fee not to
exceed $11,000.00 and that the competitive bidding be waived as bids
were solicited fr an highly qualified firms.
ROLL CALL VOTE: Ayes: Trustees Bushy, Maher, Philip and Winters.
Nays: Trustees Imrie, Rush and President Cerne.
Absent: None So ordered.
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V. OLD BUSINESS:
A. Whitehall Park Temporary Sales Office (1904 - 35th Street) - Request
or Tine Extension:
Use of house as temporary sales office to be discontinued by July 10,
1986 by Ordinance S -536.
Trustee Philip moved, seconded by Trustee Bushy...
To direct the Village Attorney to prepare the necessary ordinance
amending Ordinance S -536 to allow for an extension of time for the
sales office to remain until July 10, 1987.
VOICE VOTE: All present, in favor. So ordered.
B. Village Commons Roof - Bid Recommendation:
Bidding authorized at the Regular Meeting of July 8, 1986 and two (2)
bids were received on July 29, 1986.
Trustee Rush moved, seconded by Trustee Maher...
To accept the bid and award the contract to the lowest responsible
bidder, Midwest Single Ply, Inc., for the removal of the existing roof
and installing a new roof per specifications, including flashing
modification, in the total amount of $103,750.00.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
C. Dmmmp Bodies, Snow Plows, Salt Spreaders and Hydraulics for New Truck
Chassis - Bid Recommendation:
Bidding was authorized at the Regular Meeting of July 8, 1986 and six
(6 ) bids were received on July 29, 1986.
Trustee Rush moved, seconded by Trustee Maher...
To accept the bid and award the contract to the lowest responsible
bidder, Bourbonnais Supply, Inc., to furnish and install two (2) dunp
bodies, snow plows, salt spreaders and hydraulics per specifications,
in the total amount of $28,494.91.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
D. Oak Brook Water System - Selection of Consultant:
Discussed at the Committee -of- the -Whole Meeting of July 9, 1986 and
qualification statements were solicited from twenty -eight (28)
professional firms, of which fifteen (15) responded and four (4) were
selected for interviews. With the concurrence of the Trustees,
President Cerne authorized Trustee Rush, Public Works Superintendent
Wilson and Village Engineer Durfey to interview the four (4) firms
selected: Alvord, Burdick & Howson; Baxter & Woodman; Greeley &
Hansen and Harza Envirormental Services, Inc.
E. Report of Activities:
1. Finance & Library: Trustee Imrie - Consideration to be given to using
cr- ed t cards for service in the Sports Core. Library signage has been
authorized for review.
2. Personnel: Trustee Winters - Salary Administration Plan being
reviewed and to be presented at a September meeting.
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3. Public Safety: Trustee Bushy - Chiefs of the Fire Department and
Police Department met with the residents of the Oak Brook Club.
Police Department has new Patrolmen, Diane Lioce and Roy Lancor.
4. Public Works & Traffic: Trustee Rush - Lane improvement on 35th
Street West of Midwest Road will soon begin.
5. marts Core: Trustee Maher - Bath & Tennis parking lot under
construction; Swim Team won 1st place; Golf Carts enclosed with wire
fence material for security.
6. Zoning & Planning: Trustee Philip - No report.
VI. NEW BUSINESS:
A. Purchase of Squad Cars (Police Department):
Trustee Bushy moved, seconded by Trustee Imrie...
To authorize the purchase of eight (8) 1987 Dodge Diplomat Police Cars
to replace Units 301, 303, 304, 307, 309, 312, 314 and 406 from Thomas
Dodge at a cost of $11,517.00 each, less trade -in, for six (6) marked
units and $11,900.00 each, less trade -in, for two (2) unmarked units,
for a total unit cost, less trade -in, of $83,602.00, and waive
competitive bidding due to supplier having State of Illinois Joint
Purchasing Contract.
After discussion and with consent of seconder, the motion was
withdrawn.
Trustee Bushy moved, seconded by Trustee Philip...
To authorize the purchase of five (5) 1987 Dodge Diplomat Police Cars
to replace Units 301, 304, 312, 314 and 406 from Thomas Dodge at a
cost of $11,517.00 each, less trade -in, for three (3) marked units and
$11,900.00 each, less trade -in, for two (2) unmarked units for a total
cost of $53,751.00, and waive competitive bidding due to supplier
having State of Illinois Joint Purchasing Contract.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
B. Oak Brook RoadAgrk Road - Pavement Improvements:
Trustee Rush moved, seconded by Trustee Maher...
To conceptually approve the preliminary plans as submitted by Du Page
County Division of Transportation and direct Staff to transmit the
approval of the restriping and the objection to the four -lane widening
from the intersection East to I -294 and the extension of the five -lane
widening from the intersection West approximately 500 feet to provide
for a separate left -turn lane for a relocated drive for Christ Church
which is incidental to a Special Use Permit.
VOICE VOTE: All present, in favor. So ordered.
C. Livery License Request - Oak Brook Limousine Service:
Trustee Bushy moved, seconded by Trustee Winters...
To authorize an increase from ten (10) to eleven (11) livery service
licenses to Oak Brook Limousine Service.
VOICE VOTE: All present, in favor.
VILLAGE OF OAK BROOK Minutes
So ordered.
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VII. ADJOUR W:T • r,
Trustee Bushy moved, seconded by Trustee Philip...
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To adjourn this meeting. TIME: 10:18 P.M.
VOICE VOTE: All present, in favor. So ordered.
ATTEST:
Marianne Lakosil, CMC
Village Clerk
Approve
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