Minutes - 08/13/1974 - Board of TrusteesVILLAGE OF OAx BROOK
MINUTES OF
August 13, 1974
I MEETING CALL
II
III
A. Roll Call
The regular meeting was called to order at 8:00 P.M. by
President Howell. All the trustees were present except
Trustee Swain.
READING OF MINUTES
Trustee Rush moved - seconded by Trustee Congreve...
That the reading of the minutes of the regular meeting of July
23, 1974 be suspended and that they be accepted as submitted.
Voice vote - all in favor. So ordered.
ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. Ordinance Vacating a part of Briarwood Central - Ordinance S -308
Each trustee was provided with a copy of a proposed ordinance
vacating the South 4S feet of Briarwood Central (roadway) since
there is no longer a need for that portion to remain as dedicated
roadway. Attorney Teschner reviewed the ordinance and submitted
the required resolution from the Briarwood Lakes Community
Association.
Trustee Brown moved - seconded by Trustee Rush...
That Ordinance S -308 as presented be approved and that the
reading of said ordinance be waived.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
B. Resolution - West Shore Pipeline Co. R -162
Each trustee was provided with copies of a proposed petition
and resolution for construction of a 16 inch petroleum pipeline
in Rt. 83 Right -of -Way through the Village of Oak Brook.
Trustee Rush moved - seconded by Trustee Congreve...
That Resolution 162 as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent- Trustee Swain. So ordered.
IV FINANCIAL
A. Treasurer's Report
All trustees were furnished with a copy of the Treasurer's
Cash and Investment Report for the month of July reflecting
the following:
Revenue Balance
Corporate Fund $3792228 $76-5-1550
MFT Fund 121995 12,995
RpirPn17P tibar - ng Fund -
i► yr i 'L ' I V 4
747, t T,.....7 1J4vi.
YY Q L G 1 1 Ulil -%
Contir_ue'd ......
41 1.
IV FINANCIAL (Continued)
A. Treasurer' s Report (('nn t i ni�Pd)
i
Trustee Congreve moved - seconded by Trustee Baschen...
Page 2
That the Treasurer's Cash and Investment Report for the
month of July as submitted be approved.
Voice vote - all in favor.
B. Approval of Bills
So ordered.
All trustees were furnished with Accounts Payable, dated
August 13, 1974 to be approved for the month of July, in the
total amount of $238,345.61 for payment from the following
funds:
Corporate Fund $186,892.22
Motor Fuel Tax Fund 2,797.54
Revenue Sharing Fund 61.32
Water System Funds 48,594.53
Trustee Baschen moved - seconded by Trustee Congreve...
That the Accounts Payable as submitted for the month of July
in the amount of $238,345.61 be approved for payment.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain So ordered.
C. Investments
The following investment was recommended for the month of
July, 1974.
The purchase of one federally secured certificate of
deposit in the amount of $110,000 drawn on the water
fund accounts, to mature October 29, 1974 in the First
Security Bank of Oak Brook at the rate of 11.8750.
Trustee Baschen moved - seconded by Trustee Brown...
That the investment for the month of August as presented
be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain So ordered.
The following investmentsiere further recommended for the month
of August, 1974.
The purchase of two federally secured certificates of
deposit, one for 5100,000 and the other for $100,000
drawn on the corporate account, to mature November 7,
1974 in the Oak Brook Bank, the high bidder, at the
rate of 12.00%.
Trustee Baschen moved - seconded by Trustee Brown...
That the additional investments for the month of August,
1974 as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
8 /1J% 74
• • Page 3
V REPORT OF OFFICERS
A. Engineering Depart--,,,o,-,+L.
nt
Trustee Hayes moved - seconded by Trustee Brown...
That the report of the engineering department for the month
of July be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor. So ordered.
B. Fire Department
Trustee Brown moved - seconded by Trustee Rush...
That the report of the fire department for the month of
July be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor. So ordered.
C. Inspection Bureau
Trustee Rush moved - seconded by Trustee Hayes...
That the report of the bureau of inspection for the month
of July be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor. So ordered.
D. Police Department
Trustee Brown moved - seconded by Trustee Rush...
That the report of the police department for the month of
July be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor. So ordered.
E. Public Works De artment
Trustee Hayes moved - seconded by Trustee Rush...
That the report of the public works department for the month
of July be accepted and approved by the Village Board as
submitted.
Voice vote - all in favor.
VI OLD BUSINESS
So ordered.
A. Approval - Holabird & Root Furniture F Furnishing - Village Commons
Trustee Baschen reported on the proposed furnishings for the
new village hall as previously reviewed by the Board and staff
with Holabird & Root.
Trustee Baschen moved - seconded by Trustee Rush...
That Holabird & Root be authorized to draw up specifications
for the furnishings for the new village hall, not to exceed
the budgeted amount of $150,000.00, with bids to be received
October 7, 1974.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
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8/13/74
Page 4
VI OLD BUSINESS (Continued)
B. Graue Mill Lights
Each trustee was provided with a copy of a memo dated August
13, 1974 from Trustee Hayes recommending that after review of
the five bids received, the contract for the York Road Bridge
lighting be awarded to the low bidder, R & R Construction, in
the amount of $1,100.00.
Trustee Hayes moved - seconded by Trustee Congreve...
That the recommendation of the Public Works and Utilities
Committee as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain So ordered.
C. Paving - Hampton /Ivy Lane
Each trustee was provided with a copy of a memo dated August
132 1974 from Trustee Hayes recommending that after review of
the three bids received for the 1974 Maintenance projects, that
the contract be awarded to the low bidder, Superior Black Top
Co., in the amount of $33,420.70.
Trustee Hayes moved - seconded by Trustee Congreve...
Thatthe recommendation of the Public Works & Utilities
Committee as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
D. Harger Road
Each trustee was provided with a copy of a memo dated August
13, 1974 from Trustee Hayes recommending that after reviewing
the bid received on the improvement of Harger Road, that the
bid be rejected and that the project be rebid at the same time
as 22nd Street and Spring Road.
Trustee Hayes moved - seconded by Trustee Rush...
That the recommendation of the Public Works & Utilities Committee
as presented be approved.
Voice vote - all in favor.
E. Ginger Creek
�% 13/ 7 4
So ordered.
Each trustee was provided with a copy of a memo dated August
13, 1974 from Trustee Hayes recommending that after review of the
bids received on the Ginger Creek improvement, that the contract
be awarded to the lowest bidder, Union Contracting Co., in the
amount of $154,860.85.
Trustee Hayes moved - seconded by Trustee Congreve...
That the recommendation of the Public Works & Utilities
Committee as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
VI OLD BUSINESS (Continued)
F. Dump Truck
Page 5
Each trustee was provided with a copy of a memo dated August
13, 1974 from Trustee Hayes recommending that after review of
the bids received, all bids be rejected and that the vehicle
be rebid with a 9,000 lb. front -end axle.
Trustee Hayes moved - seconded by Trustee Rush...
That the recommendation of the Public Works & Utilities Committee
as presented be approved.
Voice vote - all in favor. So ordered.
G. Signs $ Fire Lanes - Sheraton- Oakbrook
Each trustee was provided with a copy of a memo dated August
6, 1974 from Fire Chief Ehle and Police Chief Ceren relative
to "Fire Lane Tow Zone" and "Unloading Zone" signs to be posted
in designated areas of the Sheraton - Oakbrook Motor Hotel.
Trustee Brown moved - seconded by Trustee Rush...
That the recommendation as presented be approved and that
the village attorney be directed to prepare the required
ordinance.
Voice vote - all in favor. So ordered.
H. Payout #14 - G. A. Johnson - Fire Station 2
Each trustee was provided with a copy of Certificate #14 in
the amount of $1,037.15 as part payment to G. A. Johnson & Co.
for work completed at Fire Station 2.
Trustee Baschen moved - seconded by Trustee Brown...
That Payout #14 to G. A. Johnson & Co. in the amount of
$1,037.15 as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
I. Payout #2 - Pora Construction - Village Commons
Each trustee was provided with a copy of a memo dated August
139 1974 from Trustee Baschen relative to the partial payment
to Pora Construction for their work in connection with the
subject property.
Trustee Baschen moved - seconded by Trustee Brown...
That payment of Certificate #2 in the amount of $95,444.49
to Pora Construction Co. as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
J. Payout #13 - Klein Construction - Public Works Building
Each trustee was provided with a copy of a memo dated August
13, 1974 from Trustee Baschen relative to Payout #13 in the
amount of $49,007.00 as part payment to Klein Construction Co.
In connection with their- con- tact for the PaUlic Bu.i...iding .
Cont'd......
8/1.3/74
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Page 6
VI OLD BUSINESS (Continued)
J. Payout #13 - Klein Construction - Public Works Building (Cont'd:)
Trustee Baschen moved - seconded by Trustee Brown...
That Payout #13 as presented not be approved, and that the
Village Manager write a letter to Klein Construction Co.
that payment is being withheld until a meeting can be
arranged for a more definitive date on completion of the
building.
Voice vote - all in favor.
K. Hawthorn Realty
So ordered.
Trustee Rush reported on the DuPage County Zoning Board of
Appeals recommendation to approve the request for a Special
Use for a PUD for the Hawthorn Realty Group.
L. Report FAUS - 22nd Street & Spring Road
Report on this subject will be postponed till the next regular
meeting of August 27, 1974.
M. Hinsdale /Oak Brook YMCA - Loading Berths Variation
Each trustee was provided with a copy of the minutes of the
Zoning Board of Appeals meeting of August 6, 1974 recommending
that a Special Use Permit be granted to the Hinsdale /Oak Brook
YMCA subject to certain safety requirements and that this
variation would expire with the lease expiration date of
December 31, 1975.
Trustee Rush moved - seconded by Trustee Hayes...
That the recommendation of the Zoning Board of Appeals as
presented be approved including a two year extension at
their request and that the Village Attorney draft the
required ordinance.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
N. Babson Bros. Co. - Loading Berths Variation
Each trustee was provided with a copy of the minutes of the
Zoning Board of Appeals meeting of August 6, 1974 recommending
that the request for variation for the loading berths as granted
subject to compliance with the zoning ordinance when the
operation of the Hinsdale Sanitary District Sewerage Treatment
Plant ceased and that the variation expire within three years
of the sewage plant discontinuance.
Trustee Rush moved - seconded by Trustee Baschen...
That the recommendation of the Zoning Board of Appeals as
presented be approved and that the Village Attorney draft
the required ordinance with the time limitations.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
8/13/74
�J
VI OLD BUSINESS (Continued)
0, 0SCQ T1-r►igc Tnr - Ci bn Vnryatyrn
Pacre 7
b
Each trustee was provided with a copy of the minutes of the
Zoning Board of Appeals meeting of August 6, 1974 returning
the request to the Board in view of the fact that the proposed
sign would be in the village right -of -way.
Trustee Rush moved - seconded by Trustee Brown...
That the request for a variation for location of the Osco
sign as presented be denied, and that the staff investigate
a solution for possible location.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
P. Oak Brook Road (31st Street) - Arcole- Midwest Proposal
Each trustee was provided with a copy of a memo dated August
13, 1974 from Trustee Hayes recommending a contract be prepared
for road improvement for Oak Brook Road from Jorie Blvd. east
to Spring Road with Arcole Midwest Corporation in the amount
of $58,000.00.
Trustee Hayes moved - seconded by Trustee Congreve...
That the village attorney prepare a contract as presented
and that advertising for bids be waived.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
Q. Arbor Ltd. (Ruffolo) Payout #'1
Each trustee was provided with a copy of the request for payment
to Louis Ruffolo & Son relative to the village ►s participation
in shared costs with Arbor, Ltd. for the 16 inch water main
along Meyers Road.
Trustee Hayes moved - seconded by Trustee Congreve...
That the expenditure of $37,672.67 as presented be approved
subject to receipt of required waivers of lien.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
VII NEW BUSINESS
A. Request for Well - Dressler
Each trustee was provided with a copy of a request for permission
to install a well to serve a proposed residence on Acorn Hill Lane
that is not within reach of the village water distribution system.
Trustee Hayes moved - seconded by Trustee Brown...
That the request for a well as presented be approved subject
to connection to the village system when it is available.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Na ye c - un-n e
. m ... . C'
AUsCll l_ - 1 1 us l.ee Swain. So ordered.
U; /1J /7=r
4 +` r
Page 8
VII NEW BUSINESS (Continued)
B. _Atithori ty to Purchase Gas Tank - Public Works Building
Each trustee was provided with a copy of a memo dated August
13, 1974 from Trustee Hayes recommending the authorization of
installation of an additional 3,000 gallon tank for no -lead
gasoline, by the Aetna Tank Company at a cost of $4,250.00.
Trustee Hayes moved - seconded by Trustee Rush...
That the recommendation as presented be approved and that
the advertising of bids be waived.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
C. Armour & Co. Variation - Floor Area
This item was referred to the Zoning Board of Appeals meeting
of September 3, 1974.
D. James Neal - Variation - Flood Plain
This item was referred to the Zoning Board of Appeals meeting
of September 3, 1974.
E. Lions Club - Variation - Structure
This item was referred to the Zoning Board of Appeals meeting
of September 3, 1974.
F. P. J. Brennan's Foods & Spirits - Sign Variation
This item was referred to the Zoning Board of Appeals meeting
of September 3, 1974.
G. Regent Drive Restoration
This item was postponed to the regular board meeting of
August 27, 1974.
H. May - Triangle Watermain Easement Agreement
Each trustee was provided with a copy of a memo dated August
13, 1974 from Trustee Hayes recommending that the watermain
easement agreement for the May- Triangle Properties be executed.
Trustee Hayes moved - seconded by Trustee Congreve...
That the watermain easement agreement as presented be approved
and that the village president be authorized to affix his
signature to same.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes,
Rush and President Howell.
Nayes - None
Absent - Trustee Swain. So ordered.
VIII ADJOURNNIENT
President Howell adjourned this meeting at 9:25 P.M.
Marianne Lakosil
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