Minutes - 08/13/1991 - Board of Trustees#1
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VILLAGE OF OAK BROOK Minutes Aug. 13 1991
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN OR APPROVED
WIT1 ORRECTIONS Y VILLAGE BOARD
ON •
1. MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Cowons at 7:42 p.m.
Pledge of Allegiance was given.
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Krafthefer, Skinner and Minters.
Trustee Shumate arrived at 7:47 p.m.
ABSENT: Trustee Payovich.
3. ANNOUNCEMENTS & OPEN FORUM:
None.
4. CONSENT AGENDA:
Trustee Winters requested Item 4(C), "An Ordinance Ascending Section X(B)(2)(a)
of the Zoning Ordinance of the Village of Oak Brook Relating to Standards for
Heliports " be removed from the Consent Agenda and placed on "Items Removed
From Consent Agenda" for further discussion.
Trustee Skinner requested Item 4(D) "Ordinances Regarding Approval of
Annexation Agreement, Annexation of Certain Territory, and Zoning Newly
itory (ISTHA)"" request to table be amended to be placed on the
Q gu t 27, 199 Board Meeting agenda.
-�1?/
rus ee Kraff.hefer moved to approve the Consent Agenda. Seconded by Trustee
Skinner. Roll Call Vote:
Ayes: 4- Trustees Bartecki, Krafthefer, Skinner and Minters.
Nays: 0 -None
Absent: 2- Trustees Payovich and Shumate. Motion carried.
Trustee Shumate arrived at 7:47 p.m.
A. Approval of , Min utes:
1. Special Couoittes -of- the -Whole Meeting of JulX 224 1991. Approved
Omnibus Vote.
Approved Omnibus Vote.
3. Reqular 12IEd of Trustees Meetin of Jul 23 A, 1991. Approved Omnibus
Vote.
VIA Off' OAK BROOK Minutes � 1-
16
August 13, 1991
CALL TO
ORDER
ROLL CALL
MINUTES
Es
B.
C.
11
Rtg!Lea t for Time Extension - Brush Dill Acres _Subdivision. Approved
Omnibus Vote.
D. Recommendation- Rejection of Bid for Pick-y2-Truck - Public Works.
O�c�o �. yra ®sn��rer�O�a
Approved Minibus Vote.
E. Acceptance of Easement - Lot 18 Yorkshire Woods Drainage. Approved
Omnibus Vote.
LemLest for Waiver of Fees & Bonds - Roadway Construction - Midwest Club.
Approved Omnibus Vote.
ORD. S -719
VARIATION
JWP MIDWEST
BRUSH HILL
ACRES
PICK --UP
TRUCK
LOT 18
YORKSHIRE
WOODS
MIDWEST
CLUB
G. Grant of Easent - Hilton Suites Drury Lane mater Main Relocation. WATER MAIN
°..�."' ®.,_"_ "�. °_ "®�a DRURY LANE
Approved �iibus Vote.
H. Request for Z@MB2rarV Tents, Fencing & Si9[na�,e for Ladies
� Pro■ff esssyryi��o'nQal p L. P . G. A.
Oil v .i.��.•�1�1�Y.CRr��O.l�on.Or.�. �pYV�ed •.RMYii�YY.� Vote •
Golf Association Tournament - Score International. g
Ia T r Li or License BgMLest for Ladies Professional Golf Association L. P.G.A.
Taurnataent - Pridemore,__ Inca Approved Omnibus Vote.
J. BeVest for merchandise for Resale ---Ladies Professional Golf Association L.P.G.A.
Tournament. Approved Omnibus dote.
K.
Rec clin — 2nd
WgEterjX Report. Approved. Omnibus Vote.
RECYCLING
L.
Bid Reccm�endation - Librarsr Roof Replacement • Approved Omnibus Vote .
�,.Q. _.
LIBRARY
2.
„v ..
.._ ,�. Li
ROOF
M.
Change Order #1
.Street &rjn Road and 22nd St_reel Jorie Boulevard
8CS & 9CS
3,
Rehabilitation.
Approved Omnibus Vote.
8CS & 9CS
N.
Bid Reg2Mndation - 1991 Pavement Rejuvenation Project. Approved Omnibus
1991 PAVE-
Vote.
C for. M h & Till Inc. -
MENT REJUV-
8CS
ENATION
0.
Ratification of
ReElace ment.o f,Pool. Boiler - Sports Core. Approved
POOL BOILER
Omnibus Vote.
P. Pmuts: PAYOUTS:
1,
Dupage Water Commnission --Past
,�#31�. - ,pT_i�ted Costs: Approved Omnibus
UPWC
Vote.
FIXED COSTS
2.
James J. Benes, Inc. - Payout #1
�- 1991 Paving Project. Approved
._.cr..r.... �.�... -�.-_-
1991 PAVING
.....- ...,.
.,,....ar...a ..- ■irr�ra.n.rr�e
a...-
Omnibus Vote.
PROJECT
3,
HMEX W. Kuhn Inc. Pa out #M2
- SCS & 9CS Rehabilitation. Approved
8CS & 9CS
Omnibus Vote.
4.
C for. M h & Till Inc. -
rya out J2 - SCS 22nd Jori,9CS
8CS
VILLAGE OF ODIC BROOK Minutes
-2-
August 13,r 1991
SOT- M
V - 13 -91 0
LlEth /Wripal Construction Services. Approved Q aibus Vote.
n�r...r —iorr�
5. Dominic Fiodirosa Construction CoMMY - Payout #1 - 1991 Water Main 1991 WATER
Extension Project. Approved Omnibus Vote. MAIN EXTEN-
5. ITEMS REMOVED FROM CONSENT AGENDA: SION
aws
A. ORDINANCE NO. G -471 AN ORDINANCE ANENDING SECTIO14 X B 2 g OF THE ORD. G -471
ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK RELATING TO STANDARDS FOR HELIPORTS
HELIPORTS: ' - --
Trustee Minters moved to table the proposed amendment of they Zoning
Ordinance relating to Heliports to the next Regular Board Meeting. Motion
failed due to lack of a second.
Trustee Winters stated there is a deficiency without any restriction of
distance separating a heliport from a residential area.
Trustee Skinner moved to pass Ordinance No. G -471 as presented. Seconded
by Trustee Bartecki. Roll Call Vote:
Ayes: 4- Trustees Bartecki, Krafthefer, Shumate and Skinnier.
Nays: 1- Trustee Minters.
Absent: 1- Trustee Payovich. Notion carried.
6. ORDINANCES AND RESOLUTIONS:
None.
7. DEPARTMENR'AL REPORTS - SPECIALTy AREAS:
Finance; Purchasigg; and Hotel, Convention & Visitors Committee: Trustee
Bartecki - The Audit hae been c=Wleted six months ahead of schedule. A draft
of the report and a management letter will be available at the end of August.
Bruce Kapff, Assistant to Village Manager, is directing the Village purchasing
procedures.
Sports Core: Trustee Krafthefer - The Ladies Professional Golf Association
Shootout Tournament is proceeding and the Golf Course will be closed to the
public for the event. Meetings have been held with the Polo tenants, Golf
Committee and Bath & Tennis Committee for marketing ideas for the Sports Core
Business Plan. This will be placed on the agenda of the next
Committee -of- the -Whole meeting.
Environmental Concerns & Public Works: President Bushy stated Trustee
Payovich is attending the Dupage County Board meeting regarding the final
discussion of funding for the Elmhurst Quarry. Mike Meranda stated Lake
Michigan water has been slated for hook -up in January of 1992.
President Bushy stated Central Blacktop has requested the closing of a portion
of Frontage Road along Roosevelt Road from East of the Forest Preserva
entrance to the intersection of Harger Road for approximately two weeks.
Trustee Krafthefer moved to grant the closing of the Frontage Road adjacent to
Roosevelt Road, within 10 days, for approximately two weeks for resurfacing
from ,last of the Forest Preserve entrance to the intersection of Harger Road.
VILLAGE OF OAK BROOK Minutes -3- August 13, 1991
010
VQ S- SOT- M I'd
Seconded by Trustee Skinner. Voice Vote: Motion carried.
Personnel & Library: Trustee Shumate - Requested a memorial be place in the
Library in memory of Nancy Williams for her years of service to the Village
Library.
Captain Ray Potter has retired his position with the Fire Department. His
position has been filled within the ranks of our Firemen.
Meetings have been held with HMO organizations as optional health plans are
being studied for the Village employees.
Zoning & Planninj: Trustee Skinner -- Both the Plan Commission and the Zoning
Board of Appeals have full membership, as newly appointed members to each
Board are now completed.
Public Safety: Trustee Winters - Upon retirement of Captain Petter from the
Fire Department, Lt. Daryl Sittig has been promoted to Captain effective
August 13, 1991. Firefighter Joseph Kovarik has been promoted to Lieutenant
effective August 13, 1991. A new firefighter /paramaedic will be hired.
8. UNFINISHED BUSIMSS:
A. Oak Brook /Oakbrook Terrace PEMsed Water Service Agreement: „ OB /OBT
14ATER SER-
The Board reached a consensus to place this item at the end of the meeting VICE
for further discussion. AGREEMENT
B. Bid Recommendation - Chia & Seal Project No. 91 -1119: CHIP &SEAL
IDOT has agreed that the bid prices received are reasonable but will not BID RECOMM.
allow the Village to accept the low bid of Aurora Blacktop. Instead IDOT
will require the Village to accept Peter Baker's higher bid for the
following reasons:
Our low bidder, Aurora Blacktop, at $94,421.20 chose to place a condition
on the bid. They did not place a cost on the 1 Year Warranty item
choosing not to guarantee the work. MOT will not allow conditions to be
placed on its bids (this is a normal practice for Oak Brook) so Aurora
Blacktop's bid must be rejected in favor of Peter Baker's bid.
Peter Baker has bid the 1 Year Warranty at a peice of $1,000. The
Engineering Department doesn't feel a $1,000 warranty is justified for a
Chip & Seal project because this is basically maintenance work, not new
construction which leaves room for problems. The Engineering Department's
recommendation is to accept Peter Bakf)r'a bid and then delete the 1 Year
Warranty line item at $1,000 leaving a cost of $94,336.67 which is $84.53
less than the apparent low bid.
Trustee Krafthefer moved to accept the bid of and award a contract to
Peter Baker & Son Company in the amount of $95,336.67. Seconded by
Trustee Skinner. Roll call Vote:
Ayes: 2- Trustees Karafthefer and Skinner.
Nays: 3- Trustees Bartecki, Shumate and Winters.
Absent: 1-Trustee Payovich. Motion failed.
VILLAGE OF OAK BROOK Minutes -4- August 13, 1991
16
Trustee Bartecki moved to reject all bids due to the cost of the Chip &
Seal. Project being 48% over budget. Seconded by Trustee Minters. Roll
Call Mote:
Apes: 3- Trustees Bartecki, Shumate -and minters.
Nays: 2- Trustess Krafthefer and skinner.
Absent: 1- Trustee Payovich. Motion carried.
President Bushy requested any Board member on the prevailing side to
reconsider; being none, the 1991 Chip & Seal Project was rejected.
C. 3CS Rehabilitation Project - 16th Street S rin Road. - Addendum to
Consultant reemsnt:
Trustee Krafthefer moved to approve an Amendment to the Consultant
Agreement which adds $8,700.00 for professional engineering services
regarding the pavement rehabilitation of 16th Street/Spring Road. The new
not -to- exceed figure would go frcm $87,000.00 to $95,700.00. Seconded by
Trustee Bartecki. Roll Call Vote:
Ayes: 5- Trustees Bartecki, Krafthefer, Shumate, Skinner and Winters.
Nays: 0 -done.
Absent: 1- Trustee Payovich. Motion carried.
D. 1991 Water Main Project - Lochinvar Dane - Stormwater Line Matter (Lots
�oow
93 -97 ):
Trustee Shumate moved to correct the drainage from Lot 97 thru Lot 93,
restore landscape to its original design and authorize the expenditure of
approximately $18,500 for said construction. Motion failed due to a lack
of a second.
Trustee Skinner moved to restore the land to meet the current village code
of an open Swale and authorize the expenditure of r.Pproximately $3,500 to
pay for said construction. Roll Call 'Vote:
Ayes: 4- Trustees Bartecki, Krafthefer, Skinner and Winters.
Nays: 1- Trustee Shumate.
Absent: 1- Trustee Payovich. Notion carried.
E. Request to Amend Consultant ®ement RegardIM Bride Inspection for
Watery
The Village of Oak Brook has been mandated by IDOT to perform scour
evaluations (check the scour potential of the water course at the bridge
columns) for the following three (3) bridges:
1. 22nd Street over Salt Creek
2. Regent Drive over Ginger Creek
3. Baybrook Lane over Ganger Creek.
Trustee Krafthefer moved to approve an Amendment to the Consultant
Agreement with Crawford, Murphy & Tilly, Inc., which will increase the
not -to- exceed amount by $3,300 from $11,900 to $15,200„ Seconded by
Trustee Shumate. Roll Call Vote:
Ayes: 5- Trustees Bartec:ki, Krafthefer, Shumate, Skinner and Winters.
Nays: O -None.
Absent: 1- Trustee Payovich. Motion carried.
VILLAGE OF OAK BROOD Minutes -5- August 13, 1991
9CS - ADD.
CONSULTANT
AGREEMENT
1991 WATER
PLAIN
LOTS 93 -97
LOCHINVAR
LANE
AMEND.
AGREEMENT
BRIDGE
INSPECTION
a
0 S °' -3 q 1 0
F. Recommendation to Hi-re a Financial Consultant - FeaalbiiM stu gar a FINANCIAL
New Nine Holes of Golf - Siaorts Core: CONSULTANT
wm�r.s �a ■���� �.r■ —s ie ■ s ®�.a■�sv.
STUDY NEW
Trustee Bartecki requested abstention from voting due to his employment by 9 HOLFS
BDO Seidman. OF GOLF
Trustee Hinters requested what envirotmaaental impact will Occur in the
proposed expansion of a new 9 -hole golf course.
Norman Vokats requested what polo fields would be incorporated into the
proposed 9 -hole golf co=se.
Trustee Krafthefer stated mart of Polo Field #3 will be used.
Trustee Krafthefer moved to direct the Village Attorney to prepare an
agreement with BDO Seidman, Accountants ar.d Consultants, to perform a
feasibility analysis for a new nine holes of golf in the amount not to
exceed $13,000. Seconded by Trustee Skinner. Roll Call Vote:
Ayes: 5- Trustees Krafthefer, Shumate, Skinner and Winters.
Nays: 0 -None.
Absent: 1- Trustee Payovich.
Abstain: 1- Trustee Bartecki. Motion carried.
9. NEW BUSINESS:
A. A M int APPOINT-
.
Trustee Skinner moved to concur with the appointment by President Bushy of MENT:
Mr. Keith Sennstrom as a member of the Oak Brook Hotel, Convention and OBHCVC
Visitors Cbumittue, term to expire February, 1992. Seconded by Trustee
Winters. Voice Vote: Motion carried.
B. Request to Increase EmeMencv Medical Service User Fees - Ambulance EMS FEE
Service: INCR ^ASE
Trustee Winters moved to direct the Village Attorney to prepare the
appropriate ordinance to increase the emergency Medical Service ambulance
fee to $300.00. Seconded by Trustee Krafthefer. Roll Call Vote:
Ayes: 40-Trustees Skinner, Winters and Bartecki.
Nays: -B e . i ._
Absent: 1- Trustee Payovich. Motion carried.
10. FINANCIAL:
A. Approval of Bills: APPROVAL
OF BILLS
Trustee Bartecki moved to approve the Voucher List of Bills dated August
13, 1991 in the total aunt of $1,179,846.75 and authorise the Village
President to affix her signature thereon. Seconded by Trustee Skinner.
Trustee Winters abstained from voting on the bills from Illinois Bell due
to employment by same. Roll Call Vote:
Ayes: 5- Trustees Baartecki, Krafthefer, Shumate, Skinner and Winters.
mays: 0 -None
Absent: 1- Trustee Payovich.
Abstain: 1- Trustee winters as noted above. Notion carried.
VILLAM OF OAK BROOK Minutes -6-
L.G
August 13, 1991
r
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Lim 3 -09 i do
B. Investments:
None.
G. MWINISHED BUSINESS, J,Co tin__yed,�a
A. Oak Brook Oakbrwk Terrace Z s®d Water Service eea�anta CE /OBT '
WATER SER-
T'he Village Board reached a consensus to glace this item on the agenda of VICE
the Regular d meeting of September 24, 1891. AGREEMENT
11. AWOURNH T s ADJOURNMEDIT
Trustee Sartecki moved to adjourn the weeting at 100.45 p.m. Seconded by
Trustee K racfthefer. Voice Vote. Motion carried.
ATTEST.
X. Gommila
t
Village Clerk
a a bt=813
VILLAGE OF' OAK BROOK Minutes �7- August 13, 1991