Minutes - 08/22/1974 - Board of Trusteest`
VILLAGE OF OAK BROOK
MINUTES OF
August 27, 1974
I MEETING CALL
A. Roll Call
The regular meeting was called to order at 8:00 P.M. by President Howell.
All the trustees were present.
II READING OF MINVUTES
Trustee Rush moved - seconded by Trustee Congreve...
That the reading of the minutes of the regular meeting of August 13, 1974
be suspended and that they be accepted as submitted.
Voice vote - all in favor. So ordered.
III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
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A. Sheraton -Oak Brook - Fire Lane - Ordinance G -162
r Each trustee was provided with a copy of a proposed ordinance designating
certain areas "Fire Lane - Tow Zone" at the Sheraton Oak Brook Motor Hotel,
1401 -22nd Street as approved by the Board at the meeting of August 13, 1974,
Trustee Rush moved - seconded by Trustee Hayes...
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That Ordinance G -162 as presented be approved and that the reading of
said ordinance be waived.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None So ordered.
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B. Hinsdale /Oak Brook YMCA - Ordinance 5 -309
Each trustee was provided with a copy of a proposed ordinance granting a
Special Use to the Hinsdale /Oak Brook YMCA, 1308 Oak Brook Road, as
approved by the Board at the meeting of August 13, 1974.
Trustee Rush moved - seconded by Trustee Hayes...
That Ordinance S -309
letter of the Oak Br+
and that the reading
Roll Call Vote: Ayes
Nayes
as presented be approved subject to the attached
Dok Fire Prevention Bureau dated July 3, 1974,
of said ordinance be waived.
- Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
- None So ordered.
Manager Carmignani stated a request was made by the Hinsdale /Oak Brook
YNICA that the filing fee for the not - for - profit organization be waived.
Trustee Baschen moved - seconded by Trustee Brown...
That the $150.00 filing fee for the not - for - profit organization be waived.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None So ordered.
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'III
IV
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ORD IXIANCES , RESOLUTIONS, VARIATIONS, PLATS, ETC. (Continued)
C. Ordinance - Babson Bros.
Each trustee was provided with a copy of a proposed ordinance granting
a variation to Babson Bros., 2100 York Road, for the construction of a
loading dock as approved by the Board at the meeting of August 13, 1974.
Questions arose relative to correcting the ordinance to provide for
amortization and agreement with Babson Bros. to consent to penalty.
Trustee Congreve moved - seconded by Trustee_Rush...
That the proposed ordinance be referred back to staff and Village
Attorney for clarification and incorporation of findings into same.
Voice vote - all in favor.
D. Census in Timber Trails - Ordinance-S-310
So ordered.
Each trustee was provided with a copy of a proposed ordinance providing
for the taking of a census to determine the population in the Timber Trails
area for the purpose of MFT allocation. President Howell commended the
Timber Trails Homeowners Association for volunteering to conduct the census.
Trustee Hayes moved - seconded by Trustee Congreve...
That Ordinance S -310 as presented and corrected to change the error of
Date of Annexation from December 13, 1974 to November 13, 1973, and
in Section 2 to change "census taker" to census takers' be approved
and that the reading of said ordinance be waived.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None So ordered.
FI! 'CIAL
A. Investments
The following investment was recommended for the month of August, 1974.
Two federally secured certificates of deposit drawn on the Corporate
Account, one for $140,000.00, the second for $150,000.00, to mature
in the Oak Brook Bank on November 13, 1974 at the rate of 12.1960.
Trustee Baschen moved - seconded by Trustee Brown...
That the investment for the month of August as presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None So ordered.
The following investment was further recommended for the month of August,
1974.
One federally secured certificate of deposit drawn on the Water Fund
Account in the amount of $157,000.00 to mature in the Oak Brook Bank
on October 29, 1974 at the rate of 12.1960.
Trustee Baschen moved - seconded by Trustee Brown...
That the additional investment for the month of August, 1974 as presented
be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None So ordered.
The following investments were further recommended for the month of August,
Cont I ci .........
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IV FINANCIAL (Continued)
•A. Investments (Continued)
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Page 3
Two federally secured certificates of deposit drawn on the Water Fund
Accounts, one for $163,000.00, the second for $126,000.00, to mature
in the Oak Brook Bank on November 27, 1974 at the rate of 12.1960.
Trustee Baschen moved - seconded by Trustee Brown...
That the additional investments for the month of August, 1974 as
presented be approved.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes- None So ordered.
B. Payout #13 - Klein Construction - Public Works Building
Each trustee was provided with a copy of a memo dated August 17, 1974
from Trustee Baschen recommending that after all factors have been
considered, that Payout #13 be approved for payment.
Trustee Congreve moved - seconded by Trustee Hayes...
That Payout #13 to Klein Construction Co. for work completed relative
to the Public Works Building be approved for payment.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None So ordered.
V OLD BUSINESS
A. 22nd Street & Spring Road - FAUS Report
Trustee Swain reported on the project schedule as reviewed with Jim Benes,
Traffic Consultant, and some of the specific problems that were created
while the detail analysis of the plans and specifications were being
prepared. Discussed were the pylon signs at Oakbrook Shopping Center,
driveway location of Kallens Oak Brook Regency Towers, East -West Tollway
entrance ways at Spring Road. Also discussed was the drainage from Rt. 83
to Spring Road and north of 22nd Street and the area east to Salt Creek.
The total cost of this project is estimated at $1,500,000.00, with a 20a
participation cost to the Village of Oak Brook of $291,000.00, and scheduled
for bids in November, 1974.
B. Preliminary Plans - Library Revision
Each trustee was provided with a copy of a memo dated August 17, 1974
from Trustee Baschen regarding the review of proposed plans for the
revision of the existing village hall for library purposes. Mr. James
Hestrup explained the functions of the designated areas on the two levels.
Safe bicycle paths to the library will be provided.
Trustee Baschen moved - seconded by Trustee Congreve...
That the architect, James Hestrup F Associates, be directed to proceed
with detailed plans and specifications for the revisions of the existing
village hall building in conformance with the preliminary plans prepared
and dated August 14, 1974, and that a budget in the amount of $135,000.00
be established for the construction of said improvements and that the
1975 -76 budget reflect an additional $30,000 for furnishing of said space.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
St,\Tain and President Howell.
Nayes - None So ordered.
8/27/74
Page 4
V OLD BUSINESS (Continued) 10
C. Campus Teams - Hinsdale Rezoning
Trustee Rush reported that a special hearing will be held by the Village
of Hinsdale on September 3, 1974 relative to the proposed rezoning of
property owned by Campus Teamms nest of Adams Road, which abuts the Village
of Oak Brook. An open meeting of the Zoning and Planning Committee is
scheduled in the Oak Brook %pillage Hall for August 29, 1974 at 7:30 P.M.
D. Burrough Corporation - Parking - Building II
Each trustee was provided with a copy of the minutes of the Plan Commission
meeting dated August 19, 1974 recommending that the request for parking on
Northern Illinois Gas Co. property for Burrough's Corporation, 2210
Midwest Road, be approved as submitted, subject to compliance with the
Village ordinances, and that this approval be limited to the expiration
Of the lease of the propert -y by Burroughs Corporation from Northern
Illinois Gas Co.
Trustee Rush moved - seconded by Trustee Swain...
That due to insufficient information relative to the site plan, this
item is to be tabled till the next regular meeting of September 10, 1974.
Voice vote - all in favor.
E. Lamberson's Subdivision
So ordered.
Due to the fact that adjoining residents were notified that this item
was to be on the agenda for the meeting of September 10, 1974 rather
than on this evenings agenda,
Trustee Rush moved - seconded by Trustee Brown...
That Lamberson's Subdivision be tabled to the next regular meeting of
September 10, 1974.
Voice vote - all in favor.
So ordered.
F. County Roads
Trustee Brown reviewed the controversial question of jurisdiction,
widening and maintenance of county roads within the village limits.
(York Road, Oak Brook Road, Midwest Road and Meyers Road.) Also
discussed was the - widening of Oak BrookRoad, which is now in court, and
the future plans of the county to widen the other roads. Because of a
correlation of wide roads and high density, Trustee Brown indicated the
! Village should assume control of these roads to control future'development.
He further indicated that the Public Safety Committee considered the
speed limits to be excessive for these residential streets, considering
there have been eight automobile fatalities in the last three years.
Trustee Swain stated the report being prepared by James J. Benes & Assoc.
would be completed in 35 -40 days and any further action should wait for an
indication of necessities.
j -Trustee Congreve reported the cost to the village would be approximately
$200,000.00 yearly for maintenance.
Trustee Brown moved - seconded by Trustee Baschen...
That the village trustees go on record that it is the desire of the
Village of Oak Brook to take over jurisdiction and maintenance of
the county roads within the village limits and that a course of
affirmative action and negotiation be taken that will result in
fulfillment of this desire.
Trustee Congreve moved - seconded by Trustee Swain...
That this subject be tabled to the next meeting.
Ayes n TY___ 1 n__,•
Roll Cali Voce: Ayes - �ru.- ccc� 1�C7Ii�t "C VC, Hayes and JYVd111.
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Page 5
V OLD BUSL�.SS (Continued)
F. County Roads (Continued)
Discussion followed relative to emphasizing and intensifying the village's
effort to take over jurisdiction of these roads.
A roll call vote was then taken on Trustee Brown's motion.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Rush and President Howell.
Nayes - Trustees Congreve, Hayes and Swain.
So ordered.
Trustee Brown further stated that immediate action should be taken to
reduce speed limits on county roads and that the police department embark
on strict enforcement of the present speed limits.
G. York Road
Manager Carmignani was directed to respond affirmatively to the State
relative to proposal for the Village to assume responsibility of York Road
as discussed at the Board meeting of May 28, 1974.
H. Report of Board of Trustees Comnittees_-
(1) Finance, Corporate Planning & Public Properties Committee - Chairman Baschen
- No report.
(2) Organization, Personnel & Salary Administration Committee - Chairman Congreve
- No report.
(3) Public Safety Committee - Chairman Brown_
- Comended the Fire Department, Police Department and Public Works
Department for outstanding response to emergency of ruptured high -
pressure underground transmission line.
- Comrended the Police Department relative to apprehension of alleged
robber in Oakbrook Shopping Center.
(4) Public Works & Utilities Committee - Chairman Hayes
- No report.
(5) Traffic & Transportation Committee - Chairman Swain
- Meeting of committee to be he17 August 28, 1974 at 7:30 P.M.
(6) Zoning & Planning Committee - Chairman Rush
- Joint meeting with County relative to Hawthorn Realty Development
on September 3, 1974 at DuPage County Planning Department.
VI NEW BUSINESS
A. Elimination of Deposit Requirement - Water Fund
Each trustee was provided with a copy of a memo from Trustee Baschen
dated August 27, 1974 recommending amendments to Ordinance S -277, Article VI,
Section 2, D, (2) and (3) to negate the requirement for either a water
connection deposit or a "written agreement, in lieu of deposit" when
connecting to the Oak Brook water system and to Article VI, Section 5, B
(2) to correct the billing period policy of the Village of Oak Brook to
an eight (8) week billing period for residential consumers, a four (4)
week billing period for cormercial- industrial consumers.
Trustee Baschen moved - seconded by Trustee Brown...
That Ordinance S -277 be amended as presented and that the village
attorney prepare the required ordinance.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None Su uraerea.
R/27/74
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VII
8/27/74
•
INE BUSLti7ESS (Continued)
B. Butterfield Fire Protection District
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Page 6
Each trustee was provided with a copy of a memo dated August 19, 1974 from
Manager Carmignani relative to payment as per executed agreement for the
disconnection of certain territories from the Butterfield Fire Protection
District. The Village of Oak Brook's portion of the payment to the
district is $1,377.00, with the balance paid by the Oakbrook Shopping Center
Marshall Fields and Sears Roebuck.
Trustee Bro�vn moved - seconded by Trustee Congreve...
That the expenditure of $18,177.50 to be paid to the Butterfield Fire
Protection District to satisfy the obligations of the agreement dated
April 26, 1966.
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None So ordered.
C. Easement Agreement - Northern Illinois Gas - 22nd & Sprite
Each trustee was provided with a copy of a memo dated August 23, 1974 from
Engineer Littleton relative to installation of curb and gutter on the
southeast corner of 22nd Street and Spring Road which is located partly
on property owned by Northern Illinois Gas Co.
Trustee Hayes moved - seconded by Trustee Congreve...
That the agreement providing an easement across the Northern Illinois
Gas Co. property to accomodate the pavement return as presented be
approved. '
Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush,
Swain and President Howell.
Nayes - None So ordered.
ADJOURNMENT
President Howell adjourned this meeting at 10:35 P.M.
Marianne Lakosil
Village Clerk