Minutes - 08/23/1988 - Board of Trustees,___
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VILLAGE OF OAK B0
MINUTES OF THE REGULAR MEETING
august 23, 1988
CALL MEETING TO ORDER
The Regular Meeting of the Board of Trustees was called to order by Dresident
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7 :35 P.M.
I. ROLL CALL:
PRESENT: President Wence V. Berne
Trustees harry J. 'Bartecki
Karen M. Rushy
Walter C. Tmrie
Ronald P. Maher 410
Joseph N. Rush
H. Richard Winters
ABSENT: None
PLEDGE TO THE FLAG
II. APPROVAL OF MINUTES:
Trustee Imrie moved, seconded by Trustee Bushy...
That the Minutes of the Committee -of- the -Whole Meeting of August. R, 1488 be
approved as presented and waive reading of same.
VOICE VOTE: All present, In favor, with Trustees Maher and Rush abstaining.
So ordered.
Trustee Imrie moved, seconded by Trustee Bartecki...
That the Minutes of the Regular Meeting of August 9, 1988 be approved as
presented and waive reading of same.
VOICE VOTE: All present, an favor, with Trustees Maher and Rush abstaining.
So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. A RESOLUTION GRANTING TO ACCESS NET -- RESEARCH CORRIDOR, INC. (AN -RC)
CERTAIN RIGHTS TO INSTALL FIBER OPTIC CABLE IN THE VILLAGE OF OAK
s BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS:
Proposed resolution agrees to grant AN -RC a license to use certain
Public Ways and Streets for underground communication cables and
associated appurtenances.
Trustee Bartecki moved, seconded by Trustee Bushy...
To direct the Village Attorney to further amend the draft resolution
and agreement to proposed Fiber Optic License Agreement,.
VOICE VOTE: All present, in favor, with Trustee Winters abstaining.
So ordered.
IV. FINANCIAL:
A. Treasurer's Report:
Trustee Bartecki moved, seconded by Trustee Maher...
To approve the Treasurer's Report for the Month of July, 1908 as
presented.
VILLAGE OF OAK BROOK Minutes -1- August 27, 19,98
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VILLAGE OF OAK BROOK Minutes -2-
August ?�, 19RR
Revenue
Fund Balance
Coruorate Fund
$615,819.88
`9 ,14g,4-�7.h5
Motor Fuel Tax Fund
9,813.70
254,F65.2.4
Reserve for Capital Purchases
-0-
44g,R69.32
Debt Service Fund
49,926.55
5''1,286.92
Sports Core Fund
240,940.57
344,419.80
Water Fund
292,8 -,2.77
6,109,519.30
VOICE VOTE: All present, in favor.
So ordered.
V. OLD BUSINESS:
A. NCRoden & Associates - Traffic Study
- Contract
Increase and Final
Payment:
At the Regular Meeting of July 26,
1988, a contract
increase from
$11,400 to 15,945.31 was approved
for the N. C.
Roden & Associates
Traffic Study.
Trustee Bushy moved, seconded by Trustee Rush...
To confirm and ratify the final payment to N. C.
Roden & Associates
in
the amount of $6,219.75, which was
included in the
contract increase
amount.
'VOICE VOTE: All present, in favor. do oraerea.
B. Salt Creek Dredging - Future Maintenance Responsibilities:
Trustee Winters moved, seconded by Trustee Rush...
To direct staff to obtain the remaining "Grants of Easement" for
Reaches 2 and 3 and negotiate with all Grantees, Including grantees of
Reach 1, for the Village to assume basic maintenance responsibilities
along the Creek following the dredging operation, provided that access
to the Creek is provided if needed.
VOICE VOTE: All present, in favor. So ordered.
C. Continued Discussion Regarding Ben Fuller Museum Association - Request
for Donation:
rT Tabled at the Regular Meeting of July 26, 1988. Richard G. Pfister,
President, Ben Fuller Museum Association, requested removal from the
agenda.
Trustee Imrie moved, seconded by Trustee Bartecki...
To table this matter indefinately.
VOICE VOTE: All present, in favor. 90 ordered.
D. Bid Recommendation - Reroofing of Fire Station #1:
Authorization given at the Regular Meeting of July 12, 1988. Reven (7)
bids were submitted on Tuesday, August 16, 1988.
Trustee Rush moved, seconded by Trustee Bushy...
To award the contract to the lowest qualified bidder, Mader Roofing, in
the total amount of $12,300.00 to reroof Fire Station One.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Tmrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None Ro ordered.
VILLAGE OF OAK BROOK Minutes -2- August 23, 18RR
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VILS, OF OAK BROOK Minutes -3- 0 August 2.7, 19R8
E. Water Emergency - Update:
"Water Usage and Systems Status Report" showed 888 warnings have been
issued with 137 residents having their water shut off with a 5200.00
service charge required for restoration of water service per Ordinance
G -413 passed at the Special Meeting of June 18, 1988. As long as the
drought conditions continue, the Village's restriction program will
continue.
VI. NEW BUSINESS:
A. Request for Approval of Gateway Structures - Trinity Lakes Unit ITI:
Trustee Winters moved, seconded by Trustee Bushy...
To grant approval to the Trinity Lakes Improvement Association to
construct two (2) Subdivision Gateway structures at the intersection of
35th Street /St. Stephens Green proivded that all Village codes are
complied with and that the structures are not placed over any existing
underground utilities.
VOICE VOTE: All present, in favor. So ordered.
B. Discussion Regarding In -House vs. Private Maintenance of Golf Course:
Discussed at the Committee -of- the -Whole Meeting of August, 8, 1986.
Trustee Maher moved, seconded by Trustee Winters...
To authorize staff to prepare specifications for Golf Course building
maintenance and Golf Course Maintenance equipment.
VOICE VOTE: All present, in favor. So ordered.
Trustee Maher moved, seconded by Trustee Bushy...
To notify the present contractor, Oak Brook Maintenance Company, by
October 1, 1988 that their contract, will not be renewed for the 198Q
Golf Season.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Tmrie, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
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C. Discussion of New Computer Software and Hardware for Village:
Discussed at the Committee -of- the -Whole Meeting of August 8, 1988.
Trustee Bartecki moved, seconded by Trustee Bushy...
To accept the A. E. Klawitter proposal of $15,750 for license fees and
$10,500 to :513,700 for installation fees for a total of 126,250 to
$29,450 as per schedule and to accept the IBM RT Model 6150 at 527,258
and waive competitive bidding due to the uniqueness of +he
compatibility of the equipment with all other Village computers.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Tmrie, Maher, Rush, (Minters
and President Cerne.
Nays: None
Absent: None So ordered.
D. Request to Accept Gateway Subdivision Improvements and Reduction in
Subdivision Security:
Trustee Winters moved, seconded by Trustee Bushy...
To conditionally accept the subdivision improvemen's for the Pat,eway
Subdivision subject to the Village Attorney receiving proof of payment
for all work.
VILLAGE OF OAK BROOK Minutes -3- August 27, 1988
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VILLAGE OF OAK T3ROOK Minutes -4- August 2.3, IgRR
VOICE VOTE: All present, in favor. So ordered.
E. Recommendation Regarding Renovation of Driving Range Tee at Polo
Field #1:
Trustee Maher moved, seconded by Trustee Imrie...
To enter into an agreement with Butler National Golf Course and +he
Western Golf Association for the rebuilding of Driving Range Tee on
Polo Field #1 at a cost of $15,000 per party and waive advertising for
bids due to specialized nature of the work.
ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, Imrle, Maher, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
F. Oak Brook Polo Club - Approval of Sign:
Trustee Maher moved, seconded by Trustee Winters...
To deny the request of the Oak Brook Polo Club to allow a temporary
sign which was installed at *he entrance to the polo field along Oak
Brook Road and instruct Oak Brook Polo Club to remove same.
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ROLL CALL VOTE: Ayes: Trustees Bartecki, Bushy, imrie, Maher, Rush, Winters
' and President Cerne.
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Nays: None
Absent: None So ordered.
G. Memorial Service and Airborne Operation:
Trustee Maher moved, seconded by Trustee Bushy...
To grant the request to conduct a Military Airborne Operation by the
12th Special Forces Group, U. S. Army, Arlington Heights, Illinois in
conjunction with a military memorial service for deceased members of
the Chicago Black Horse Troop 106th Cavalry Illinois National Guard at
the Polo Field on the Oak Brook Sports Core between 1 P.M. and 4 P.M.
on Sunday, September 25, 1988 and rehearsal on this event which may be
required on Saturday, September 24, 1988 with Oak Brook being added to
the Polo Club insurance and agreement to pay the expenses of providing
a fire vehicle during this event.
VOICE VOTE: All present, in favor.
So ordered.
H. Falco - Flood Plain Special Use (2901 Oak Brook Road):
Both the Plan Comission on June 20, 1988, and the Zoning Board of
Appeals on August 2, 1988, recommended approval of the Flood Plain
Special Use Permit for construction of a berm within the Ginger Preek
Flood Plain based upon the condition that compensatory storage be
provided for that amount of fill placed within the flood plain,
including raising the driveway to at least the 100 -year flood
elevation.
Trustee Winters moved, seconded by Trustee Bushy...
To concur with the recommendations of the Plan Commission and Toning
Board of Appeals and direct the Village Attorney to prepare the
necessary documentation to effectuate same.
VOICE VOTE: All present, in favor.
So ordered.
I. Haas - Accessory Yard Variation (3012 Lincoln Road):
On August 2, 1988, the Zoning Board of Appeals recommended approval of
the requested variation that would allow the existing deteriorated
garage to be replaced with a new garage on the existing foundation
located 1.25 feet from the southerly side lot line and 3 feet from the
westerly rear lot line, instead of the required 5 feet.
VILLAGE OF OAK BROOK Minutes -4- August 2.3, 1Q88
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VILIO OF OAK BROOK Minutes -5- • August 27, 1988
Trustee Winters moved, seconded by Trustee Maher...
To concur with the recommendation of the Zoning Board of Appeals and
direct the Village Attorney to prepare the necessary documentation to
effectuate same.
VOICE VOTE: All present, in favor. '�o ordered.
J. Dimas - Rear Yard Variation (18 Royal Vale Drive):
On August 2, 1988, the Zoning Board of Appeals recommended approval of
the requested variation allowing an enclosure to an existing raised
porch which presently encroaches 4.5 feet into the 60 -foot, rear yard
based upon the findings of fact stated in letter dated August 12, 1988
from Chairman Savino.
Trustee Winters moved, seconded by Trustee Bartecki...
To concur with the recommendation of the Zoning Board of Appeals and
direct the Village Attorney to prepare the necessary documentation to
effectuate same.
VOICE VOTE: All present, in favor.
So ordered.
K. Frazier - Rear Yard Variation (404 Ascot Lane):
On August 2, 1988, the Zoning Board of Appeals recommended approval of
the requested variation to allow construction of a 15 -foot by 7.4 -foot
deck to the rear of the existing residence.
Trustee Winters moved, seconded by Trustee Maher...
To concur with the recommendation of the Zoning Board of Appeals and
direct the Village Attorney to prepare the necessary documentation to
effectuate same.
VOICE VOTE: All present, in favor, with Trustee Bushy and president Cerne voting
nay.
So ordered.
L. Bruce - Flood Plain Special Use (459 Forest Trail):
Both the Plan Commission on July 18, 1988, and the Zoning Board of
Appeals on August 2, 1988, recommended approval of the reques +ed Flood
Plain Special Use Permit subject to compliance with all Flood Plain
requirements as reviewed by the Village Engineer.
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Trustee Winters moved, seconded by Trustee Maher...
To concur with the recommendations of the Plan Commission and Zoning
Board of Appeals and direct the Village Attorney to prepare the
necessary documentation to effectuate same.
VOICE VOTE: All present, in favor. So ordered.
M. Bruce - Front & Side Yard Variations (459 Forest Trail):
On August 8, 1988, the Soning Board of Appeals recommended approval of
the requested front, yard variation of 26 feet instead of 40 feet and
side yard variation of 10 feet instead of 12 feet to permit
construction of flood walls physically separated from the Pxisting
house walls.
Trustee Winters moved, seconded by Trustee Maher...
To concur with the recommendation of the Zoning Board of Appeals and
direct the Village Attorney to prepare the necessary documentation to
effectuate same subject to Items 1 -4 in recommendation memo from Staff
dated August 17, 1988.
VOICE VOTE: All present, in favor.
qo ordered.
VILLAGE OF OAK BROOK Minutes -5- August 27, 1488
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1. Serhant Resubidivision - Final Plat -- Referred to plan Commission �p
Meeting of Sept *r 19, 1988. r
0. Open Forum:
No one appeared.
VII. ADJOURNEMNT:
Trustee Bushy moved, seconded by Trustee Rush...
To adjourn this meeting. TIME: 11:18 p.M.
VOICE VOTE: All present, in favor. So ordered.
ATTEST:
Marianne Lakosil, CM
Village Clerk
t, Approve