Minutes - 08/23/2005 - Board of TrusteesMINUTES OF THE AUGUST 23, 2005 REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS AMENDED ON
SEPTEMBER 27, 2005.
1. CALL TO ORDER:
The Regular Meeting of the Village Board of Trustees was called to order by President
Quinlan in the Samuel E. Dean Board Room of the Butler Government Center at 7:32
p.m The Pledge of Allegiance was given.
2. ROLL CALL:
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Kevin M. Quinlan, Trustees Stelios Aktipis, John W. Craig,
Jeffrey J. Kennedy, Kathryn F. Manofsky, Robert G. Sanford and Asif
Yusuf.
ABSENT: None.
IN ATTENDANCE: Richard B. Boehm, Village Manager; James Bodony, Fire Chief,
Dale L. Durfey, Jr., Village Engineer; Bruce F Kapff, Director of
Information Services & Purchasing; Richard B. Boehm, Village Manager;
Kenneth T. Kubiesa, Village Attorney; Michael J. Meranda, Public Works
Director; Jeffrey P. Moline, Assistant Village Manager; Nelson Patras,
Interim Bath & Tennis Club Manager and Thomas Sheahan, Chief of
Police.
3. PRESIDENT'S OPENING COMMENTS:
President Quinlan read into the record comments in Recognition of Pakistan's and India's
Independence Day.
4 RESIDENT /VISITOR COMMENT:
President Quinlan announced that four individuals wished to address the Board in regard
to the Breakenridge Farm Extension. They are Robert Barth, Steve Norgaard, Jon Green
and Fred Cappetta. He indicated that they would hold their remarks until this item came
before the Board in the regular course of the agenda
5. APPROVAL OF MINUTES.
A. REGULAR BOARD OF TRUSTEES MEETING OF AUGUST 9,2005:
Motion by Trustee Sanford, seconded by Trustee Yusuf, to approve the Minutes of the
August 9, 2005 Regular Board of Trustees Meeting. Trustee Aktipis abstained from
voting on these minutes since he was not in attendance at that meeting. VOICE
VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 1 of 13 August 23, 2005
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion.
Motion by Trustee Yusuf, seconded by Trustee Sanford, to approve the Consent Agenda
and authorize expenditures as presented. ROLL CALL VOTE.
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. Accounts Payable for Period Ending August 19, 2005 - $978,563.29
Significant Items included in Above:
1) Alvord, Burdick & Howson, L.L.C. — Payout #3 - Water Rate Study - $3,415.65
2) Central Blacktop Co., Inc. — Payout #3 — 2005 Paving Project - $170,511.25
3) DuPage Water Commission - $304,325.06
4) Civiltech Engineering —Payout #9 — 31" Street Bike Path/Phase III - $22,657.51
B. Approval of Payroll for Pay Period Ending August 13, 2005 - $712,746.19
C Community Development Referrals
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Painting Interior and Exterior of Fire Station #2
2) Old Butler School Electrical Service
3) Safety Pathway System - Slurry Seal
4) Proximity Card Access System - Police Department
E. Budget Adjustments
F. An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of
Personal Property Owned by the Village of Oak Brook
G. Request Waiver of Fees — Oak Brook Community Church
H. I -294 Toll Plaza Reconstruction — Plaza 25 - Water Main Crossing
I Treasurer's Report — July 31, 2005
7. ITEMS REMOVED FROM CONSENT AGENDA — None presented.
8. BOARD & COMMISSION RECOMMENDATIONS:
A. BREAKENRIDGE FARM EXTENSION — PRELIMINARY PLAT OF
SUBDIVISION.
The Institute in Basic Life Principles (IBLP) has submitted an application requesting
approval of a preliminary plat of subdivision of 19.569 acres of vacant land located
between Adams Road and Breakenridge Farm Road The original request from IBLP
was for a two -lot subdivision, which would have resulted in the creation of a 2.11
acre lot to accommodate the construction of a new single- family home and leave the
remaining 17.459 acres as vacant property. Access to the 2.11 acre lot would be
provided from Breakenridge Farm Road.
VILLAGE OF OAK BROOK Minutes Page 2 of 13 August 23, 2005
8. A. However, based on input and discussion from the May and June Plan Commission
meetings, the applicant amended its original application from a two -lot subdivision to
a four -lot subdivision, which creates a total of three lots ranging from 2.09 to 2.71
acre lots, two of which would have access to Breakenridge Farm Road while the third
would have access to Adams Road. The remaining 12 acres would be left as one lot
and remain vacant.
Key Issues
In reviewing this request as amended, the Plan Commission was provided a
substantial amount of information and heard testimony from the applicant, an
attorney representing several homeowners of the Breakenridge Farm Subdivision,
individual residents and Village Staff. The principal issues for discussion related to:
access to Breakenridge Farm Road; concerns over the limited width of Breakenridge
Farm Road; impact of Section 14 -1 -3 E. of the Village Code; and stormwater
management. Each of these issues is discussed in the following.
1. Breakenridge Farm Road — The existing private roadway is provided for in an
easement that is located on all of the properties that front onto Breakenridge Farm
Road. Because the subject property is a party to that 1955 easement, access can be
provided to Breakenridge Farm Road. This has been confirmed by the Village
Attorney.
2. Width of Breakenridge Farm Road — The existing easement that contains that
portion of Breakenridge Farm Road along the IBLP property is 24 -ft. wide. The
pavement within this easement is 12 -ft. wide The Village of Oak Brook's
standard for a local street has a pavement width of 27 -ft. IBLP has offered as part
of their request to expand the easement on their property to permit construction of
a roadway that meets the Village standard.
3. Section 14 -1 -3 E. of the Village Code — This code section reads as follows:
E Construction In Phases: Where a tract of land is proposed to be subdivided in
several stages over a period of years, and the subdivider requests approval in
parts, he shall, at the time of submission of the first part, submit a detailed
plan of the entire tract to be eventually developed, with appropriate sectioning
to demonstrate to the Oak Brook village plan commission that the total design
as proposed for the entire subdivision is acceptable under the terms of these
regulations The plan commission and village board may give preliminary
approval to the overall plan and final approval on the parts as submitted from
time to time
Testimony was provided by a number of people that this section requires that IBLP
provide a plan for the balance of the 12+ acres that are planned to remain vacant.
The Village Attorney has prepared a written legal opinion stating that this provision
does not apply to IBLP as requested.
VILLAGE OF OAK BROOK Minutes Page 3 of 13 August 23, 2005
4 Stormwater Management — concerns were raised by several neighboring property
owners that development of the IBLP property would have an adverse impact on
the drainage pattern in the area and impact their properties. The applicant
provided in their amended application, sites for three formal stormwater
management areas. Refinement of these areas would be made as part of the final
platting process.
Each of these items are discussed in correspondence from the both the applicant as
well as that received by the Attorney representing the Breakenridge Farm residents.
Also, Village Engineer Durfey has reviewed this request (as amended) and has
summarized his technical comments in his May 10, and July 13, 2005 memorandums.
Recommendation
The Plan Commission, by a vote of 6 to 1, recommended denial of the preliminary
plat of subdivision for the proposed Breakenridge Farm Extension as requested.
Specifically, member Wolin moved, seconded by member Goel to deny the
petitioners request for the subdivision as proposed and recommended to deny it for
the following reasons:
1. It does not meet the intent of Section 14 -1 -3 -E that recommends at the time of
preliminary plat of subdivision that the entire plan for the subdivision be provided
at that time. It would set a bad precedent to approve it without the total plan.
2. It is clear from resident comments as well as observation of the area that there are
water detention problems on this site and it is important that the proper water
detention planning and other water problem provisions be provided for the entire
19 acres at one time with a preference to the extent that it is possible that the water
detention be placed in common areas and not part of a private easement.
3. There was a question whether the roadway system meets the current requirements
of the Subdivision Regulations. Further clarification is needed as to whether the
roadway system would support that particular regulation.
Staff Comments
With respect to the IBLP's request for approval of the Breakenridge Farm Extension,
staff offers the following comments for your review and consideration.
1. Attorney Cappetta, who represents a number of the residents in the Breakenridge
Farm Subdivision provided testimony before the Plan Commission, stating that
section 14 -1 -3E of the Subdivision Regulations was part of the 2002 amendment
that was approved by the Village. This particular provision was part of the
Village's first Subdivision Regulations which were enacted in 1971.
2. IBLP has agreed to widen that portion of Breakenridge Farm Road to 27 -ft. for the
entire frontage of lot 6 owned by the Institute.
3. The specific design details for stormwater management are normally addressed in
the review and approval processes for the final plat and final engineering
VILLAGE OF OAK BROOK Minutes Page 4 of 13 August 23, 2005
4. Additional comments have been received from IBLP.
5. Additional comments have been received from Mr. Cappetta.
President Quinlan acknowledged Mr Robert Barth, General Counsel for The Institute
in Basic Life Principles. Mr Barth addressed the Board in regard to the petition for a
Preliminary Plat of Subdivision. He appealed to the Board of Trustees to approve the
petition irrespective of the negative recommendation from the Plan Commission
because it was felt that the Plan Commission did not act consistent with the Village
Attorney's counsel on the legal issues raised with respect to the Village Code and the
Plan Commission did not act consistent with the Village Engineer's statement that all
the technical requirements for a preliminary plat were satisfied as required by the
Village Code. He commented that he had addressed a letter to the Board in which he
provided specific reasons why the Board should not follow the Plan Commission's
recommendation. He asked for questions from the Board and asked that Jon Green,
the Institute's Civil Engineer & Land Surveyor be allowed to address the issue
dealing with water detention and stormwater runoff.
President Quinlan acknowledged Mr. Jon Green, Civil Engineer & Land Surveyor
with Engineering Resource Associates. Mr. Green wished to clarify several points in
respect to the stormwater drainage of the development. He indicated that the
subdivision does in fact comply with the Village and the County ordinances with
respect to stormwater detention storage. He added that currently all of the water on
the site sheet flows off to neighboring properties, the proposed preliminary plat
shows three separate stormwater detention areas to store the hundred year rainfall
runoff. He indicated that there would be less runoff to neighboring properties once
the subdivision is developed and stormwater detention is in place.
President Quinlan acknowledged Mr. Steve Norgaard. Mr. Norgaard, Attorney for
the contract purchaser of this lot expressed to the Board that there is a family on the
other side of this property who wants to build a home and has worked with IBLP and
the Village and has attempted to appease the residents opposing the development
with no success. He urged the Board not to concur with the recommendation of the
Plan Commission.
President Quinlan acknowledged Mr. Fred Cappetta. Mr. Cappetta stated that he
represents ten homeowners in the Breakenridge area. He reported that in the past
three months during the petition to resub lot six, the petitioner has modified his
petition during the process in response to matters raised. He felt that there remained
at least seven reasons that the plat should not be approved. He itemized those issues.
He also stipulated instances that he felt violated Village ordinances and suggested
that if the petition is approved, residents would seek a judicial determination of the
status of the ordinance.
VILLAGE OF OAK BROOK Minutes Page 5 of 13 August 23, 2005
8. A. Trustee Kennedy commented that most of the debate on this topic has resulted from
attempting to break out some lots from a 19.5 acre tract along Adams Road and has
been about legal argument, interpretation of Village Code and how that code applies
to the facts of this situation. He felt that it has demonstrated that this issue has been
vigorously and aggressively presented by lawyers from both sides. He stated that it is
a very complex issue with 50 years of history. Trustee Kennedy stated that it was his
responsibility to present the motion this evening and he found after much review that
personally he was unable to concur with the recommendations of the Plan
Commission He indicated that the Plan Commission has recommended denial on
three points that in his opinion as a lawyer and also primarily as a trustee he felt that
some of the reasons for denial are not legally sustainable or are not reasonably clear.
He also felt that he cannot agree with a motion to approve the petition because the
record does not reflect that the petitioner has met the standards for a preliminary plat.
He initially felt that it should go back to the Plan Commission for further
consideration and clarification, but he now felt that that would be a waste of
everyone's time and he felt that there was no choice than to deny the petition.
Motion by Trustee Kennedy, seconded by Trustee Craig, to deny the preliminary plat
of subdivision (as amended) for the proposed Breakenridge Farm Extension. ROLL
CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None
Absent: 0 - None. Motion carried.
8. B. STEWART SUBDIVISION — 405 OAK BROOK ROAD /3109 YORK ROAD —
FINAL PLAT OF SUBDIVISION AND VARIATION TO THE SUBDIVISION
REGULATIONS
Backaround/History:
Mr. Warren Stewart, the owner of the properties at both 3109 York Road and 405
Oak Brook Road has submitted an application seeking approval of a final plat of
subdivision and a variation to Section 14- 6 -2 -B.4 of the Subdivision Regulations in
order to permit a reduction in the required lot size. Both lots are contiguous and
neither presently meets the one acre minimum lot size required in the R -2 zoning
district. As such, these lots are currently classified as non - conforming with regard to
lot size.
It is the applicants desire to make one of these lots conforming to the R -2 district
standards by increasing the lot size of the parcel at 405 Oak Brook Road by
approximately 11,000 sq.ft. and by reducing the size of the 3109 York Road lot by a
similar amount In addition to this request, the applicant has also submitted a request
to the Zoning Board of Appeals seeking approval of variation to permit a reduction in
the parcel of size of 3109 York Road.
VILLAGE OF OAK BROOK Minutes Page 6 of 13 August 23, 2005
8. B. Village Engineer Durfey has reviewed this submittal and has summarized his
comments in his July 12, 2005 memorandum.
Recommendation:
The Plan Commission, by a vote of 7 to 0, recommended approval of the final plat of
subdivision and variation to the Subdivision Regulations as proposed. In making this
recommendation, the Commission finds that the applicant has met all requirements
for approval of a final plat and variation. It should be noted that approval by the Plan
Commission is subject to approval of the variation to the Zoning Ordinance that
permits a further reduction in the lot size of 3109 York Road.
Motion by Trustee Kennedy, seconded by Trustee Aktipis, to concur with the
recommendation of the Plan Commission and approve the requested final plat of
subdivision and variation to the Subdivision Regulations and authorize the Village
Attorney to draft the necessary resolution for final consideration at the September 13,
2005 Board of Trustees Meeting. VOICE VOTE: Motion carried.
8. C. STEWART — 405 OAK BROOK ROAD /3109 YORK ROAD — VARIATION TO
LOT AREA REQUIREMENTS
Mr. Warren Stewart, the owner of the properties at both 3109 York Road and 405
Oak Brook Road has submitted a petition seeking approval of a variation to Section
13 -613-3A of the Zoning Ordinance in order to permit a reduction in the required lot
size of the parcel at 3109 York Road. It is the applicants desire to make the lot at 405
Oak Brook Road conforming to the R -2 district standards by increasing its size by
approximately 11,000 sq.ft. and by reducing the size of the 3109 York Road lot by a
similar amount.
In conjunction to this request, the applicant has also submitted a request to the Plan
Commission seeking approval of two -lot subdivision and a variation to the
Subdivision Regulations to permit a reduction in the parcel size along the rear portion
of the 3109 York Road lot.
With regard to the parcel located at 3109 York Road, the Village of Oak Brook
previously approved ordinance S -469 which granted a variation to lot area and side
yard requirements.
Recommendation:
The Zoning Board of Appeals, by a vote of 4 to 0, recommended approval of the
variation to the lot area requirements as requested subject to the following conditions.
1. Subject to the approval of the final plat of subdivision and variation to the
Subdivision Regulations as recommended by the Plan Commission.
VILLAGE OF OAK BROOK Minutes Page 7 of 13 August 23, 2005
8 C.
2. The provisions of Ordinance S -469 which permitted a reduction in the side
yard setback for the parcel at 3109 York Road are considered to be unique and
shall be continued in full force and effect.
In making this recommendation, the Zoning Board of Appeals found that the petitioner
has addressed the factors as required by the Ordinance for approval of a variation. In
particular, it was found that the variation would be designed so that the public health,
safety and welfare will be protected and there will be no substantial injury to other
property in the neighborhood.
Motion by Trustee Sanford, seconded by Trustee Aktipis, to concur with the
recommendation of the Zoning Board of Appeals and approve the requested variation
and authorize the Village Attorney to draft the necessary ordinance for final
consideration at the September 13, 2005 Board of Trustees meeting. VOICE VOTE
Motion carried.
9. UNFINISHED BUSINESS:
A. CONFIRMATION OF APPOINTMENTS — None presented.
B. ORDINANCES & RESOLUTIONS — None presented.
C. AWARD OF CONTRACTS
1) MUNICIPAL COMPLEX AND PUBLIC WORKS BUILDING MASONRY
TUCKPOINTING
Five sealed bids were received and opened on Friday, July 29, 2005. Bid
packages were sent out to ten companies.
The annual inspection of the exterior of all public buildings conducted by the
Public Works Department determined that many masonry bricks required
replacement due to cracked and failed mortar joints and other areas required
masonry repointing. Tuckpointing will minimize water intrusion and keep future
brick repair and replacement to a minimum. Staff decided not to accept the
optional bid submitted for the masonry sealer and work on the north circular wall
and may budget for it next year. Although the bid is $2,125 00 over the budgeted
amount, sufficient savings in other items within Program 421 are available to
offset this overage.
Staff has received adequate references as to the quality of work provided by
Dolphin Construction.
VILLAGE OF OAK BROOK Minutes Page 8 of 13 August 23, 2005
8. C.
2. The provisions of Ordinance S -469 which permitted a reduction in the side
yard setback for the parcel at 3109 York Road are considered to be unique and
shall be continued in full force and effect.
In making this recommendation, the Zoning Board of Appeals found that the petitioner
has addressed the factors as required by the Ordinance for approval of a variation. In
particular, it was found that the variation would be designed so that the public health,
safety and welfare will be protected and there will be no substantial injury to other
property in the neighborhood.
Motion by Trustee Sanford, seconded by Trustee Aktipis, to concur with the
recommendation of the Zoning Board of Appeals and approve the requested variation
and authorize the Village Attorney to draft the necessary ordinance for final
consideration at the September 13, 2005 Board of Trustees meeting. VOICE VOTE:
Motion carried.
9. UNFINISHED BUSINESS-
A. CONFIRMATION OF APPOINTMENTS — None presented.
B. ORDINANCES & RESOLUTIONS — None presented.
C. AWARD OF CONTRACTS
1) MUNICIPAL COMPLEX AND PUBLIC WORKS BUILDING MASONRY
TUCKPOINTING
Five sealed bids were received and opened on Friday, July 29, 2005. Bid
packages were sent out to ten companies.
The annual inspection of the exterior of all public buildings conducted by the
Public Works Department determined that many masonry bricks required
replacement due to cracked and failed mortar Joints and other areas required
masonry repointing. Tuckpointing will minimize water intrusion and keep future
brick repair and replacement to a minimum. Staff decided not to accept the
optional bid submitted for the masonry sealer and work on the north circular wall
and may budget for it next year. Although the bid is $2,125.00 over the budgeted
amount, sufficient savings in other items within Program 421 are available to
offset this overage.
Staff has received adequate references as to the quality of work provided by
Dolphin Construction.
VILLAGE OF OAK BROOK Minutes Page 8 of 13 August 23, 2005
9. C. 1) Motion by Trustee Kennedy, seconded by Trustee Yusuf, that the Village Board
award a contract to the lowest responsive and responsible bidder, Dolphin
Construction, 703 Valley View Drive, Schaumburg, Illinois 60193, subject to
staff review, based on unit prices as indicated on the bid tabulation, for an
estimated total project cost of $27,125.00 ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays 0 - None
Absent: 0 - None. Motion carried.
2) UNIT 508/ STREET SWEEPER REPLACEMENT
Two sealed bids were received and opened on Monday, August 15, 2005. Bid
packages were sent out to three companies.
Public Works reviews the long range equipment replacement schedule each year.
The schedule is based upon historical usage, expected design/useful life and
economics. The 1988 Elgin Street Sweeper currently used by Public Works is
still operating with the original engine, transmission, and hydraulic system. It
also needs $6,000 in replacement components. Public Works also investigated
the prospect of outsourcing street sweeping In order to break even (purchasing
street sweeper vs. outsourcing) within a 14 year period, the current service level
would have to be reduced by 75 %.
Staff has received adequate references as to the quality of work provided by
Standard Equipment Company.
Motion by Trustee Yusuf, seconded by Trustee Kennedy, that the Village Board
award a contract to the lowest responsive and responsible bidder, Standard
Equipment Company, 2033 W. Walnut, Chicago, Illinois 60612, subject to staff
review, for the purchase and trade -in of a street sweeper in the amount of
$103,000.00 (net cost after trade -in) as indicated in the bid tabulation. ROLL
CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None
Absent: 0 - None. Motion carried.
President Quinlan congratulated staff for their time and efforts in determining the
cost variation for replacing the unit and outsourcing the task.
D DEPUTY POLICE CHIEF
At the August 10, 2004 Village Board Meeting, the Village Board approved a motion
to maintain the position of Deputy Police Chief as "unfilled" until such time as a
permanent Police Chief is appointed. Therefore, with the appointment of Chief
VILLAGE OF OAK BROOK Minutes Page 9 of 13 August 23, 2005
Sheahan as the permanent Chief of Police, the position of Deputy Police Chief has
been placed on the Village Board Agenda to authorize the Village Manager to re-
establish the post. Thereafter, Chief Sheahan may fill the post as outlined in the
Village Code.
President Quinlan explained that the current Board of Trustees has re- established the
Village Manager's authority for hiring and firing decisions throughout the Village
and this position which had been specifically addressed by the previous Board and
the current Board wants to declare that this position be reinstated.
Trustee Aktipis wished to enthusiastically endorse the reinstatement of this position,
although he participated in the decision that this position be put on hold until a new
permanent Chief of Police was on board, that he now has full confidence in the new
Chief of Police. Trustee Craig concurred
Trustee Sanford asked that when an action that had been enacted by a previous Board
was being reversed he would like time to review the history of the action in order to
make an informed decision. He asked whether others on the Board had any concerns
related to this particular action.
Trustee Kennedy commented that he had reviewed this topic and has the opinion that
it is imperative that the command structure of the Police Department be put back
together after sixteen months of uncertainty. He indicated that he would support this
action. However, he indicated that materials referred to a succession order which he
did not want it assumed that his support of this action automatically supported the
succession order.
Trustee Yusuf agreed that this represented a key element in rebuilding the
administrative structure of the Police Department He felt it was important to take
this step and felt that the sooner it was done, the better.
President Quinlan asked for a consensus of the Board. There was consensus of the
Board to re- establish the post of Deputy Police Chief. The Village Manager was
directed to direct the Chief of Police to fill the position of Deputy Police Chief. Chief
Sheahan indicated that there would be an announcement the next day after he
reviewed the candidates. He expressed his appreciation to the Board and indicated
that the Police Department was ready to move forward.
10. NEW BUSINESS:
A. CONFIRMATION OF APPOINTMENTS
President Quinlan described the process used for interviewing and determining the
VILLAGE OF OAK BROOK Minutes Page 10 of 13 August 23, 2005
10. A.
appointments to these committees. Trustee Aktipis questioned issues related to
reappointments. President Quinlan suggested that the decisions of individuals who
may or may not have chosen to continue should not be a topic of discussion. He
indicated that every individual who expressed an interest in serving was given fair
consideration. Trustee Kennedy indicated that the committee that met to interview
the applicants spent a great deal of time and he was pleased with the choices made and
extremely pleased with how smoothly the process went and the unanimity of the
group
1) PLAN COMMISSION
President Quinlan recommended the following appointments and reappointments
to the Plan Commission for 3 Year Terms:
• The reappointment of Marcia Tropinski (term expired May, 2005) to the
Plan Commission, with her term expiring May, 2008.
• The reappointment of Paul J. Adrian (term expired May, 2004) to the Plan
Commission, with his term expiring May, 2007.
• The reappointment of Gerald Wolin (term expired May, 2005) to the Plan
Commission, with his term expiring May, 2008.
• The appointment of Moin Saiyed (term expired May 2005) to the Plan
Commission, with his term expiring May, 2008.
• The appointment of Gopal Lalmalani (term expired May 2004) to the Plan
Commission, with his term expiring May, 2007.
• The appointment of Raju Iyer (term expired May 2003) to the Plan
Commission, with his term expiring May, 2006.
Trustee Manofsky called the question.
Motion by Trustee Manofsky, seconded by Trustee Yusuf, to accept President
Quinlan's recommendations for appointment to the Planning Commission for 3
Year Terms as follows: reappointment of Marcia Tropinski (term expired May,
2005) to the Plan Commission, with her term expiring May, 2008; reappointment
of Paul J Adrian (term expired May, 2004) to the Plan Commission, with his
term expiring May, 2007; reappointment of Gerald Wolin (term expired May,
2005) to the Plan Commission, with his term expiring May, 2008; appointment of
Moin Saiyed (term expired May 2005) to the Plan Commission, with his term
expiring May, 2008; appointment of Gopal Lalmalani (term expired May 2004) to
the Plan Commission, with his term expiring May, 2007 and appointment of Raju
Iyer (term expired May 2003) to the Plan Commission, with his term expiring
May, 2006. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 11 of 13 August 23, 2005
10. 2) ZONING BOARD OF APPEALS
President Quinlan recommended the following appointments and reappointments
to the Zoning Board of Appeals for 5 Year Terms:
• The reappointment of Champ Davis as Chairman (term expired November,
2005) to the Zoning Board of Appeals, with his term expiring November,
2010
• The reappointment of Steven S Young (term expired November, 2005) to the
Zoning Board of Appeals, with his term expiring November, 2010.
• The appointment of Jeff Bulin to fill vacancy (term expires November, 2007)
to the Zoning Board of Appeals, with his term expiring November, 2007.
• The appointment of Baker Nimry to fill vacancy (term expired November,
2005) to the Zoning Board of Appeals, with his term expiring November,
2010.
• The appointment of Glenn Krietsch (term expired November, 2003) to the
Zoning Board of Appeals, with his term expiring November, 2008.
Motion by Trustee Kennedy, seconded by Trustee Yusuf, to accept President
Quinlan's recommendations for appointment to the Zoning Board of Appeals for
5 year terms as follows: reappointment of Champ Davis as Chairman (term
expiring November, 2005), with his term expiring November, 2010;
reappointment of Steven S. Young (term expiring November, 2005, with his term
expiring November, 2010; appointment of Jeff Bulin to fill vacancy (term expires
November, 2007), with his term expiring November, 2007; appointment of Baker
Nimry to fill vacancy (term expiring November, 2005), with his term expiring
November, 2010 and appointment of Glenn Krietsch (term expired November,
2003), with his term expiring November, 2008 VOICE VOTE Motion carried.
B. ORDINANCES & RESOLUTIONS —None presented.
C. AWARD OF CONTRACTS — None presented.
D. DISCUSSION OF FINANCING FOR THE 2006 INDEPENDENCE DAY
CELEBRATION FIREWORKS
Trustee Craig requested this topic be placed on the agenda for discussion.
Trustee Craig commented that the fireworks display has become an important tradition
in the Village and a large turnout for the event. His concern was where would the
funds come from to pay for this event. He noted that one year a sponsor donated
$855000 which is the approximate cost of running a first class event. He has
researched how another non -home rule community paid for their events and reported
that they used funds from the Hotel -Motel Tax that the Village collects.
VILLAGE OF OAK BROOK Minutes Page 12 of 13 August 23, 2005
10. D. He offered that the Village of Oak Brook look into the debate as to whether this use of
that tax was legal and also to seek sponsors for the event. Village Attorney Kubiesa in
response to the question from President Quinlan indicated that in his opinion it was
legal to use those funds for this type of event. President Quinlan asked Village
Manager Boehm to discuss with the Oak Brook Hotel, Convention and Visitors
Committee a program that might work.
11. INFORMATION & UPDATES:
A. VILLAGE PRESIDENT — None presented.
B. VILLAGE MANAGER
Village Manager Boehm reported that the August, 2005 edition of Fire Chief
Magazine, a national publication has a photo of our new Fire Chief which
acknowledges his appointment to the position of Village of Oak Brook Fire Chief
C. VILLAGE CLERK
Village Clerk Gonnella provided information of the Autumn Festival.
12. ADJOURN TO CLOSED MEETING to discuss collective negotiating matters between
the public body and its employees or their representatives and to discuss minutes of
meetings lawfully closed under the Open Meetings Act, whether for the purpose of
approval by the body of the minutes, or for semi - annual review of the minutes as required
by the Open Meetings Act.
Motion by Trustee Craig, seconded by Trustee Sanford, to adjourn to Closed Meeting at
8:22 p.m. to discuss collective negotiating matters between the public body and its
employees or their representatives and to discuss minutes of meetings lawfully closed
under the Open Meetings Act, whether for the purpose of approval by the body of the
minutes, or for semi - annual review of the minutes as required by the Open Meetings Act.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf.
Nays: 0 - None
Absent- 0 - None. Motion carried.
13. ADJOURNMENT
Motion by Trustee Craig, seconded by Trustee Yusuf, to adjourn the Regular Meeting of
the Board of Trustees at 9:00 p m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella
Linda K. Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes Page 13 of 13 August 23, 2005