Minutes - 08/24/1993 - Board of Trustees10 S- a4 -q3
VILLAGE OF OAK BROOK Minutes Aug. 24, 1993
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN OR APPROVED
AS AMENDED xx®,, BY VILL4ZE BOARD
ON Satemher. 14_ 1223 •
1. MEETING CALL: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by Clerk
Gonnella in the Samuel E. Dean Board Room of the Village Commons at 7:30
p.m.
Clerk Gonnella asked for a motion from the floor to appoint Trustee Bartecki to
preside as Chairman of the Regular Meeting due to the absence of President
Bushy.
Trustee Skinner moved to appoint Trustee Bartecki as Chairman of the Regular APPOINTMENT
Meeting of the Board of Trustees. Seconded by Trustee McInerney. VOICE OF CHAIRMAN
VOTE: Motion carried. Pledge of Allegiance was given.
2. BOLT, CALL:
ROLL CALL
The Clerk called the .roll, with the following persons
PRESENT: Trustees Bartecki, Kenny, McInerney and Skinner.
ABSENT: Trustee Payovich and President Bushy.
Trustee Shumate arrived at 7:33 p.m.
IN ATTENDANCE: Margaret C. Powers, Village Manager/ Finance
Officer/ Treasurer; Vince Long, Assistant to Village Manager/Acting Sports
Core Manager; Richard A. Martens, Village Attorney; Robert Nielsen, Fire
Chief /Building Commissioner; Michael J. Meranda, Superintendent of Public
Works; Tom Hawk, Director of Code Enforcement; and Ray Drape,
Engineering Department.
3. ANNOUNCEMENTS & OPEN FORUM: AY�'iOUNCEMENTS
Clerk Gonnella announced it was the consensus of the Village Board, at their AND OPEN FORUM
August 10, 1993 Closed Meeting, to release the Closed Meeting minutes from
July, 1992 through December, 1992 and January, 1993 through June, 1993.
Mike Martin, 24 Shelburne, amide a formal request to the Village Board to allow
the Oak Brook Park District he courtesy of submitting a proposal for their
operation and management of the Sports Core. He stated a small group of
residents petitioned for a Park District referendum should the Park District
operate the Sports Core? The group failed to meet the filing deadline with
required signatures for the referendum question on the November ballot.
Trustee Shumate spoke to the question stating in his almost two years as Sport
VIIALAGE OF OAK BROOK Mhiutes 1 August 24, 1993
Core Liaison Trustee, not one Park District Commissaoue' had contacted him
requesting a consideration of file Park District to operate the Sports Core.
Jon Sommer had contacted. him. His concern is the taX bill of the Sports Core
is only $40 to $50, while the Park District is well over $300. The Sports Core
is user-fee operated, while the Park District is a taxing body. The Sports
Care managed 40, 000 rounds of golf, 21:
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and Tennis Club and the Village Board oversee the golf course
4. APPROVAL OF MINUTES:
Trustee Skinner moved to approve the minutes of the Committee -of- the -Whole
Meeting of August 9, 1993 as presented and waive the full reacting thereof.
Seconded by Trustee Kenny. VOICE VOTE: Motion carried.
Trustee Skinner moved to approve the minutes of the Regular Meeting of
August 10, 1993 as presented and waive the full reading thereof. Seconded by
Trustee Shumate. VOICE VOTE: Motion carried.
5. OMNIBUS AGENDA:
Trustee Skinner moved to approve the Omnibus Agenda. Seconded by Trustee
McInerney. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki., Kenny, McInerney, Shumate and Skinner.
Nays: O -Pion .
Absent: 2- Trustee Payovich and President Bushy.
MINUTES'
A. APPROVAL OF BILLS: Approved Omnibus Vote. APPROVAL OF
BILLS:
B. PAYOUTS: $379,225.03
PAYOUTS:
1. DU PAGE WATER COMMISSION - PAYOUT #55 -_FIXED COSTS AND O & DTdC - FIXED
M: Approved Omnibus Vote. COSTS
2. JAMES J. BENES & ASSOCIATES - PAYOUT #1 - 1994 COMBINED 1994 COMBINED
PAVING & WATER MAIN PROJECT: Approved Omnibus Vote. PAVING & WM:
$7,443.07
3. JAMES J. BENES & ASSOCIATES _- _PAYOUT #14 - JORIE BOULEVARD JORIE BLVD.:
CONSTRUCTION: Approved Omnibus Vote:. - -- $793.42
4. CIVILTECH E- AGINEERING, INC. - PAYOUT 19 - TRI -STATE WATER TRI —STATE WM:
MAIN EXTENSION (31st - C.anterberry) : Approved Omnibus Vote. $140.80
5. S.D. I. CONSULTANTS s LTD. - PA_ YOUT #3 - 1993 DRAINAGE 1993 DRAINAGE:
PROJECT: Approved Omnibus Vote. ____o._ 5566.52
C . CONTRACTUAL PARAMEDIC SERVICE CONTRACT EXTENSION: C014TRACTUAL
Approved Omnibus Vote. PARAMEDIC
CONTRACT
D. QUOTE RECOMMENDATION TREE INVENTORY & MANAGEMENT PLAN -
PUBLIC WORKS: Approved Omnibus Vote. TREE INVENTORY
& lu.AYAGEMENT
E. REgUESTS FOR RELEASE OF FUI:DS - OAK BR07K HOTEL, CONVENTION OHCVC : RELEASE
AND VISITORS COMMITTEE: OF FUNDS
1) U.S. FLAG & TOUCH FOOTBALL LEAGUE PROMOTION: Approved $102000.00
VILLAGE OF OAK BROOD Minutes 3 August 24, 1993
m
Omnibus Vote .
2) DOWNTOWN MARKETING CAMPAIGN FOR 1993194: Approved Onm1bus S309000.n0
Vote.
3) 19_ 94 OFFICIAL VISITORS GUIDE: Approved Omnibus Vote.
6. ITEMS REMOVED FROM OMNIBUS AGENDA: None.
7. ORDINANCES AND RESOLUTIONS:
A.
:.
Discussed at the Closed Meeting of August 109, 1993.
This resolution includes the position of Ptumhasing Director/ Grants
Coordinator in the Employee Pay Plan and deletes the position. of Assistant
Finance Officer.
Trustee Kenny moved) to pass Resolution No. 93 -RE- SAP -R -594 as
presented and waive the full reacting thereof. Seconded by Trustee
McInerney. ROLL. CALL VOTE:
Ayes: 5- Trustees Bartecki, Denny, McInerney, Shumate and Skinner.
Nays: 0 -None.
Absent: 2- Trustee Payovich and President Bushy. Motion carried.
93- FLSA -R
R ST
$11,300.00
RES.93- RE -SAP-
R -594
�= m RES.93 -FLSA-
�.�: R -595
The former Administrative Assistant position created in 1997, under the
Administration Department, was an exempt position and listed in the
Wage's FLSA policies. When this position was deleted from the Village
Pay Plan in 1990, it was not deleted from the Village's FLSA policies .
This resolution includes the position of Purchasing Director/ Grants
Coordinator as exempt from overtime pay and deletes the position of
Assistant Finance Officer.
Trustee Kenny moved to pass Resolution No. 93- FLSA -R -595 as presented)
and waive the full reading thereof. Seconded by Trustee Skinner. ROLL
GALL VOTE:
Ayes: 5- Trustees Bartecki., Kenny, McInerney, Shumate and Skinner.
Nays: 0 -None.
Absent: 2- Trustee Payovich and President Bushy. Motion carried.
VIL I AGE OF OAK BROOK Minutes
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August 249 1993
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C. ORDINANCE NO, 93- ZO -TA -G -520 AN ORDINANCE AMENDING SECTION
VIII(E)(1) OF THE ZONING ORr (NANCE OF THE VMLAGE OF OAK
BROOK, ORDINANCE G -60 AS AMF.NDED RELATIVE TO PRR TTMI ED USES
IN THE B -3 GENERAL BUSINESS DISTRICT . Costco) :
Direction even at the Regular Meeting of August 10, 1993.
This ordinance adds subsection (ff) Food stores--pvicery stores, meat
markets and delicatessens in the B -3 General Business District.
a
Trustee Skinner moved to -pass Ordinance No. 93- ZO -TA-G °520 as
Presented and waive the full reading thereof. Seconded by Trustee
McInerney. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Kenny, McInerney, Shumate and Skinner.
Nays: 0-None.
Absent: 2- Trustee Payovich and President Bushy. Motion carried.
93-
Street - Costco) :
Direction given at the Regular Meeting of August 10, 1993.
ORD.93- ZO -TA-
G--520
l� ORD.93-ZO -S -760
22nd (2001/2105 22nd
Costco
This ordinance rezones the so -oiled Toll Highway Authority property from
ORA -1, Office Research Assembly Zoned District, to the B -3 General
Business Zoned District.
Trustee Skinner moved to pass Ordinance No. 93 -ZO -S -760 to include the
date of February 24, 1994 in Section 5 and waive the full reading thereof .
Seconded by Trustee McInerney. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Kenny, McInerney, Shumate and Skinner.
Nays: 0-None.
Absent : 2- Trustee Payovich and President Bushy. Motion carried .
8. DEPARTMENTAL REPORTS: No Business.
9. UNFINISHED BUSINESS:
A. RECOMMENDATION - COVINGTON RESUBDIVISION OF WHITRIIAILL
PARK - FINAL. PLAT:
On June 21, 1993 the Plan Commission, after its hearing, re c im mended, by
unanimous vote, to approve the Covington Final Plat of Subdivision subject
to six (6) conditions. The Village Board has tabled this request until said
conditions had been addressed.
On August 17, 1993, the issue of was resolved.
Trustee Skinner moved to approve the Final Plat and direct the Village
VII�AGE OF OAK BROOK Minutes 5 August 24, 1993
70
L-7-
COVINGTON RE-
SUBDIVISION
OF WHITEHALL,
PARK-FINAL
PLAT
i �
Attorney to prepare the necessary documents subject to the foLowing:
1) Waive the subdivision requirement for street light= at
e bike
intersections, and sidewalks, except for the installation of w
path along the north side of 35th Street, adjacent to the Whitehall Park
Subdivision;
2) Allow the grouping of the street trees instakkation WitMA five (5) years
or prior to the developer turning over to the hoomwners, association,
whichever occurs first. This being longer than the normal ordinance
requirement, the developer roust provide a Letter of Credit for one-
year longer than the five (5) year date;
3) That the covenants are so worded to protect the Village in any way and
allows proper easements and maintenance of such;
4) Easement for emergency vehicle access in part of Dots 24 and 25 and not
part of the common property. State that the Community Association
shall repair and maintain the easemenU
5) School contribution agreements have been reached with Districts
gitation
(Butler) and #86 (Hinsdale JUgh School) and necessary,
to be submitted prior to the final recording;
6) 'The petitioner is committed to $18,000 of 35th Street roadway by e
improvements and has offered funds in that amount
Village in upgrading 35th Street from Midwest Road East; and
7) The developer be required to underground all overhead lines along
35th Street adjacent to Whitehall. Park Subdivision. Seconded by
Trustee Kenny. VOICE VOTE: motion carried.
B . BID RECOMMUN UA-i 1U n
The Village Board, at the My 13, 1993 meeting, authorized Staff to
prepare specifications and solicit bids for the � �e� tOrdinance r� c Aers
codification. Specifications were prepared an August 6, 1993
in addition to our public notice. Bids were opened on
Three bids were received.
Trustee Skinner moved to award the bid to Sterling Codine �� n •sew s v the
lowest responsible bidder, in the amount of $8,150 for McInerney- t ROB
for the Village of Oak Brook. Seconded by Trustee
CALL VOTE: Shumate and Skinner.
Ayes: Trustees BarkecIi, Kenny, McInerney,
Nays: 0-None.
Absent: 2- Trustee payovich and President Bushy. Motion carried.
VILLAGE OF OAK BROOK Plinutes 6 August 249 3.993
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VILLAGE CODE
OF ORDINANCE
CODIFICATION
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C. BID RECOMMENDATION - AMBULANCE #QOl •
wrsrvn � ri ier���.r ■
At the Village Board meeting of June 8, 1993, the Fire Department was
authorized to advertise for bid the purchase of one (1) Type I ambulance.
This is to replace Unit #901, a 1985 Type III ambulance, which is
recommended to be traded on this purchase. Bids were opened on July, 22,
1993. Five ( 5) bids were received.
Trustee Kenny moved to award the contract for the purchase of a Type I
ambulance to Foster Coach Sales, luc. , the lowest responsible bidder, in an
amount not to exceed $89,457. Seconded by Trustee Skinner. ROIL CALL
VOTE:
Ayes: 5-Trustees Bartecka, Kenny, McInerney, Shumate and Skinner.
Nays: 0-None.
Absent: 2 -7 -ustee Payovich and President Busby. Motion carried.
D. RMUES'T FOR DER OF FEES & BONDS, VILLAGE OF WESTMONT :
E.
Tabled at the Regular Meeting of August 141, 1993, and Staff was directed
to investigate debris being dumped by the 'Westmont Park District in the
affected area.
The Village's current policy is to waive fees and bonds for other
governmental agencies and not - for - profit organizations. For this work,
the permit fee would be $541, the inspection fee would be $190, and the
right -of -way bond would be $1,00410
Trustee Skinner moved to again table this request and direct staff to
eontact the Village of Westmont and the Westmont Turk District to request
the subject area be cleared of debris. Seconded by Trustee Shumate.
VOICE VOTE: Motion carried.
Tom Millen, 812 Merry, Lane, slxike an the issue of a clarification of the
sewer line across the cul -de -sac and the maintenance of same.
1) AC
- LOT 89 YORK
This eastment -is one of two permanent easements that is needed to
construct the full Lot 89 'York Woods ( 35 Windsor Drive) portion of the
1993 Drainage Project.
Trustee McInerney moved that the "Grant of Easement" form be
accepted from Leslie and Emma Alandy for the Lot 89 York Moods (35
Windsor Drive) 1993 Drainage Project. Seconded by Trustee Skinner.
VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes
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August 249 1993
AMBULANCE 4901
REPLACEMENT
WAIVER OF FEES
VILLAGE OF
WESTMONT -
STREET LIGHT
1993 DRAINAGE
PROJECT:
ACCEPTANCE OF
EASEMENT
Vos - Sar- M
il-aL4°13
2) AWARD OF CON'T'RACT:
Bids were openers for the above stated project at 11: 00 a. m. , Monday,
July 12, 1993. Of the eight (8) contractors who took out plans, three
(3) submitted bids.
Trustee McInerney moved to accept the bid of and award a contract to
Bari Contrrctors, Inc, the lowest responsible bidder, in the amount of
$68, 795 on the condition that Bari omits to appoint either Dominic or
George Parato to supervise and run this project and on the condition
that we receive the necessary temporary easement from 31 Windsor
Drive and subject to obtaining final easement at 35 Windsor Drive.
Seconded by Trustee Skinner. ROIL C-Ala, VOTE:
Ayes: 5 - Tvustees Bartecki, Kenny, McInerney, Shumate and
S7dnner.
Nays: 0 - None.
Absent: 2 - Trustee Payovich and President Bushy. Motion carded.
10. NEW BU§R ESS:
A. RM E T FOR USE OF SPORTS CORE PROPERTY -- FNLr, INC. (West
World):
B.
Trustee Skinner voiced his concern with the band, and the noise for
Westchester Parr residents. Staff will ensure "- a sound system is operated
properly. Mr. y rank Mungo, applicant, stated any food would be prepared
by the applicant and no alcohol would be served.
Trustee Shuamts% stated this event should have been placed on the polo
calendar, as it hail already been approved. it was an oversight but is not
setting ar. adverse precedent.
Trustee Shumate moved to grant the request for use of a portion of Polo
Field 2 by FMJ�, Inc. on September 5, 1993 from 9 :00 a.m. to 4 :30 p.nm.
for the West World/ . Society Benefit. Seconded by Trustee Kenny.
VOICE VOTE: Motion carried.
&WO�iO� '
PUR
The following items and budgeted amounts are presently included within
the VMage's Contingency Fund. Staff is requesting that said items be
removed from the Contingency Fund so that we can proceed with the
purchase of same:
ITEM NO. DESCRIPTION BI1 DG ED AMOUNT
1. Drain pipe rod machine $29500-00
2. Tire balancing machine $5,000.00
3. Vehicle brake lathe machine $ 7,000.00
VILLAGE OF OAK BROOK Minutes 8 August 24, 1993
r",
AWARD OF
CONTRACT
USE OF SPORTS
CORFU PROPERTY:
FM3 , INC.
9-5 -53
TRANSFER OF
FUNDS -- PW:
$27,500.00
4 . Truck mounted safety (directional)
arrow boards $29400-00
5. Fire Station No. 2 water heater
replacement $29100.00
6. Village ]fall water heater
replacement $ ' 9500.00
7. Village Ball exterior signage �- 2 000. Goo
$2V.,500.00
Trustee McInerney moved to approve the transfer of funds of $27,500.00
from the Village's Contingency Fund to various Public Works Capital
Accounts. Seconded by Trustee Skinner. VOICE VOTE: Motion carried.
C. REQUEST FOR WAIVER OF FEES - CHRIST CHURCH OF OAK BROOK -
WAIVER OF FEES
.rg {aersirre.rrra
STORM SEWER (PIPE REPLACEMENT & REPAIR:
CMIST CM--
OF OAK BROOK -
Our current policy is to waive fees and bonds for other governmental
STORM SEWER
agencies and not - for - profit organizations. For this work, the permit fee
would be $30.
Trustee McInerney moved to waive all fees associated with the permit for
storm sewer pipe replacement and repair at the Christ Church of Oaf:
Brook. Seconded by Trustee Shumate. VOICE VOTE: Motion carried.
B. li.UEST_ FOR SE OF SPORTS CORE PROPERTY - OeFALCOIKOPTA:
USE OF SPORTS
CORE PROPERTY:
Village Manager Powers noted this item was added this evening, and the
DeFALCO /KOPTA
Village had not received prior not cation of the event before 2:00 p.m.
10 -2 -93
today. It was brought to the Village Board as a courtesy to the couple.
Trustee Kenny noted the fault of the Polo & Equestrian Club, as the Bath
and Tennis Club is booked with a prior wedding event.
Trustee Shumate stated the Polo & Equestrian Club had been notified that
usage of the Polo Field as a banquet facility is not permitted, and it would
set a precedent.
Trustee Skinner concurred with Trustee Kenny that some consideration
should be made to the couple but understood that Staff was to ensure that
the Polo Club cannot make sped concessions vrithout prior approval by
the Village Board.
Trustee Skinner requested an addendum be attached to the Polo Agreement
on the procedures to follow to schedule an event.
Trustee Shumate stated an amendment was added to their contract this year
on whs.t may occur before and after a polo event and only the calendar
events may be approved.
VILLAGE OF OAK BROOK Minutes
46
9
August 249 1993
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Trustee McInerney inquired, into a breach of contract with violation of this
amendment. Village Attorney Martens noted their contract expires October
of this year.
11.
ADJOURNMENT: �v tiUNMT
Skinner moved to adjourn the idn at:5 �.�m. Seconded by
Trustee ]
Trustee McInerney. VOICE VOTE: Potion carried@
ATTEST:
Luacia B . Gbnnella
Vii1age Clerk
btmn82493
YUJ ACE OF OATS BROOK ftautes 10
August 24t 1993