Loading...
Minutes - 08/24/1999 - Board of Trustees1 VI LLAGE OF OAK BROOK Minutes AUGUST 24, 1999 UNOFFICIAL UNTIL APPROVED AS WRITTEN _ OR AS AMENDED X BY VILLAGE BOARD oNte,�- I. MEETING CALL: MEETING CALL The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:30 p.m. Pledge of Allegiance was given. 2. ROLL CALL: ROLL CALL The Village Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Butler, Caleel, Craig, McInerney and Savino. Trustee Kenny arrived at 7:34 p.m. ABSENT: None IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Debra J. Jarvis, Fire Chief/Building Commissioner; Darrell J. Langlois, Finance Director/Treasurer; Richard A. Martens, Village Attorney; Ruth A. Martin, Library Director; Allen W. Pisarek, Chief of Police; Bonnie Sartore, Bath & Tennis Club Manager; Trey VanDyke, Golf Club Manager; and Ayesha A. Zaheer, newly appointed Zoning Board of Appeals member. 3. ANNOUNCEMENTS & OPEN FORUM: No one appeared. ANNOUNCEMENTS & OPEN FORUM 4. APPROVAL OF MINUTES: MINUTES Motion by Trustee Savino, seconded by Trustee Caleel, to approve the Committee -of -the -Whole Meeting Minutes of August 9, 1999 as amended and waive the full reading thereof. VOICE VOTE: Motion carried. Motion by Trustee Savino, seconded by Trustee McInerney, to approve the minutes of the Regular Meeting of August 10, 1999 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. 5. OMNIBUS AGENDA: All items on the Omnibus Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Omnibus Agenda and considered as the first item after approval of the Omnibus Agenda. VILLAGE OF OAK BROOK Minutes Page 1 of 16 August 24, 1999 Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino. Nays: 0 -. None. Absent 0 - None. Motion carried. A. APPROVAL OF BILLS: Approved Omnibus Vote. APPROVAL OF: BILLS - B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING $7059733.41 AU_ GUST 7, 1999: Approved Omnibus Vote. PAYROLL - $408,324.44 C. CHANGE ORDERS: 1) CHANGE ORDERS #14-21 - GOLF CLUB EXPANSION: GOLF CLUBHOUS, Approved Omnibus Vote. EXPANSION D. PAYOUTS: 1) CENTRAL BLACKTOP COMPANY INC. - PAYOUT #5 & 1998 INFRA - FINAL - 1993 PROJECT - INFRASTRUCTURE PORTION - STRUCTURE 14 437.29: Approved Omnibus Vote. PORTION PROJE( 2) JAMES J. BENES & ASSOCIATES INC. - PAYOUT #10 - 1999 PAVING 1999 PAVING AND WATER MAIN PROJECT - $19,958.10: & WATER MAIN Approved Omnibus Vote. PROJECT 3) CAROW ARCHITECTS PLANNERS - PAYOUT 96 - LIBRARY LIBRARY DESIGN - $16,526.06: Approved Omnibus Vote. DESIGN 4) NICHOLAS & ASSOCIATES INC. - PAYOUT #S - GOLF GOLF CLUB CLUB EXPANSION - $158,968.00: Approved Omnibus Vote. EXPANSION E. REFERRALS: None. F. AUTHORIZATION TO SEEK BIDS OR PROPOSALS: 1) PEDESTRIAN /BICYCLE PATH ASPHALT SEALING: PEDESTRIAN/ Approved Omnibus Vote. BICYCLE PATH ASPHALT G. ACCEPT & PLACE ON FILE - TREASURER'S REPORT OF SEALING TREASURER'S JULY, 1999: Approved Onlnlbus Vote. REPORT -JUL' 99 H. ORDINANCE 1999 -PP -S -952 AN ORDINANCE AUTHORIZING ORD 1999 -PP- THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY S -952, SALE THE VILLAGE OF OAK BROOK: Approved Omnibus Vote. OF PERSONAL PROPERTY VILLAGE OF OAK BROOK Minutes Page 2 of 16 August 24, 1999 I. REQUEST FOR EXTENSION OF COMPLETION DATE — CELOZZI CELOZZI SUBDIVISION: Approved Omnibus Vote. SUBDIVISION J. ACCEPTANCE OF OAK BROOK PARK DISTRICT EASEMENT 1999 SAFETY — 1999 SAFETY PATHWAY PROJECT: Approved Omnibus Vote. PATHWAY PROJE K. REQUEST FOR ACCEPTANCE OF DECLARATION OF DECLARATION 0 STORMWATER FACILITIES EASEMENTS COVENANTS STORMWATER CONDITIONS AND RESTRICTIONS — PROPOSED 306 FACILITIES WINDSOR DRIVE BUILDING: Approved Omnibus Vote. EASEMENTS - 306 WINDSOR L. REQUEST FOR RELEASE OF FUNDS OAK BROOK HOTEL DRIVE BUILDIN OAKBROOK CONVENTION & VISITORS COMMITTEE — 20% OF 1999 HOTEL CONVEN- SECOND QUARTER HOTEL TAX RECEIPTS TO THE DUPAGE TION & VISIT - CONVENTION & VISITORS BUREAU - $17.855.45: Approved ORS COMMITTEE Omnibus Vote. RELEASE OF FUNDS M. APPROVAL OF 1999 AUTUMN FESTIVAL AND PREVIEW 1999 AUTUMN PARTY BUDGET: Approved Omnibus Vote. FESTIVAL N. PLACE ON FILE FOR PUBLIC REVIEW — DRAFT 2000 -20004 DRAFT 2000 - FIVE YEAR FINANCIAL PLAN: Approved Omnibus Vote. 2004 FIVE YEAR FINAN- 6. ITEMS REMOVED FROM OMNIBUS AGENDA: CIAL PLAN 7. ACTIVE AGENDA (Items For Final Action : A. APPOINTMENTS: APPOINTMENTS The Board concurred with the recommendation by President Bushy for appointments to the Plan Commission and Zoning Board of Appeals. Motion by Trustee Savino, seconded by Trustee Kenny, to approve the re- appointment of Stelios Aktipis (terns expired 5/99) as Chairman of the Plan Commission, with his terns expiring May, 2002; Anthony G. Tappin (term expired 5/99) to the Plan Commission, with his term expiring May, 2002; Samuel J. Girgis (terni expired 5/99) to the Plan Commission, with his terns expiring May, 2002; and the appointment of Barbara A. (Lexi) Payovich to the Plan Commission, to fill the unexpired term of George Mueller (resigned and appointed to the Zoning Board of Appcals), with her term expiring May, 2002. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 0 Page 3 of 16 August 24, 1999 Motion by Trustee McInerney, seconded by Trustee Caleel, to approve the appointment of Paul J. Adrian to the Zoning Board of Appeals, to fill the unexpired term of Adam Butler (elected to the Village Board in 4/99), with his term expiring November, 2000 and the appointment of Ayesha A. Zaheer to the Zoning Board of Appeals, to fill the unexpired term of Dorothy Dosedlo (resigned 10/98), with her terns expiring November, 2000. VOICE VOTE: Motion carried. Trustee Savino recommended that an educational workshop be held for the new members of the Zoning Board of Appeals and Plan Commission with the new Community Development Director and the Village Attorney to better understand their roles, how the boards function and how their recommendations are made to the Board of Trustees. President Bushy stated this is an excellent recommendation and staff will develop this. She commented on the character, quality, education and training of the resident candidates that wish to serve our Village is very exciting. The biographical sketches of those candidates not chosen will be kept on file for consideration when any future vacancies occur on our boards or commission. B. ORDINANCES & RESOLUTIONS: ORD 1999 - BD —BOT— :X2- 1) ORDINANCE 1999- BD- BOT -EX2 -S -951 AN ORDINANCE S -951 READOPTING THE VISION AND MISSION STATEMENT READOPTING OF THE VILLAGE OF OAK BROOK: VISION & MISSION STATEMENT The ordinance re- adopts the Village Board vision and mission VILLAGE OF statements. The ordinance was tabled at the August 10, 1999 OAK BROOK Village Board meeting in order to permit the full Board to further consider the amendments suggested for the mission statement. The vision statement has not been changed from the statement that was adopted on August 11, 1998. The mission statement is now presented in two versions (1) as amended based on June 7, 1999 Committee -of -the -Whole meeting and further based on the August 9, 1999 Committee -of -the -Whole meeting. The thrust of the amendments was to expand the second and 'fourth bullet points to indicate the variety of techniques used by the Village to evaluate the quality and content of Village programs and services and the means through which the Village consults with and involves citizens. VILLAGE OF OAK BROOK Minutes FI-44 Page 4 of 16 August 24, 1999 At the August 10, 1999 regular Village Board meeting, President Bushy raised the question of whether it is truly appropriate to embellish the "what" statements embodied in the mission with the "how" language contained in the amendments. The means and methods might be accurate for today, but will (and should) change and evolve over time. She questioned whether the "how" language really belongs in a mission statement. As in the past, the ordinance also provides for continuing the practice of reviewing the Board's vision and mission in conjunction with consideration of the Board's objectives each year. Trustee Caleel remarked that he agreed with President Bushy's comments regarding the techniques as being restrictive and the mission statement as provided without the means of accomplishing them is more desirable. Motion by Trustee Caleel, seconded by Trustee Savino to approve the 1999- BD- BOT -EX2 -S -951 "An Ordinance Readopting the Visions and Mission Statement of the Village of Oak Brook ", dated August 24, 1999, as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: G — Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino Nays: 0 — None. Absent: 0 — None. Motion Carried. 2) ORDINANCE 1999- TC -RR -EX 1 -G -642 AN ORDINANCE ADOPTING A COMPREHENSIVE AMENDMENT TO APPENDIX C ENTITLED "TRAFFIC REGULATIONS" OF THE CODE OF ORDINANCES FOR THE VILLAGE OF OAK BROOK: Pursuant to the Village Board's direction at the August 10, 1999 Board meeting. Tile Village Attorney drafted an ordinance adopting a comprehensive amendment to the Traffic Regulations of the Village. Since the Village Board meeting on August 10, 1999 the following has bcen instituted in the ordinance: In Schedule IV. Stop Streets, as follows: VILLAGE OF OAK BROOK Minutes 0 Page 5 of 16 August 24, 1999 ORD 1999 —TC- RR —EXI —G -642 COMPREHENSIVE AMENDMENT TO APPEINDIX C— TRAFFIC REGULATIONS TRAFFIC ON WILL STOP AT 35` Street Adams Road Gateway Lane York Road Heritage Oaks Lane Meyers Road Oak Court York Road In Schedule IX, Prohibited Turns as follows: (7) It shall be unlawful for the operator of any vehicle at the intersection of York Road and Wood Glen Lane to make a southbound or northbound left turn. In Schedule X, "U" Turns, as follows: (2) Southbound York Road at Dover Drive (4) Northbound on Jorie Boulevard at Kensington Road (5) Northbound on Midwest Road at north of St. Joseph Drive (6) On York Road at Clearwater Drive (7) On York Road at the I -88 exit. Motion by Trustee Caleel, seconded by Trustee Kenny to approve Ordinance 1999- TC- RR -EXI -G -642, "An Ordinance Adopting a Comprehensive Amendment to Appendix C Entitled "Traffic Regulations" of the Code of Ordinances For the Village of Oak Brook," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino Nays: 0 — None. Absent: 0 — None. President Bushy thanked the Tnistees for the various chapters they have reviewed, the Village Attorney and our staff for the amount of effort in addressing these comments. 3) ORDINANCE 1999- LC -AL -G -641 AN ORDINANCE ORD 1999 -LC- AMENDING SECTION 3 -22 OF THE CODE OF AL —G -641 ORDINANCES OF THE VILLAGE OF OAK BROOK LIQUOR LIC. - ILLINOIS RELATIVE TO THE NUMBER OF AUTHORIZED OPUS LIQUOR LICENSES (OPUS RESTAURANT): Pursuant to the Village Board's direction at the August 10, 1999 Board meeting, the Village Attorney has drafted an ordinance creating one additional Class A -1 liquor license. Creation of an VILLAGE OF OAK BROOK MilluteS Page 6 of 16 August 24, 1999 1 additional license would allow the Liquor Commissioner the opportunity to issue a license to A. L. Makuch, Inc., 1600 16' Street, which has applied for an A -1 license. Motion by Trustee Savino, seconded by Trustee McInerney to approve ordinance 1999- LC -AL -G -641, ' "An Ordinance Amending Section 3 -22 of the Code of Ordinances of the Village of Oak Brook, Illinois Relative to the Number of Authorized Liquor Licenses (Opus Restaurant)," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney and Savino Nays: 0 — None. Absent: 0 — None. 4) ORDINANCE 1999- SWM -EX 1 -S -950 AN ORDINANCE ADOPTING VARIOUS PROVISIONS OF THE REVISED COUNTY OF DUPAGE COUNTYWIDE STORMWATER AND FLOOD PLAIN ORDINANCE: At the Village Board meeting of February 11, 1992, the Board approved Ordinance S -72S, an ordinance adopting the various provisions of the DuPage Countywide Stormwater and Flood Plain Ordinance. At the Village Board meeting of August 23, 1994, the Board approved Ordinance 94 -S W -EX 1 -S -780, an ordinance adopting various provisions of the revised DuPage County Countywide Stormwater and Flood Plain Ordinance. At the Village Board meeting of January 13, 1998, the Board approved Ordinance 9S- SWM -EXI -S -891, an ordinance adopting various provisions of the revised DuPage County Countywide Stormwater and Flood Plain Ordinance. On June 23, 1999, the County adopted another revised ordinance (4" revision) to enhance the old ordinance where needed. This latest County Ordinance becomes effective September 1, 1999 and the Village needs to revise our ordinances accordingly by that date to remain a complete waiver community. The ordinance, drafted by Attorney Martens, adopts relevant portions of the revised County Ordinance and provides that the County's provisions supersede any provisions of the Oak Brook Code which may be in conflict or where the County Ordinance has more stringent standards. It is staff's hope to present a comprehensive revision to our Code relating to storrilwater matters within the not too distant future. That revision will delete any conflicting portions of our Code and place all stori»water issues in one chapter of our Code (they are VILLAGE OF OAK BROOK Minutes Page 7 of 16 August 24, 1999 00 ORD 1999 — SWM-EXI-S- 950 DUPAGE- CTY. WIDE STORM - WATER & FLOOD PLAIN presently spread over several chapters). That revisions will also streamline the process of stormwater permitting to a staff permit process rather than the current special use /public hearing process. The concept will be that, once the Village Board has adopted the regulations and requirements, the staff can then enforce them within a permit context. Of course, all variation requests will still be heard by the Oversight Committee (the Zoning Board of Appeals) and the Village Board. The brunt of the revisions relate to a new detention variance fee program which allows a fee to be paid in lieu of providing detention when a variance is warranted and granted. Staff will be reviewing the possibility of Oak Brook adopting its own detention variance fee program. Motion by Trustee Caleel, seconded by Trustee Craig to approve Ordinance 1999- SWM -EXI -S -950, "An Ordinance Adopting Various Provisions of the Revised County of DuPage Countywide Stormwater and Flood Plain Ordinance," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney a Savino Nays: 0 — None. Absent: 0 — None. President Bushy acknowledged Village Engineer Durfey's active role with the municipal engineers in DuPage County that discuss the practical application of the stormwater ordinance, the ordinance itself and how it applies to a community. These engineers have met monthly for the last year and a half to study the effects it has on our local communities. She commended him -for his time of our Village's involvement in such an important issue. 5) ORDINANCE 1999 -LY -E 1 -S -949 AN ORDINANCE RE- ADOPTING THE SECOND COMPREHENSIVE AMENDMENT TO THE COLLECTION MANAGEMENT POLICY FOR THE OAK BROOK FREE PUBLIC LIBRARY: The Collection Management Policy and the disposal of collection materials portion of the Illinois Local Library Act were first adopted by the Board in 1995. In conformance with Serving Our Public, the Illinois public library benchmarking tool, this policy requires biennial review by the Library Commission with revisions to be approved by the Village Board. VILLAGE OF OAK BROOK Minutes Page 8 of 16 August 24, 1999 0 ORD 1999 - LY -E1 -S -949 SECOND AMEND - MENT-MANAGE- MENT POLICY OAK BROOK LIBRARY The Collection Management Policy describes the community to be served; identifies the purpose of the collection; assigns responsibility for collection management and sets parameters including subject areas, formats and depth of collection. It also states the criteria used by the institution for selecting, replacing, withdrawing and disposing of collection materials. It addresses gifts, requests for purchasing materials, requests for reconsidering materials already in the collection and intellectual freedom philosophy. The Library Director and staff have worked through this policy and recommended changes which were adopted by the Library Commission at its meeting on July 20, 1999. Motion by Trustee Butler, seconded by Trustee Caleel to approve Ordinance 1999- LY -E1 -S -949, "An Ordinance Adopting the Second Comprehensive Amendment to the Collection Management Policy For the Oak Brook Free Public Library," as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney a Savino Nays: 0 — None. Absent: 0 — None. Trustee Savino discussed trying to limit any access to pornographic material when the new Library has internet capabilities. He asked that Library Director Martin bring to the Village Board for their review various options that are available. Library Director Martin discussed one option of Library cards that identify access levels to the internet. The rights and responsibilities of individual users of the Library is addressed in the general policy that will come before the Village Board for their review next year. The present policy before the Board addresses the purchasing of materials, types of materials, criteria for keeping materials and selection retention. Library Director Martin explained that various statements are included in the policy before the Board in order to qualify for state or federal grants. VILLAGE OF OAK BROOK Minutes Page 9 of 16 August 24, 1999 9-001 6) RESOLUTION 1999 -AP -R -727 A RESOLUTION OF APPRECIATION — DEPUTY VILLAGE CLERK MCSHANE: President Bushy reads in its entirety a resolution commending Kathleen McShane for her services as Deputy Clerk from June, 1989 through July, 1999. Motion by Trustee Caleel, seconded by Trustee McInerney to pass Resolution 1999 -AP -R -727, "A Resolution of Appreciation for Kathleen McShane," as presented. ROLL CALL VOTE. Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney a Savino Nays: 0 — None. Absent: 0 — None. C. AWARD OF CONTRACTS: 1) CONTRACT PARAMEDIC SERVICES: On June 22, 1999 the Village Board approved waiving competitive bidding for supplemental contract firefighter /paramedics and authorized the Village Staff to negotiate renewal of the contract with Paramedic Services of Illinois (PSI). The contract provides for five contract firefighter /paramedics at an annual base cost of $275,396 ($55,079 each), as compared to our current annual cost of $262,525 ($52,505 each). For this amount, PSI provides 24 -hour coverage 121.66 days per year per contract employee with each contract FF/PM working a 24 -hour on and 48 -hour off shift. This price also includes the associated costs of insurance, uniforms, fire gear, benefits, etc. The proposed base contract price reflects a total increase of 4.9% over our current fees. Tile increase is due to increased PSI costs for insurance, salaries, benefits, and retirement, as well as additional protective clothing and OSHA evaluations required for all Oak Brook Fire Department personnel. PSI has agreed, as in previous contracts, that for the duration of the contract through August 31, 2002, annual increases will be based on the Chicago - Gary-Lake County C011sumer Price Index as published for June 30`h each year by the U.S. Department of Labor. The following is a brief history of those increases since 1996: VILLAGE OF OAK BROOK Minutes 041 Page 10 of 16 August 24, 1999 RES 1999 - AP —R -727 RESOLUTION OF APPREC- IATION —CLERK MC SHANE PARAMEDIC SERVICES • 1996 2.6% • 1997 2.6% • 1998 2.7% • 1999 1.7% As in previous contracts, the Village will have the ability to add additional contract firefighter /paramedics should the need arise. The new contract also provides that the costs for additional minimal firefighter /paramedic training requirements and the resulting overtime will be born by the Village, as well as the additional salary costs for a required one -week orientation of all new PSI personnel. This results in an estimated average cost of $2,275 per contract firefighter /paramedic in addition to the base contract price. The total approximate cost per contract firefighter /paramedic including these estimates will be $57,354. The comparative costs (including benefits and other expenses) for a full -time Village firefighter /paramedic ranges from $58,595 to $76,241, depending on years of service and merit pay increases. In an effort to further level the playing field between full -time Village and Contract firefighter /paramedics with regard to qualifications and training, the following is a summary of the substantive changes to the contract: Section 1 Minimum one -week orientation for new PSI/PMs before being assigned to 24/48 -hour shift. • Section 4 Minimum additional certifications and training for contract FF/PMs required within two years. • Section 7 Deleted pre- requisite of two years experience as a paramedic (not required of Village FF/PMs). • Section 11 Added specialty team participation and special duty assignments not filled by Village FF/PMs. • Section 12 Added OSHA - required evaluations and SCBA mask fit test minimum requirements. Some consideration was given to additional pre- employment testing procedures being incorporated into the contract, however the cost and associated logistics were not feasible. Additionally, as PSI pointed out, it is important to remember that contract personnel are at -will employees and not governed by the rules of the Board of Fire and Police Commissioners. VILLAGE OF OAK BROOK Minutes M; Page 11 of 16 August 24, 1999 Paramedic Services of Illinois has 25 years experience in the business of contractual paramedic service and has consistently provided high quality firefighter /paramedics to the Village of Oak Brook since 1989. Based on their past performance and the established Village policy of supplementing full -time firefighter /paramedics with contract firefighter /paramedics, it is Fire Chief Jarvis' recommendation that the Village President and Board of Trustees award the contract for firefighter /paramedics to the Paramedic Services of Illinois. Motion by Trustee Kenny, seconded by Trustee Caleel, based on the established Village policy of supplementing full -time firefighter /paramedics with contract firefighter /paramedics, that the Village award the contract for firefighter /paramedics to Paramedic Services of Illinois. ROLL CALL VOTE. Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney a Savino Nays: 0 — None. Absent: 0 — None. President Bushy acknowledged that the cost savings to the Village for these contract services versus a top -of -grade firefighter /paramedic is $94,435 a year. Trustee Savino commented that there is an advantage to having these contract firefighter /paramedics as they train with our regular personnel, know our equipment and there isn't a loss of staffing time as they are not sent to school. He stated that one of our firefighter /paramedics discussed with him that his overtime was a burden to his family and the contract personnel would eliminate excessive overtime hours. 2) SELF - CONTAINED BREATHING APPARATUS — FIRE DEPARTMENT: Funding in the amount of $40,000 is available in the 1999 Budget (account #721 -9010) for the purpose of purchasing and upgrading SCBA equipment. OSHA regulations adopted by the Illinois Department of Labor (IDOL) and NFPA (National Fire Protection Association) standards require that all firefighters be fit- tested for SCBA facepiece on an annual basis. The purpose of the fit -test is to insure that each firefighter uses the proper size facepiece in order to prevent breathing smoke and hazardous fumes. Since VILLAGE OF OAK BROOK Minutes Page 12 of 16 August 24, 1999 FIRE DEPT - SELF-CON- TAINED BREATHING APPARATUS firefighters frequently transfer between stations and/or shifts, it is impractical to stock all sizes of facepieces at each station on each apparatus. In addition, for purposes of infection control, it is desirable for each firefighter to be issued their own SCBA facepiece in much the same way as they are issued individual sets of protective fire gear, boots, gloves, and helmets. The total number of facepieces needed is 37 at a unit cost of $593 each, for a total of $21,941. Paramedic Services, Inc. will reimburse us for five of the new facepieces for their personnel. Air One Equipment, Inc. has been designated by MSA as the sole supplies of MSA self - contained breathing apparatus used by the Oak Brook Fire Department. For purposes of training, firefighter safety, and SCBA repair and maintenance, equipment standardization is essential. It is not recommended that different types and brands of SCBA be intermingled. Motion by Trustee Kenny, seconded by Trustee Caleel, to waive competitive bidding and authorize Village Staff to issue a purchase order for 37 individual SCBA (self - contained breathing apparatus) facepieces to Air One Equipment, Inc. for an amount not -to- exceed $21,941. ROLL CALL VOTE. Ayes: 6 — Trustees Butler, Caleel, Craig, Kenny, McInerney a Savino Nays: 0 — None. Absent: 0 — None. D. RATIFICATION OF LIBRARY PROJECT DESIGN CONSENSUS: It was a consensus of the Village Board at their Committee-of-the- Whole meeting of August 9, 1999 that the architect be authorized to proceed into .construction drawings for the project based on the following: • The curvilinear design that was approved at the concept stage and developed through the design development stage is to be retained, including the dome, sunshade, and access floor features. • The architect and construction manager will continue to refine various aspects of the design and attempt to further reduce the estimated project cost. The goal is a final design/pre -bid project cost estimate not exceeding $5.0 million. VILLAGE OF OAK BROOK Minutes 0 Page 13 of 16 August 24, 1999 RATIFICATION LIBRARY PROJECT DESIGN • Value engineering efforts will be concentrated on reducing the costs of the access floor and HVAC systems and the sunshade element, in addition to general items, with the possibility of considering aluminum for the sunshade and window wall in lieu of stainless steel. • The architect will revise the color palette based on a new carpet recommendation and green window glass. The recommended access floor system comes with a variety of carpet possibilities. Once a carpet is selected for recommendation, the palette will be revised. In general, the objective will be a palette of warmer colors than those presented on August 9, 1999. A new palette will be presented to the Board as soon as possible. Further, the Board stressed that the resources to be committed by the Village are based on the cost estimate that accompanied the concept design presented to the voters in connection with the November, 1996 advisory referendum plus reasonable allowances for the sunshade element and additional parking, inflated commensurate with average earnings on invested assets from November 1996 to the present. The Village Manager has indicated that this amount is approximately $4.2 million. Motion by Trustee Butler, seconded by Trustee Caleel, to ratify the consensus reached at the August 9, 1999 Committee -of -the -Whole meeting concerning the Library Project design. VOICE VOTE: Motion carried. ' Trustee Savino requested reconsideration of the landscape element, the fountain, to the front of the proposed Library rather than to the side of the building. He asked that this be discussed again when Architect Carow comes before the Board of Trustees with the revised changes. President Bushy concurred with this recommendation as she announced there is a group of Oak Brook residents that have taken an interest in funding the fountain as a possible dedicated memorial. She noted that Library Director Martin, in speaking with her on this issue, has asked Architect Carow that electric and water be drawn for the front of the building. The Board will be updated on the interest of the fountain when it is available. VILLAGE OF OAK BROOK Minutes Page 14 of 16 August 24, 1999 l� S. INFORMATION & UPDATES: A. VILLAGE PRESIDENT: VILLAGE PRESIDENT — President Bushy discussed the recent newspaper articles of home INFO. & UPDATE values in Oak Brook. Our staff is working on this subject as the Multiple Listing Service did not accurately portray the value of homes in Oak Brook. It is hopeful that this information will be available for the Board at their next meeting. It is noted that the homes sold here in the Village were considerably higher that what was indicated in the newspaper. Regarding the DuPage Mayors and Managers Conference, Legislative Committee meeting President indicated they discussed Governor Ryan's recent rejection of non -home rule communities ability to go to referendum for approval of additional sales tax by adding in '/4 percent increments up to %2 percent. That bill passed both houses of the legislature in Springfield and was vetoed by Governor Ryan. She suggested that the local residents of a municipality should have the right and ability to make that determination for themselves. DuPage Mayors and Managers Conference drive down to Springfield dates have been set for the next three years regarding bills and issues that the Conference wishes to discuss with our legislators. The dates are April of 2000, May 2001 and 2002. Information is available to the Trustees from Village Manager Veitch or President Bushy. The Metropolitan Mayors Caucus, Economic Development Committee, will meet tomorrow developing legislation that will be presented to Governor Ryan's office later this year. The Caucus will meet later tomorrow to discuss ComEd and electric liability. Information will be available at the next Board meeting for the Trustees regarding these two meetings. B. VILLAGE MANAGER: VILLAGE MANAGER- - Village Manager Veitch announced the Committee -of- the -Whole INFO. & meeting of Monday, September 13, 1999 the Board will review and UPDATE discuss the 2000 -2004 Five Year Financial Plan. 9. DEPARTMENTAL REPORTS.: No Business. 10. UNFINISHED AND NEW BUSINESS (Final Action Not Anticir)ated): No Business. VILLAGE OF OAK BROOK Minutes Page 15 of 16 August 24, 1999 11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: SCHOOL DIST. 99— Trustee McInerney thanked School District 99 as he had sent them a letter ACCESS CARD noting his new appointment. They sent him a letter and gave him an access FOR TRUSTEE card to attend any of their district's athletic events. He will be writing the MCINERNEY other school districts regarding his appointment as he plans to attend one meeting in each of these districts. 12. ADJOURN TO CLOSED MEETING: To Discuss Pending Litigation. ADJOURNMENT TO CLOSED Motion by Trustee Caleel, seconded by Trustee Butler, to adjourn to closed MEETING meeting at 8:46 p.m. to discuss pending litigation. VOICE VOTE: Motion carried. 13. ADJOURNMENT: ADJOURNMENT Motion by Trustee Caleel, seconded by Trustee Craig, to adjourn the meeting at 9:35 p.m. VOICE VOTE: Motion carved. In accordance with the provisions of the Americans with Disabilities Act, any individuals who is in need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact Michael Crotty, The Village's ADA Coordinator, at (630) 990 -5738 as soon as possible before the meeting date. ATTEST: 4LindaGonnella, CMC /AAE Village Clerk BOT082499 VILLAGE OF OAK BROOK Minutes r. Page 16 of 16 August 24, 1999