Minutes - 08/25/1992 - Board of Trusteesr P • �
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1. MEETING CALL:
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The Rw3ular Meeting of the Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the village ins
at 7:35 p.m. Pledge of Allegiance was given.
President Bushy introduced the President of flak Brook Barak, Richard M. Risser,
Jr., to present a Resolution to the Board. fir. Risser read in its entirety a
Resolution from the Board of Directors of the oak Brook Bank to the village of
Oak Brook c rating its 30 years of service to the unity and dedicated
its now flak Brook Headquarters to the village of flak Brook. A cc restive
plaque was distributed to all Board nambers and Department Heads. President
Bushy accepted the Resolution and extended congratulations to President Risser
and comended the oak Brook Bank for their 30 years of service.
CALL TO ORDER
2 ROLL CALL: MOLL GALL
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Mayer, Payovich, Skinner
and Winters.
ABSENT: Trustee Shmalate.
III ATTENDANCE: Brucs F. Kaatipff, Acting village Manager; Maggie Powers,
Finance Officer /Treasurer; Dale L. Durfey, Jr., village Engineer;
Michael J. Meranda, Superintendent of Public Works; Robert Nielsen,, Fire
Chief/Building Cou nissioner; Tons Hawk, Director of Code Enforcement; and
Doug Patchin, Public Works Employee.
3. ANNOUNEL�S & OPEN FORUM: None.
4. APPRC AL OF MINUTES: MINUTES
Trustee Skinner moved to approve the minutes of the Regular Meeting of
August 11, 1992 as presented and naive the full reading thereof.
Seconded by Trustee Winters. VOICE VOTE: Notion carried.
President Bushy announced the appointments to the Pedestrian /Bicycle Path
Comittee. All n^minees accepted the position. The members are: Northwest
Quadrant,, Heidi Hu:.zenga and Sue Walters; Northeast Quadrant, John Hartmann
'and Stave McShane; Southwest Quadrant, Connie Craig and Robert J. Robinson;
tautheast Quadrant, Ana Sisson and Jill Fleishman; Member ->At- Large, Tom
Richardson.
'VILLAGE OF OAK BROOK Minutes
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5. CONSENT AGENDA:
Trustee Skinner moved to approve the Consent Agenda. Seconded by
Trustee Payovich. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Dyer, Payovich, Skinner and Winters.
Nays: 0 -None.
Absent- 1- Trustee Shumate. Motion carrjed.
A. ORDINANCE NO. G -492 AN ORDIWA4CE OF THE 'VILLAGE OF_OAK BROOK, DU ORD. G-492 - — � r..rnr
PAGES COOOCOUNTTIES, ILLINOIS, PROVIDING THAT ORDINANCE is -177, YIELD SIGN-
THE TRAFFIC CODE OF THE Vjla = OF OAK BROOK, ILLINOIS BE BE ED TRINITY LAKES
■wrrn 14 1 -r P- ri■ ®Ai .Cw�awwr�.
IN PART TO REGULATE TRAFFIC IN THE TRINITY LAKES SUBDIVISION SUBDIVISION
. �rwrlrr�— rwrwrsrwl.r�wrrwwwswwwwrrwrw��r 1■slw rw wruwaww
(Trinity Lane /St. Francis Circle Intersection - Yield _SiM :
r■rrws m/I�r■� w�igraawr■w wo.■■s�rr. --
Approved Omnibus Vote.
B. FtE, JEST FOR ACCEPTANCE OF SUBDIVISION RTROVEIENTS - JOHN BUCK
BUCK. /ERNIE PYLE
.n.w. wmr.Y r■w�a wmrr r I�n�lr
COMPANY %BuckiErn�.e Pule Second Resubdivision): Approved Omnibus
n�n�wrww.r.e. nrarwe.�rwr�r.w
2nd RESUBDIVISION
rar�a.r.l ■.�■ol.�rr
Vote.
SUBDIVISION
IMPROCEM MS
C. PAYOUTS:
PAYOUTS:
1.
LANDGRA71S - PAYOUT #1 & FINALE - VILLAGE HALL RENOVATION:
LANDGRF'S:
.. rce�ra .�w.rr.wwew■a■■mrre.rr�r•r�i eww.�rrww.■r�lr lrr eio.r
Approved Omnibus Vote.
V.H.RENOVATION
$16,730.90
2.
DOMINIC: FIORnIROSA t STRucTjog (MANY - PAYOUT #4 - 1990
D.FIORDIaROSA:
DRAINAGE PRLJECT No. 90 -1302: Approved Omnibus Vote.
1990 DRAINAGE
$1,500.00
3.
DOMINtC FIORDIROSA CONSTRUCTION COMPANY - PAYOUT #4 -_1991
Ir■Iwrwr�r ■
D. FIORDIROSA:
■— .�r.■wrr�,r.rr �� rw■■w IrYrr �lrr.sr■rro.w��i—
WATER LAIN PROJECT NO. 91 -1202: Approved Omnibus Vote.
1991 WATER YAIN
$79000.00
4.
PRIME TACK & SEAL COMPANY - PAYOUT #1 & FINAL - 1992 CHIP &
rr Ir�rl
pRIstE TACK & SEAL
..1 �.■ wwYrwr��Y l�OrMl■I��Irlrww�.'!i•IrA
SEAL PROJECT NO. 92 -1119: Approved Omnibus Note.
1992 CHIP & SEAL
l
$609009.83
5.
DU PAGE WATER comMIsSION - PAYOUT #43 - O&M AND FIXER COSTS:
DWC: FIXED COSTS
Approved Omnibus Vote.
D. REFERRALS:
REFERRALS:
1.
FLOOD PLAIN SPECIAL USE 140 _.rr wrook Lane - Parrillo) --
�� —r•rr
F.P. SPEC. USE
swm■rrrwa+�rrr■.rrrw.+.. ■r r i I rrrrwsl.�� rrrft
REAR TO PLAN C PINGOF 'T ER 21, 1992 AND
40 Baybrook Lane
,�IS„SI „
ZONING BOARD OF APPEALS STING OF OCTOBER 6, 1992: Approved
(Parrillo)
Oamnibus Vote.
2. FINAL PLAN' OF SUBDIVISION (1105 35th Street - TeEleton.) -- FINAL PLAT OF SUB
�. tee—■ �.+ws.v wr r.w■rwww�s ^�Aflwr�n�we, rrrwirirrirrir�nrr
REFER To PLAN COMISSION MEETING OF SEPTEMBER 21, 1992: 1105 35th Street
Approved Omnibus Vote. (Templeton)
6. ITEMS REMOVED FROM CONSENT AGENDA: None.
VILLAGE OF OAK BROOD Minutes
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August 25, 1992
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7\. FIRWIAL
A. APPROVAL OF BILLS: APPROVAL OF
BILLS
Voucher List of Bills presented for Approval August 25, 1992 to
reflect payment from the following funds:
General Corporate Fund $146,929.9+
Motor Fuel Tax Fund 64,075.00
Mater Fund 304,373.86
-Sports Core Fund 80,410.82
Trustee Bartecki moved to approve etcher List of Bibs in the
total amount of $595,789.62 and authorise the Village President to
affix her signature thereon. Sided by Trustee Payovich,
Trustee Winters abstained from voting on the mills frcm Illinois
Bell and Ameritech clue to aVloyment by same. ROLL CALL VOTE:
Ayes: 5- Trusteog Bartecki, Mayor, payovich, Skinner and
Minters.
Mays: 0-Hone.
Absent: 1- Trustee Shumate.
Abstain: 1- Trustee 'Minters as noted above. Motion carried.
9. DEPARTHWAL REPORTS: gone.
10. UNFINIS M BUSINEAS :
A. MMM TO ASM 2M - I-294 ZMM MAIN PROJECT 131st- Street to I -294 WATER MAIN
Canterberr y Lan*j* ACCEPT QUOTE
$59,320:50
proposal quotations were opened at 12 :00 Noon, 'Tuesday, August 18,
1992. Of the eleven (11) contractors who took out planar seven
(7) submitted a proposal quotation.
Trustee Payovich moved to accept the proposal quotation of and
award a contract to C. A. S+nta Contractors, Inc., of Carol
Street, Illinois, the lovest rea , mible bidder, in the amount of
$59,320.50 for construction of a water main on the west side of
the Tri -State Tollway between 31st Street and Canterberry Lane.
Seconded by Trustee Minters. ROLL CALL VOTE:
Ales: 5- Trustees Bartecki, Mayor, Payovichr Skinner and
Minters.
Nays: 0 -Done.
Absent: 1- Trustee Shumate. Notion carried.
VILLAGE OF OAK BROOK Minutes 3 August 25, 1992
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B. REQUEST FOR ADDED MMMI 35TH MW ROADWAY
Y DI
It is the recndation of the Engineering Department to install
an underdrain pipe to carry the low flows with a Swale on top to
pickup street runoff to rectify the continual wet basin area.
This underdrain pipe would extend 555 feet to the downstream
outfall sewer. The Engineering Department has been working with
the contractor regarding this solution. sme of the construction
items are within the contract and hays unit prices which the
contractor will adhere to. The underdrain pipe is a new item and
the contractor has submitted a price of $18.80/LF• Since the
ditch and parkway area has been regraded by the contractor in
accordance with the plans, it std be noted that the
installation of this underdrain would require that the disturbed
areas be regraded and restored again at a cost to the Village of
approximately $1,927.00.
Trustee Payovich moved to approve an additional expense of
$15,452.80 for the 1991 Drainage Project, to extend an existing
stormy sewer system which was recently found to have a negative
impact on a portion of the newly constructed 35th Street roadway
ditch. Seconded by Trustee Skinner. ROLL CALL VOTE:
Ayes: 5- Trustees Bartecki, Mayer, Payovich, Skinner and
Minters.
Hays: 0 -None.
Absent: 1- Trustee Shumate. notion carried.
1941 DRAINAGE:
;5th St. Roadway
Ditch
ADDED ERPEN-DITURE
$15,452.80
President Bushy directed Acting Village Manager Kapff to notify
Police chief Fleming to enforce the lawn sprinkling ordinance in
the affected area, as excessive runoff water has caused the
constant wet ditch problem.
C. APPROVAL QF EIK?aNEKRING SERVICES FACT - U_MMM3UND STORAGE MERGROUND
TES: STORAGE TANKS:
-� ENGINEERING
Trustee Payovich ended Superintendent of Public Works Meranda SERVICES A(MT.-
and Doug Patchin for their efforts in the proposed storage tank PHASE I
rediat ion .
The following comments were stated regarding said project:
Emil Coop and Bernard Held, representatives from Crawford, Murphy
and Tilly, Inc. (CKT), presented the phases of the proposed
remediation process. Illinois Environmental Protection Agency
(IEPA) Engineer and State Fire Marshall would oversee the process
of removal of contaminated soil for IEPA permit approval. The
approval of an application for Reimbursement Fund would be
reviewed by the 1EPA. The Village would be required to pay for
the cleanup project, as the State Underground Tank Fund is slow to
process funds and has a shortage of funds presently. The Village
has been defined as a significant release site, A report release
VILLAGE OF OAK BROOK Minutes 4 August 25, 1992
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has been made and the Village received forms from the IEFA. A 44-
day certificate has been submitted but may have to be submitted
agai,s.
By 1998, all tank requirements have to be approved. The Village's
steel tanks will be deficient and must be corrected, and the fiber
glass tank would require coating.
Superintendent of Public Works Meranda noted the lack of a fuel
monitor system and the Village is not able to investigate the
quantity of spillage. He recommended the purchase of fuel
monitors. Engineer Cook noted EPA standards require a monthly
reconciliation of fuel which the Village is not able to monitor
presently.
Engineer Wyk recommended a vapor survey that probes the whole
affected area to define the contadnated area. This information
will enable C T to establish removal procedures for Village Board
review.
T.,--astee Hinters inquired into removal of contaminated soil by
Village employees without professional engineering services.
Superintendent of Public Works Moran& stated he would not allow
any Village employees to removs soil, as they are not qualified.
Villa,g ► Engineer Durfey agreed that professional services acre
required. Engineer Gook stated a properly licensed hauler must be
used for removal of contaminants.
Trustee Hinters inquired into encapsulating the tanks. Engineer
Cook stated it is not economically feasible to insulate steel
tanks.
Superintendent of Public Works Meranda programmed $200,000.00 for
this project in the budget.
Trustee Bowtecki suggested removal of said tanks and buying fuel
for the Village from a local vendor. president Bushy and Tx;astee
Skinner supported replacement of said tanks and monitoring system
if it is cost effective for the Village. Trustee Skinner reminded
the Trustees of the Jorie Boulevard rebuilding project cost when
it should have been repaved 10 years ago.
Phase I will include a detailed site investigation of the area
which will determine the extent of soil contamination by means of
soil borings and laboratory analysis. Cost of Phase I, including
soil borings and laboratory analysis is estimated at $19,558.00.
If fewer soil borings and subsequent laboratory analysis are in
fact performed, then the estimate, the cost of Phase I, will be
less.
Trustee Payovich moved to approve the amended Engineering
Agreement with Crawfcrd, Murphy and Tilly, Inc. (CKT), and
VILLAGE OF OAK BROOK Minutes 5 August 25, 1992
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authorize CHT to proceed with Phase I of said Agreement in a not-
to- exceed amount of $19,558.00 conditioned upon a daily rate for
soil borings. Seconded by Trustee Skinner. ROLL CALL VOTE:
Ayes: 4- Trustees Mayor, payovich, Skinner and Winters.
Nays: 1- Trustee Bartecki.
Absent: 1- Trustee Shumate. potion carried.
D. SNORTS CORE TENNIS BUBBLE FINANCING lERTIS BUBBLE:
FINANCING
Trustee Mayer recused himself from discussion or voting on said
proposal dae to his recent appointment to the Village Board.
Oak Brook Bank has agreed to provide funding for the tennis bubble
at the rate of 4.81% interest payable s -annually for a period
of ton years. The full want of the loan will be $300,000-00
with annual payments of principal. mere will be no penalty
assessed by the bank for prepayment of the loan.
Trustee Bartecki requested condition #2 from letter dated. August
21, 19'92 from George Class, Oak Brook Bank, be changed to "The
borrowing will be a general obligation of the Sports Core Find and
municipal Sales Tax subject to Village Attorney approval`.
Trustee Bartecki moved to agave the issuance of a ten -year note
payable in the amount of $300,000-00 to Oak Brook Bank for the
purpose of purchasing the proposed tennis bubble subject to
Village Attorney approval to amend #2 to growing will be a
general obligation of the Sports Core Fund and anicipal Sales
Tax ", and direct the Village Attorney to draft an ordinance to
effectuate same. weconded by Trustee Winters. FALL CALL VOTE:
Ayes: 4- Trustees Bartecki, Payavich, Skinner and Winters.
Days: 0 -Hone.
Absent: 1- Trustee Shute.
Abstain: 1-Trustee Mayer. lotion carried.
11. NEW BUSnCSS: None.
12. C IfE SESSION: LXECU TT =L
SESSION
Trustee Skinner moved to adjourn to Executive Session at 9 :48 p.m. to
discuss personnel. Seconded by Trustee Winters. ROLL CALL VOTE:
Ayes: 5-- Trustees Bartecki, Mayer, p'ayovich, Skinner and Winters.
Nastya :
0-None.
.Absent: 1- Trustee Shumate. Motion carried.
VILLAGE OF OAK BROOK Minutes 6 August 25, 1992
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13. ADJOURNMENT:
Trustee Skinner moved to adJourn the meeting at 11:11 p.m— Seconded by
Trustee gayovich. VOICE VOTE: Motion carried.
ATTEST:
bifidA-K. Gonnella
Village Clerk
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VIL OF OAK BOOK minutes
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August 25, 19912
ADJOURNMENT