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VILLAGE OF OAK BROOK Minutes -„I i .1. .
UNOFFICIAL UNTIL APPROVED AS WRITTEN
OR AS AMENDED - BY VILLAGE BOARD ON
1. MEETING CAj,j,,: MEETING CALL
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samucl E. Dean Board Room of the Village Commons at 7 :31
p.m. Pledge of Allegiance was given.
2. &QLL CALL: ROLL CALL.
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Sartecki, Caleel, Kenny and
McInerney.
ABSENT: Tnistees Savino and Shumate.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Dale L. Durfey, Jr., Village Engineer; Bruce F.
Kapff, Director of Information Services & Purchasing; Richard A. Martens,
Village Attorney; Ruth A. Martin, Library Director; Michael J. Meranda,
Public Works Director•, Bonnie Sartore, Bath and Tennis Club Manager;
Roberta Petz, Library Commission Chairman; Barbara Benezra and Anthony
Ingrisano, Library Commission members; and Dr. Howard Trier, Oak Brook
Park District Commissioner.
3. ANNOUNCEMENTS & OPEN FORUM: No one appeared. ANNOUNCEMENTS
AND OPEN FORUM
4. APPR VAL OF MINUTES: MINUTES
Motion by Trustee Caleel, seconded by Trustee Bxiecki, to approve the
minutes of the Regular Meeting of August 11, 1998 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to approve the
minutes of the Closed Meeting of May 26, 1998 as presented and waive the
full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee McInerney, seconded by Trustee Bartecki, to release the
Closed Meeting minutes from January 1, 1998 through June 30, 1998. VOICE
VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes 1 of 9 August 25, 1998
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S, US AGENDA:
Motion` by Trustee McInerney, seconded by Trustee Caleel, to approve the
Omnibus Agenda. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, Caleel, Kenny and McInerney.
Nays: 0 - None.
Absent: 2 - Trustees Savino and Shumate. Motion carried. APPROVAL OF:
BILLS -
A. APgRQV, I E BILLS: Approved Omnibus Vote. $424 , 402.1.4
B. APP&QV AL OF PAYROLL EM PAY E RIOD ENDIN j PAYROLL -
AUQI1ST S. 1998: Approved Omnibus Vote.
$379,324.15(grobs)
:. q).* _
D. PAYOUTS: PAYOUTS:
PAYOUT SEMMES BUILDING
Omnibus V
E, R,EFERRAU: REFERRAL:
1) BLISIEX MC (1800 SWIFT.RIYE1- PLAT OF BLISTEx, INC. -
C'ONSOLIDAMN AND OF VACATIQN -- REFE ,PLAT OF CONSOLIDA-
IQ PLAN COMISSIQN MEETING OF SEPTEMBER 21. TION &PLAT OF VACATION
1998: Approved Omnibus Vote. (1800 Swift Drive)
F.
At ITHORIZATION TO SEEK BIDS OR PR.QPQSALS:
No
Business.
G.
ACCEPI AND PLACE ON FILE — TREASURER'S
RUORT OF
TREASURER'S
Tt 7LY, 1998: Approved Omnibus Vote.
REPORT-JULY,, 1998
H.
RECELVE_AbM PLACE ON FILE -_ 1998 TECHNOLOGY
PLAN
1998 TECHNOLOGY
Approved Omnibus Vote.
PLAN UPDATE
j.
R.ElECLON OF BID - 1998 SAFETY PATHWB
MIECT:
1998 SAFETY PATH-
Approved Omnibus Vote.
14AY PROJECT
J.
EZOI ; FOR W A I E OF RI 111DINQ
PERMIT M .S - Q
OAK BROOK PARK
pq�I{ DIS"TRL�Tt'�CENTR:
Approved
D1ST. - 13AIVER OF
Omnibus Vote.
BUILDING PERMIT
FEES - AQUATIC
CENTER
VILLAGE OF OAK BROOK Minutes 46 of 9
August 25, 1998
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PLAT OF VACATION
EASEE S -1- 9 & 2� - STEED
ECH[A IVI ION: EASEMENTS & GRANT
Approved Omnibus Vote.
OF EASEMENTS --
LOTS 19 & 20
6•
ITEMS
RE 'YED ER0ii
None. STEEPLECHASE
SUBDIVISION
7.
,ACME
A ND-A UtQms FQr,Fin ion):
A.
APPOI_NTME'__: i SZ : No Business.
B.
02DIN TA� CES & RESULTIONS:
William Warnock, representing the applicant, and Christopher Davis,
Costco General manager, were in attendance at the meeting.
The ordinance increases by one the number of Class B (package)
liquor licenses in Oak Brook. 1his amendment is found in Section 3
of the Ordinance and is in response to the request by Costco
Wholesale, Inc. It is also recommended to amend the liquor
ordinance by providing an exception to the outdoor sales requirements
for Class G (municipally owned and operated recreation facilities)
liquor licenses. This housekeeping amendment makes explicit what is
already permitted by the definition of a Class G license which states:
"Class G: Retail sale of alcoholic liquor for consumption on the
premises of municipally owned and operated recreation facilities,
including grounds."
Motion by Trustee Bartecki, seconded by Trustee Caleel, to pass
Ordinance 98- AL- RR +LC -G -617, "An Ordinance Amending Chapter
3 Entitled, "Alcoholic Beverages" Of The Code Of Ordinances Of
The Village Of Oak Brook, Illinois ", as presented which amends the
number of Class A -1 liquor licenses and the language of Section 3 -52
regarding outdoor sales of alcoholic liquor and waive the full reading
thereof.
Trustee Bartecki amended the motion clarifying Ordinance 98-AL-
RR +LC -G -617, "An Ordinance Amending Chapter 3 Entitled,
"Alcoholic Beverages" Of The Code Of Ordinances Of The Village
Of Oak Brook, Illinois ", amends the number of Class B liquor
VILLAGE OF OAK BROOK Minutes 3 of 9 August 25, 1998
11
ORD.98-AL-RR+LC-
G -617
AMEND CHAPTER 33,
ALCOHOLIC
BEVERAGES and
CLASS B LIQUOR
LICENSE, COSTCO
WHOLESALE, INC.
..
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William Warnock, representing the applicant, and Christopher Davis,
Costco General manager, were in attendance at the meeting.
The ordinance increases by one the number of Class B (package)
liquor licenses in Oak Brook. 1his amendment is found in Section 3
of the Ordinance and is in response to the request by Costco
Wholesale, Inc. It is also recommended to amend the liquor
ordinance by providing an exception to the outdoor sales requirements
for Class G (municipally owned and operated recreation facilities)
liquor licenses. This housekeeping amendment makes explicit what is
already permitted by the definition of a Class G license which states:
"Class G: Retail sale of alcoholic liquor for consumption on the
premises of municipally owned and operated recreation facilities,
including grounds."
Motion by Trustee Bartecki, seconded by Trustee Caleel, to pass
Ordinance 98- AL- RR +LC -G -617, "An Ordinance Amending Chapter
3 Entitled, "Alcoholic Beverages" Of The Code Of Ordinances Of
The Village Of Oak Brook, Illinois ", as presented which amends the
number of Class A -1 liquor licenses and the language of Section 3 -52
regarding outdoor sales of alcoholic liquor and waive the full reading
thereof.
Trustee Bartecki amended the motion clarifying Ordinance 98-AL-
RR +LC -G -617, "An Ordinance Amending Chapter 3 Entitled,
"Alcoholic Beverages" Of The Code Of Ordinances Of The Village
Of Oak Brook, Illinois ", amends the number of Class B liquor
VILLAGE OF OAK BROOK Minutes 3 of 9 August 25, 1998
11
ORD.98-AL-RR+LC-
G -617
AMEND CHAPTER 33,
ALCOHOLIC
BEVERAGES and
CLASS B LIQUOR
LICENSE, COSTCO
WHOLESALE, INC.
17777 ,^fi°"R7 79'. A,-- t '.>a`r"'. 7MI
licenses and the language of Section 3 -52 regarding outdoor sates of
alcoholic liquor. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, (Falco!, Kenny and McInerney.
Nays: 0 - None.
Absent: 2 - 'Trustees Savino and Shumate. Motion carried.
President Bushy requested the Board of Trustees to consider disc; ussion of Agenda
Item 9.A., RECOMMENDATION - YORK ROAD PROPERTIES, L.L.C. THE
JOHN BUCK COMPANY (2001, 2 100 AND 2122 YORK. ROAD) - TEXT
AMENDMENT TO ES'T'ABLISH AN 0-4 OFFICE DISTRICT AND MAP
AMENDMENT TO REZONE FROM ORA- I TO 0-4. She noted that if anyone in
the audience was in attendance of this meeting for this agenda item, that the John Buck
Company has requested the continuance of their petition to the September 8, 1998
Village Board meeting.
9.A. R MMMENDATI L- RK RQAI P&QU TIES, L-L.C. THE YORK ROAD
PROPERTIES, L.L•C
TES AMENDMENI TQ ESTABL-IS11 AN Q-4 QFFF ICE THE JOHN Bucx
DISTRICT AND MAAI! .NDMENI TQ RIEZQNE FROM QRA -1 COMPANY--TEXT
AMENDMENT TO
TQ 04: ESTABLISH AN 0-4
OFFICE DISTRICT
Motion by Trustee McInerney, seconded by Trustee Bartecki, to grant MAY AMENDMENT TO
the request of the petitioner and continue this item to the Village REZONE FROM ORA -1
Board meeting of September 8, 1998. VOICE VOTE: Motion X02122 York Road)
carried.
President Bushy read a letter dated August 14, 1998 from Mr. Alan Rocca asking that
his petition be continued to the September 22, 1998 Village Board meeting, as it had
been scheduled for the September 8, 1998 Village Board meeting.
7.B.2) ORDINANCE-28-EL-REF-S-911 AN OBDINANCE CALLING ORD. 98-EL-REF-
EAUE COUNTIES, IL Al THE CENERAL \ • \ PUBLIC
AT THE GENERAL
NQVEMBER
39 1998
Th-. Village Attorney has drafted an ordinance calling for submission
of a public question to the voters at the November 3, 1998 General
Election. The public question is in substantially the same form as
when the Village Board considered the matter at their meeting of
August 11, 1998, except that it explicitly states that the proceeds of
the sale would be used for making Capital improvements to the Oak
Brook Golf Club. Should this roughly three -acre parcel be sold, it is
understood that the proceeds will be earmarked for the clubhouse and
other improvements at the Golf Club,
VILLAGE OF OAK BROOK Minutes 4 of 9 August 25, 1998
�i5
licenses and the language of Section 3 -52 regarding outdoor sates of
alcoholic liquor. ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, (Falco!, Kenny and McInerney.
Nays: 0 - None.
Absent: 2 - 'Trustees Savino and Shumate. Motion carried.
President Bushy requested the Board of Trustees to consider disc; ussion of Agenda
Item 9.A., RECOMMENDATION - YORK ROAD PROPERTIES, L.L.C. THE
JOHN BUCK COMPANY (2001, 2 100 AND 2122 YORK. ROAD) - TEXT
AMENDMENT TO ES'T'ABLISH AN 0-4 OFFICE DISTRICT AND MAP
AMENDMENT TO REZONE FROM ORA- I TO 0-4. She noted that if anyone in
the audience was in attendance of this meeting for this agenda item, that the John Buck
Company has requested the continuance of their petition to the September 8, 1998
Village Board meeting.
9.A. R MMMENDATI L- RK RQAI P&QU TIES, L-L.C. THE YORK ROAD
PROPERTIES, L.L•C
TES AMENDMENI TQ ESTABL-IS11 AN Q-4 QFFF ICE THE JOHN Bucx
DISTRICT AND MAAI! .NDMENI TQ RIEZQNE FROM QRA -1 COMPANY--TEXT
AMENDMENT TO
TQ 04: ESTABLISH AN 0-4
OFFICE DISTRICT
Motion by Trustee McInerney, seconded by Trustee Bartecki, to grant MAY AMENDMENT TO
the request of the petitioner and continue this item to the Village REZONE FROM ORA -1
Board meeting of September 8, 1998. VOICE VOTE: Motion X02122 York Road)
carried.
President Bushy read a letter dated August 14, 1998 from Mr. Alan Rocca asking that
his petition be continued to the September 22, 1998 Village Board meeting, as it had
been scheduled for the September 8, 1998 Village Board meeting.
7.B.2) ORDINANCE-28-EL-REF-S-911 AN OBDINANCE CALLING ORD. 98-EL-REF-
EAUE COUNTIES, IL Al THE CENERAL \ • \ PUBLIC
AT THE GENERAL
NQVEMBER
39 1998
Th-. Village Attorney has drafted an ordinance calling for submission
of a public question to the voters at the November 3, 1998 General
Election. The public question is in substantially the same form as
when the Village Board considered the matter at their meeting of
August 11, 1998, except that it explicitly states that the proceeds of
the sale would be used for making Capital improvements to the Oak
Brook Golf Club. Should this roughly three -acre parcel be sold, it is
understood that the proceeds will be earmarked for the clubhouse and
other improvements at the Golf Club,
VILLAGE OF OAK BROOK Minutes 4 of 9 August 25, 1998
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Motion by Trustee McInerney, seconded by Trustee Caleel, to pass
Ordinance 98 -EL -REF -S -911, "An Ordinance Calling For The
Submission Of A Public Question To The Voters Of The Village Of
Oak Brook Cook & DuPage Counties, IL At The General Election On
November 3, 1998 ", as presented calling for the submission of a
public question to the voters regarding the sale of not more than three
(3) acres of vacant real estate and waive the full reading thereof.
ROLL CALL VOTE:
Ayes: 4 - Trustees Bartecki, C'aleel, Kenny slid McInerney.
Nays: 0 - None.
Absent: 2 - Trustees Savino and Shumate. Motion carried.
William Haas, 3012 Lincoln Road, asked the Village Board to
consider not placing the referendum question on the November ballot
and to allow the Sports Core property to remain as open land. He
asked that the land be cleaned up and trees be planted, since there is a
former farm dump site and a building foundation located on this
property. Mary Lou Haas, 3012 Lincoln Road, stated Oak Brook is a
beautiful community, and the Village is taking away from the
remaining open space.
Trustee Bartecki commented that tie does not like to dispose of any
Sports Core property, but the fact is that this property is locked in by
existing property owners and not near open space of the Sports Core.
He agrees to proceed with the proposed referendum.
President Bushy indicated those land values are comparable to other
properties in Oak Brook, wid the Village could not afford to purchase
and demolish the homes to maintain all the open space. Joggers and
bicyclists will be able to continue the use of the pathway. The cost of
maintaining the property could be reduced; as the public does not use
these properties, only the peripheral portion which will remain. The
public question allows the residents to answer yes or no to the
question.
Stephen Becker, 3025 Lincoln Road, as he has previously requested,
asked the Village Board that the referendum should state the "Sports
Core property" on the ballot. Village Attorney Martens explained
that it is part of the Westchester Park Resubdivision and the question
identifies its location. The Sports Core deed does not state the
wording "Sports Core" anywhere in the document.
President Bushy suggested the best method would be to have staff
indicate "a portion of the Sports Core property" be included in
VILLAGE OF OAK BROOK Minutes 5 of 9 August 23, 1998
n Mss• ,7777 "'45^ "T7.r msxm �y,,..�M�mv �am,aKr,, v� �x a 4f t rqF �a � Po'S`u cyAa, s .? �'�R. l�"
n" ��, .. �'va .1j/ �;� ",;5
informational matet°ials sent to all residents in Oak Biook explaining
the public question on the referendum ballot for the November 3,
1998 General Election.
a . i►
Bid packages were picked up by seven (7) companies, and two (2)
bids were received on August 12, 1998
A review of the unit prices bid submitted by DNB Construction
indicated a large disparity between the "Engineer's Estimate" and the
"Contractor's Bid" for the item of "Brick Pavers Driveway Removal
and Reinstallation" and for the item of "Furnishing and installing
Steel Plates on open -cut Trenches ".
When called on this matter by Engineering, DNB Construction
indicated that they basically placed all their construction costs for the
above noted two items in the latter item because of an apparent error
in the units as shown on the "schedule of prices" (page 1 A) for the
item of "Brick Pavers, Driveway Removal and Reinstallation ". The
proper unit for this item should have been SF (square foot) and not
SY (square yard) as shown. Significantly, and understanding that the
quantity of brick pavers work will be only about 280 square feet,
DNB Construction stated that they would stand by all unit prices
submitted.
It is staffs recommendation that the unit prices as listed by DNB
Construction be accepted. The low bid is approximately 14% under
the Engineer's estimate of $74,270.
The drainage work will be performed in various areas of the Village
as follows:
3109 -3011 WWte Oak_ Lane.. The existing southerly roadside ditch
currently ponds water for its entire length due to flat grades. This
project installs a storm sewer and inlets.
7-9 Royal Vale 1 2eve. This area currently has roadside ditch ponding
due to flat grades. This project will install a storm sewer and inlets.
,i3 u Meadowood Drivc. The roadway has Hooded during the
February 21, 1997 and May 7, 1998 major storm events. The project
will intercept an cold existing 8" VCP sewer pipe which lies between
VILLAGE OF OAK BROOK Minutes b of 9 August 25, 1998
�6
1998 DRAINAGE
PROJt.CT
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Meadowood Drive and Wood Glen Lane and runs along the
southwesterly lot line of 13 Meadowood Drive. The pipe drains the
Meadowood Drive low point, opposite 13 -14 Meadowood Drive. It
has been determined by Public Works that this pipe has failed in the
area under Wood Glen Lane. This project will install a new inlet, on
the existing 8" pipe just before the apparent failure, and new 10"
storm sewer to tie this existing pipe into the existing storm sewer
system on Wood Glen Lane. This project will also eliminate major
standing water in the parkway area of Wood Glen Lane at this
location,
Funds in the amount of $90,000 are available in the Stormwater
Management Improvements program budget (Account #462- 9080).
Motion by Trustee Bartecki, seconded by Trustee Kenny, to award a
contract, subject to staff review, to DNB Construction, Villa Park, the
lowest responsible bidder, based,on the unit prices listed on their bid
tabulation, for an estimated total project price of $63,384. ROIL
CALL VOTE:
Ayes: 4, - Trustees Bartecki, Calee., Kenny and McInerney.
Nays: 0 - None.
Absent: 2 - Trustees Savino and Shumate. Motion carried.
4-10 Al''FIGN 11tv.W101 01:3 111101100-3 to] 0
Bid packages were picked up by four (4) companies. Two (2) bids
were received on August 12, 1998.
The project upgrade will comply with all mandated requirements for
leak, spill, overfill and corrosion protection. Funds in the amount of
$21,000 have been budgeted in the Water System Improvements
Program (451 -9110) for this work.
Motion by Trustee Bartecki, seconded by Trustee Kenny, to award a
contract, subject to staff review, to Peter J. Hartmann Company,
DesPlains, the lowest responsible bidder, to perform the Reservoir A
Underground Storage Tank upgrades at a lump sum price of $19,500.
ROLL CALL ""OTB:
Ayes: 4 - Trustees Bartecki, Caleel, Kenny and Mclneniey.
Nays: 0 - None.
Absent: 2 - Trustees Savino and Shumate. Motion carried.
g, i_M IA -,1 =91s: No Business.
VILLAGE OF OAK BROOK Minutes 7 of 9 August 25, 1998
RESERVOIR A -
UNDERGROUND
STORAGE TANK,
UPGRADE
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At the Special Meeting of the Library Commission on August 18,
1998, Trustee Caleel, Commissioners Petz, Benezra and Ingrisano
discussed the 1996 Library Building Program and the concept design
from Carow Architects Planners which had been prepared prior to the
1996 Library referendum. The result of that meeting was the
following recommendation: To seek from Carow Architects Planners
a sketch of concept design modifications including straightening the
curvilinear walls, less glass, a pitched roof and a basement with
required elevator and stairwell along with a preliminary cost estimate
for the structure including these modifications.
Although all discussion of the concept design stopped with the filing
of the lawsuit against the Village, the original reservations on the flat
roof continued to be a concern. Construction cost and loss of usable
space are concenls regarding the curvilinear design. The
commissioners and liaison Trustee Caleel like the generally hexagonal
shape. Maintaining the shape keeps the floor plan of the original
concept design intact. The addition of a basement and the required
elevator and a stairwell is recommended as necessary for a building
which is meant to have long -term use for the Village. Storage space
is scarce in the concept design as it stands and a basement allows
many other uses including low cost expansion, if needed, in the
future. Less glass is desired for heating and cooling costs, glare,
personal comfort and wall usage.
This recommendation is for a rough sketch and preliminary cost
estimate only. if authorized, it would be staffs intent to obtain these
additional concept design services under the basic terms of the 1996
agreement with Carow Architects Planners.
Trustee Caleel explained that the Library Foundation has been
officially approved. The Foundation and the Friends of the Oak
Brook Public Library could subsidize some of the cost factors in
expanding the Library facility, such as a basement for storage needs
and meeting rooms. The Library Commission wishes to resume
negotiations with Carow Architects Planners.
Trustee Bartecki questioned using the same architect, since the
storage space needs of a basement were missed by the Architect with
his prior design concept.
VILLAGE OF OAK BROOK Minutes 8 of 9 August 25, 1 998
NEW LIBRARY
BUILDING
AUTHORIZATION TO
SEEK CONCEPT
DESIGN INFO
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President Bushy asked for the Library Commission to consider an
alternative to the flat roof design and less glass that would reduce the
cost of the structure to allow for a basement.
Trustee McInerney suggested that the proposed Library facility which
was to be built was to be appropriate for the surrounding
environment. lie asked the Village Board not to ignore the original
challenge of the unique property and the selection of this architect. It
is the gateway to the other facilities of the Spurts Core property.
President Bushy asked Trustee McInerney and Trustee Caleel to
attend the meetings of the Library Commission with Library Director
Martin in determining their recommendations to the architect for a
Library facility.
Village Manager Veitch stated, procedurally, the Village may review
the concept design and the exploration of modifications through the
1996 concept design contract. The Village could purchase more
items of architectural design. Meanwhile, the Village is renegotiating
with Carow Architects Planners on the contract which would take the
project from design, development and through construction. The
proposed contract will be brought before the Village Board for
consideration.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to authorize
S;A&if to seek from Carow Architects Planners a sketch of concept
design modifications including straightening the curvilinear walls,
less glass, a pitched roof and a basement with required elevator and
stairwell along with a preliminary cost estimate for the structure
including these modifications. VOICE VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Bartecki, to adjourn the
meeting at 8:25 p.m. VOICE VOTE: Motion carried.
ATTEST:
,r
r
Linda K. 6onnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes 900 9 August 25, i 998
AJ)J011R MI ENT