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Minutes - 08/27/1991 - Board of Trusteesi V40 Sam. ScAm-MW CAT,L TO 1 • ING CALL: ORDER The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Roam Of the Village Comst©ns at 7:37 p.m. Pledge of Allegiance was given. ROLL CALL 2. ROLL • j The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Bartecki, payovich, Shumate and Skinner. ABSENT: Trustees Kraf thef er and Winters. 3. aNmomcmmTS AND OPEN FORUM: AWTOTF4CEMENTS' President Bushy announced the Executive Session Minutes of January through June, 1991 are available for public review. President Bushy announced tine resignation of Vil3,age Finservice. f iCer has Klein effective September 13, 1991 after seven y f are e h accepted a position with the Village of Batavia. Applications September 9 by the Village Manager. 4. CONSENT AOM: Trustee Shumate requested item 4.B.9, ,An ordinance im ndingsection Fees for of the Code of ordinances of3ervi e Village rovided� � Brook Fire Department" use of Emergency Medical be removed from the Consent Agenda and placed in "'Items Removed From Consent Agenda" to be amended. Trustee Skinner requested Item 4.A.2., "Minutes of the Regular Board of Trustees Meeting of August 130, 1991" be removed from the Consent Agenda and placed in "Items Removed From Consent Agenda" to be amended' Trustee Bartecki requested Item 4.E.,, "Ratification g of Consast Agenda and r LPGA Mwshalls and Staff -- Sports Core" be removed placed in "Items Removed from Consent Agenda" for further discussion. A. Agr0. val of „utes: MINUTES 1. Committee °of °theNMhole Meeting of Minuet 12,..1.991, Approved Omnibus Vote. B. Bid Authori$ation - Ba„y arool� Laos Brid�Re ir. Approved Omnibus Vote. BID AUTF. BAYBROOK LATE C. Ref art 1 R®+sr Y V iati n 30 iigpg t� Iaane - I •wa�h� -�- Refer to REFERRAI, VILLAGE OF OAK BROOK Minutes °1- August 27, 1991 i V0 e-M Trustee Shute stated the Regular Board of Trustees Mutes of August 13, 1991 were incorrect in his voting for the proposed ordinance for ambulance fees, as he cast a "nay" vote, and requested correction to minutes and passage of Ordinance. Trustee Bartecki moved to Pass Ordinance No. G -4 ?2 as Presented. Seconded by Trustee Skinner. Roil Call Vote: Ayes: 4- 'Trustees Barteckir Payovich, Skinner and Pret�id ®nt Bushy. Nays: 1- Trusses Shumate. Absent: 2- Trustees Kraafthefer and winters. Motion carried. B . rowa1 of Minutes : R lar BoA !d of Trustees Meet n of -A st 13 MINUTES 1'991: Trustee h mate moved to amend the Minutes of the Regular Hoard Meeting of August 13 , 1991 to Plane the "OrdinancOs Regarding Approval of Annwmtion Agreawnte Annexation of Certain Territory, and Zoning Newly Board Meeting agenda; Annexed 'Te3mAtory (1STMA) on 'the September 24, 19� Emergency Medical to ascend thki 8011 Call Vote in then Request to increase Servic ®s User ]Fees - Ambulance Service" to indicate Trustee Shumate A voting nayp'and to to e August 13, 1991. Seconded by Trustee Skinner. Voice Vote: Notion carried with Trustee Payovich aabaste ning. C. Ratification of Purchase - Shi:cts for LPGA Narshal.ls and Staff ?P'° 8 sxIRTS LPCA Core: Trustee payovich moved to ratify the approval Of the purase of shirts in the amount of $15,000 from special-T of Hi c Marshalls send. Staff. Seconded by Trustee Skinner. Roll Vote: Ayes: 4- Trustees Bartacki, Payov , Nays: 0 -None. ,Absent: 2- Trustees Kraafthefer and Minters. notion carried. 6. ORDINANCES AND RRSOLUTaONS : ,gone. 7 . DEr. Rte: None VIXrL= Off' OAK BROOK Mlnateas -2- August 27, 1991 a . UNFINISHED -BUSINESS: A. Recommendation - Rear Yard Variastion 406 Ascot Lane - Druz& � REAR YARD VARIATIOK Application has been made for a Rear Yard Variation to permit aideck to ( 406 ASCOT) encroach 7 feet into the rear Yard of a through lot. The deck remain unroofed and unenclosed. The Zoning Board of Appeals, at its meeting of August 6, 1991, recommended approval of the proposed Rear Yaax, A variation in recognition the of the hardship causaestd by the shallow bauildabl a &pth and property. Truste6 Skinner moved to direct the Village Attorney VM ne toP r permit asedeck necessary documentation to grant as Rear Yard encroaching approximately 7 feet into the required 40 foot rear yard subject to the deck remaining unroofed and unenclosed. Seconded by Trustee Bartecki. Roll Call Vote: Ayes: 4- Trustees Bartecki, payovich, Shumate nand Skinner. Days. 0 -Done. Absent: 2- Trustees Rrafthefer and Minters. Notion carried. B. Recommendation - Special Use Government Services 13 ®S Oak Brook Road - (1308AOAKSE Gazebo : BROOK ROAD) This request was initiated by the Village to establish for this property a Speciaal. Use for governmental activities which would then permit Village use of the site or possible use by the Dupage Mayors and Managers Conference. Both the Phan Goasmmti.sssivn, at its Ming of JUILY recommended 5 � ed aapprcrvalg a6 Board of Appeals, at its meeting of August , with the restriction that the use be limited to governmentaal office activities only. Trustee Skinner moved to direct the Village Attorney to prepare the necessary documentation to grant a Special Use Permit for governmental services subject to the use be restricted to governmental office activities. Seconded by Trustee paayovich. Roll Call Vote: Ayes: 4- Trustees Bartel, payovich, Skinner and President Bushy. Nays: 1- Trustee Shumate. .Absent: 2- Trustees Krafthefer and Minters. Notion carried. C. Recommndaation - Drivewa Gate Rei ht Zonin Amendment ��11mga of Oak ZONING AMEND. C.ATE HEIGHT $rook : This proposal was initiated by the Village and seeks to delete the driveway gate maaaximm height requirement of 42 inches from the, zoning Ordinance. The Plan Commission, eat its meeting of truly 15, 1991., recommended denial of this request. August 27, 1991 VILLAGE OF OAK BROOK Minutes - 3- r� ' Va1b.c..,ar -o M "d v—;tq- at 1 0 The ZF , -1 ing Board of Appeals, at its meeting_ of August 6, 1991" felt very that the removal of this sew; rent r� together is not nd a modification to warranted and may lead to problems. They did e raise the maximum height from 42 inches to 6 feet. Trustee Skinner moved to direct the Village tforrep re t eof necessary documentation to amend the Zoning Orda.nance Section V(R)(2) - "The heig!,L of a driveway gate may not exceed 42 inches ". Seconded by Trustee Bartecki.. Roll ..all Vote: Ayes: 4-- Trustees Barrtecki, Payovich, Shumate and Skinner. Nays: 0 -bone. Absent: 2- Trustees Krafthefer and Minters. Motion carried. Request for Time Extension 16th Street: Jorie Boulevard Rehabilitation; TIME EXTENSI D. 16th & 22nd/ 22nd Street /Jorie Boulevard Rehabilitation: JORIE BLVD. Trustee Payovich moved to approve an additional fifteen (16) day REHAB. i extension to Barry W. Kuhn, Inc. for a completion date of September 8, 1991 and additional engineering fees by Crawford, Murphy T� -lly, Inc. be equally all incurred between said contractor and the Village of Oak Brook. Seconded by Trustee Skinner. Mr. Russell E. Stephens, Engineer representing Harry W. Kuhn, Inc., addressed the Board with an explanation for the requested extended completion date. E. F. After further discussion, Trustee Payovich amended the motion to approve an additional fifteen (15) day extension toHVil�a 9 ® cur additional completion date of September S, 1991 and th e engineering costs by Crawford, Murphy & Tilly, Inc. in a not to exceed amount of $9,000.00. Seconded by Trustee Skinner. Skl�.n Call Vote: ,Ayes: 4- Trustees Bartecki, Payovich, Shumate Nays: 0-None. Absent: 2- Trustees Krafthefer and Winters. Motion carried. - 1 Drive, #MOM Trinity - . ve, Devonshire BID RECOMM. �j lisle Drive,_ 1991 PAVING PROJECT Trustee Fayovich moved to accept the bid of and W. Dunteman company, the 3.owest responsib le bidder, 'Project in the amount of $469,102.77. Seconded by Trustee Skinner. Roll Call Vote: Ayes: 4- Trustees Bartecki, payov►ich, Shumate and Skinner. Nays: 0- None. Absent'. 2- Trustees Krafthefer and Winters. motion carried. Trustee Payovich stated the Lot 18 homeowner in Yorkshire Woodib would incur 50% of the expense of $2,275 for a driveway Village Engineer Durfey stated Lot 19 requires a temporary access easement with VILLAGE OF OAK BROOK Minutes -4- i August 27p. 1991 BID RECOMM. .191 DRAIN - LGE PROJECT I restoration of seeding. Lct 19 homeowner requires sodding at a cost of $500.00 and will not accept seeding. `trustee Payovich moved to accept the hid of and award a contract to Dominic Fiordirosa Construction Ca mpa ny, Inc. in the amount of $102,675.00 subject to the receipt of a temporary "Grant of Access" from twc (2) property owners, required to build the Lot 18 Yorkshire Woods Storms Sewer Extension. If these two (2) temporary "Grant of Access" items are not received, the amount of work within the contract may be reduced accordingly. Seconded by Trustee Skimmer. Roll Call Vote: Ayes: 4- Trustees Bartecki, Payovich, Shumate and Skinner. Nays: O-No, .e. Absent: 2 -"'' M istees Kraf Chef er and Winters. Motion carried. G. n1guest.for Reconsideration - Pro sed Con#xact with 7BDO Seeid��.� - WN- _..� S L 3 9 2 `o. Cd.•.�' .. i:wu @:iw... U,%A m .cv .tO i -f1' -F mt hens �'fi nok Golf Coarse Village Attorney Brechin's opinion, noted there would be a conflict of interest by entering into a contract with BDO Seidman, as Trustee Bartecki is employed by said ccmany. Trustee Skinner moved to direct staff to seek a new consultant for the f eas ibility study. Seconded by Trustee Payovich.. Voice Vote: Motion carried. RECONSIDER CONTRACT: NEW 9 MOLES OF GOLF STUDY H. Recommendation-- Partici ation in Joint Utilit Locatin Information for J . U . L . I . E . Excavators It was a consensus of the Board to direct the Village Attorney and Building Coiaissioner to draft an ordinance requiring notification of J.U.L.I.E. subject to issuance of building permits for excavation within the Village of Oak Brook. I. Recommendation Bic. cle Path Pavia Request - Midwest_ Club: BIKE PATH PAVING - The Board reached a consensus to table the proposed request and continueMIDWEST CLUB with the present Bicycle Path Program schedule. i 9. NEW BUSINESS: A. min : None 10. FINANCIAL: A. Apipr„ovsl of Bills: APPROVAL OF BILLS Trustee Bartecki noted Village bills will be paid twice monthly. Trustee Bartecki moved to approve the Voucher Dist of Bills dated August 27, 1991 in the total amount of $272,410.44 and authorise the Village President to affix her signature thereon. Seconded by Trustee Payovich. Roll Call Vote: Ayes: 4- Trustees Bartecki, Payovichh, Shumate and Skinner. Nays: 0 -None. Absent: 2- Trustees Krafthefer and Winters. Motion carried. VILZAGE OF OAK BROOK Minutes August 27, 1991 R B. Treasurer's Brt: TREASURER'S _- --M�- -- REPORT Re. ®noes Fund Balance Corporate Fund $732e623.97 $887,963.73 $4,841,509.98 Motor Fuel Tax Funs. 160597.87 3,981.60 308,734.85 Hotel/Motel 'Tax Fund 19, 409.48 56, 258.67 691.97 Reserve /Capital Purchases -0- -0- 166.31 Debt Service Fund 270736.13 -0- 551,778.01 Spurts Core Fund 335,474.54 299,157.24 302,116.31 Mater Fund 1540,846.89 326,703.52 30084,895.65 Fire Pension Fund 40,248.37 130173.68 x,064,845.81 police Pension Fund 51,623.97 15,839.55 7,448,472.53 Trustee Bartecki moved to approve the Treasurer's Report for the Month of July, 1991 as presented. Seconded by Trustee Payovich. Voice Vote: Lotion carried. j C. Investments: INVESTMENTS Trustee Bartecki moved to appxxme and ratify the following i,nvestm9nt from the mater Fund: One fe,R .orally secured Certificate of Deposit in the amount of $784,493.15 to mature at Standard Federatl Bank on February 10, 1992 at a rate of 5.95 %. Seconded by Trustee Payovich. Roll Call Vote: Ayes: 4- Trustees Bartecki, Payovich, Shumate and Skinner. Nays: 0 -bone. Absent: 2- Trustees Krafthefer and Minters. Motion carried. 11. ANNOUNC NTS: ANNOUNCEMENTS Village Manager Barley announced the Stormater Ccomittee anticipates approval of the Stormwater Management Ordinance at their $eptember 3, 1991 meeting. President Bushy stated the Chicago Tribune Editorial highlighted DuPage County's effort in stormwatear management. 12. ADJ ADJOURNMENT Trustee Shumate sued to adjourn to ExecatiVe Session for P0ndiA9 litigation at 9:40 p.m. Seconded by Trustee Skinner. R011 Call Vote: Ayes: 4- Trustees Bartecki, Payovich, Shumate and Skinner. Nays: 0 -done. Absent: 2- T'rusteas Rrafthefer and Minters. Motion carried. A`�TEST: L`fnda/K. Conhella Village Clerk a:btmn827 VILLA= OF OAK BROOK Minutes -6- August 27, 1991 r