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Minutes - 08/27/1996 - Board of Trusteesa � d 1. 3. A) -T-A-7- I q 1 Go VILLAGE OF OAK BROOK Minutes A11GUS1 27. 1996 UNOFFICIAL UNTIL APPROVED AS WRITTEN OR AS AMENDED _ BY VILLAGE BOARD ON The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Boar' Room of the Village Commons at 7:34 p.m. Pledge of Allegiance was gi%ev_ The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Bartecki, McInerney. Payovich and Savino. Trustee Kenny arrived at 7:40 p.m. ABSENT: Trustee Shumate. IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty, Assistant to the Village Manager, Dale L. Durfey, Jr., Village Engineer; Tom Hawk. Director of Code Enforcement; Bruce F. Kapff, Director of Information Services & Purchasing; Darrell J. Langlois, Finance OfficerfTreasurer; Richard A. Martens, Village Attorney; Ruth A. Martin. Library Director; Bonnie Sartore, Bath and Tennis Club Manager; Sue Sanford, Chairman. Board of Fire and Police Commissioners: Barbara Benezra and Anthony Ingrisano, Members, Library Commission; Patricia Kuhl. Eileen Nolan, Margaret Price and Vernette Richmond, Library; Stag Kevin Beto, Kathleen Drummond, Michelle Lucarelli and Sue Madorin. Library Staff and Oak Brook Residents; Ewa Barados. Mary Jo Black. Tom Burton. Beth Comerford, Jean Folkens and Bryan and Kim Shanahan. Bath & Tennis Staff; John O'Brien, President, Oak Brook Park District Board of Commissioners. and Dr. Frank Madda, Commissioner, Oak Brook Park District Board of Commissioners. President Bushy gave an update of the Mid -,vest Road expansion project. The Village has received 534 resident response cards. Of these cards, 517 have 908 signatures supporting the pathway and turn bays for this project, while 13 signed response cards oppose these two segments of the roadway expansion. Of those in support of this project. 116 residents were from the Brook Forest Subdivision. Nine cards were received with 18 signatures who made suggestions for the project. The Trinity Lakes Board of Directors and their President, Bob Willmschen, sent a letter notifying the Village of their support of this project. Discussions with DuPage County «gill occur in September. Those residents who have asked to attend these meetings will be notified by VILLAGE OF OAK BROOK Minutes 1 of 14 August 27, 1996 • ;; MEETING CALL ROLL CALL ANNOUNCEMENTS AND OPEN FORUM �,5'N'°!r... :- -a.•,...'P. .. .- ,_ .�� _ M IR, - _ `n , _ iti ='�°� :�'@��r4 'l.,'4' rij"�:>, v na �,�''• h .1,,., a • - - - - - y. , E,,,.. q the Village of meeting dates. Copies of all the response cards received by the Village are available for public viewing at the Village Hall. Copies may be made for the Village Trustees upon their request. Response card copies will be given tv the Dul Page County officials, Dr. Frank Madda, 1506 Midwest Club, inquired if there would be compensation for those residents along Midwest Road who would be affected by the widening. President Bushy explained that only one resident in Brook Forest would be affected by the bridge expansion. Fair market value compensation would be given by the DuPage County officials for the 1,200 square footage of that resident's property. Dr. Madda further asked if the Village would assist the resident in this respect. President Bushy indicated that additional landscaping would assist the resident in visual compensation. DuPage County Board CI airman Gayl(: Franzen and Transportation Committee Chairman Michael Fonmento are willing to discuss this concern. It will be the role of the Village to ensure landscaping is placed properly for those residents impacted by the roadway project. Village Trustee Payovich asked if the affected areas along Midwest Road were the property of DuPage County. President Bushy clarified that the utility easements and public rights -of -way are owned by DuPage County and were in place before the Brook Forest Subdivision was built. Village Trustee McInerney indicated the egress into 1 -88 will be a squared intersection immediately onto the 1 -88 ramp. Dr. Madda stated that there could be an increased noise factor for the area residents and would there be consideration for these residents. President Bushy noted that when the Oak Brook Bank was built, the Vi'.lage was proactive to ensure that the builder install a berm and heavy landscaping beyond the ordinance requirements for the residents of the Oak Brook Club. W1112's 11 Motion by Trustee McInerney, seconded by Trustee Bartecki, to approve the minutes of the Committee -of- the -Whole Meeting of August 12, 1996 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. Motion by Trustee McInerney, seconded by Trustee Payovich, to approve the minutes of the Regular Meeting of August 13. 1996 as presented and waive the full reading thereof. VOICE VOTE: Motion carried. VILLAGE OF OAK BROOK Minutes 2 of 14 August 27, 1996 14 MINUTES 47 IM �,.,. 5. OMNIBUS AGENDA: Trustee Payovich requested Item 5.I., "Accept and Place on File - 1997 -2006 1997 -2006 Roadway Maintenance Piarn", he removed from the Omnibus Agenda for ROADWAY MAINTENANCE FLAN further review by her with the Village staff. Motion by Trustee McInerney, seconded by Trustee Payovich, to approve the Omnibus Agenda. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Kenny. McInerne.,, Payovich and Savino. Nays: 0 - None. Absent: i - Trustee Shumate. Motion carried. A. QPTRQVAL OF BILLS: Approved Omnibus Vote. B. APPROVAL OF PAYROLL: Approved Omnibus Vote. C. CHANGE ORDERS: No Business. D. E APPROVAL OF: BILLS - $372,563.22 PAYROLL - $374,276.37 (gross) PAYOUTS: 1. CAROW ARCHITECTS PLANNERS - PAYOUT #4 - L113RARY LIBRARY BUILDING BUILDING DESIGN - S3,700-00: Approved Omnibus Vote. DESIGN 2. INIERPLAN PRACTICE LTV. - PAYOUT #8 - FIRE STATION FIRE STATION #2 #2 REMODELING --$443-.3-9: Approved Omnibus Vote. REMODELING 3. PARK US PAYOUT #1 & FINAL -CART PATH PAVING - CART PATH PAVING $15,330-00: Approved Omnibus Vote. 4. j. CONGDON SEWERSERVICE - PAYOUT #2 - RESERVOIR RESERVOIR A /YORK A/ ROA & BRIARWOOD WATER MAIN - $26 675 45; ROAD & BRIARWOOD Approved Omnibus Vote. WATER MAIN E. REFERRALS: No Business. F. Ai IHORIZATION TO SEEK BIDS OR PROPOSALS: 1. LEAF COLLECTION PROGRAM - HAULING OF LEAVES: LEAF COLLECTION Approved Omnibus Vote. PROGRAM- HAULING LEAVES G. ACCEPT AND PLACE ON FILE, - TREASURER'S REPORT OF TREASURER'S REPORT JUG, -L996: Approved Omnibus Vote. JULY, 1996 H. PLACE ONE F FOR PI1BL C INSPECTION- 1997-2001-E 1997 -2001 FIVE- YEAR FINANCIAL PLAN: Approved Omnibus Vote. YEAR FINANCIAL PLAN VILLAGE OF OAK BROOK Minutes 3 of 14 August 27, 1996 F A 7. J. • AJT-IORIZATION TO NNEGOTI E CON -TRACI - 1997 PAVING 1197 PAVING PROJECT EJECT: Approved Omnibus Vote. MAINIEISANCE PLAN: Motion by Trustee Payovich, seconded by Trustee Savino, to table the 1997 -2006 Roadway° Maintenance Plan to the September 10, 1996 Board meeting for her to review the Plan with staff. VOICE VOTE: Motion carried. The ordinance will allow the advisory referendum question to appear on the ballot at the November 5 General Election. This ordinance includes an estimate of S3.5 project cost and is the form that was subject of a motion that was tabled at the Regular Meeting of August 13, 1996. It is necessary that the Board approve the ballot question by the end of August in order that it be filed with the election authorities before the September 3 deadline. Trustee McInerney stated that the proposed Library Referendum is an advisory question being placed before the Village residents, although the Board of Trustees. by law, have the authority to proceed with the proposed project. The Village Board has reviewed various sites, but some aspects need to be considered. The Village Board needs to decide in a short period of time for a November referendum. as the November elections have shown twice the amount of voter turnout as compared to our April elections. The Village Board would have a better sense of our constituency with a Nove.:ivCr referendum. He spoke with School and Park District officials on possible library sites. The facility envisioned was a two- story, but for a Kride range of VILLAGE OF OAK BROOK Minutes Mr- 4 of 14 August 27, 1996 1997 -2006 ROADWAY MAINTENANCE; PLAN ORD . 96 -EL- REF --S --857 1 PUBLIC QUESTION TO VOTERS LIBRARY :.;,w.g;� tsax�N,+: ":�i.'i;�,Yc"': • it reasons was changed to a one -story facility. He suggested Oak Brook Park District Board of Commissioners President, Johr. O'Brien, may wish to address the Village Board on this aspect of the proposed Library. Trustee McInerney acknowledged the Elm_h_urst Library would ask the Village to build a library before allowing usage by our residents. He noted our Library does not meet the Americans with Disabilities Act (ADA) requirements, and it would cost the Village approximately $600,000- $1,000,000 to comply with its guidelines while library space would be reduced. Motion by Trustee McInerney" seconded by Trustee Kenny, to pass Ordinance 96- EL- REF -S -857, "An Ordinance Calling For The Submission Of A Public Question To The Voters Of The Village Of Oak Brook, Cook & DuPage Counties, IL At The General Election On November 5, 19967, (i.e., Shall the Village of Oak Brook utilize funds available in its General Corporate Fund, in the amount of approximately $3.5 million, to construct and equip a new public library at a site located at the Oak Brook Sports Core, on the north side of Oak Brook Road (31 st Street) approximately 2,500 feet west of York Road ?) as submitted and waive the full reading thereof. Trustee Savino stated the Village has a reserve of $3,500,000 in the General Fund earning 7% interest. This generates approximately $250,000 annually, and he suggested discussing this further and reviewing all options before placing it before the voters. He asked how the Village is able to be in noncompliance of the ADA regulations. Village Manager Veitch indicated the Village has not had a complaint filed against the Library for noncompliance. The Village has taken steps to improve the restroom facilities, and staff will avail themselves to the disabled for any Library materials. If a complaint is filed against the Village for noncompliance, administrative law would require the Village to be in compliance with all ADA regulations. President Bushy acknowledged John O "Brien, President of the Oak Brook Park District Board of Commissioners. and Dr. Frank Madda, Commissioner. Oak Brook Park Distric Board Commissioners. President Bushy read a utter in its entirety, dated August 12, 1996, from President O "Brien stating their Board's willingness to work with the Village toward development of a new Library facility. Trustee Savino asked President O'Brien if the Park District has possible sites that would be available for a new Library facility. President O "Brien acknowledged the feasibility of a site near Ginger lakes, but it would require the entire Park Board's decision. He VILLAGE OF OAK BROOK Minutes 5 of 14 August 27, 1996 indicated conversations with Trustees McInerney and Payovich on the library project. President Bushy commented that the Village Board of Trustees, at their August 13, 1996 Board meeting, had tabled the decision of a Library Advisory Referendum to the August 27, 1996 meeting, as all of the Trustees indicated they would be able to attend this meeting since the public question must be filed by September 3, 1996 for the November referendum. Dr. Madda asked if the Mayslake property could be considered as a possible site for the Library or further discussions with the Park District Board on a feasible site. President Bushy explained that Village staff has provided the Village Board of Trustees with information on this project. On November 25, 1986, the Village requested a library space needs analysis; in May, 1987, proposals were sought for an anallysis of its space needs; in 1988, a resident survey was initiated; in 1989, a library consultant was unanimously approved; in 1992. the referendum question was withdrawn pending further information for the Board of Trustees; and in 1993, the liaison Trustee reported the possibility of St. Paschel's. It was determined. before the County referendum approved the Forest Preserve District of DLPage County purchasing the Mayslake property, that it was more costly to retrofit the existing buildings due to the structure and nature of those buildings than building a new Library. The April, 1995 resident survey results, and those in 1996, indicated the pursuit of a new library facility and, finally, the Village Board of Trustees, at their July 23. 1996 meeting, unanimously agreed to place the public question of a library facility on Sports Core property before the residents at the November election. Monies have been committed for an architectural concept of the Library and its site; the Library Association. Library Commission, Oak Brook Area Association of University Women and the Oak Brook Civic Association are committed to disseminating factual information to the residents beginning in September. Truste% Savino requested the Library be located in a central area for a town center. He voiced his concern of the wording of the public question. Could there be three public questions: Do you want a Library? Do you want the Library located on the Sports Core? Do you want the Library located on the Park District property? Trustee Kenny noted his concern for this type of referendum question. Could you state it on the Sports Core or Park District property? VILLAGE OF OAK BROOK Minutes 6 of 14 August 27, 1996 I 7777` 7-7 `:.'�l i^F t° 'Fes, ,� i • a. x. ^ a„ e. � �eK . . Village Attorney Martens suggested confining the referendum question to one topic without alternatives. Trustee Bartecki indicated citizens who want a library are not concerned on its location. He suggested the Village Board hold hearings after the referendum of where the site can be located. State the question to the voters: Do you want to spend $3,500,000 for a Library? The Village Board then can pursue options on various sites. President Bushy asked for public comments: Dr. Reynold Gottlieb, 27 Brighton Lane, commended the Village Board for placing the question before the voters. Mary Nunez, Library Association Board member, addressed the Board of the many meetings and explanations of choosing the Sports Core site and to consider the Park District property now only stalls placing the question before the -voters. She requested the Board place it on the November ballot. Kathy Manofsky, 107 Covington Court, stated the Sports Core is an excellent site. It has walking trails, sport activities and Senior citizens could utilize this with a library to benefit all residents. The Library is a function of the Village not the Park District. She noted the expansion of McDonald's would impact travel along Jorie Boulevard. It is a quality of life issue in traveling to the Library on Sports Core property as compared to Park District property. She further commented, as elected officials, the Trustees must decide difficult issues and present the public question in November to the voters of Oak Brook. Nancy Hayden, 8 Natoma Drive, as a Library Association Board member, commented that the Library is a reflection of the cultural values of a community. She noted other communities prefer that our residents not use their library facilities. rt would be advantageous to utilize the Sports Core property as a best site for a Library. President Bushy read statistics of users of the Sports Core facility noting the property is four times the size of the Central Park area. She commented that it would be in the best interest that Ianguage be included in the referendum question of the Sports Core site. The Village Board would be free to change because of the advisory referendum. It would be a safety measure for the Village Board, as Trustee Shumate stated his concern for the deed restrictions of the property. VILLAGE OF OAK BROOK Minutes 7 of 14 August 27, 1996 - �I Jerry Kochka, 3001 Grant Street, Westchester Park, suggested the Park District site is a better location. He stated the Sports Core site would require a turn bay on Oak Brook Road for entrance to a library. Joseph Fullan, 122 Timberview Drive, former Library Commission member and Chairman, stated the Board of Trustees, at their July 23, 1996 meeting, unanimously approved the Sports Core site, and it has not been rescinded. He re- nested the Village Board to either place it on the ballot as approved at that meeting or rescind prior actions. Barbara Benezra, 35 Windsor Drive, Library Commission and Association Board member, stated the Village would have no jurisdiction over the Park District land for building a library and requested the Trustees let the voters decide the Sports Core site. Dr. Howard Trier, 1 Camelot Drive, addressed the Village Board that he was a 20 -year Oak Brook Park District Board member. He was President of that Board when the Park District property was purchased. He commented that the Oak Brook Park District Board does not have the capability of using their land for a public Library when it is already at maximum usage. He stated that residents allow their children to travel the pathway system in Oak Brook, and a library closer to the Butler School would allow the children to travel along the York Road pathway. Robert Sanford, 16 Regent Drive, stated his appreciation that the Trustees were addressing the Library issue, and the only concern was the legal question of a location. Trustee McInerney indicated that with the expansion of McDonald's, there would not be space for a building near the Ginger lak -.,s and was in favor of the Sports Core location. Joseph Fullan asked the Board of Trustees to consider, as an appointed advisory commission, the recommendation of the August 21, 1996 Oak Brook Library Commission's advisory - °ferendum wording. Village Attorney Martens indicated this wording would be a buttress for any challenge to siting the Library in the Sports Core with voter approval. ROLL CALL VOTE: Ayes: 4 - Trustees Kenny, McInerney, Payovich, and President Bushy. VILLAGE OF OAK BROOK Minutes 8 of W August 27, 1996 �7 Nays: 2 - Trustees Bartecki and Savino. Absent: 1 - Trustee Shumate. Motion carried. President Bushy indicated the Village will proceed with further discussions with Park District Board officials after the Labor Day holiday regarding any site locations on their, property. She t "f-n complimented the Board for their decision to proceed with the proposed Library even though Trustees have different opinions on this proposed project. Trustee Payovich commented that the six Trustees would consider any other feasible sites for the proposed Library irregardless of the outcome of the advisory referendum. Trustee Bartecki requested any Library Commission information disseminated to our residents be approved by the Village Manager and reviewed by the Board of Trustees. 3 IN air 14WIT61 W-111030110 P112I.Y1411 103 The State of Illinois has already bid this item, and through cooperative purchasing, would allow Oak Brook to purchase the copier. However, Xerox has offered better pricing ($35,215 gross price) to the Village than that contained in the State bid (Xerox is bound to offer at least the State bid price, but may offer better pricing at their option). In addition, staff has chosen not to bid this itself, since the Village is already receiving the best pricing by dealing directly with the manufacturer. Funds in the amount of $33,000 are contained in the General Services Program (01 -1306) to cover this purchase. Motion by Trustee Bartecki. seconded by Trustee Savino, to waive bidding, as it has already been done by the State of Illinois, and authorize the issuance of a Purchase Order to Xerox Corporation, Oak Brook, in the net amount of $27.015, which includes trade -in of the existing Konica #7490. for the purchase of a Xerox Model #5385 copier. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki. Kenny, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 1 - Trustee Shumate. Motion carried. VILLAGE OF OAK BROOK Minutes 9 of 14 August 27, 1996 a ., .,a .. +n Ira .ra a••"+9S.uG ti+ Y.Y ;,;±t 4:. .4rMr•.km,.z. +`Vaix"" A 4WQX94401- I all 'I D. ACCEPTANCE OF BICYCLE11DESTRIAN SAFETY ACCEPTANCE OF Pte- )MQ Y - OAK. BROOK LAKES SUBDIVISION: BICYCLE /PEDESTRIAN SAFETY PATHWAY As part of the Subdivision Improvement Agreement for the Oak OAK BROOK LAKES Brook Lakes Subdivision, the developer was obligated to construct a SUBDIVISION bicycle /pedestrian path along York Road. The path has been constructed, inspected and found to be acceptable by the Engineering Department. A letter, dated August 20, 1996, from Robert B. Ferrin, Oak Brook Lakes Partners, delivers the Oak Brook Lakes Subdivision bicycle /pedestrian path along York Road to the Village. It is noted that this request is only for the pathway and not any other subdivision items. This is due to the peculiar arrangement within the Agreement which has a separate paragraph dealing with this pathway including a separate cash security posted by the developer. Upon the Board's acceptance of this work, staff will return the cash deposit with interest to the developer as per the Agreement. Motion by Trustee Kerry, seconded by Trustee McInerney, to accept the Bicycle/Pedestrian Path constructed along York Road as part of the Oak Brook Lakes Subdivision. ROLL CALL VOTE: Ayes: 5 - Trustees Bartecki, Kenny, McInerney, Payovich and Savino. Nays: 0 - None. Absent: 1 - Trustee Shumate. Motion carried. ..�. ►�, ..... 1&10 1.,140 zfjg � :0018 4WQX94401- I all mbe The Plan Commission and Zoning Board of Appeals have held the required hearings and both have recommended approval of the Rezoning and Special Uses. The Plan Commission recommendation included a direction to the staff and the petitioner to develop a description of activities, both principal and accessory, to be covered by the Special Uses and to designate the required yards and setback that will apply to the Special Uses. The Zoning Board of Appeals recommendation include the Suggested Special Use Provisions which were developed in response to the Plan Commission direction. Motion by Trustee Kenny, seconded by Trustee Bartecki, to direct the Village Attorney to draft the necessary ordinances granting the VILLAGE OF OAK BROOK Minutes 10 of 14 August 27, 1996 BUTLER NATIONAL GOLF CLUB (2616 York Road) REZONING AND SPECIAL USES ipM �•, , _ - .., _ - V. . - -ti:w `�tA.`�'3 ��wnY ya. �v^ .d`Y -A ' 'ice':• - c ., .. _ . , .. � , . • _„ . r.- _ . , _ � ' ' - _ � - � = �_:,:._ ��,;;;� a�„j. � I' � ii 1 Rezoning from ORA -1 and R-4 to R -I and Special Use provisions as follows: Section 2. That (a) a Special Use Permit for an 18-hole golf course and club and accessory uses customarily incidental thereto be granted pursuant to Section VII(C)(2 )(e )(5) and (b) a Special Use Permit for a clubhouse containing customary facilities incidental to the operation of a golf course and club be granted pursuant to Section (C)(2)(g)(2). Section 3. That the Special Use Permits grant authority for customary facilities and uses incidental to the operation of a golf course, golf club or club house including without limitation: (a) Practice facilities such as putting greens, pitching and driving ranges; (Wood service facilities inside and outside the club house; (c) Pro -shop and locker rums; (d)Grounds maintenance and equipment storage facilities; and (e) Administrative offices. Section 4. That the Special Use Permits herein graw,sd shall be subject to the following conditions: 1. The required front, side and rear yards shall be located as depicted on the site plan attached hereto as Exhibit 2. The golf course shall be operated only during day -light hours. VOICE VOTE: Motion carried. Both the Plan Commission (by a vote of 5 to 1) and the Zoning Board of Appeals (by, a vote of 4 to 0) have recommended approval of the requests. There was no public testimony in opposition at either of the hearings. The owners of the Oak Brook Stables spoke in favor of the deletion. Issues were raised durin; the discussions pertaining to the request for parking restrictions on `Vennes Court near York Tavern and to the status of fire and building code compliance of the four nonconforming businesses. The Police Department will continue to monitor the parking situation along Wennes Court. To date, no problems have been observed. VILLAGE OF OAK BROOK Minutes 11 of 14 August 27, 1996 VILLAGE OF OAK BROOK - MISC. TEXT AMEND- MENTS, AMORTIZATION AND OTHER PROVISION! OF THE ZONING ORDINANCE 11 .. r • _ • Wo • • M.1 •01 •: � ►: Both the Plan Commission (by a vote of 5 to 1) and the Zoning Board of Appeals (by, a vote of 4 to 0) have recommended approval of the requests. There was no public testimony in opposition at either of the hearings. The owners of the Oak Brook Stables spoke in favor of the deletion. Issues were raised durin; the discussions pertaining to the request for parking restrictions on `Vennes Court near York Tavern and to the status of fire and building code compliance of the four nonconforming businesses. The Police Department will continue to monitor the parking situation along Wennes Court. To date, no problems have been observed. VILLAGE OF OAK BROOK Minutes 11 of 14 August 27, 1996 VILLAGE OF OAK BROOK - MISC. TEXT AMEND- MENTS, AMORTIZATION AND OTHER PROVISION! OF THE ZONING ORDINANCE 4=�,r.,;-,�¢g;,�,+f' ^� _ 1. C. , � i <,, r�•ed._,,+, ,,k.�: .uw.: y�ri.:.�r��° � "�v � .., - k � � . • �- w�-.. o:• �.+ d,i;:�,� ✓a�•hteA� +µS�:q�X�"�h "' 'Ls„€�+aNd��;fr"'��,�4 n�ti a'4.,;r", "�M1 "i°;; 0 With respect to the fire and building code questions, staff will begin working with the four business owners to have required sprinkler systems and fire alarms installed in a reasonable period of time. Motion by Trustee Bartecki, seconded by Trustee Payovich, to table this item to the Regular meeting of September 10, 1996. VOICE VOTE: Motion carried. Jay Carow, Architect, Carow Architects Planners, gave a presentation to the Board of Trustees of draft conceptual plans for the proposed new public Library. He stated the former stable site is a unique location for what the residents have requested in their survey response. The concept is cost effective over a period of years within the natural setting of the Sports Core property. The first concept of a square building would be open with glass to the vistas of the environment. It would be approximately a 24,000 square foot building with central parking surrounded by trees. One side of the building would have a sculptured garden open to fields, while the other faces the woods. The floor plan was developed with recommendations from the Library staff. Entering from the parking area into a central vestibule, the public lobby could offer a coffee and lounge space as a waiting area for patrons. A large open area with vistas is suggested for the children's and reference services. A conference and meeting room were developed as well as office space, study rooms and a children's story room. The basic square scheme is economical in cost and takes advantage of the site. The second concept shows an undulating building faceted in the natural vegetation of the Sports Core property. The building blends with the natural setting of the property. An entry garden could be located in front of the facility with canopied entrances. An open lobby is suggested for exhibit space or a gathering place for public meetings. Sky lights allow shafts of light to enter the heart of the Library. The center of the building could be a living room effect of a quiet secluded area. Glen Bealer, Mechanical Engineer for Carow Architects Planners, discussed the energy efficiency of the second concept of the Library facility. Trustee Kenny inquired as to how the undulating concept could be expanded by adjusting the windows. Mr. Bealer explained VILLAGE OF OAK BROOK Minutes 12 of 14 August 27, 1996 LIBRARY PROJECT CONCEPT. DESIGN PRESENTATION BY ARCHITECT 5��;C,# ��p:`;14; ?�['�w��y�,,4j,..� Ja -. - • � .. _ _ ,. ..:r - .. A . -_ - ... � _- ...., -hGY.r ."' `y`x;'��in �7 s�;?�.�;^,Y.y'�+ �- E r��'s�w.•'+,a...":I ,a ^�ES+'�?`.�;:5��4 .s,`� "'"r' " . ,�: - � +r., -nt � .i.. this and the energy and indoor air quality with this concept design. The system recaptures heat on all of the exhaust and returns it from the outdoor air. Thermal storage conserves energy and reduces its costs. The double envelope glass is a second line of glass two feet from the first set of glass. It creates a room for the inside and the outside keeping it either cool or warm. The concept of the heat of equipment, people and lights will be returned to that space and exhausted out through the heat recovery device. The air displacement system is delivered to the occupant level through a fluor defuser. The feed air from below %►ill rise from the floors for the heat and cooling from above. The hollow Moors for this will allow installation of the telecommunication lines. This floor defuser system would be the second or third installation of this type of system in the United States. The components of this new and innovative technology have been proven in Europe. The cost of this system will be a third less in operating costs for a reasonable return of costs. Trustee Bartecki inquired if this system would exceed the approximate cost of $3,500,000 for this project. Mr. Carow indicated the square scheme will cost less than the undulating concept. The air displacement system of the undulating concept could increase the cost by 3 -5 %. President Bushy commented this could be cost justified if the pay -back is calculable over a number of years. Village Manager Veitch indicated there are variables in the project than can be adjusted, such as parking, furnishings or equipment. Trustee Kenny asked if the projected library cost included computers. Village Manager Veitch indicated, to an extent, an allowance is allocated for dedicated items, and the Library will benefit from the V- wide network system. r Trustee McInerney indicated building in flexibility in the facility, as technology is changing, such as the World Wide Web. President Bushy stated the possibility of a prospective company locating in Oak Brook would be interested in financial assistance to this project. She commented that the Library may be 100% funded by the General Fund, but that major corporate donations could be given for this project. President Bushy asked Architect Carow to quantify estimates of their two schemes for the Trustees for their decision, including cost justification of the thermal storage system. Mr. Carow will have a presentation for the Board of Trustees at their next regularly scheduled meeting. VILLAGE OF OAK BROOK Minutes M-1- 13 of 14 August 27, 1996 4 WOMI 200 FAI INJ 10 WAR) We) 2 0 11,74111 ORRHEM Motion by Trustee Bartecki, seconded by Trustee McInerney, to adjourn the meeting at 10:46 p.m. VOICE VOTE: Motion carried. ATTEST: 4 X in.-nneeLlIa,'C�MC Village Clerk bot82796 VILLAGE OF OAK BROOK Minutes 14 of 14 August 27, 1996 M-,-- ADJOURNMENT