Minutes - 08/27/2002 - Board of TrusteesMINUTES OF THE AUGUST 27, 2002 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED AS WRITTEN ON SEPTEMBER 10, 2002.
I . CALL TO ORDER: CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:30 p.m. The Pledge of Allegiance was given.
2. ROLL, CALL: ROLL CALL
Village Clerk Linda Gonnella called the roll with the following persons
PRESENT: President Karen M. Bushy, Trustees Stelios Aktipis, George T.
Caleel, John W. Craig, Susan Chase Korin, Elaine Miologos and
Alfred P. Savino.
ABSENT: None.
IN ATTENDANCE: Michael A. Crotty, Acting Village Manager; Dale L.
Durfey, Jr., Village Engineer; Debra J. Jarvis, Fire Chief; Robert
L. Kallien, Jr., Director of Community Development; Darrell J.
Langlois, Finance Director; Richard A. Martens, Village
Attorney; Ruth A. Martin, Library Director; Michael J. Meranda,
Public Works Director; Allen W. Pisarek, Police Chief and
Bonnie Sartore, Bath & Tennis Club Manager.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
President Bushy announced that on September 11, 2002 at 10:00 a.m. the
Village would have a commemoration ceremony at the new Village Hall
entrance. She indicated that she was aware of two families from Oak Brook
that were directly affected by the tragedy of September 11, 2001 and one family
has offered to lend the flag that draped the coffin of their relative which will fly
half staff during that day. One representative from the Fire, Police and Public
Works Departments will raise the flag and vehicles from each department will
be present to salute this ceremony. Everyone is welcomed to attend.
Trustee Caleel asked to have a poll of Oak Brook citizens as to whether they
attend various affairs on the Sports Core property that are subsidized by the
General Fund. It was suggested that a survey be placed in the Village
newsletter in order to reach all citizens.
VILLAGE OF OAK BROOK Minutes Page 1 of 13 August 27, 2002
4. APPROVAL OF MINUTES: MINUTES 08 -13 -02
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Minutes
of the Regular Board of Trustees Meeting of August 13, 2002 as presented and
waive the full reading thereof. VOICE VOTE: Motion carried.
5. CONSENT AGENDA: c. AGENDA
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Motion by Trustee Caleel, seconded by Trustee Korin, to approve the Consent
Agenda as presented and that the Board has determined that the circumstances
necessitating the change order was not reasonably foreseeable at the time the
contract was signed and that the change order is in the best interest of the
Village and is authorized by law. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. APPROVAL OF BILLS - $830,351.81 APPRVL BILLS:
$830,351.81
Significant items included above:
1) Civiltech Engineering — Payout #7 — York/Harger Bike Path Phase II -
$15,492.26
2) RLS Landscape and Nursery Co. — Payout #3 — Library Building Project
- $13,319.77
3) AC Pavement Striping Co. — Payout #1 — 2002 Microsurfacing Project -
$10,831.97
4) Harbour Contractors, Inc. — Payout # 18 — Municipal Complex Project -
$456,601.61
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING AUGUST 17, PYRL - S543,374.92
2002 - $543,374.92
C. CHANGE ORDERS:
CHNG ORDRS
1) CHANGE ORDER #2 — 2002 PAVING PROJECT - $1,785.26 — R. W. CHNGE ORDER a2 -
02 PAVG PROD
DUNTEMAN CO. — REVISED TOTAL CONTRACT AMOUNT -
$282,397.06
D. REFERRALS:
REFER
1) SPRIESER — 3423 SPRING ROAD - FENCE VARIATION — REFER SPRIESER - 3423
TO ZONING BOARD OF APPEALS MEETING OF OCTOBER 1, VAR G RD - FENCE
2002
VILLAGE OF OAK BROOK Minutes Page 2 of 13 August 27, 2002
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5. D. 2) JOHN G. STOB SUBDIVISION — 3050 HUNT CLUB LANE — J.G. STOB -3050 HNT
CLB LN PREL &
PRELIMINARY AND FINAL PLAT OF SUBDIVISION - REFER TO FNL. PLT Or SUB
PLAN COMMISSION MEETING OF SEPTEMBER 16 2002
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE
CONTRACTS: None.
F. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF JULY, TREAS RPT - 7 -02
2002
G. PLACE ON FILE FOR PUBLIC INSPECTION — 2003 -2007 FIVE -YEAR PLC ON F1 LE - 2003-
FINANCIAL PLAN 2001 5- T R FIN PLN
6. ITEMS REMOVED FROM CONSENT AGENDA: None. RMVD C AGNDA
7. BOARD & COMMISSION RECOMMENDATIONS: BD /COMM RECOM
A. RECOMMENDATION — TROPINSKI/JACHIMOWICZ — 806 & 808 806 & 808
COVENTRY - PLAT
COVENTRY — PLAT OF SUBDIVISION OF SUB
Plan Commission Recommendation
Plat of Resubdivision — At its meeting on August 19, 2002, the Plan
Commission reviewed an application from Marcia Tropinski and Marek
Jachimowicz requesting approval of a plat of resubdivision for the
property known as 806 and 808 Coventry Lane in the Steeplechase
Subdivision. This request is necessary to reconfigure the common
property line between the two properties in accordance with a Court
Order that resolves an access problem that affects both parcels. Both
lots are improved with single - family homes.
By a vote of 4 to 0, the Plan Commission recommended approval of the
plat of resubdivision subject to the following conditions:
1. Address all issues contained in the memoranda dated August 7
and July 8, 2002 from Village Engineer Durfey.
2. Review by Attorney Martens.
3. Final engineering approval.
In making this recommendation, the Plan Commission found that the
plat of resubdivision meets the applicable standards required for
approval of a final plat of subdivision.
VILLAGE OF OAK BROOK Minutes
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Page 3 of 13 August 27, 2002
7. A. Motion by Trustee Savino, seconded by Trustee Caleel, to concur with
the Plan Commission and authorize the Village Attorney to draft the
necessary resolution for final consideration at the Village Board
September 10, 2002 meeting. VOICE VOTE: Motion carried.
8. ACTIVE AGENDA (Items for Final ActigRh ACTIVE AGENDA
A. CONFIRMATION OF APPOINTMENTS:
1) OAK BROOK HOTEL, CONVENTION AND VISITORS oB HTL, CoNV &
COMMITTEE VIS CTE - APPTs
Motion by Trustee Aktipis, seconded by Trustee Caleel, to concur with
the recommendation of President Bushy to appoint Terri Kolodzie,
General Manager of the McDonald's Lodge, to the Oak Brook Hotel,
Convention and Visitors Committee with her term expiring February 28,
2003. VOICE VOTE: Motion carried.
B. ORDINANCES & RESOLUTIONS:
1) RESOLUTION 2002 -AP -EXI -R -814, "A RESOLUTION NAMING RES02-AP- EXI -R-
THE ROAD ADJACENT TO THE OAK BROOK PUBLIC LIBRARY C87-JOE FULLAN
JOE FULLAN COURT IN THE VILLAGE OF OAK BROOK.
DUPAGE AND COOK COUNTIES, IL."
Pursuant to the Board's direction, this resolution was drafted which
names the road adjacent to the Oak Brook Public Library "Joe Fullan
Court".
Motion by Trustee Aktipis, seconded by Trustee Caleel, to approve
Resolution 2002 -AP -EXI -R -814, "A Resolution Naming the Road
Adjacent to the Oak Brook Public Library Joe Fullan Court in the
Village of Oak Brook, DuPage and Cook Counties, IL." ROLL CALL
VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) ORDINANCE 2002- TC -RR -G -703, "AN ORDINANCE AMENDING ORD 02- TC -RR -G.
703 - AMND
SECTION 7 -2 -1, TRAFFIC SCHEDULES, OF THE VILLAGE CODE TRAFFIC SCHED
OF THE VILLAGE OF OAK BROOK, IL."
It has recently come to staff's attention that a potential traffic hazard
exists at the intersection of Regent Drive and the entrance to Briarwood
Lakes.
VILLAGE OF OAK BROOK Minutes
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Page 4 of 13 August 27, 2002
8. B. 2) A vehicle coming westbound out of Briarwood does not have any traffic
control signage as it enters the intersection on Regent Drive. During
review of this, it was determined that Regent Drive should have the
right -of -way and that traffic from Briarwood Lakes should yield. Staff
believes that a yield (or perhaps a stop sign) was at this location. Staff
confirmed that there had previously been a traffic sign at this location
with Lee Hammer and Mark Stevens of the Public Works Department
and Deputy Police Chief William Haas, all of whom also recollected
that a yield sign did exist at this location. When staff inspected the site
on July 31, 2002, neither a yield nor stop sign existed for westbound
traffic. It is unknown what happened to the sign and why it no longer
exists.
In reviewing this location's file, a study was conducted by the
Engineering, Public Works and Police Departments in December 1994
concerning the specific movement of eastbound Regent (traffic
continuing east into Briarwood Lakes) yielding to northbound Regent
(traffic coming off of 30 Street). That item was on the Board of
Trustees December 19, 1994 agenda where an Ordinance revising
Schedule V to formalize that yield movement was approved.
This particular issue is for westbound traffic coming out of Briarwood.
The Police, Public Works and Engineering Departments have studied
this item and find that westbound traffic out of Briarwood Lakes should
yield to Regent Drive. The intersection is a Village right -of -way and a
yield sign can be appropriately placed on the north side of the street
This has been discussed with Briarwood Lakes Homeowner's President
Connie Xinos who asked that they be notified when the sign is placed so
that they can coordinate the location.
Earlier this year, the Village installed a raised concrete median within
16th Street to prohibit traffic turning into Castle Drive. The raised
median extended from Route 83 to the first driveway to the commercial
complex on the north side of the street. The median was stopped at that
location so that emergency vehicles would still have access if they came
from Route 83. The Village has received complaints concerning
eastbound motorists on 16th Street making U -turns at the end of the
median and then going back and turning north onto Castle Drive. At
least one Oak Brook Club resident has informed staff that they have
been involved in near -miss situations from these U- turning vehicles.
Upon review of this situation, it has been determined that the U- turning
vehicles are a hazard and should not be permitted. Deputy Police Chief
William Haas concurs.
VILLAGE OF OAK BROOK Minutes Page 5 of 13 August 27, 2002
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8. B. 2) Motion by Trustee Miologos, seconded by Trustee Korin, to approve
Ordinance 2002- TC -RR -G -703, "An Ordinance Amending Section 7 -2-
1, Traffic Schedules, of the Village Code of the Village of Oak Brook,
IL which adds westbound traffic from Briarwood Lakes to yield to
Regent Drive traffic and amended to add prohibition of U -turns from
eastbound motorists on 16th Street." ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3) RESOLUTION 2002- BD -CL- MIN -EXI -R -815, "A RESOLUTION RES02-BD-CE-M IN-
EX l -R -815 RE -RLS
APPROVING THE RE- RELEASE OF CLOSED MEETING of CLSD MTG MIN
MINUTES."
State of Illinois Statute ILCS 120/2.06 requires that all public bodies
should keep written minutes of all of their meetings whether open or
closed. In reorganizing the Closed Minute Books, the Village Clerk
determined that some minutes had not been re- released to the public that
no longer require confidential treatment. Village Attorney Martens and
the Village Clerk reviewed those minutes and determined those items
that no longer require confidential treatment should be re- released and
made available for public inspection.
Motion by Trustee Caleel, seconded by Trustee Aktipis, that the Village
Board approve Resolution 2002- BD -CL- MIN-EXI -R -815, "A
Resolution Approving the Re- Release of Closed Meeting Minutes."
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS:
AWARD CT
1) AWARD DESIGN & CONSTRUCTION SERVICES AND DSGN & CONST
SERV & SEEK BDS
AUTHORIZE TO SEEK BIDS — RESERVOIR A PUMPING RES A PMP EQUIP
EQUIPMENT REPLACEMENT PROJECT REPLC PRO.1
Authorization was granted at the Board's August 13, 2002 meeting for
staff to negotiate an Engineering Services Agreement with Alvord,
Burdick & Howson, L.L.C. (AB &H) for design and construction
services for the Reservoir A Pumping Equipment Replacement Project.
Staff met with AB &H and has reached a mutually agreed upon
engineering agreement. The services to be rendered and the
compensation associated with each are as follows:
VILLAGE OF OAK BROOK Minutes
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Page 6 of 13 August 27, 2002
8. C. 1) DESIGN (Preliminary and Final)
• Prepare detailed plans and specifications for the replacement of
Reservoir A's pumping equipment including pumps, motors,
electrical, piping, etc.
• Coordinate the design with the Village's control system consultant.
• Prepare construction cost estimates of the work delineated in the
final design.
CONSTRUCTION SERVICES (Project Administration)
• Assist in reviewing and evaluating construction bids.
• Assist in recommending the most responsive and responsible bidder.
• Consult and advise on interpretation of contract documents.
• Review and approve all shop drawings and contractor payment
submittals.
• Prepare any necessary change orders for Board consideration.
CONSTRUCTION SERVICES (Field Services)
• Observe and inspect all construction- related activities (installation of
equipment).
• Oversee and assure that all installed equipment is tested and
conforms to the plans and specifications.
• Prepare and submit to the Village a set of record drawings.
COMPENSATION
Design (lump sum) $29,600.00
Construction Services
Project Administration (lump sum) 9,400.00
Field Services (hourly — anticipate 320 hrs @$83.75/hr) 26,800.00
Expense Allowance 940.00
TOTAL NOT -TO- EXCEED COMPENSATION $66,740.00
The agreement has been reviewed by Village Attorney Martens who has
found it to be proper in form and content. This project will encompass
two fiscal years. Accordingly, funds have been included in the FY -02
Water Fund with the balance incorporated into the Five -Year Financial
Plan and ultimately into the FY -03 Budget.
VILLAGE OF OAK BROOK Minutes
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Page 7 of 13 August 27, 2002
8. C. 1) Motion by Trustee Miologos, seconded by Trustee Aktipis, that the
Village Board authorize execution of an Engineering Services
Agreement with Alvord, Burdick & Howson, L.L.C. in the not -to-
exceed amount of $66,740.00 for design and construction services for
the Reservoir A Pumping Equipment Replacement Project and amended
to grant staff authorization to obtain competitive construction bids for
the project once the plans and specifications are completed. ROLL
CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
2) EXTENSION OF CONTRACT WITH PARAMEDIC SERVICES OF ExT OF CNTRCT
ILLINOIS W /Psi
Based upon proposed changes to the next contract with Paramedic
Services of Illinois (PSI) additional time is needed for review prior to a
final recommendation to the Board. Since the current contract expires
September 1, 2002, a 60 -day extension to the current agreement is
recommended during which time the final terms of the contract will be
finalized. PSI has agreed to continue full service to the Village of Oak
Brook for a period of sixty days beyond August 31, 2002.
Motion by Trustee Caleel, seconded by Trustee Korin, that the Village
Board approve a 60 -day extension to the current contract with
Paramedic Services of Illinois (PSI). ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3) 2002 DRAINAGE PROJECT
Four sealed bids were received on August 21, 2002. Twelve bid
packages were picked up for this project. Staff called the companies
that decided not to bid: two were too busy with other bids, two stated
the job was too small, and four did not return the call. Funds in the
amount of $48,000 are available for this project in the Drainage
Improvements Program. The engineer's estimate of construction cost
was $23,995.00.
Trustee Savino recused himself from discussion and action, as his
property is part of this project.
VILLAGE OF OAK BROOK Minutes Page 8 of 13 August 27, 2002
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2002 DRNG PROJ
8. C. 3) Motion by Trustee Miologos, seconded by Trustee Caleel, that the
Village Board award a contract to the lowest responsive and responsible
bidder, subject to staff review, Prime Construction, Inc., 1ON860 Tower
Road, Hampshire, Illinois 60140, for the 2002 Drainage Project based
on the unit prices stipulated in the bid tabulation, for an estimated total
contract price of $27,400.00. ROLL CALL VOTE:
Ayes: 5 - Trustees Aktipis, Caleel, Craig, Korin and Miologos.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
D. PRELIMINARY APPROVAL OF 2003 VILLAGE BOARD OBJECTIVES PREL APVL - 03 Vii
BD OBJECTIVES
Proposed 2003 Village Board Objectives have been formulated based on the
June 3 and July 22, 2002 Committee -of- the -Whole discussions and
subsequent input from the Board on August 13, 2002. Preliminary approval
of these objectives will give the staff direction as they identify other
program objectives, determine appropriate measures and responsibilities for
accomplishment, complete the proposed Five -Year Financial Plan and
prepare the proposed 2003 Budget. Final approval of 2003 objectives will
take place in conjunction with adoption of the 2003 Budget.
Trustee Korin asked that the objective that instituted an annual process of
evaluating and reporting the Library's progress in meeting the standards set
forth in Serving our Public be deleted as an objective. Library Director
Martin will use her quarterly reports to update the Board on this topic.
Motion by Trustee Korin, seconded by Trustee Miologos, to delete the
objective that instituted an annual process of evaluating and reporting the
Library's progress in meeting the standards set forth in Serving our Public.
VOICE VOTE: Motion carried.
Trustee Miologos asked that the objective to establish an Oak Brook Village
Board, Plan Commission and Zoning Board of Appeals video lending
library be effective as of January 1, 2003. Director Martin suggested that
the start date be related to the first meeting of the year, allowing time for
reproduction and cataloging. She agreed that February 1, 2003 should allow
time for the process.
Trustee Caleel suggested clarification of the objective instituting
videotaping of Plan Commission and Zoning Board of Appeals meetings in
that the decision to videotape would be made at the time of referral by the
Board.
VILLAGE OF OAK BROOK Minutes Page 9 of 13 August 27, 2002
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8. D. Motion by Trustee Korin, seconded by Trustee Aktipis, to give preliminary
approval to the list of 2003 Village Board Objectives as further modified by
the Board, subject to final approval in conjunction with the 2003 Budget.
ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
9. INFORMATION & UPDATES: INFO & UPDATES
A. VILLAGE PRESIDENT: VLLG PRES
President Bushy noted that the Oak Brook Emergency Management Team
attended the FIAT Swat Team exercise with the faculty and administrative
staff of School District 53. She acknowledged Police Chief Pisarek for
coordinating this event and School District staff for their efforts in
cooperating with the event.
B. VILLAGE MANAGER: VLLG MGR
Acting Village Manager Crotty explained that the 2003 — 2012 Roadway
Maintenance Plan has been distributed to the Board. He added that it would
be available to be viewed at the Library.
Manager Crotty reported that starting August 29, 2002 the intersection of
Spring Road and Oak Brook Road will be closed for several days and a
more extended closure is scheduled for some time during September.
10. DEPARTMENTAL REPORTS: No business. DEPT. RPTS
11. UNFINISHED AND NEW BUSINESS: UNFIN & NEW
BUSINESS
A. DISCUSSION — TRAINING AND TRAVEL DISC. - TRNG &
TRVL
President Bushy noted that at the last Village Board meeting Trustee Craig
had requested that staff provide information relative to expenses incurred
for training and related travel. She reported that $261,370 was budgeted for
training and travel and actual expenses to date are $115,765.78, which is
considerably below budget. In addition it was requested to provide
information for planned training and travel to the end of the year.
VILLAGE OF OAK BROOK Minutes
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Page 10 of 13 August 27, 2002
11. A. Pursuant to a request made by Trustee Craig at the August 13, 2002 regular
Board meeting, staff prepared information concerning training and travel in
2002. The Finance Department developed a report which indicated training
and travel that has been completed already in this year. In addition each
department provided an estimate of training and travel for the remainder of
the year including the person or position attending, and the description,
location and estimated cost of each remaining training session.
In every case, actual training expenditures for 2002 are significantly under
budget. For reference, each department submits training requests in
conjunction with the preparation of the annual Budget. The department
requests include a description of the training, the location, the cost estimate
and its relation to the employee's duties. These requests are reviewed with
the Village Manager during budget meetings. In those operational
departments where the training line item includes training and travel for
many employees (e.g. Police, Fire, Public Works and Communications
Center), it has been administrative practice to make assumptions about how
much training is likely to occur. As such, the overall proposed budget for
these departments is reduced to a level that is deemed reasonably attainable
in the budget year, understanding that classes will likely be canceled,
employees' availability to attend may change, etc. Included throughout the
Finance Department report of training and travel already completed are
notations titled "budget adjustment ". This is reflective of that practice.
There are many factors that determine what training and travel is included in
the Budget, but the primary criteria are the job - relatedness and value to the
organization that the training provides. The personnel manual outlines the
parameters. Even after the Budget has been approved, a "Travel Request
Form" must be submitted to ensure that funds are available, the department
has authorized the employee's attendance, and the Village Manager has
approved the request. The employee uses the same form to submit a listing
of actual expenses and receipts for reimbursement.
Regarding travel, the vast majority of training programs are in state, and
most of those are local (i.e. Chicagoland area). However, conferences and
other multiple date programs are often out -of- state. The location of these
sessions is obviously set by the conference planners. Decisions to send an
employee are not made based on location, but rather the value that the
training provides.
Discussion ensued relative to the repercussions to staff if the Board did not
discuss the topic this evening because Board members had not had
sufficient time to digest the data provided.
VILLAGE OF OAK BROOK Minutes Page 11 of 13 August 27, 2002
11. A. Manager Crotty explained that if by postponing the discussion a hold on
training and travel was mandated, conference registrations would be held
with a variety of repercussion based on the individual circumstances.
Trustee Aktipis asked that training and travel proceed as previously
planned. Trustee Savino concurred that staff training and travel continue
while the Board reviews this further. He also noted that Fire Chief Jarvis
had cancelled the Unified Incident Command training in Phoenix due to
Trustee Craig's comments at the last Board meeting although there was no
Board action to stop travel. Trustee Savino asked the importance of the
training. Chief Jarvis responded that incident management system training
is very important and individuals are sent each year on a rotation schedule.
Trustee Savino suggested that the staff scheduled should attend the
conference if possible.
Trustee Craig asked why Fire Department staff were being sent to Michigan
for diversity training. Chief Jarvis stated it is the most cost - effective
sixteen -hour program available. She stated that there are many programs for
diversity training and that other staff had attended local programs. She
explained the differences of the programs and the value of this particular
program. Trustee Craig reiterated that there are many programs offered
here in Chicago.
Motion by Trustee Caleel, seconded by Trustee Savino, that no action be
taken to curtail staff training and travel at this time and discussion of this
topic will be tabled to the next Board meeting. VOICE VOTE: Motion
carried.
Trustee Savino stated that there is a policy in place for employees and that
there should be a similar policy in place for Board members also.
Trustee Korin suggested a per diem be established for employees when they
attend training sessions and asked that the Village research what parameters
other municipalities have established. Manager Crotty explained the current
policy requires receipts be provided for their expenses, that they are
reviewed and there have been a few instances that the expenditure was not
reimbursed.
President Bushy noted that the Village does not provide corporate credit
cards for travel expenses and that employees use personal credit cards to
pay for their expenses until the reimbursement procedure is complete.
Trustee Miologos stated that the Board is only concerned of the budget and
not the travel of employees.
VILLAGE OF OAK BROOK Minutes Page 12 of 13 August 27, 2002
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14.
OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None. OTHER Bus.
ADJOURN TO CLOSED MEETING: Collective Bargaining and the ADJRN TO CLSD
Appointment, Employment, or Dismissal of an Officer or an Employee. MTG
Motion by Trustee Miologos, seconded by Trustee Korin, to adjourn the
meeting to a closed meeting at 8:38 p.m. for the purposes of discussion of
Collective Bargaining and the Appointment, Employment or Dismissal of an
Officer or an Employee. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
ADJOURNMENT:
Motion by Trustee Craig, seconded by Trustee Caleel, to adjourn the meeting at
10:30 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda . Gonnella, CMC
Village Clerk
VILLAGE OF OAK BROOK Minutes
Page 13 of 13 August 27, 2002
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