Minutes - 08/28/1979 - Board of TrusteesVILI.kGE OF C_=iK B1:OOK
61INUTES OF REGULAR i`IEETING
August 28, 1979
I 'CALL MEETING TO ORDER
'The regular meeting of the Board of Trustees i�as called to order at 7:30 p.m.
by President Cerne in the Samuel E. Dean Board Room of the Village Commons.
A. Roll Call
Present: Trustees Frederick W. Broim
George Congreve
E. Clifford Marquardt
Arthur W. Philip
Barbara F. Reynolds
Joseph H. Rush
President Wence F. Cerne
II APPROVAL OF MINUTES
Trustee Philip moved - seconded by Trustee Marquardt...
That the minutes of the regular meeting of August 14, 1979, be approved as
submitted and waive reading of same.
Voice vote: all in favor So ordered
III ORDINANCES, RESOLUTIONS, VARIATIO�tS, PLAT, ETC.
A. RESOLUTION NO. R -260: ROBERT E. LISTECKI
President Cerne read in its entirety a proposed resolution commending Robert E.
Listecki for his service to the Village as a member of the Plan Commission from
1973 to 1979, who :has i�Torked diligently as one of the originators of the Bicycle
Trail System; and as Chairman of the Traffic Committee, greatly contributed to
update the Oak Brook Comprehensive Plan.
Trustee Broun moved - seconded by Trustee Reynolds...
To approve Resolution R -260 as presented and waive reading of same.
Voice vote: all in favor So ordered
B. ORDINANCE NO. S -438: AN ORDINANCE ADOPTING POLICIES AND ESTABLISHING
RULES AND REGULATIOIN ;S GOVERNING THE USE AND OPERATION OF THE FACILITIES
KNOWN AS THE SPORTS CORE
Proposed ordinance amends Ordinances S -424 and S -427 to further clarify th. -1
context of Exhibit "A" of said ordinance and knoivn as Oak Brook Sports Core
Operating Policies.
Trustee Philip moved - seconded by Trustee Congreve...
To approve Ordinance S -438 as presented and corrected and waive reading of same.
Roll call vc -e: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: none
So ordered
C. ORDINANCE NO. G- 256: AN ORDIN1NCE ESTABLISHING FEES AND C1- D\RGES FOR THE
I`f IE USE OF ITIE OAK BROOK FREE PUBLIC L I BR�RY
Ordinance S -225, adopted May 25, 1971, established the Oak Brook Free Public
Library.
Trustee Marquardt moved - seconded by Trustee Congreve...
PILL -' GE OF OAK BROOK iMINUIES - 1 - = August 283, 1979
VI LL%GE OF WuK BROOK %11; 7UTFS Au us � 28, 1979
To adopt Ordinance G -256 as presented and corrected and waive reading of same.
Roll call vote: Ayes: Trustees Broti,m, Congreve, Marquardt, Philip,
Reynolds, and Rush
Nays: none
So ordered
D. TRINITY LAKES U,\IT IV - FIN.Ai, PLAT
On August 20, 1979, the Plan Coinumission considered the Final Plat and recomr:ended
approval subject to Engineer Durfey's Memo dated August 17, 1979, relating to
sidewalks and street lights, and also that the north eight (8) feet of Lots 209
and 210 be designated as Bicycle Trail easement.
Trustee Reynolds moved - seconded by Trustee Philip...
That pursuant to the recommendation of the Plan Commission, that the
Final Plat of Trinity Lakes Unit IV, Job #735 -030 dated August 22, 1979,
be approved, subject to the following:
1. Waive the requirement for street lights except at intersections.
2. Waive the requirement for sidewalks and substitute paved Bicycle/
Pedestrian Pathways as noted on the Plat.
3. Bicycle /Pedestrian Pathways easement to be indicated on northerly
ten (10) feet of Lots 197, 198, 199, 209 and 210, with the under-
standing that the Pathway be constructed in Oak Brook Road Right -
of -,ray adjacent to Lots 197, 198 and 199, where possible.
4. Note to be added to Plat to indicated Lot 210 as being unbuildable
5. Waive the requirement of naming the entry street "Concord _Drive ", as
an extension of said street from the north side of Oak Brook Road,
and be permitted to substitute the name of "Trinity Lane ".
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, and Rush ,
Nays: none
So ordered
IV FINANCIAL
A. 1978/79 Audit
Referred from meeting of August 14, 1979 upon receipt of Management Letter to
complete the report.
Trustee Rush moved - seconded by Trustee Congreve...
To accept the 1978/79 Fiscal Year Audit as prepared by Peat Marwick,
Mitchell & Company.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush and President Cerne
Nays: none
So ordered
B. Invest_ -ents
_ - Water Fund
Trustee Ru- :;moved - seconded by Trustee Congreve...
To approve and ratify the following investment from the Water Fund:
One federally secured certificate of deposit in the amount of
$340,012,11 to mature at Great American Savings & Loan on Octo-
ber 31, 1979 at a rate of 10.70. This is drawn on the following
accounts:
Bond & Interest $117,462.07
Bond Reserve 55,701.89
Surplus 166,848.15
�340,01L.11
Ii
VILILI1GF OF 0.V BROOK tlI`�U�IES - 3 -
Roll call vote: Ayes: Trustee Brown Congreve, l-larquardt, Philip
Reynolds, Rush, and President Cerne
Nays: none
August 28, 1979
So ordered
#2 - Corporate Fund
Trustee Rush moved - seconded by Trustee Marquardt...
To approve and ratify the following investment from the Corporate Fund:
One federally secured certificate of deposit in the amount of
$465,,000.00 to mature at Great American Savings and Loan on
February 15, 1980 at a rate of 10.90.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President
Nays: none
So ordered
C. Motor Fuel Tax - State Audit Calendar years 1977 & 1978
Audits were performed by Illinois Department of Transportation regarding Motor
Fuel Tax Funds for 1977 and 1978.
Trustee Rush moved - seconded by Trustee Marquardt...
To accept the Report on Oak Brook to determine the status of the Motor
Fuel Tax Fund for the Village of Oak Brook as of December 31, 1977, and -
the Report on Oak Brook to determine the status of the Motor Fuel Tax
Fund for the Village of Oak Brook as of December 31, 1978.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, and Rush
Nays: none
So ordered
V OLD BUSINESS
A. Bid Recommendation - Pavement Reconstruction /Resurfacing
'Eight (8) bids were opened on August 22, 1979 for the Reconstrution /Resurfacing
of Camelot Drive, Mockingbird Lane, Dover Drive, Stafford Lane, Spring Road.
Ginger Creek Cul -de -Sacs, Village Hall Parking Lot Addition with Bicycle Path,
and 31st Street /Regent Drive Right Turn Lane.
Trustee Congreve moved - seconded by Trustee Marquardt,
To award the bid to the low bidder, Central Blacktop Co., Inc., in the
amount of $312.,867-35.
;Roll call vote:
Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: none
So ordered
B. Bid Rec�— endation - Public Works & Engineering Department Vehicles
Referred from meeting of August 14, 1979 . Tc o (2) bids were received on
August 1, 1979 for a z, Ton Utiltiy Vehicle F, a 3/4 Ton Pickup Truck with
snow plow.
Trustee Congreve moved - seconded by Trustee Marquardt...
VILLAGE OF OAK BROOD MINUTES - 3 _
August 28 1_97r�
I
VILLAGE OF O :M1 BROOK INiTNU FLS Augus t 2 3 , 19 79
To ati.*ard the contract to the low bidder, G. K. Chevrolet in the
amount of $12,924.42 for the tiro vehicles.
Roll call vote: Ayes: Trustees Bro,.n, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nays: none
So ordered
C. Modification - Salary Administration Plan - Finance Officer
Trustee Reynolds moved - seconded by Trustee Rush...
In keeping with the general thrust of the Personnel & Public
Safety Committee recommendation, that the Salary Administration
Plan be amended to reclassify the position of Finance Officer from
Pay Grade 7 to Pay Grade 9.
Roll call vote: Ayes: Trustees Congreve, Philip, Reynolds,
and Rush
Nays: Trustees Brown, and Marquardt
So ordered
D. 16th Street Closing
Due to adverse conditions, the 16th Street & Spring Road Improvement has not
progressed as scheduled, necessitating some action to be taken to expedite
completion of the Improvement.
Trustee Congreve moved - seconded by Trustee Rush...
To authorize the closing of Spring Road and 16th Street between Harger Road
and Route 83 for thru traffic, allowing for local traffic only, with a com-
pletion date not to extend past November 17, 1979.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, and Rush
Nays: none
So ordered
E. Report of Activities
Communications Sports Core
Trustee Philip reported: Eleven (11) Contractors picked up bid
sets for the Golf Course Building.
Illinois Women's Soccer League 5th Annual Tournament to be held in the
Sports Core November 6 and 7, 1979.
Meeting in Upper Level Conference Room on August 29, 1979 on Golf
Course Policies.
Finanr-P
Trustee Rush - no report
Personnel F Public Safety
Trustee oivn reported: Salary adjustments made to Village employees as
agreed by the Personnel Committee.
New fees being reviewed for Police on Special Duty.
Adjust.:—ts to the Soliceters License are being reviewed.
Public Works
Trustee Congreve reported: Public Works Committee to meet in the Lower
Level Conference Room on Storm Water problems.
VILLAGE OF O1'lK BROOK MINUTES - 4 - August 2S, 19 79
i
VILLAGE OF OAA' BROOK MIN't ULTS - 5 - August 28, 19 i 9
Transportation y Library
Trustee Marquardt reported: Route 83 Improvement to be agreeable with
Illinois Department of Transportation and Oak Brook Center.
Consultant working on Fullersburg Traffic Study.
RTA Bus Stops and Shelters to be studied.
Zoning and Planning
Trustee Reynolds reported: Aspects of Cable TV being studied.
iLeeting on September 13, 1979 of Intergovernmental Committee to be held
in 2nd Floor Court Room of Hinsdale Police Station to discuss proposed
ordinance relating to Gateway Development District.
VI NEW BUSINESS
A. 35th Street
This matter is to be continued and will be reviewed by the Zoning and Planning
Committee and President Cerne directed the Village Manager to take the
necessary measures to barricade the Roadway installed by Miller Builders to
the Oakwood Subdivision in Westmont.
B. Drake - Oakbrook Traffic
Trustee Reynolds reported on the proposed 250,000 square foot Office Building
with Parking of approximately 1000 cars, and the alternative solutions for
access of the Drake Oakbrook and York Woods, along with proposed signalizatlon
at Windsor and at Dover, which were discussed at the Committee -of- the -whole of
August 27, 1979. The matter will be given further consideration.
C. Well Request - Robert G. Stoffer - 54 Bradford Lane
Trustee Congreve moved - seconded by Trustee Rush...
To approve the well request for 54 Bradford Lane for lain
sprinkling purposes only.
Voice vote: All in favor So ordered
D. Storm Sewer - Golf Course Parking Lot
Wadsworth Golf Construction Company is obligated to restore some existing field
the which they disturbed during construction.
Trustee Philip moved - seconded by Trustee Rush...
To waive the bidding requirement and authorize Wadsworth Golf Construction
Company to construct the stole sewer through the Golf Course Parking Lot.
Roll call vote: Ayes: Trustees Brown, Congreve, Marquardt, Philip,
Reynolds, Rush, and President Cerne
Nayes: None
So ordered
E . Open Fo—_ gym
Many reside.- _s were in attendance and requested the Village seek solutions to
prevent thL o,idening of County Roads and to make DuPage County Planning Board
aware of this.
VILLAGE OF OV BROOK MINUTES - 5 - August 28 , 1979
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VILLAGE OF OAK BROOD MIWTES - 6 - August 28, 1979
F. Adj ournment Time - 10:05 p.m.
Trustee Brown moved - seconded by Trustee Congreve...
To adjourn this meeting.
Voice vote: all in favor So ordered
Respectfully submitted,
Marianne Lakosll, Village Clerk
Approved