Minutes - 08/28/1984 - Board of Trustees0
VILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING
August 28, 1984
MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:30 P.M.
I. ROLL CALL:
PRESENT:
ABSENT:
President Wence F. Cerne
Trustees Walter C. Imrie
Arthur W. Philip
Joseph H. Rush
William R. Watson
Trustees Robert E. Listecki
Ronald P. Maher
Trustee Listecki arrived and was seated at 7:37 P.M.
II. 'APPROVAL OF MINUTES:
Trustee Philip moved, seconded by Trustee Rush...
That the Minutes of the Committee of the Whole Meeting of August 13, 1984
be approved as submitted and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
Trustee Philip moved, seconded by Trustee Imrie...
That the Minutes of the Regular Meeting of August 14, 1984 be approved as
submitted and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.:
No business.
IV. FINANCIAL:
A. Investment:
Trustee Rush moved, seconded by Trustee Watson...
To approve and ratify the following investment from the Sports Core Bond
Fund:
One (1) fully collateralized Reverse Repurchase Agreement in the amount
of $260,000.00 to mature at Freedom Federal Savings and Loan on November
30, 1984 (98 days) at a rate of 11.4 %.
ROLL CALL VOTE: Ayes: Trustees Imrie, Philip, Rush, Watson and President Cerne
Nays: None
Absent: Trustees Listecki and Maher So ordered.
Trustee Listecki arrived and was seated at 7 :37 P.M.
B. 1983/84 Fiscal Year Audit:
Trustee Rush moved, seconded by Trustee Imrie...
To accept the Comprehensive Annual Financial Report for the year ended
April 30, 1984, as submitted.
VOICE VOTE: All present, in favor. So ordered.
C. A2roval of Purchase Order - 1984/85 De• -Icer Salt:
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Execution of State of Illinois Joint Purchasing Requisition authorized at
the Regular Meeting of May 22, 1984.
Trustee Imrie moved, seconded by Trustee Listecki...
To authorize a Purchase Order to Morton Salt Company for 1400 ton of De-
Icer Salt at $21.59 a ton for a total amount of $30,226.00.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Philip, Rush, Watson and
President Cerne
Nays: None
Absent: Trustee Maher
So ordered.
D. Emergency Purchase - A2proval of Purchase Order - Air Conditioning
Condensor - Bath and Tennis Club:
The air conditioning unit had failed and an immediate replacement was
necessary because of the extreme high temperature.
Trustee Philip moved, seconded by Trustee Imrie...
To ratify the purchase of an air conditioner condensor in an amount not
to exceed $3,000.00 and to waive competitive bidding due to the emergency
nature of this work.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Philip, Rush, Watson and
President Cerne
Nays: None
Absent: Trustee Maher
V. OLD BUSINESS:
So ordered.
A. Progress Report - Janitorial Services: `
Previously reviewed at the Regular Meeting of July 24, 1984 and monitored
by the Public Works Department.
Trustee Imrie moved, seconded by Trustee Listecki...
To authorize execution of a contract with Active Empire Maintenance
Company for janitorial services for a period of three (3) years per terms
of the bid specifications, with the provision of a thirty (30) day
cancellation clause.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Philip, Rush, Watson and
President Cerne
Nays: None
Absent: Trustee Maher So ordered.
B. York Road Pedestrian /Bicycle Path - Grants of Easement:
Grants of Easement held as directed at the Regular Meeting of February
22, 1983.
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Trustee Imrie moved, seconded by Trustee Listecki...
To accept the Grants of Easement from A. A. Khalili, and Arthur W. and
Joan Philip, for a Pedestrian /Bicycle Path, to be constructed on the west
side of York Road, and to take no action at this time on the Grant of
Easement from Jean B. Bristow.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Philip, Rush, Watson and
President Cerne
Nays: None
Absent: Trustee Maher So ordered.
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C. Sports Core - Irrigation Study:
Proposals were solicited and five (5) bids were received.
Trustee Philip moved, seconded by Trustee Rush...
To accept the proposal from Edwin Hancock, the lowest qualified bidder to
do the Sports Core Irrigation Study in the total amount of $5,500.00.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Philip, Rush, Watson and
President Cerne
Nays: None
Absent: Trustee Maher
So ordered.
D. Report of Activities:
1. Finance & Library - Trustee Rush - No report.
2. Personnel - Trustee Watson - Finance Officer Interview.
Trustee Listecki moved, seconded by Trustee Rush...
To call an Executive Session on September 4, 1984 for the purpose of
considering the hiring and employment of a Finance Officer.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Philip, Rush, Watson and
President Cerne
Nays: None
Absent: Trustee Maher
So ordered.
3. Public Safety & Traffic - Trustee Listecki - Police Department
showed the tape of the Sports Core Administration Building being
moved from Midwest Club to the Sports Core.
4. Public Works - Trustee Imrie - No report.
5. Sports Core - Trustee Philip - A meeting was held with members of
the Tennis Club to review suggestions.
6. Zoning and Planning - Trustee Maher - No report.
VI. NEW BUSINESS:
A. Allied Van Lines - Request for Industrial Revenue Bonds (2100 Swift
Drive) :
Trustee Rush moved, seconded by Trustee Listecki...
To deny the request from Allied Van Lines to consider the issuance of
Industrial Revenue Bonds in the approximate amount of $6,300,000.00 for
the purpose of financing improvements with Allied's potential relocation
to 2100 Swift Road.
Trustee Watson will abstain from voting due to his wife's employment with Allied
Van Lines.
VOICE VOTE: All present, in favor.
So ordered.
B. Resolution No. R -376 DuPage County Community Development Block
`Grant:
Trustee Imrie moved, seconded by Trustee Watson...
To approve Resolution No. R -376 declining participation in the Community
Development Block Grant Program and to notify the DuPage County Community
Development Department and HUD.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Philip, Rush, Watson
and President Cerne
Nays: None
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Absent: Trustee r" ,ner ordered.
C. Felber's Subdivision -- Reduction In Letter �redit:
Trustee Imrie moved,, seconded by Trustee Watson...
To authorize a reduction in the Letter of Credit #268 leaving a balance
of $36,778.62 and Letter of Credit #269 leaving a balance of $7,892.50.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Philip, Rush, Watson and
President Cerne
Nays: None
Absent: Trustee Maher
D. Referrals:
So ordered.
With no objections, President Cerne made the following referrals:
1. Boden's Lake Doran - Final Plat - Referred to the Plan Commission
meeting of September 17, 1984.
2. Boden's Lake Doran - Special Use Flood Plain - Referred to the Plan
Commission meeting of September 17, 1984 and the Zoning Board of
Appeals meeting of October 2, 1984.
E. Open Forum:
No one appeared.
VII ADJOURNMENT:
Trustee Listecki moved, seconded by Trustee Rush...
To adjourn this meeting to Executive Session for the purpose of
considering the hiring and employment of a Finance Officer.
Time: 9:00 P.M.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Philip, Rush, Watson and
President Cerne
Nays: None
Absent: Trustee Maher
ATTEST:
Mae Lakosil
Village Clerk
Approved
So ordered.
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