Minutes - 08/28/2001 - Board of TrusteesMINUTES OF THE AUGUST 28, 2001 REGULAR
MEETING OF THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK
APPROVED BY THE VILLAGE BOARD AS
WRITTEN ON SEPTEMBER 11, 2001.
1. CALL TO ORDER: CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by
President Bushy in the Samuel E. Dean Board Room of the Village Commons
at 7:30 p.m. Pledge of Allegiance was given.
2. ROLL CALL: ROLL CALL
The Village Clerk called the roll with the following persons
PRESENT: President Karen M. Bushy, Trustees George T. Caleel, John W.
Craig, Elaine Miologos and Alfred P. Savino.
ABSENT: Trustee Adam Butler.
Trustee Korin arrived at 7:43 p.m.
IN ATTENDANCE: Stephen B. Veitch, Village Manager; Michael A. Crotty,
Assistant Village Manager; Bruce F. Kapff, Director of Information Services
& Purchasing; Robert L. Kallien, Jr., Director of Community Development;
Darrell J. Langlois, Finance Director; Allen W. Pisarek, Police Chief; Bonnie
Sartore, Bath & Tennis Club Manager and Carol Harty, Deputy Village Clerk.
3. ANNOUNCEMENTS AND OPEN FORUM: ANNOUNCE
Village Clerk Gonnella introduced her new Deputy Village Clerk, Carol Harty,
to the Board of Trustees.
4. APPROVAL OF MINUTES: MINUTES:
BOT 08/14/01
Motion by Trustee Caleel, seconded by Trustee Craig, to approve the minutes
of the Special Board of Trustees Meeting of August 14, 2001 as presented and
waive the full reading thereof. VOICE VOTE. Motion carried.
Motion by Trustee Caleel, seconded by Trustee Craig, to approve the minutes
of the Regular Board of Trustees Meeting of August 14, 2001 as presented and
waive the full reading thereof. VOICE VOTE. Motion carried.
VILLAGE OF OAK BROOK Minutes Page 1 of 8 August 28, 2001
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5. CONSENT AGENDA: c. AGENDA
Items on the Consent Agenda were routine in nature and enacted in one
motion.
Motion by Trustee Savino, seconded by Trustee Craig, to approve the Consent
Agenda as presented. ROLL CALL VOTE:
Ayes: 4 — Trustees Caleel, Craig, Miologos and Savino.
Nays: 0 — None.
Absent: 2 — Trustees Butler and Korin. Motion carried.
APPROVAL:
A. APPROVAL OF BILLS - $1,164,887.37 (TOTAL) BILLS -
$1,164,887.37
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING PAYROLL-
AUGUST 18, 2001 - $521,965.22 (TOTAL) $521.965.22
C. APPROVAL OF CHANGE ORDERS: CH. ORDERS
1) CHANGE ORDERS #32 - #36 — BATH & TENNIS CLUBHOUSE #32 -36 B & T
EXPANSION AND RENOVATION PROJECT - $8,688.00 ExP /RENOV.
REVISED TOTAL CONTRACT AMOUNT - $1,681,747.00
D. APPROVAL OF PAYOUTS: PAYOUTS
1) CIVILTECH ENGINEERING, INC. — PAYOUT 429 — YORK YK/HARGER
ROAD/HARGER ROAD BICYCLE /PEDESTRIAN PATH - B /PED PATH
$7,656.45
2) JAMES J. BENES & ASSOCIATES, INC. — PAYOUT #12 — 2001 01 PAV /DRN
PAVING & DRAINAGE PROJECT - $18,009.85 PROJ
3) R.W. DUNTEMAN COMPANY — PAYOUT #4 - 2001 PAVING 01 PAV /DRN
& DRAINAGE PROJECT - $246,115.58 PROJ
4) SKC CONSTRUCTION, INC. — PAYOUT #2 & FINAL — 2001 01 CRK /SEAL
CRACK SEAL PROJECT - $1,574.50 PROD
5) GENERAL FUND CERTIFICATES, SERIES 2000 - $638,111.25 SERIES 2000
GEN. FD. CERT.
E. APPROVAL OF REFERRALS - None
F. APPROVAL OF AUTHORIZATION TO SEEK BIDS OR APPROVE BIDS
PROPOSALS:
VILLAGE OF OAK BROOK Minutes Page 2 of 8 August 28, 2001
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F. 1) REQUEST FOR PROPOSAL FOR AUDIT SERVICES —2001
THROUGH 2004
G. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF
JULY, 2001
H. PLACE ON FILE FOR PUBLIC INSPECTION - 2002 — 2006 FIVE
YEAR FINANCIAL PLAN
I. GRANT OF EASEMENT FROM THE OAK BROOK PARK
DISTRICT — 2001 SAFETY PATHWAY PROJECT
J. 2001 -PP -S -1000 AN ORDINANCE AUTHORIZING THE SALE BY
PUBLIC AUCTION OF PERSONAL PROPERTY OWNED BY THE
VILLAGE OF OAK BROOK
ITEMS REMOVED FROM CONSENT AGENDA: None.
BOARD & COMMISSION RECOMMENDATIONS:
A. KOSOWSKI (341 FOREST TRAIL) — FLOOD PLAIN SPECIAL
USE AND VARIATION
Trustee Korin arrived at 7:43 p.m.
Flood Plain Special Use — The Plan Commission by a vote of 5 to 0,
and the Zoning Board of Appeals by a vote of 5 to 0, have
recommended approval of the request from John Kosowski for a Flood
Plain Special Use to permit the expansion of an existing single- family
home. Planned improvements include an expanded garage, a new entry
and library in the front, a screened porch along the side, a dining room
to the rear, and second floor addition to the home. Although the
majority of the building additions will be located outside of the flood
plain, they are attached to the existing home which is in the flood plain.
Their recommendation includes the following conditions:
• The project shall be constructed in substantial conformance with the
plans as submitted (exhibits I, J and 23 of the case file) including
the requirement that the planned addition to the rear of the home
conform to the 12' side yard setback.
• Address all comments contained in Village Engineer Durfey's
memorandums dated June 12, 2001, July 12, 2001 and August 1,
2001.
VILLAGE OF OAK BROOK Minutes Page 3 of 8 August 28, 2001
AUDIT SRVCES
TREAS. RPT.
02 -06 5 -YR. FIN.
PLAN
PK DIST /PATH
EASEMENT
ORD 2001 -PP -S -100
AUTH.AUCTION
RMVD C AGNDA
I3D /COMM RECD
341 F. TRAIL
SU VARIATION
7. A. Motion by Trustee Savino, seconded by Trustee Caleel, to concur with
the recommendations of the Plan Commission and Zoning Board of
Appeals and authorize the Village Attorney to draft the necessary
ordinances for final consideration at the September 11, 2001 Village
Board Meeting. VOICE VOTE: Motion carried.
Variations — By a vote of 5 to 0, the Zoning Board of Appeals
recommended approval of the Variations as requested finding that the
applicant has met the applicable standards and requirements. In
making this recommendation, the Zoning Board found that the
information provided by the applicant supports the finding that the
planned improvements can be built at an elevation of at least one foot
above the base elevation instead of the Village's more conservative
standard of three feet. Information has also been received from
DuPage County stating that if the elevation of the improvements are
increased to 662.0, which is at least one foot above the base flood
elevation, no variation would be necessary from the DuPage County
Ordinance. Finally, based on information provided by the applicant,
the improvements to the existing home do not qualify as a "substantial
improvement ". In making this recommendation, the Zoning Board
attached the following conditions:
• The project shall be constructed in substantial conformance with the
plans as submitted (exhibits I, J and 23 of the case file).
• Address all comments contained in Village Engineer Durfey's
memorandums dated June 12, 2001, July 12, 2001 and August 1,
2001.
In recommending approval of these requests, the Plan Commission and
Zoning Board of Appeals found that the petitioner has satisfactorily
addressed the factors required for approval of the Flood Plain Special
Use and Variations. In particular, it was found that these requests were
necessary for the public convenience and will be operated so that the
public health, safety and welfare are protected. Also, there will be no
substantial injury to adjacent property.
Motion by Trustee Savino, seconded by Trustee Caleel, to concur with
the recommendations of the Plan Commission and Zoning Board of
Appeals and authorize the Village Attorney to draft the necessary
ordinances for final consideration at the September 11, 2001 Village
Board Meeting. VOICE VOTE: Motion carried.
VILLAGE OF OAK BROOK Minutes Page 4 of 8 August 28, 2001
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7.
B. ARIAS /RADDAWI — 10 LOCHINVAR LANE — VARIATION — 10 LOCH[NVAR
SIDE YARD SETBACK SIDE/YD VAR.
Variation — The Zoning Board of Appeals, by a vote of 5 to 0, has
recommended approval of the request from Ada Arias and Hareth
Raddawi for a variation to the side yard setback to permit the planned
expansion of the existing home on the property. This property is
currently improved with a single - family home that encroaches to 10.8
feet into the required 18 -foot side yard setback. The requested
variation would permit a second floor addition to the home without
encroaching further into the required yard.
In recommending approval of this request, the Zoning Board of
Appeals found that the petitioners have satisfactorily addressed the
factors required for approval of a variation. In particular, it was found
that the property owners' hardship was due to the unique circumstance
of the home being built in 1961 with a side yard setback less than that
required by our current ordinance. Further, the Board found that the
variation would not alter the essential character of the neighborhood.
Motion by Trustee Savino, seconded by Trustee Caleel, to concur with
the recommendation of the Zoning Board of Appeals and authorize the
Village Attorney to draft the necessary ordinance for final
consideration at the September 11, 2001 Village Board meeting.
VOICE VOTE: Motion carried.
ACTIVE AGENDA (Items for Final Actions ACTIVE AcNDA
A. APPOINTMENTS: None.
B. ORDINANCES & RESOLUTIONS:
1) 2001- LC -AL -G -682 AN ORDINANCE AMENDING TITLE 4 0 #o1- LC -AL -c -682
CHAPTER 1, SECTION 8A OF THE VILLAGE CODE OF THE LIQ LI
VILLAGE OF OAK BROOK ILLINOIS RELATIVE TO THE EL FLAMENCO
NUMBER OF AUTHORIZED LIQUOR LICENSES
EL FLAMENCO, INC. has made application to the Village for a
Class A -1 liquor license. Before a liquor license may be issued, the
Village Board would need to create an additional Class A -1 liquor
license, as no additional licenses are currently available.
VILLAGE OF OAK BROOK Minutes Page 5 of 8 August 28, 2001
B. 1) Village Attorney Martens has drafted an ordinance, which increases
the number of A -1 liquor licenses by one from 17 to 18 within the
Village.
Motion by Trustee Savino, seconded by Trustee Caleel, to approve
Ordinance 2001- LC -AL -G -682, "An Ordinance Amending Title 4,
Chapter 1, Section 8A of the Village Code of the Village of Oak
Brook, Illinois Relative to the Number of Authorized Liquor
Licenses," as presented and waive the full reading thereof. ROLL
CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 — None.
Absent: 1 — Trustee Butler. Motion carried.
C. AWARD OF CONTRACTS: AWARD CT
1) 2001 SAFETY PATHWAY PROJECT Ol PATH PAV.
PROD
One sealed bid was received on August 22, 2001. The project
involves construction of a pathway along Wood Glen Lane from
York Road to the existing path. The budget for this project is
$44,000 in the Safety Pathway Improvements Program (463- 9070).
The engineer's estimate of construction cost was $40,010.00 Staff
has used Johnson Blacktop, Inc. on golf course cart path paving
projects in 1998 and 1999 and was very satisfied with their work.
Motion by Trustee Miologos, seconded by Trustee Savino, that a
contract be awarded, subject to staff review, to the single bidder,
Johnson Blacktop, Inc., 825 Hicks Drive, Elburn, IL 60119 based on
the unit prices listed on the attached bid tabulation, for an estimated
total contract price of $33,900.00. ROLL CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 — None.
Absent: 1 — Trustee Butler. Motion carried.
2) GOLF COURSE CART PATH PAVING — SPORTS CORE OLF cRSE
PATH PAV.
Five sealed bids were received on August 8, 2001. The project calls
for the paving of approximately 3,388 lineal feet of 8 -foot wide cart
paths. The budget for the project is $15,000.00 in the Golf Course
Maintenance Program (52 -834).
VILLAGE OF OAK BROOK Minutes
Page 6 of 8 August 28, 2001
8. C. 2) The responsible low bid unit price received this year is $18.50 more
per ton than last year's contract. The increase in price per ton is
due to increased oil prices.
Staff will seek to adjust the actual quantity of material installed in
the field to reduce the total cost of the project. The total cost of the
project is estimated at $20,000. The shortfall in budgeted funds has
been offset by the elimination of a capital item in the golf course
operating budget.
Motion by Trustee Savino, seconded by Trustee Korin, that a
contract be awarded, subject to staff review, to the lowest
responsible & responsive bidder; Johnson Blacktop, Inc., 825 Hicks
Drive, Elburn, IL 60119 at a unit cost of $61.05 per ton (estimate of
361 tons) for an estimated total project price of $22,039.05. ROLL
CALL VOTE:
Ayes: 5 — Trustees Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 — None.
Absent: 1 — Trustee Butler. Motion carried.
9. INFORMATION & UPDATES: INFO &
UPDATES
A. VILLAGE PRESIDENT VLLG PRES
President Bushy mentioned that the Legislative Committee of the
DuPage Mayors & Managers Conference met Tuesday morning to
begin developing the legislative action plan for the coming year. She
announced that the annual drivedown to Springfield will occur April
10 -11, 2002 and Trustees are welcome to attend this two -day lobbying
event.
B. VILLAGE MANAGER: VLLG MGR
Manager Veitch announced that the Village has received official
notification of two grants from the Illinois Department of Commerce
and Community Affairs pertaining to state support of the municipal
complex project. Those grants are in the amounts of $500,000 and
$250,000. Notification of another grant has been received from the
Illinois Department of Natural Resources in the amount of $200,000 in
support of the Oak Brook portion of the regional bike trail (Salt Creek
Greenway Trail).
VILLAGE OF OAK BROOK Minutes Page 7 of 8
August 28, 2001
9. B. The grant agreements are being reviewed by staff presently and Board
approval likely will be sought for execution of the agreements at the next
Village Board meeting
10. DEPARTMENTAL REPORTS- None.
11. UNFINISHED AND NEW BUSINESS (Final Action Not Anticipated): None.
12. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: None.
13. ADJOURNMENT
Motion by Trustee Craig, seconded by Trustee Savino, to adjourn the meeting
at 8:13 p.m. VOICE VOTE: Motion carried.
ATTEST:
Linda K. Gonnella, CMC
Village Clerk
BOT- 082801
VILLAGE OF OAK BROOK Minutes Page 8 of 8 August 28, 2001
DEPT. RPTS
UNFIN & NEW
BUSINESS
OTHER BUS.
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