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Minutes - 09/08/1981 - Board of Trusteesit r' VILLAGE OF OAK BROOK MINUTES OF REGULAR MEETING September 8, 1981 I. CALL MEETING TO ORDER The Regular Meeting of the Board of Trustees was called to order at 7:30 P.M. by President Cerne in the Samuel E. Dean Board Room of the Village Commons. A. Roll Call Present: Trustees George Congreve Robert E. Listecki Arthur W. Philip Joseph H. Rush William R. Watson President Wence F. Cerne Absent: Trustee Walter C. Imrie II. APPROVAL OF MINUTES Trustee Philip moved - seconded by Trustee Congreve.... That the minutes of the Regular Meeting of August 25, 1981 be approved as presented and waive reading of same. Voice vote: all in favor. So ordered. III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. ORDINANCE NO. G- 303: AN ORDINANCE AMENDING ARTICLE VII OF THE SUBDIVISION REGULATIONS OF THE VILLAGE OF OAK BROOK, ORDINANCE G -1409 AS AMENDED, RELATIVE TO GRADING AND LANDSCAPING. Trustee Watson moved - seconded by Trustee Philip.... To approve Ordinance No. G -303 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Rush and Watson Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. B. ORDINANCE NO. G -304: AN ORDINANCE AMENDING SECTION V OF THE ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK, ORDINANCE G -60, AS AMENDED, RELATIVE TO WATER WELLS. Trustee Watson moved - seconded by Trustee Listecki.... To approve Ordinance No. G -304 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Rush and Watson Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. C. ORDINANCE NO. G -305: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF OAK BROOK, ORDINANCE G -60, AS AMENDED, RELATIVE TO HELIPORTS. Trustee Watson moved - seconded by Trustee Philip.... To approve Ordinance No. G -305 as amended in Section 2 (1) by prefixing the sentence with the word "If" and waive the full reading thereof. Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Rush and Watson Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. VILLAGE OF OAK BROOK -1- September 8, 1981 Trustee Congreve moved - seconded by Trustee Philip.... To approve the payment to Del Ricco Brothers Construction, subject to receipt of waivers, for the 1981 Watermain Project in the amount of $189480.42. Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Rush and Watson. Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. C. Approval of Bills Accounts Payable, dated September 8, 1981, presented to reflect payment from the following funds: Corporate Fund $2309258.58 Motor Fuel Tax Fund 29161.27 Water System Funds 619029.11 Sports Core Fund 488.23 'Sports Core Operational Fund 1009813.08 TOTAL $3945850.27 Trustee Rush moved - seconded by Trustee Watson.... To approve payment of Accounts Payable in the total amount of $394,850.27 and authorize the President and Treasurer to affix their signatures thereon. Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Rush and Watson. Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. D. Investments Trustee Rush moved - seconded by Trustee Congreve.... J To approve and ratify the following investment from the Water Fund: One federally secured certificate of deposit in the amount of $147,246.14 to mature at First Federal Savings and Loan on October 26, 1981 at a rate of 17.5% (56 days). Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Push and Watson Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. VILLAGE OF OAK BROOK MINUTES -2- September 8, 1981 VILLAGE OF OAK BROOK -2- September 8, 1981 IV. FINANCIAL A. Treasurer's Report Trustee Rush moved - seconded by Trustee Listecki.... To approve the Treasurer's Cash and Investment Report for the month of August, 1981 as presented. Revenue Fund Balance Corporate Fund $519,396.43 $396989794.33 Motor Fuel Tax Fund 69018.96 989694.08 Revenue Sharing Fund 32.98 149641.77 Water Fund 1339876.22 118279697.03 1976 Revenue Bond Fund -0- .07 Sports Core Bond Fund 319246.11 5029540.09 Sports Core Operating Fund 1419631.19 235,246.74 a Voice vote: all in favor. So ordered. B. Payout - #2 Del Ricco Brothers Construction - Watermain Extensions Trustee Congreve moved - seconded by Trustee Philip.... To approve the payment to Del Ricco Brothers Construction, subject to receipt of waivers, for the 1981 Watermain Project in the amount of $189480.42. Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Rush and Watson. Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. C. Approval of Bills Accounts Payable, dated September 8, 1981, presented to reflect payment from the following funds: Corporate Fund $2309258.58 Motor Fuel Tax Fund 29161.27 Water System Funds 619029.11 Sports Core Fund 488.23 'Sports Core Operational Fund 1009813.08 TOTAL $3945850.27 Trustee Rush moved - seconded by Trustee Watson.... To approve payment of Accounts Payable in the total amount of $394,850.27 and authorize the President and Treasurer to affix their signatures thereon. Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Rush and Watson. Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. D. Investments Trustee Rush moved - seconded by Trustee Congreve.... J To approve and ratify the following investment from the Water Fund: One federally secured certificate of deposit in the amount of $147,246.14 to mature at First Federal Savings and Loan on October 26, 1981 at a rate of 17.5% (56 days). Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Push and Watson Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. VILLAGE OF OAK BROOK MINUTES -2- September 8, 1981 Y' ''VILLAGE OF OAK BROOK -3- September 8, 1981 V. OLD BUSINESS A. Bid Recommendation - 1981 Drainage Improvements Continued from Regular Meeting of August 25, 1981. Trustee Congreve moved - seconded by Trustee Philip.... To award the contract to the low bidder, Bari Sewer & Water Contractor, Inc., in the total amount of $24,000.00. Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Rush and Watson Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. B. Bid Recommendation - York Woods Street Lights Continued from Regular Meeting of August 25, 1981. Trustee Congreve moved - seconded by Trustee Philip.... To award the contract to the lowest responsible bidder, Fulton Construction Company, in the total amount of $45,000.60, conditioned upon the project not proceeding until after September 21, 1981, the expiration date of the legal time allowance for objections to be filed on Special Assessments. Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Rush and Watson Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. C. Recommendations on Seal Coating - Village Commons & Fire Station #2 Trustee Congreve moved - seconded by Trustee Philip.... To authorize the inclusion of the Village Commons parking lots and roads and Fire Station #2 driveway and parking lot improvements into the paving contract with Central Blacktop Company, Inc., in the amount of $37,655.20, and waive the bidding requirement due to contractor presently doing work within the Village. Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Rush and Watson. Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. D. Jerry Nerad - Structure Height Variation -(305 Midwest Club) Public Hearing held on September 1, 1981 and the Zoning Board of Appeals recommended denial, of the Structure Height variation of approximately 3.4' over the 30' height restriction. Trustee Watson moved - seconded by Trustee Listecki.... To concur with the recommendation of the Zoning Board of Appeals and deny the request as presented. Roll call vote: Ayes: Trustees Congreve, Listecki, Philip, Rush and Watson. Nays: None Absent: Trustee Imrie President Cerne indicated approval of the motion. So ordered. VILLAGE OF OAK BROOK -3- September 8, 1981 11 VILLAGE OF OAK BROOK -4- September 8, 1981' E. Pedestrian /Bicycle Pathways - (Spring Road) On August 26, 1981 the Committee of the Whole met to discuss with the residents of the Fullersburg Woods area the proposed Pathway system proposed along Spring Road and York Road. Trustee Congreve moved - seconded by Trustee Philip.... To proceed with an 8 foot wide asphalt Pedestrian /Bicycle Pathway adjacent to Spring Road as shown on drawings prepared by the Engineering Department and delineated from the roadway by a depressed rumble strip. After discussion and with agreement of Trustee Philip, Trustee Congreve - withdrew the motion. Trustee Congreve moved - seconded by Trustee Listecki.... That staff be directed to prepare an alternate and costs involved for widening by 21-2 feet either side of Spring Road for approximately 700 feet in the residential area on the North side of Spring Road from Madison Street to the Fullersburg entrance. Voice vote: all in favor. VI. NEW BUSINESS A. Truth -in- Taxation - Public Act 82 -102 So ordered. All Taxing Districts had been notified by the Illinois Department of Revenue of the Truth -in- Taxation Act, Public Act 82 -102, effective after July 29, 1981, requiring a Public Hearing for proposed increases in tax levies over 5% of the prior year, exclusive of election costs. Staff had reviewed the Act as it related to the Village. Trustee Rush moved - seconded by Trustee Congreve.... To confirm that the Village had budgeted an abatement of a minimum of $300,000.00 of the Sports Core Bond Issue, proposed for November or December 1981, and therefore a Public Hearing under the Truth -in- Taxation Act will not be necessary. Voice vote: all in favor. B. 1981 Seal and Chip Program So ordered. The following streets are budgeted to receive a Seal and Chip maintainance coating: Acorn Hill Lane Ernie Pyle and 15th Street Hunt Club Lane White Oak Lane Glendale Road Oak Brook Road Frontage Trustee Congreve moved - seconded by Trustee Philip.... ' To authorize a Purchase Order to Lenz Oil Services in the amount of $7,265.76 for an estimated 15,137 square yards of A -1 Seal and Chip at .481� per square yard; and that the bidding requirements be waived due to this being the only contractor available to do the work. Roll call vote: Ayes: Trustee Congreve, Listecki, Philip, Rush and Watson. Nays: None Absent: Trustee Imrie Pres4.dent Cerne indicated approval of the motion. So ordered. VILLAGE OF OAK BROOK -4- September 8, 3981 r' `VILLAGE OF OAK BROOK _5' September 8, 1981 C. Signage Plan for the Village Commons At the Committee of the Whole Meeting of August 10, 1981, discussion was held relative to developing an overall identification and directional signage plan-for the Village Commons complex in conjunction with the signage proposed for the Library. ,y Trustee Philip moved - seconded by Trustee Watson.... To authorize a Purchase Order to Lawrence P. Filippi, Architect, in an amount not to exceed $2,100.00 for the development of an overall signage plan for the Village Commons, and waive the bidding requirements on the basis of utilizing the same architect as the Library Association. Roll call vote: Ayes: Trustee Congreve, Philip, Watson and President Cerne. Nays: Trustee Listecki and Rush Absent: Trustee Imrie 4 i 1 n D. Request - Waiver of Right -of -Way Bond, Illinois State Toll Highway Authority Permit requested by Illinois State Toll Highway Authority for revisions to the toll collection facilities adjacent to 22nd Street and Spring Road. Trusteee Congreve moved - seconded by Trustee Philip.... To waive the $1,000.00 Right -of -Way Bond and all permit fees related to this application. Voice vote: all in favor. So ordered. 7 E. Request - Waiver of Right -of -Way Bond, Butler School Permit requested by Elementary School District #53 for an entrance /exit driveway at Butler School from Windsor Drive to the gymnasium. Trustee Congreve moved - seconded by Trustee Rush.... To waive the $1,000.00 cash Right -of -Way Bond and other permit fees related to the Engineering Permit for construction of driveways within the Right -of -Way. r` Voice vote: all in favor. So ordered. F. Meeting Cancellation On May 19, 1981, the Regular Meetings of the Board scheduled for the 3rd Tuesday of the month were cancelled for the months of June, July, August and September. Trustee Congreve moved - seconded by Trustee Philip.... t To cancel.the Regular Meeting scheduled for the 3rd Tuesday of the months of October, November and December. Voice vote: all in favor. So ordered. VILLAGE OF OAK BROOK N September _ • VILLAGE OF OAK BROOK -6- G. Adjournment Time: 9:00 P.M. Trustee Congreve moved - seconded by Trustee Philip.... To adjourn this meeting. Voice vote: all in favor. I So ordered. Respectfully submitted, September 8, 1981 Marianne Lakosil Village Clerk 9-- 6U - / Approved as corrected 43't n 1� r r . VILLAGE OF OAK BROOK -6- September 8, 1981