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Minutes - 09/08/1992 - Board of Trustees2. i 2. t 13. 4. 49 a0T -- VILLAGE OF OAK BROOK Minutes Se t. 8, - -1992 UNOFFICIAL UNTIL APPROVED B71 BOARD APPROVED AS WRITTEN ✓OR APPROVED AS AMENDED. BY VILLAGE BOARD ON a f MEETING CALL: The Regular Meeting of the Board of Trustees was called to order by President Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:32 p.m. Pledge of Allegiance was given. ROLL CALL: The Clerk called the roll with the following persons PRESENT: President Bushy, Trustees Mayer, Shumate, and Skinner. Trustee Payovich arrived at 7:57 p.m. ABSENT: Trustees Bartecki and minters. IN ATTENDANCE: Vince Long, Assistant to Village Manager; Richard A. Martens, Village Attorney; Maggie Powers, Finance Officer /Treasurer; Dale L. Durfey, Jr., Village Engineer; Tom Hawk, Director of Code Enforcement; Charles McAdams, Sports Core Manager and Ton Wangelind Athletic Director /Tennis Pro. ANNOUNCEMENTS & OPEN FORUM: President Busty read a Construction Alert bulletin from the Illinois Toll Highway Authority stoting the partial demolition of the Cermak Road Bridge from midnight to 5 :00 a.m. Staff will notify Homeowner Association residents in the affected area. APPROVAL OF MINUTES: Trustee Skinner moved to approve the minutes of the Regular Meeting of August 25, 1992 as presented and waive the full reading thereof. Seconded by Trustee Mayer. VOICE VOTR: Motion carried with Trustee Shumate abstaining. CONSENT AGENDA: Trustee Skinner moved to approve the Consent Agenda. Seconded by Trustee Shumate. ROLL CALL VOTE: Ayes: 4- Trustees Mayer, Shumate, Skinner and President Bushy. Nays: 0 -None. Absent: 3-Trustees Bartecki, Payovich and Winters. Motion carried. A. BID REggM+ ENDATION LIBRARY EQUIPMENT: Approved Omnibus Vote. B. RESOLUTION NO. R -569 A RESOLUTION APPROVING A SECOND AMENDMENT TO THE R LOYEE PAY_ PLAN FOR 1992 (Finance & BuildiM Departments 'Personnel): f- pproved Omnibus Vote. VILLAGE OF OAK BROOK Minutes 1 September 8, 1992 CALL TO ORDER ROLL CALL ANNOUNCEMENT MINUTES BID RECOM14ENDA- TION : LIBRARY RES. R -569 AMEND PAY PLAN C. RESOLUTION NO. R -570 A RES E FAIR LABOR STANDARDS ACT POLICIES FOR THE VILLAGE OF OAK BROOE: Approve Omnibus Vote. D. RESOLUTION NO. R -571 A RESOLUTION AUTMORIZI.NG SAFE DEPOSIT Box ACCESS BY DESIGNATED OFFICERS. Approved Omnibus Vcte. E. EAY,_ �. 0® 1. 2. 3. 4. DOMINIC FIORDIROSA CONSTRUL"TION 2 MPANY - PAYOUT #3 '° 1991 DRAINAGE _pRojECT No. 91 -13 42: APPrOvec umnibus Vote. BITUMINOUS PAVING SYSTEMS - PAYOUT2 & �`INAL - 1992CK SEALING PROJECT NO. 92- 1114: Approved Omnibus Vote. THOMAS N. MADDEN COMPANY - PAYOXJT #1 - OLD OAK BROOK DAM: Approved Omnibus Vote. - PAYOUT 43 Approved omnibus Vote. 5. gLNFORDt MURPI3Y AND TILLY INC, - PAYOt�T4 - 'DRIDGE CONRUGTION SERVICES: Approved tmnibus Vote. 6. ITEMS REMOVED FROM CONSENT AGEVIA: None. 7. FINANCIAL: A. APPROVAL OF BILLS: Voucher List of Bills Presei.ted for Approval September 8, 1992 to reflect payment from the following funds: General Corporate Fend $4700464.56 Motor Fuel Tax Fund 2,439.99 Mater Fund 351j581-13 Sports Core Fund 91,001.04 Trustee Mayer moved to approve Voucher List of Bills in,the total amount of $915,486.72 and authorize the Village President to affix her signature thereon. Seconded by Trustee Skinner. ROLL CALL VOTE: ,Ayes: 4- Trustees Mayer, Shumate, Skinner and president Bushy. Nays: © -None. Absent: 3- Trustees Bartecki, Payovich and Winters. Motion carried. President Bushy announced the MTV event expenses from the Sports Core bills were completely paid in advance by the Promoter. VILLAGE OF OAK BROOK Minutes 2 September 8, 1992 40 RES, R -570 V1END FLSA RES. R -571 SAFE DEPOSIT BOX ACCESS PAYOUTS: D.FIORDIROSA: 1991 DRAINAGE $11,467.85 BITUMINOUS PAV- ING:1992 CRACK SEAL-$2v439.99 T. M. HADDEN CO . OLD ©. B . DA14- $70,351.20 A]LBIN CARLSON: BRIDGE REPAIR - $2029969.44 C1 4T : BRIDGE CONSTRUCTION- - S12,490.65 APPROVAL OF BILLS vor3- ac> -MW 9- 9-9a. B. RESIDENTIAL WATER REFUND CHECKS TO BE REED: RESIDENTIAL WATER REFUNDS Trustee Mayer moved to approve release of the Residentia Water Refund checks. Seconded by Trustee Skinner. ROLL CALL VOTE: j Ayes: 4- Trustees Mayer, Shumate, Skinner and President Bushy. Nays: O- None . Absent: 3- Trustees Bartecki, Payovich and Winters. Motion carried. 8. ORDINANCES AND RESOLUTIONS: A. RESOLUTION NO. R -572 STATE MANDATES i�EFEP��+�iM RESOLUTION: RES . R -57 2 STATE MANDATES Trustee Skinner moved to pass Resolution No. R -572 as presented REFERENDUM and waive the full reading thereof. Seconded by Trustee Mayer. ROLL CALL VOTE: Ayes: 4- Trustees Mayer, Shumate, Skinner and President Bushy. Nays : O- ".one . Absent: 3- Trustees Bartecki, Payovich and Winters. Motion carried. B. ORDINANCE NO. 5-745 AN ORDINANCE AUTHORIZING THE ISSUANCE OF A ORD. S -745 $300,000 NOTE OF THE VILLAGE OF OAK BROO& _D_ U PAGE AND COOK ISSUE $3009000 c!)UNTIESk, IL ( Tennis Bubble l : NOTE (TER�aI S BUBBLE) Village Attorney Martens noted erroneous language within the Ordinance to be removed. Trustee Mayer moved to pass Ordinance No. S -745 as amended and j waive the full reading thereof. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 4- Trustees Mayer, Shumate, Skinner and President Bushy. Nays: O -None. Absent: 3- Trustees Bartecki, Payovich and Minters. Motion carried. 9. DEPARTMENTAL REPORTS - SPECIALTY AREAS: Environmental Concerns & Public Works: Trustee Payovich - Absent. Village Engineer Durfey gave an update of the Jorie Boulevard Project noting a three -week delay on said project by slowness of the contractor. Contractor stated the project shoul_d isted by Thanksgiving. Trustee Shumate thanked the for expediting the completion of the drain tile project on 35th Street. Finance• Purchasing • and Motel Convention and Visitors CoM[ittee: Trustee Bartecki - Absent. Finance Officer Powers informed the Village Board on the process of the Mater Refund checks. The Village was unable to contact fifteen (15) customers, while 183 customers were processed for refunds. The customers were outside of Oak Brook, primarily in Chateaux Woods. VILLAGE OF OAK BROOK Minutes F., 3 September 8, 1992 tae_ -r ; i ct — ~qPAL Personnel: & Library: 'Trustee Mayer - There has been an djstment in the personnel structure of the Finance Department and Bureau of Inspections. Planning & Zonin -go Trustee Skinner - Public Hearings have be held for the Mayslake property. The first Tuesday in October should be the final hearing regarding said property. President Bushy noted properties outside of the Village of Oak Brook merchandising the property as within the Village boundaries. The Village will pursue this, as they misrepresent to their residents, as our public service departments would not service this area. Public Safety: Trustee linters - Absent. President Bushy read a report from Police Chief Fleming announcing two probationary patrolmen: Robin Aylor and Jason Cates. Mr. Aylor is replacing officer Lock who was recently transferred to the B.A.T.T.L.E. Program. Mr. Oates is replacing Officer Ciolino who went on disability pension August 28, 1"2. Sesorts Core: Trustee Shumate - The Sports Core has recorded its best season since its opening, the highest membership, and may show a profit in the areas of golf, tennis, p001 and restaurant. I Trustee Payovich arrived at 7 :57 p.m. The Staff and the Golf Club Comittee are requesting quotas to correct soil erosion areas on the Golf Course. The project would require bid Procedure for work to be done in der. parties have The last major Polo event is scheduled this meek. Four (4) Part been scheduled at the Bath & Tennis Ciubrfor the Polo events this season and have been well attended. The engineering plans and parer drop for the Tennis Bubble should be completed soon so that bids can be received. One meeting has been scheduled with the planner. Village President: President Bushy - Addressed the Board's deliberation on issues to develop ideas for the Sports s e and Library. feasibility Sports is Core and Library staffs are having mebtisng develop of the sports Core property for a Library site. These proceedings are for discussion only. The Board has not received any proposals nor has any decisions been made by the Village Board. '10. L71VINISHED BUSINESS: CY SIREN A. RE VEST TO ACCEP`T ` FOR ELECTRICAL SERVICE - EMERY TEI�i: 1. CONWEAL_ -TH EDISON SFRVI(�: Recently Comonwealth Edison advised the Village that to provide power to the warning siren at Route 83/22nd Street would require a new C moonweaith Edison service, including ,,VILLAGE OF OAK BROOK Minutes 4 September 8, 1532 t f I f EMERGENCY SIREN SYSTEM ELECTRICAL SERVICE trnr;!: -`ormer and two power lines Of approximately 380 feet in +ength. The cost, payable directly to commonwealth Edison to provide this service, is in the amount of $3,822.06. Trustee Skinner moved to authorize an amount not to exceed $3,822.06 to Commonwealth Edison for installation of a transformer and two power lines to provide power to the warning siren at Route 83/22nd Street. Seconded by Trustee Payovich. ROLL CALL : Ayes: 4- Trustees Mayer, Payovich, Shute and Skinner. Nays: 0 -Done. Absent: 2- Trustees Bartecki and Winters lotion carried. 2. EL'ECT`RICAL CONNECTION FOR SIMS: Trustee Skinner moved to acct the bid of iWp Gibson Electrical Services, the lowest responsible bidder, for electrical service needed to cOmPlete the warning siren project at four locations: (1915 York Road. 1515 Wiest 22nd L Itreet; 31st Street and Midwest Club Parkway; and Spring Fo^^��*a�d and Madison Madi.�son .Street) . Seconded by Trustee Payovich. 1iVLL CALL VOTE: xis: 4�- Trustees Mayer, Payovich, Shumate and Skinner. firers: 0 -None. Absent: 2- Trustees Bartecki and minters. Motion carried. B. RATIFICATION OF ELECTRICAL POWER DROP FOR TENNIS BUBBLE - CONNONNEAL 'PB EDISON: Trustee Shumate moved to approve the expenditure of $7,212.08 from Commonwealth Edison for the power drop and the relocation of electrical lines for the Tennis Bubble. Seconded by Trustee Skinner. ROLL CALL VOTE: Ayes: 4- Trustees Mayer, Payovich, Shute and Skinner. Nays: 0 -None. Absent: 2- Trustees Barteck i and Minters. Notion carried. v. BID AUTHORIZATION AND SOLICITING ......, - CONSTRUCTION ITEMS SOLICITING SPORTS CORE TENNIS BUBBLE: Staff will seek quotations for all projects under $10,000.00; with the exception of court construction, which all possible contractors will be notified. This will be brought to the Village Board for approval. Trustee Shumate moved to grant permission to the Sport Core Staff to go out for bids or quotas for: court constriction, cement, electrical, excavation, plumbing and carpentry for the Tennis Bubble. Seconded by Trustee Skinner. VOICE 'TOTE. motion carried. VILLAGE OF OAK BROOK Minutes 5 September 8, 1952 TEI�IS BURBLE POTTER DROP BID AUTHORIZA- TION: TEN13I S BUBBLE CONSTRU- CTION ITEMS 06 rMN BUSINESS: A . �ypp�,1CATI0B FOR YORK ROAD BIKE PATS€ FU .LNG : YORK ROAD BIKE PAIfi FUNDING The Village Of Oak Brook has an OPPOrtunity to apply for up to 75% Federal funds covering construction and engineering costs for construction of a bike trail along York Road. ministration of this federal program is coordinated through the Mayors and M�-.agers Conference. It is their bestion that an application possible and then finalize many be submitted in as much detail as of the other details in the d=ing months. Items which the Bike Path Committee and Staff still needs address r include: 1. Final Design Specifications f Pa 2. which side or both sides should be used of t Creep adjacent 3. Provision for some type of to the Graue Kill; 4. Acquisition of remaining nts; 5. Design constraints placed on the path by DuPage County since it is a County road; 6. projected daily usage; 7. Percentage of users diverted from auto use; and Surface Transportation Act; and S. Area land uses served by the path. Trustee Peyovich moved to direct staff to submit an application fog° funding for construction of a pedeatri n BB kelPatht Committee along York d south of 31st Street subject t o the finalising easemonts and location of the path- Seconded by Trustee Skinner. VOICE VOTE: notion carried. g� T ►R Y SIGNS..- �N§: �E��uRA�Y B. SIGNS Trustee Shumate moved to grant permission for walgreens to pla.e VIALGREENS directional signs on the two posts that display "club entrance" on 31st Street on Saturday,, September 12, 1992. Seconded by Trustee payovich. VOICS V +M: Notion carried. - 00 PANY BG C. OIS -LAY LT t LICENSE 1 -DAY IQUOR B 22K 0018 CITY A�SOCIATI� M PICNIC): LICENSE: ,(SADDLE PAVICHEVICH Trustee Skinner moved to concur with the Local Liquor Commissioner "D" Li3u<ar License at a BREWIN- G COFXANY (SADDLE BROOD and grant the issuance of a One --DaY Class Brewing Company for the Saddle COMM. ASSOC. cost of $100.00 to Pavichevich Brook COWW-itY Association's annual picnic at the &NNUA?� PICNIC Saddle Brook Subdivision soccer field on Sap te r ald &,Iconded by Trustee Pagovich. VOICE : Notion carried. VILLAGE OF OAK BROOK Minutes 4C 0 September S, 1992 ®8 -gam I2. FRCUTIVE SESSION: i Trustee Skinner moved to adjourn to Executive Session at 8:36 p.m. to discuss personnel. bonded by Trustee Payovich. RDLL CALL Vim: Ayes: 4-T.- uatees -- Eager, Payovich, Shumate and Spinner. Nays: O-None e Absent: 2- Trustees Bartecki and Winters. notion carried. 113. I EXECUTIVE SESSION AD�1'tit1 1�T: ADJOUIL NT T- rustee Skinner moved to adjourn the sleeting at 9:08 P.M.- seconded by Trustee Payovich • VOICE VOTE: Motion carried. nWMT: k- 4��Iel A Linda GOVenella Villas Clerk btm98 I i i