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Minutes - 09/10/1974 - Board of Trusteesi M t.. VILLAGE OF OAK BROOK MINUTES OF September 10, 1974 I MEETING CALL A. Roll Call The regular meeting was called to order at 8:00 P.M. by President Howell. All the trustees were present except Trustee Swain. II READING OF MINUTES Trustee Rush moved - seconded by Trustee Congreve... That the reading of the minutes of the regular meeting of August 27, 1974 be suspended and that they be accepted as submitted. Voice vote - all in favor. So ordered. III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. Resolution 163 - John P. Coffey President Howell read in its entirety a proposed resolution commending John P. Coffey for serving as a member of the Board of Fire & Police Commissioners since May, 1967. Trustee Congreve moved - seconded by Trustee Baschen... That Resolution 163 commending John P. Coffey as presented be approved. Voice vote - all in favor. So ordered. B. Ordinance S -311 Amending Ord. S -277 - Public Works Construction Regulations. Each trustee was provided with a copy of the proposed ordinance amending the Public Works Construction Regulation Ordinance as approved by the board at the regular meeting of August 27, 1974. Trustee Rush moved - seconded by Trustee Baschen... That Ordinance S -311 as presented be approved. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustee Swain. So ordered. C. Ordinance S -312 - Babson Bros. - Loading Berths Variation. Each trustee was provided with a copy of a proposed ordinance granting a variation to Babson Bros.,2100 York Road, for the construction of a loading dock. Trustee Rush moved - seconded by Trustee Hayes... That Ordinance S -312 as presented be approved. Roll Call Vote: Ayes - Trustees Baschen, Brown., Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustee Swain. So ordered. Page 2 IV FINANCIAL A. Treasurer's Report All trustees were furnished with a copy of the Treasurer's Cash and Investment Report for the month of August reflecting the following: Revenue Balance Corporate Fund $221,810 $987,360 MFT Fund 2,739 152734 Revenue Sharing Fund 19,341 19,341 Water Fund 853,682 218,494 Trustee Baschen moved - seconded by TrusteeCongreve... That the Treasurer's Cash and Investment Report for the month of August as submitted be approved. Voice vote - all in favor. B. Payout - #3 Pora Construction - Village Commons So ordered. Each trustee was provided with a copy of a memo dated August 21, 1974 from Trustee Baschen relative to the partial payment to Pora Construction Co. for their work in connection with the subject property. Trustee Baschen moved - seconded by Trustee Congreve... That payment of Certificate #3 in the amount of $137,880.00 to Pora Construction Co. as presented be approved. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustee Swain. So ordered. Payout -_#14 Klein Construction Co. - Public Works Each trustee was provided with a copy of a memo dated September 10, 1974 from Trustee Baschen relative to payment to Klein Construction Co. for their work in connection with the Public Works building, which is scheduled for com- pletion October 4, 1974. Trustee Baschen moved - seconded by Trustee Brown... That payment of Certificate #14 in the amount of $36,062.00 to Klein Construction Co. as presented be approved. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustee Swain. So ordered. Bliss Agency Insurance Premium Each trustee was provided with a copy of a memo dated September 6, 1974 from Administrative Assistant Yarbrough relative to payment for the Oak Brook insurance package for the 1974 -75 fiscal year. Trustee Baschen moved - seconded by Trustee Brown... That payment to Bliss Agencies in-'-the total amount of $33,348.00 as presented be approved. Roll Call Vote: Ayes - Trustees Baschen, President Howell. Nayes - None Absent - Trustee Swain. Brown, Congreve, Hayes, Rush and So ordered. IV 1 • FINANCIAL (Continued) C. Approval of Bills Page 3 All trustees werefurnished with Accounts Payable, dated September 10, 1974 to be approved for the month of August in the total amount of $346,646.73 for payment from the following funds: Corporate Fund $325,248.66 Motor Fuel Tax Fund 14,083.51 Revenue Sharing Fund - Water System Fund 7,314.56 Trustee Baschen moved - seconded by Trustee Congreve.., That the bills as submitted for the month of August in the amount of $346,646.73 be approved for payment as submitted. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustee Swain. So ordered. D. Investments The following investment was recommended for the month of September, 1974. One federally secured certificate of deposit in the amount of $130,000 at the rate of 11.80% drawn on the MFT Account to mature October 9, 1974 at the Oak Brook Bank. Trustee Baschen moved - seconded by Trustee Brown... That the investment for the month of September as presented be approved. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustee Swain. So ordered. V REPORT OF OFFICERS A. Engineering Department Trustee Hayes moved - seconded by Trustee Congreve... That the report of the engineering department for the month of August be accepted and approved by the Village Board as submitted. Voice vote - all in favor. B. Fire Department Trustee Brown moved - seconded by Trustee Baschen... So ordered. That the report of the fire department for the month of August be accepted and approved by the Village Board as submitted. Voice vote - all in favor. So ordered. C. Bureau of Inspection Trustee Congreve moved - seconded by Trustee Rush... That the report of the Bureau of Inspection for the month of August be accepted and approved by the Village Board as submitted. Voice vote - all in favor. 9/10/74 So ordered. i V REPORT OF OFFICERS (Continued) D. Library Trustee Baschen moved - seconded by Trustee Brown... 0 Page 4 That the report of the Library for the months of July and August be accepted and approved by the Village Board as submitted. Voice vote - all in favor. So ordered. E. Police Department Trustee Brown moved - seconded by Trustee Rush... That the report of the police department for the month of August be accepted and approved by the Village Board as submitted. Voice vote - all in favor. So ordered. F. Public Works Department Trustee Rush moved - seconded by Trustee Hayes... That the report of the public works department for the month of August be accepted and approved by the Village Board as submitted. Voice vote - all in favor. VI OLD BUSINESS A. Report - Roads So ordered. Manager Carmignani presented a summary of the sixteen road improvement projects within the village limits, including the completion dates, agencies doing the work, and cost of same. The report is to be distributed to all Homeowners Associations, the Civic Association, and the Association of Commerce and Industry. B. Burroughs Corporation Parking Each trustee was provided frith a cop)rof a memo dated September 6, 1974 from Trustee Rush relative to review of site plan for parking on Northern Illinois Gas Company property by Burrough's Corporation, and recommending approval of same. Trustee Rush moved - seconded by Trustee Hayes... That the request from Burrough's Corporation for location of required off - street parking on Northern Illinois Gas Co. property as presented be approved and that the village attorney prepare the required ordinance with the restrictions set forth by the Plan Commission. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustee Swain. So ordered. C. Lamberson's Subdivision Each trustee was provided with a copy of the proposed plat incorporating the recommendations as approved by the Plan Commission at the meeting of August 19, 1974. Letters were presented by Mrs. Test and iMrs. Thompson. Attorney Teschner indicated in writing, in regard to these letters, that there were no violations and therefore the plat could be acted upon. President Howell inquired if anyone was present to oppose this plat, no one appeared. Trustee Rush moved - seconded by Trustee Hayes... That the Lamberson Subdivision as presented be approved and that the required Vi ll nae offj r-; al c a F�,y t}�ni r c; m,� +7,r�c- +�,r�rnn„ ..+ 1_6 .d �+v�.,` - 3. -) i_._a. f[lheie J+bll..a.,. l.�l,,ns l.4ivl l_­F4I Roll Call Vote: Ayes - lrustees Baschen, Pi esidenr_ How6li . 91110 //4 Brown, Congreve, Hayes, Rush and C. Page 5 VI OLD BUSINESS (Continued) D. Hawthorn Development Each trustee was provided with a copy of a memo dated September S, 1974 from Admistrative Assistant Yarbrough relative to the meeting in the County Planners office with Hawthorn Development. Trustee Rush related the events of the meeting and illustrated on a map the proposed development. Trustee Rush moved - seconded by Trustee Brown... That the Village Manager be directed to write a letter reaffirming the village's position objecting to the condominium development adjacent to the village limits. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustee Swain. So ordered. E. Campus Teams Trustee Rush reviewed the action taken by the Village of Hinsdale relative to the Campus Team property. The matter was deferred for 30 days during which time Hinsdale and Oak Brook will meet to develop design criteria for standards of development and the possibility of boundary adjustment in that area. County Planner Joe Abel will be invited to attend the meeting scheduled for September 25, 1974 in the T. A. Mohlman Board Room. F. Armour & Co. - Variation - Floor Area Each trustee was provided with a copy of a request from Armour & Co., 801 - 22nd Street, and the recommendation of the Zoning Board of Appeals to grant the variation to permit an additional 2,000 sq. ft., not to exceed 4,000 sq. ft. of gross floor area, for the clinical testing of animals, and that the testing of animals include feline, canine, rabbit and avian species, and that the variation continue only as long as Armour & Co. operates said facility. Trustee Rush moved - seconded by Trustee Baschen... That the recommendation of the Zoning Board of Appeals to grant a variation to Armour & Co. as presented be approved and that the village attorney prepare the required ordinance. Roll Call Vote: Ayes - Trustees Baschen, Brown, Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustee Swain. So ordered. Trustee Baschen left the meeting at 9:15 P.M. G. James Neal - (Merry Lane) Variation - Flood Plain Each trustee was provided with a copy of a request for a variation from James Neal and the recommendation of the Zoning Board of Appeals to grant this variation to permit construction of residences in the flood plain area subject to the recommendations of the village engineer as outlined in his letter of August 30, 1974. After discussion, this request was to be acted upon after a review of flood plain areas in the village. Trustee Congreve moved - seconded by Trustee Broirn... That this subject be tabled for review by the Zoning and Planning Committee at their meeting of September 25, 1974 at 6:30 P.M. Roll Call Vote: Ayes - Trustees Brown, Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustees Baschen and Swain. So ordered. n / (i i 7i :Ji lv/ / 4 VI OLD BUSINESS (Continued) H. Lions International - Variation - Structure Each trustee was provided with a copy of a rei International Association of Lions Clubs, 400 ation of the Zoning Board of Appeals to grant and pond in the required front yard. This is circular drive area. Trustee Congreve stated should be prohibited in front yards. Page 6 luest for a variation from - 22nd Street, and the recommend - their request for a fountain located entirely within the that accessory structures Trustee Rush moved - seconded by Trustee Hayes... That the request for a variation for an accessory structure in the front yard as presented be approved and the the village attorney prepare the required ordinance. Trustee Congreve moved - seconded by Trustee That with two trustees missing this subject be tabled to the next regular meeting when all trustees are present. For a lack of a second to this motion, President Howell called for a roll call vote on the first motion. Roll Call Vote: Ayes - Trustees Brown, Hayes and Rush. Nayes - Trustees Congreve and President Howell.. Absent - Trustees Swain and Baschen. So ordered. I. Howard Johnson (P. J. Brennan) - Sign Variation Each trustee was provided with a copy of a request from Howard Johnson Co. for variation of sign square footage for P. J. Brennan°s Food & Spirits, 1225 - 22nd St. The Zoning Board of Appeals had recommended granting the request for (2) 69 sq. ft. of signs to replace the existing Red Coach signs. The manager of Red Coach stated the restaurant is not lucrative as it exists and the intent is to change the decor and the menu to reduce overhead. The ownership and management remain the same. Trustee Congreve moved - seconded by Trustee Brown... That the staff meet with the manager of the restaurant and review the type of proposed operation before action is taken on the sign variation. Voice vote - all in favor. J. Dump Truck So ordered. Each trustee was provided with a copy of a memo dated September 6, 1974 from Trustee Hayes relative to review of bids for Dump Truck for the Public Works Department. Trustee Hayes moved - seconded by Trustee Congreve... That the bid be awarded to Pollard Motors in the amount of $14,400.00 for a Dump Truck complete with snow plow. Roll Call Vote: Ayes - Trustees Brown, Congreve, Hayes, Rush and President Howell. Nayes - None Absent- Trustees Baschen and Swain. So ordered. K. Testing Equipment - Public Works Garage Each trustee was provided :with a copy of a memo dated September 6, 1974 from Trustee Hayes relative to equipment recommended for the Public Yorks Garage facility. Trustee Hayes moved - seconded by Trustee Congreve... That a purchase order in the amount of $2,835.00 for the diagnostic equipment n,,A �t7 774 AZ -Fnr aviaacn anrj nil �rn�ir�mc�nt }�� anr�rrnrPri anr� th:' 11 hZ(I(I na .1tocess be walVet�. n ^'1 -1 17_ - _ 1. t- rr_ A n.. P--, -.-� (' r u ^♦r T). —1-. rl n- y+.'r4 ra .m.-.4- •tJl� k-a-L -L VVL-e: A CJ �At�✓L.,— vi v, !tj V\Jli�lVv V � Ii(-LY J, I\A-1 ) I . 1-ulI it Ji�L� 111 TOi1r`� Nayes - None n �ln� ,! : ?bsert- Trustees Baschen and Swa-►n. So ordered. :,i U .A . VI OLD BUSINESS (Continued) 9 Page 7 L. Agreement - Village of Oak Brook /State of Illinois - Oak Brook Road (31st St.) Each trustee was provided with a copy of a memo dated September 6, 1974 from Trustee Hayes relative to Agreement with the State of Illinois for road improvement of Oak Brook Road west of Fire Station 1 to Route 83. The cost of same is to be reimbursed by the County. Trustee Hayes moved - seconded by Trustee.Congreve... That the agreement be executed and the payment to the State in the amount of $32,905.00 as presented be approved and that the village attorney prepare the necessary legal requirements. Roll Call Vote: Ayes - Trustees Brown, Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustees Baschen and Swain. So ordered. Trustee Brown left the meeting at 9:30 P.M. M. FAUS Projects Each trustee was provided with a copy of a memo dated September 6, 1974 from Trustee Hayes relative to proposed FAUS projects for the 1975 fiscal year which includes (1) the intersection of 22nd St. and Jorie Blvd. and (2) the improvement of Spring Road from Harger Road to 16th Street and 16th Street from Spring Road to Route 83. Trustee Hayes moved - seconded by Trustee Congreve... That the above (2) two improvements be included as FAUS projects and that they be included in the 1975 work program. Roll Call Vote: Ayes - Trustees Congreve, Hayes, Rush and President Howell. Nayes - None Absent - Trustees Baschen, Brown and Swain. So ordered. N. Jewel -Osco - Sign Each trustee was provided with a copy of a memo dated September 6, 1974 from Engineer Littleton relative to a request of the board for staff to investigate possible sign location for Osco, 1818 Swift Drive. Trustee Rush moved - seconded by Trustee Hayes... That this subject be referred back to the Zoning Board of Appeals. Voice vote - all in favor. So ordered. VII NEW BUSINESS A. Appointment to Board of Fire & Police Commission - Mr. Walter Imrie. Each trustee was provided with a copy of a memo dated September 5, 1974 from Trustee Congreve relative to a recommendation for appointment of Mr. Walter Imrie, 209 Oak Brook Road, as a member of the Board of Police and Fire Commissioners. Mr. Imrie will serve the unexpired term of Mr.' John P. Coffey which expires May 23, 1974. , Trustee Congreve moved - seconded by Trustee Hayes... That appointment of Mr. Walter Imrie to the Board of Police and Fire Commissioners as presented be approved. Voice vote - all in favor. B. Dr. R. Elliot Politser - Rear Yard Variation 9/10/ 74 So ordered. This item was referred to the next regular Zoning Board of anneals meeting i VII NEW BUSINESS (Continued) C. Clarence Piela - Side Yard Variation This item was of October 1, D. Hyatt House - This item was of October 1, VIII ADJOURNMENT President Howell 9/10/74 Page 8 referred to the next regular Zoning Board of Appeals meeting 1974. Floor Area Ratio Variation referred to the next regular Zoning Board of Appeals meeting 1974. adjourned this meeting at 10:00 P.M. Marianne Lakosil Village Clerk 9