Minutes - 09/10/1991 - Board of TrusteesVp� •q� �!1"�- NR Q �
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1. MEETING CALL:
VILLAGE OF OAK BROOK Minutes Se t . 100r. c 1991
UNOFFICIAL UNTIL APPROVED BY BOARD
APPROVED AS WRITTEN OR APPROVED
WITH CORRECTIONS, BY VILLAGE BOARD
CALL TO
ORDER
The Regular Meeting of the Board of Trustees was called to order by President
Bushy in the Samuel E. Dean Board Room of the Village Commons at 7:33 p.m.
Pledge of Allegiance was given.
ROLL CALL
2. ROLL CALL:
The Clerk called the roll with the following persons
PRESENT: President Bushy, Trustees Bartecki, Krafthefer, Shumate and minters.
ABSENT: Trustees Payovich and Skinner.
ANNOUNCEMNT%4
3. ANNOUNGF.MENTS & OPEN FORUM:
President Bushy and Village Manager Berley recognized Terry Klein for his
years of service with the Village of Oak Brook as Finance Director, as he is
leaving for a new position with the Village of Batavia.
President Bushy introduced Richard A.- Martens as the new Village Attorney.
She then commended John. Brechin for his years of service as the Village
Manager and Village Attorney.
'Trustee Payovich arrived at 7:36 p.m.
4. CONSENT AGENDA:
Trustee Winters requested Items 4.A., "Approval of Minutes - Regular Board of
Trustees Meeting of August 27, 199111, 4D., "An Ordinance Amending Portions of
the Zoning Ordinance of the Village of Oak Brook, Ordinance G-60, as Amended,
Concerning Gates (Village of Oak Brook) ", and 4G., "Recommendation FJS and BGS
Resubdivision Final Plan ", be removed from the Consent Agenda and placed in
"Items Removed From Consent Agenda" for further discussion.
President Bushy requested Item 4.B., "Resolution of Appreciation - Albert D.
Hosler ", be removed from the Consent Agenda and placed in "Items Removed From
Consent Agenda" for public reading.
Trustee Krafthefer moved to approve the Consent Agenda as set forth below.
Seconded by Trustee Bartecki. Roll Call Vote:
Ayes: 5- Trustees Bartecki, Krafthefer, Payovich, Shumate and Minters.
Nays: 0-None.
Absent: 1- Trustee Skinner. Motion c,.ried.
A. Ordinance No. S -720 An Ordinance Granting a Variation from the Provisions ORD. S-720
of Section V(E)(2) of the Zoning Ordinance of the Village of Oak Brook, VARIATION/
i..w.r++ >•w+ra s �w �n..��.r...eme.rr�.r. rrrer.r.�ri�s.�o
Relative to Yards on Throu h Lots 406 Ascot Lane): Approved Omnibus YARDS ON
Vote. THROUGH LOTS
406 ASCOT LN.
VILLAGE OF OAK BROOK Minutes
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September 10, 1991
Vas"BOT Matj
B. One -Da :i or License R est - CarIn Berg off Caterin Nordstrom': i-DAY
Approved Omnibus Vote. LIQUOR �.
C. One -DU Lipor License R rills es�t - Lutheran Childs & Family Services: 1 -DAY
■ Ir.r.r I _ eora .�er.�+rws ®ovrmn ®n■s�asrr�arl� ■r■ - �r+rrr
Approved Omnibus Vote. LIQUOR LI
D. Request to Waive Permit Fees and Bonds - Forest Preserve District of WAIVE FEES
�. v . ®■ _�I.ia.ra.�rsrw nmrrera rla._mlw
DuPa a Count - Bryn Fuller Rouse 2MensatoEX Stoxa a Pro ect: Approved Fd3REST P'R�:S.
Omnibus Vote. BEN FULLER
DOUSE
E. Payouts:
PAYOUTS:
1. Crawford, MIYMdy & Tilly,, Inca Payou 3 - 8C5 (22nd Street/Jorie 8CS & 9CS
Boulevard) and 9CS (16t:`- , Streetj peing Road),: Approved Omnibus Vote.
2. James J. Benes and Associates, Inc. - Payc�ut #2 - 1991 Paving Project: 1991 PAVING
.r.r.lrr■o .a _. r _.s�w■r.®�rrer■Ilr_�l0
Approved Omnibus Vote. PROJECT
3. HarKy W. Kuhn., Inc. - Payout #3 - 8CS ,J 22nd Street /Jori.e,, Boulevard) 8CS & 9CS
and 9CS (16th Street /Spring Road) Rehabilitation: Approved Omnibus
r Y�w..�lll ■ �s �
Vote.
4. DuPaAe Wa�Conmission - Payout #32 _ Fixed Costs: Approved Omnibus DU PAGE
Vote. WATER COMM.
F. one -Day Liquor License Restuest - Callihan Gotoff Catering (Nordstrom): 1 -DAY
Approved Omnibus Vote. LIOUOR LICEN
5. ITEMS REMOVED FROM CONSENT AGENDA:
A. Approval of Minutes - RMlar Board of Trustees Meeting of &Mst 27, MINUTES
� ®'�0•� � I■I IM�Y14 Ir .IrrTl �..r O.�■- 11Uli7flrr.�■
1991:
Trustee Bartecki moved to approve the Minutes of the Regular Board Meeting
of August 27, 1991. Seconded by Trustee Krafthefer. Voice Vote: Motion
carried with Trustees Krafthefer and Winters abstaining.
B. Resolution No. R -539 Resolution of hUreciation - Albert D. Hosler: RES. R -539
sr I - ■_ ■rrrlo . .r�>_r..rr���r.�_r_rr,r.....■
HO SLER
President Bushy read in its entirety a proposed resolution commending
Albert D. Hosler for his service to the Village as a member of the Board
of Trustees of the Oak Brook Police Pension Fund from August, 1976 through
June, 1991.
Trustee Bartecki moved to approve Resolution No. R -539 as presented.
Seconded by Trustee Payovich. Voice Vote: Motion carried.
C. Ordinance No. G -473 An Ordinance Amending Portions of the zonim ORD. G -473
Ordinance of the Village of Oak Brook Ordinance G -60 as Amended ZONING ORD.-
Concerning Gates: GATES
Trustee Shumate moved to amend the proposed ordinance to include, an
accessory height requirement of 9 feet for the driveway gate height
requirement from the Zoning Ordinance. Motion failed for a lack of a
second.
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Trustee Bartecki moved to pass Ordinance No. G -473 as presented and waive
the full reading thereof. Seconded by Trustee Payovich. Roll Call Vote:
Ayes: 4- Trustees Bartecki, Krafthefer, Payovich and President Bushy.
Nays: 2- Trustees Shumate and Winters.
Absent: 1- Trustee Skinner. Motion carried.
D. Recommendation FJS_& BGS Resubdivision Final Plan: RECOMMENDA-
...,,.,,..,�. TIO?I -FJS &
The Plan Commission, at their meeting of August 19, 1991, recommended BGS RESUB,
approval of this request with the provision that the water and sewer (SITZBERGER
service connections may be accomplighed at the same time as the building SUBDIVISION)
permits are issued.
Mr. Gil Evans, of Balsamo /Olson, Mr. Scott Krueger, resident, and Director
of Code Enforcement, Tca Hawk, addressed the Board with their concerns
regarding the proposed Final Plan.
President Bushy requested the area property owners questionnaire and dated
results regarding the proposed resubdivision be placed on public record
with the official documents of the proposed Final Plan.
Trustee Bartecki moved to direct the Village Attorney to prepare the
necessary resolution relative to the requested FJS & BGS Resubdivision
Final Plan subject to the conditions stated in letter dated August 23,
1991 from Acting Chairm, -",i Haglund: Seconded by Trustee Krafthefer. Roll
Call Vote:
Ayes: 5- Trustees Bart %cki, Krafthefer,, Payovich, Shumate and Winters.
Nays: O -None .
Absent: 1- Trustee Skinnev. Motion carried.
ORDINANCES AND RESOLUTIONS:
A. ORDINANCE NO. S -721 AN ORDINANCE ANNEXING CERTAIN TERRITORY PURSUANT TO ORD. S -721
SECTION 7 -1 -9 OF THE ILLINOIS MUNICIPAL CODE: &NNEXING
TERRITORY
B.
When the Village of Oak Brooks the Village of Hinsdale, and the Forest
Preserve District of DuPage County entered into an agreement in 1989 to
acquire the 13 acres of property on York Road immediately north of Salt
Creek, it was agreed that a portion of the subject property, equivalent to
approximately 10% of the total area, would be disconnected from Hinsdale
and annexed to the Village of Oak Brook.
Trustee Krafthefer moved to pass Ordinance No. S -721 as presented and
waive the full reading thereof. Seconded by Trustee Payovich. Roll Call
Vote:
,Ayes: 5- Trustees Bartecki, Krafthefer, Payovich, Shumate and Winters.
Nays: 0 -None.
Absent: 1- Trustee Skinner. Motion carried.
Trustee Winters moved to pass Ordinance No. S -722 as presented and waive
the full reading thereof. Seconded by Trustee Payovich. Roll Call Vote:
VILLAGE OF OAK BROOK Minutes -3-
)RD. S -722
SPECIAL USE
1.308 OAK BR001
ROAD(GAZEBO)
September :10, 1991
V0is - so r- M e d
Trustee Bartecki moved to ,pass Ordinance No. G -473 as presented and waive
the full reading thereof. Seconded by Trustee Payovich. Roll Call Vote:
Ayes: 4- Trustees Bartecki, Krafthefer, Payovich and President Bushy.
Nays: 2- Trustees Shumate and Winters.
Absent: 1- Trustee Skinner. Motion carried.
D. Recommendation FJS & BGS Resubdivision Final Plan: RECOMMENDA-
TION-FJS &
The Plan Commission, at their meeting of August 19, 1991, recommended BGS RESUB.
approval of this request with the provision that the water and serer (SITZBERGER
service connections may be accomplighed at the same time as the building SUBDIVISION)
permits are issued.
Mr. Gil Evans, of Balsamo /Olson, Mr. Scott Krueger, resident, and Director
of Code Enforcement, Tom Hawk, addressed the Board with their concerns
regarding the proposed Final Plan.
President Bushy requested the area property owners questionnaire and dated
results regarding the proposed resubdivision be placed on public record
with the official documents of the proposed Final Plan.
Trustee Bartecki moved to direct the Village Attorney to prepare the
necessary resolution relative to the requested FJS & BGS Resubdivision
Final Plan subject to the conditions stated in letter dated August 23,
1991 from Acting Chairman Haglund.- Seconded by Trustee Krafthefer. Roll
Call Vote:
Ayes: 5- Trustees Bartecki, Krafthefer., Payovich, Shumate and Winters.
Nays: 0 -None.
Absent: 1- Trustee Skinner. Motion carried.
6. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE'NO. S -721 AN ORDINANCE ANNEXING CERTAIN TERRITORY PURSUANT TO ORD. S -721
SECTION 7 -1 -9 OF THE ILLINOIS MUNICIPAL CODE: ANNEXING
When the Village of Oak Brook, the Village of Hinsdale, and the Forest TERRITORY
Preserve District of DuPakge County entered into an agreement in 1989 to
acquire the 13 acres of property on York Road immediately north of Salt
Creek, it was agreed that a portion of the subject property, equivalent to
approximately 10% of the total area, would be disconnected from Hinsdale
and annexed to the Village of Oak Brook.
B.
Trustee Krafthefer moved to pass Ordinance No. S -721 as presented and
waive the full reading thereof. Seconded by Trustee Payovich. Roll Call
Vote:
Ayes: 5- Trustees Bartecki, Krafthefer, Payovich, Shumate and Winters.
Nays: 0 -None.
Absent: 1- Trustee Skinner. Motion carried.
Trustee Winters moved to pass Ordinance No. S -722 as presented and waive
the full Breading thereof. Seconded by Trustee Payovich. Roll Call Vote:
)RD. S -722
SPECIAL USE
L308 OAK BROO
ROAD(GAZEBO)
VILLAGE OF OAK BROOK Minutes -3- September 10, 1991
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Ages: 5- Trustees Bartecki, Krafthefer, Payovich, Shumate and Winters.
Nays: 0 -None.
Absent-., 1- Trustee Skinner. Motion carried.
7. DEPARTMENL REPORTS - SPECIALTY AREAS:
DEPARTMENTAL
TA
REPORTS
Finance• Purchasin • and Hotel Convention & Visitors Committee: Trustee
Bartecki - Stated the Annual Audit and Management Letter is close to
completion. He noted the Village Sales Tax revenue for the Month of June is
down $00,000 - $80,000 from last year,.
President Bushy stated the Director of thg: Veterans Festival Parade to be held
September 22nd at the DuPage County Complex requested. a monetary donation from
the Village of Oak Brook. President Bushy requested action from the Board on
this request. It was a consensus of the Board that President Bushy would
notify the Hotel, Convention and Visitors Committee for their review of the
requested funds.
Fire Chief Nielsen stated the Village's 914 Aerial Ladder, Police Car
Community Service Officer and President Bushy will participate in the Parade.
Sp2rts Core: Trustee Krafthefer - Stated the next Bath & Tennis Members'
Committee meeting will be held September 19. The Village is writing for an
audit from SCORE regarding the LPGA event at the Golf Course. The Golf
Committee will meet October 1st.
President Bushy congratulated Staff, Sports Core Manager McAdams and Trustee
Krafthefer for the presentation of the Sports Core Business Plan.
Environmental Concerns & Public Works: Trustee Payovich - On September 13,
the DuPage County Board will receive the Stormwater Ordinance from the
Stormwater Committee.
Trustee Payovich noted water usage for the Village has returned to normal.
Personnel & Librarl: Trustee Shumate - Fire and Police Departmental Meetings
have been scheduled for any personnel concerns.
Appointments will be forthcoming for the Library Commission.
Seventeen resumes have been received by-the Village for the Finance Director
position.
Zoe & Planning: Trustee Skinner - absent.
Public Safety: Trustee Winters - Stated the Fire Department assisted in
mutual aid for the Villages of Westmont and Elmhurst.
911 will be effective at 9 :11 a.m. on September 11, 1991 for the police
emergency telephone number. Non - emergency telephone calls should be made to
990 -3030 for police and 990 -3 040 for fire.
President Bushy announced she, the Manager, Finance Officer and Village
Engineer met with the Oak Brook Association of C;oemerce and Industry to
discuss the Utility Tax. There has not been any response from Homeowner
Association Presidents requesting further information on the utility Tax.
VILLAGE OF OAK BROOK Minutes September 10, 1991
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e. UNFINISHED BUSINESS:
A. Windsor Drive Hrid a and Har or Road Bridge Deck Repairs - gnLineerinq
+.,t,ant.:
The Fiscal. Year 1991/92 budget contains $44,000 for professional
engineering design, services for bridge deck repairs to the Windsor Drive
Bridge and Harger Road Bridge. These two (2) bridges are owned by the
Illinois State Toll Highway Authority (ISTHA), but the Village of Oak
Brook is responsible for the riding surface. The current budget contains
design funds for the preparation of `engineering construction plans and
documents and anticipates construction and construction services in the
92/93 budget year. This is in keeping with the 1990 Update of the Long
Range Financial Plan.
WINDSOR AND
HARGER ROADS/
BRIDGE DECK
REPAIRS
Trustee Payovich moved to approve the "Design /Construction Engineering
Services Agreement " with Crawford, Murphy K Tilly, Inc. (CMT) in the
not -to- exceed amount of $41,000 for design services and a not -to- exceed
fee of approximately $36,000 for construction services subject to approval
by the Village Attorney. Seconded. by Trustee Krafthefer. Roll Call Vote:
Ayes: 5- Trustees Bartecki, Krafthefer, Payovich, Shumate and minters.
Nays: 0 -None.
Absent: 1- Trustee Skinner. Notion carried.
B. Request for Tide Extension - York -Lake Subdivision. TIME EYTEN --
SION -YORK
Trustee Minters moved to grant the requested extension of time to finalize LAKE SUB.
documents for the York Lake Subdivision until January 1, 1992. Seconded
by Trustee Payovich. Voice Vote: Motion carried.
9. NEW BUSINESS:
A. AMintments:
- raw�� em. s
None
APPOINTMENTS
B. Discussion of ling RemodeAdministration/Finance Area: REMODELING
President Bushy addressed the Board with t1e proposed modifications of the ADMIN. & FIN -
AREAS
Administrative area of the Village Hall.
Trustee Bartecki moved to authorise going out to bid for various
construction and purchase of furniture items for the Administrative and
Finance Departments and that funding for said project be within the
current budget. Seconded by Trustee Payovich. Voice Vote: Notion
carried.
C. Discussion of Gazebo Lease with DuPa a Ma ors and Mang ers Conference: GAZEBO LEASE-
Lynn Montei, Executive Director of the DuPage Mayors and Managers MAYORS AND
Conference, addressed the Board in regard to a 9 MANAGERS CONF.
e9 Proposed office site for
the Conference.
Trustee Krafthefer moved to table this item. Seconded by Trustee
Payovich. Voi.cs Vote: Motion carried.
VILLAGE OF OAK BROOK minutes September 10, 1991
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D. Discussion of Contract - Village AttozneX: VILLAGE
ATTORNEY-
President Bushy read in its entirety the specific areas of the proposed CONTRACT
Village Attorney contract With the Village of Oak Brook as noted in t1he
mom dated September 5, 1991 to the Village Board from Village Manager
Barley.
Trustee Payovich moved to enter into a contract with Mr. Richard A.
Martens as the Village Attorney subject to the provisions as stated in the
memo dated September 5, 1991 from Village Manager Berley. Seconded by
Trustee Krafthefer. Roll Call Vote:
Ayes: 5- Trustees Bartecki, Krafthefer, Payovich, Shumate and Winters.
Nrys : 0-None.
)V,,sent: 1- Trustee Skinner. motion carried.
E. Discussion of Contract Mg ension - Village �ittorneY /Special Counsel: VILLAGE
I �.O�o���11 ®.vl�
ATTORNEY /
Trustee Winters moved to: SPECIAL
1) Approve a contract extension With Mr. John H. Brechia from August 17,COUNSEL-
1991 to September 10, 1991; CONTRACT
2) Said contract should extend for an additional period of up to 90 days, EXTENSION
starting September 10, 1991, at an hourly rate of $57.70, provided that
the total number of hours in this 90 day period does not exceed 250 hours;
and
B) An escape clause be included if needed to release Mr. Brechin from
said 250 hours of additional responsibility. Seconded by Trustee
Payovich. Roll Call Vote:
Ayes: 5- Trustees Bartecki, Krafthefer, Payovich, Shumate and Winters.
Nays: 0 -None.
Absent: 1- Trustee Skinner. Notion carried.
30. FINANCIAL:
A. Approval of Eills: APPROVAL OF
BILLS
Voucher List of Bills Presented for Approval September 10, 1991 to reflect
payment from the following funds:
General Corporate Fund $385,007.48
Hotel /Motel Tax Fund 1,560.00
Motor Fuel Tax Fund 3,792.68
Water Fund 94,756.48
Sports Core Fund 106,082.23
Trustee Bartecki moved to approve Voucher List of Bills in the total
amount of $591,198.87 and authorize the Village President to affix her
signature thereon. Seconded by Trustee Krafthefer.
Trustee Winters abstained from voting on the bills from Illinois
Bell due to employment by same. Roll Call Vote:
VILLAGE OF OAK BROOK Minutes -6"
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September 10, 1991
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of - &OPOWat I
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Ayes: 5-Trustees Bartecki, Krafthefer, Payovich, shu mate and 'hinters.
Nays: O -None:
Absent: 1- Trusteos Skinner.
Abstain: 1- Trustee Minters as noted above. Motion carried.
B. .nvestMents: INVESTMENTS
Trustee Bartecki moved to approve and ratify the following investments:
Water Fund: One U. S. Treasury Note in the went of $681,698-89 (face
value, $700,000) to mature at Northern Truitt Som=vaea on ?-abruary 27,
1992 at a yield of 5.43; and
Co rate Fund: One U. S. Treasury Moto in the aatmc�ustt of $584,F313-33 n Feb
(face value! $600,000) to mature at �,rtbeLm Trust Securitiees on February
27, 1992 at a yield of 5.43 %. Sec oncUd by Trustee Krafthefer. Roll Call
Mote:
Sp L �inters. Ayes: u i
Nays: O -None
Absent: 1- Trustess Skinner. lotion carried.
11. ADJOURNMM: ADJOURNMENT
Trustee Bartecki moved to adjourn the meeting at 9:45 p.m. Seconded by
Krafthefer. Voice Vote: Notions carried.
ATTEST:
Lini &n K. Gornella
Village Clerk
a: btmn910
VILLA= OF OAIC BROOD. Minutes "" 7- Septerber 10, 1991
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