Minutes - 09/11/1984 - Board of Trusteesi
VILLAGE OF OAK BROOK
MINUTES OF THE REGULAR MEETING OF
September 11, 1984
MEETING CALL:
The Regular Meeting of the Board of Trustees was called to order by President
Cerne in the Samuel E. Dean Board Room of the Village Commons at 7:30 P.M..
I ROLL CALL:
PRESENT: President Wence F. Cerne
Trustees Walter C. Imrie
Robert E. Listec ki
Ronald P. Maher
Arthur W. Philip
Joseph H. Rush
William R. Watson
ABSENT: None
II APPROVAL OF MINUTES:
Trustee Philip moved, seconded by Trustee Rush ...
That the Minutes of the Regular Meeting of August 28, 1984 be approved
as submitted and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.:
No Business.
IV FINANCIAL:
A. Treasurer's Report:
Trustee Rush moved, seconded by Trustee Watson ...
To approve the Treasurer's Report for the Month of August, 1984 as
presented.
Revenue Fund Balance
Corporate $489,095.09 $3,524,278.32
Motor Fuel Tax Fund 1131126.47 56,347.58
Revenue Sharing Fund -0- 12 , 315.76
Reserve For Capital Purchases -0- 47,159.75
Sports Core Bond Fund 72659.95 443,322.35
Spors Core Operating Fund 2022806.70 1329101.70
Water Fund 348,231.76 315865833.20
VOICE VOTE: All present, in favor. So ordered.
B. Payouts:
1. P. J. Hartman Co. - 4,000 Gallon Diesel Fuel Tank:
Trustee Imrie moved, seconded by Trustee Rush ...
To authorize payment of Payout #1 to P. J. Hartman Co. for the installation
of a fiberglass diesel fuel tank in the amount of $10,000.00.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush,
Watson and President Cerne
Nays: None
So ordered.
C. Approval of Bills:
Warrant Register by Fund dated September 5, 1984 presented to reflect payment
from the following funds:
General Fund $272,032.82
Water Fund 29, 943.59
Sports Core Fund 186,087.98
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Trustee Rush moved, seconded by Trustee Imrie ...
To approve payment of Warrant Register By Fund in the total amount of
$488,064.39 and authorize the President and Treasurer to affix their
signatures thereon.
President Cerne abstained from voting on the bill from Pepsi Cola due
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc..
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush,
and Watson
Nays: None
Abstain: President Cerne
So ordered.
D. Investments
Trustee Rush moved, seconded by Trustee Listecki ...
To approve and ratify the following investment from the Corporate Fund:
One (1) federally secured Certificate of Deposit in the amount of
$225,000.00 to mature at Pathway Financial Savings and Loan on November
282 1984 at a rate of 11.25% (90 days).
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne
Nays: None
So ordered.
Trustee Rush moved, seconded by Trustee Listecki ...
To approve and ratify the following investment from the Corporate Fund:
One (1) federally secured Certificate of Deposit in the amount of
$200,000.00 to mature at Pathway Financial Savings and Loan on January
3, 1985 at a rate of 11.25% (120 days).
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne
Nays: None
So ordered.
Trustee Rush moved, seconded by Trustee Listecki ...
To approve and ratify the following investment from the Water Fund:
One (1) federally secured Certificate of Deposit in the amount of
$300,000.00 to mature at Freedom Federal Savings and Loan on January
3, 1985 at a rate of 11.37% (120 days).
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne
Nays: None
So ordered.
V. OLD BUSINESS:
A. Sports Core Administration Building - Review of Proposals - Water Main
Extension and Water and Sewer Service:
Proposals were solicited from six (6) contractors and three (3) proposals
were received for sanitary sewer service and water and fire line service
to the new Sports Core Administration Building.
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Trustee Philip moved, seconded by Trustee Imrie...
To accept the proposal of the lowest bidder, Hoppe's Trenching, in the total
amount of $13,940.00, and waive the bidding requirement due to the urgency
of this project and that competitive bids had been solicited, with the
condition that proper clarification of the bid be reviewed with the
contractor.
ROLL CALL VOTE: Ayes: Trustees Imrie, Maher and Philip
Nays: Trustees Listecki, Rush, Watson and President Cerne
Motion failed.
Trustee Listecki moved, seconded by Trustee Maher ...
To table this matter to the next Regular Meeting of September 25, 1984.
ROLL CALL VOTE: Ayes: Trustees Listecki and Maher
Nays: Trustees Imrie, Philip, Rush, Watson and
President Cerne
Motion failed.
Trustee Rush moved, seconded by Trustee Watson ...
To reject the three (3) proposals received and authorize the advertising
for bids for Water Main Extension and Water and Sewer Services for the
Sports Core Administration Building. Bids to be received October 5, 1984.
VOICE VOTE: All present, in favor.
So ordered.
B. Trinity Lakes Subdivision - Unit II - Subdivision Improvements - Status Report:
Extension of time granted at the Regular Meeting of July 10, 1984.
Trustee Imrie reviewed the report of Engineer Durfey dated September 5,
1984 relating to the developer being obligated to complete the improvements
prior to the October 1, 1984 deadline. The developer, Michael J. O'Malley,
Swissco, Inc., stated that the completion date of October 1, 1984 was
feasible and that a further extension would not be necessary.
VI NEW BUSINESS:
A. Copier Analysis - Administration:
All Trustees were in receipt of an analysis made of the options available
for the replacement of two (2) copier machines. Fifteen (15) copier
machines were investigated and based upon usage, maintenance, eost and
on -site trial, staff recommended the rental of two (2) copier machines
from Royal Business Machines.
Trustee Philip moved ...
To authorize staff to advertise for bids for the purchase of two (2)
copier machines for the Administration Department.
Motion died for lack of a second.
Trustee Listecki moved, seconded by Trustee Watson...
To authorize staff to purchase one (1) copier machine from Royal Business
Machines, Model #145R for the total cost of $8,995.00 and waive competitive
bidding due to the machine being priced at General Services Administration
(GSA) rate.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne
Nays: None
So ordered.
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September 11, 1984
B. Street Sweeper - Public Works Department:
Trustee Imrie moved, seconded by Trustee Maher ...
To authorize the purchase of a Hydrostatic Drive for the Elgin Street
Sweeper as a replacement for the failed unit, from Bruce Equipment, Inc.
at a cost not to exceed $2,700.00.
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne
Nays: None
So ordered.
C. Referrals:
With no objections President Cerne made the following referral:
Michael Birck - Rear Yard Variation - 515 Acorn Hill Lane - Referred
to Zoning Board of Appeals Meeting of October 2, 1984.
VII ADJOURNMENT:
Trustee Rush moved, seconded by Trustee Watson ...
To adjourn this meeting to Executive Session to discuss pending
litigation. TIME: 9:00 P.M..
ROLL CALL VOTE: Ayes: Trustees Imrie, Listecki, Maher, Philip, Rush, Watson
and President Cerne
Nays: None
So ordered.
ATTEST:
c
Marianne Lakosil
Village Clerk
r �
September 25, 1984
Approved
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