Minutes - 09/11/2012 - Board of Trustees (2)MINUTES OF THE SEPTEMBER 11, 2012 REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
SEPTEMBER 25, 2012
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:02 p.m. The Oak Brook Police Department Honor Guard performed A Presentation of
Colors. The Pledge of Allegiance was given.
Chief Kruger presented President Lalmalani and Board members with an American Flag
from the Bugles Across America. The Flag has the names of the emergency personnel
who lost their lives during the September 11, 2001 terrorist attack.
A moment of silence was taken in honor of the individuals who lost their lives on
September 11, 2001.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Michael Manzo, Mark Moy, and
Gerald Wolin.
ABSENT: Trustees Stelios Aktipis, Asif Yusuf (arrived at 7:45 pm), and Elaine
Zannis.
IN ATTENDANCE: David Niemeyer, Village Manager; Blaine Wing, Assistant Village
Manager (arrived at 7:45 pm); Robert L. Kallien, Jr., Community
Development Director; Tom McEllin, Fire Chief; Sue Madorin, Library
Director; Mike Hullihan, Public Works Director; James Kruger, Police
Chief; and Peter Friedman, Village Attorney.
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani stated that a September 11`" ceremony was held at the library. He
thanked all the speakers; Fire Chief Tom McEllin, Police Chief Jim Kruger, Pastor Rick
Glyman, Representative Patty Bellock, and Senator Kirk Dillard. He also thanked all of
the Oak Brook personnel who attended the ceremony.
A. RESOLUTION IN MEMORIAM — WILLIAM J. (BILL) MUELLER
The Resolution was read by Clerk Pruss
A moment of silence was taken in honor of William J. (Bill) Mueller.
VILLAGE OF OAK BROOK MINUTES Page 1 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
B. PROCLAMATION — NO TEXT ON BOARD — PLEDGE DAY
The Proclamation was read by Clerk Pruss
C. PROCLAMATION — NATIONAL PREPAREDNESS MONTH
The Proclamation was read by Clerk Pruss
President Lalmalani complemented Manager Niemeyer, Assistant Manager Wing, and
Sports Core Director Van Dyke on a job well done with bringing Polo back to Oak Brook.
D. OAK BROOK HALF - MARATHON UPDATE
Tom Hepperle gave a brief update on the 5d' Annual Oak Brook Half- Marathon held on
September 3, 2012. He thanked the Village for supporting the marathon.
President Lalmalani announced that he is appointing John Pircon to serve a second
temporary appointment term of 30 days as the BFPC continues working on the Peterson
case. The term will begin September 14, 2012.
President Lalmalani announced that at tonight's special meeting, the Village Board
approved a resolution opposing a red light camera at 22 "d St. and Route 83. At their
meeting tonight, Oakbrook Terrace is expected to vote on authorizing a study to
determine if a camera is needed. He stated that the camera would be bad for both Oak
Brook and Oakbrook Terrace businesses. It could have a negative influence on retail
traffic at the Oakbrook Center and the surrounding retail areas in Oak Brook and
Oakbrook Terrace. He also stated that the widening and improvements on 22nd St. were
done specifically to increase safety and reduce congestion on 22nd St. Also, The Illinois
Department of Transportation (IDOT) must approve this camera and they require 3 years
worth of traffic data on a recently improved intersection before they will consider a red
light camera request. He also stated that Oak Brook will work with Oakbrook Terrace
and IDOT to look at other alternatives to improve the safety at this intersection if the data
shows that there is a safety problem. Trustee Yusuf and Assistant Manager Wing went to
the Oakbrook Terrace board meeting to give the City Council a copy of our resolution and
express our concerns. Tracy Mulqueen with the Chamber also went to the meeting to
express the business community's opposition to the study and the installation of the
camera. He further stated that Oak Brook wants to continue having a good working
relationship with Oakbrook Terrace, but on this issue, will oppose any attempt to install a
red light camera. Finally, he stated that if Oakbrook Terrace chooses to proceed with the
installation of the camera it will inevitably affect the relationship between the two
communities.
4. RESIDENTNISITOR COMMENT
Resident Ed Castellan discussed the SLEP investigation and whether if it is a matter worth
pursuing.
Resident At Knuth expressed his concern with the proposed traffic light installation at the
VILLAGE OF OAK BROOK MINUTES Page 2 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
intersection of 22nd Street and Route 83. He recommended that Trustee Manzo head a
committee to work with Oakbrook Terrace to come to a reasonable resolution.
Resident Mark Karambelas thanked the Police and Fire Departments for keeping the
Village safe and reminded the Village the importance of keeping both departments well
equipped.
Other residents and visitors who signed up to speak will do so during the agenda item.
5. APPROVAL OF MINUTES
A. SPECIAL BOARD OF TRUSTEES MEETING OF AUGUST 6, 2012
Motion by Trustee Manzo, seconded by Trustee Wolin to approve the minutes of the
Special Board of Trustees Meeting of August 6, 2012. VOICE VOTE: Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF AUGUST 14, 2012
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Regular Board of Trustees Meeting of August 14, 2012. VOICE VOTE: Motion carried.
C. EXECUTIVE MEETING MINUTES OF JULY 23, 2012
Motion by Trustee Wolin, seconded by Trustee Moy to approve the minutes of the
Executive Meeting of July 23, 2012. VOICE VOTE: Motion carried.
D. EXECUTIVE MEETING MINUTES OF JULY 24, 2012
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Executive Meeting of July 24, 2012. VOICE VOTE: Motion carried.
6. CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be
enacted in one motion. There will be no separate discussion of these items unless a Board
member so requests, in which event, the item will be removed from the Consent Agenda
and considered as the first item after approval of the Consent Agenda.
A. Accounts Payable:
For Period Ending August 24, 2012 - $705,620.15
For Period Ending September 7, 2012 - $569,866.20
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C. — Legal Services —
July, 2012 - $9,369.46 (FY12 — YTD - $65,428.03)
2) Hervas, Condon & Bersani, P.C. - Legal Services - July, 2012 - $370.50 (FY12 —
YTD - $13,818.22)
3) Holland & Knight LLP — Legal Services — June, 2012 - $12,418.50 (FY12 — YTD
- $89,001.29)
TOTAL LEGAL BILLS PAID FOR 2012 - $262,492.01
4) Christopher B. Burke Engineering — Payout #4 — 2012 Paving Project
Construction Services - $26,398.92
VILLAGE OF OAK BROOK MINUTES Page 3 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
5) DuPage Water Commission — July 31, 2012 - $487,578.41
6) West Side Tractor Sales —One John Deere 410K Backhoe & One John Deere 410
Wheel Loader Backhoe - $106,325.00
7) Vian Construction — Payout #4 — 2012 Water Main Project - $141,945.27
B. Approval of Payrolls
1) Pay Period Ending August 18, 2012 - $682,127.95
2) Pay Period Ending September 1, 2012 - $704,126.65
C. Community Development Referrals
t) Tracey Parrillo Revocable Trust Consolidation — 8 and 10 Gateway Lane — Final
Plat
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) Public Works Yard Gate Repair
E. Budget Adjustments - NONE
F. Ordinances & Resolutions
1) ORDINANCE 2012- LC -AL -G -978, An Ordinance Amending Title 4, Chapter 1,
Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to
the Number of Authorized Liquor Licenses
2) ORDINANCE 2012- PD -OF -G -979, An Ordinance Amending The Oak Brook
Village Code Sections Regarding Compliance Warning Tickets And Parking Fines
3) RESOLUTION 2012 -FD- PSI- AG -EX -R -1196, A Resolution Approving a
Compensation Agreement By and Between the Village of Oak Brook and
Paramedic Services of Illinois
4) ORDINANCE 2012 -PP -S -1345, An Ordinance Authorizing the Sale, Donation or
Disposal of Certain Items of Personal Property Owned by the Village of Oak
Brook
5) RESOLUTION 2012- ENVIRON -AG -R -1197, A Resolution Approving and
Authorizing the Execution of an Agreement for Asbestos Floor Tile and Mastic
Abatement By and Between the Village of Oak Brook and Safe Environmental
Corporation
6) RESOLUTION 2012- IDCEO- GR -EX -R -1194, A Resolution Approving a Grant
Agreement By and Between the Village and IDCEO for the Renovation of the Oak
Brook Heritage Center
G. Monthly Treasurer's Report — July 31, 2012
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H. DuPage Mayors and Managers Conference 2012 -2013 Membership Dues and Annual
Debt Service Assessment
Motion by Trustee Wolin, seconded by Trustee Manzo, to approve the Consent Agenda
and authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 4 — President Lalmalani, Trustees Manzo, Moy, and Wolin
Nays: 0 — None
Abstain: 0 — None
Absent: 3 — Trustees Aktipis, Yusuf, and Zannis
Motion carried
ITEMS REMOVED FROM CONSENT AGENDA — NONE
BOARD & COMMISSION RECOMMENDATIONS
A. Cantore — 2021 Swift Drive — Variation — Parking Requirements
Trustee Moy stated that the existing building at 2021 Swift Drive does not have enough
parking spaces and that the owner is requesting an additional 39 spaces. He also stated
that the Zoning Board of Appeals unanimously agreed to allow this variation to the
Village code.
Resident William Lindeman spoke in opposition of allowing more parking spaces and
stated that Houseal Levigne representatives should be present at meetings since they are
hired consultants for Village beautification projects.
Trustee Moy stated that this variation is an improvement and brings the building in
conformance with the Village code requirements.
Motion by Trustee Moy, seconded by Trustee Manzo to concur with the recommendation
from the Zoning Board of Appeals with regard to the approval of the requested variation
to permit 39 additional parking spaces in the required front yard for the property located
at 2021 Swift Drive subject to the following conditions:
1. The proposed parking and landscaping shall be constructed in substantial
conformance to the approved plans as revised.
2. Add the condition "Notwithstanding the attached exhibits, the applicant shall
meet all Village Ordinance requirements at the time of building permit
application except as specifically varied or waived "; and
3. Adoption of an ordinance necessary to grant the requested variation, which
ordinance the Village Attorney shall by this motion be directed to prepare for
consideration at the September 25, 2012 Board of Trustees meeting. VOICE
VOTE: Motion carried.
VILLAGE OF OAK BROOK MINUTES Page 5 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
B. TK Templeton Woods, LLC — Map Amendment — Vacant Property Located South of
35`s Street and East of Route 83 — To Rezone Approximately 28 Acres of the Western
Portion of the Property from R -2 to R -1
Trustee Moy stated that Templeton Woods, LLC, requested a zoning change. The Plan
Commission and the Zoning Board of Appeals both unanimously approved the requested
map amendment.
Both Trustees Moy and Wolin expressed their happiness in seeing this map amendment
finalized.
Motion by Trustee Moy, seconded by Trustee Wolin to concur with the recommendation
from the Plan Commission and Zoning Board of Appeals with regard to the approval of
the requested map amendment for approximately 28 acres of vacant land (formally known
as Brittwood Creek) from R -2 to R -1 subject to the following condition:
1. Adoption of an ordinance necessary to grant the requested amendment, which
ordinance the Village Attorney shall by this motion be directed to prepare for
consideration at the September 25, 2012 Board of Trustees Meeting. VOICE
VOTE: Motion carried.
C. Templeton Woods Subdivision — Final Plat — 20 Lot Subdivision — Approximately 57
Acres of Vacant Property Located South of 35e Street and East of Route 83
Trustee Moy stated that the Plan Commission unanimously recommended approval of
Templeton Woods subdivision final plat of subdivision.
Motion by Trustee Moy, seconded by Trustee Manzo to concur with the recommendation
from the Plan Commission with regard to the requested 20 lot Templeton Woods Final
Plat of Subdivision subject to the following conditions:
1. A variation to Section 14 -6 -3A2 from the public right of way and pavement width
requirements as requested;
2. A waiver to Section 14 -6 -3A3 to install curb and gutters along the street system as
requested;
3. A waiver to Section 14 -6 -3E to install sidewalks as requested;
4. Address the comments contained in the memorandum from Village Engineer
Hullihan dated June 12, 2012 including approval of final engineering;
5. Explore the addition of an emergency ingress /egress east of the entrance to the
subdivision; and
6. Adoption of a Resolution necessary to grant the requested relief, which Resolution
the Village Attorney shall by this motion be directed to prepare for consideration
at the September 25, 2012 Board of Trustees Meeting. VOICE VOTE: Motion
carried.
VILLAGE OF OAK BROOK MINUTES Page 6 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
D. Arden Reality, Inc., 111122 nd Street
1. Text Amendment — Zoning Regulations Section 13 -1OB -2 — To Include Non
Residential, Post Baccalaureate Schools in the ORA -2 District as a Special Use
2. Special Use — To Allow Lewis University to Operate a Post Baccalaureate School
at 1111 22nd Street
Trustee Moy stated that Lewis University is increasing the size of their school and need to
relocate to 1111 22 "d Street. He stated the Plan Commission unanimously recommended
approval of this requested text amendment.
Motion by Trustee Moy, seconded by Trustee Manzo to (1) concur with the
recommendations from the Plan Commission and Zoning Board of Appeals and approve
the requested text amendment to the Zoning Ordinance in the ORA -2 District to permit
"Nonresidential, post baccalaureate schools" as a special use, and to (2) concur with the
recommendations from the Plan Commission and Zoning Board of Appeals and approve
the requested special use to permit Lewis University to utilize approximately 28,630
square feet of space in the building located at 1111 22 "d Street to operate a post
baccalaureate school at proposed. Approval is subject to the adoption of an ordinance
necessary to grant the requested text amendment and special use which ordinances the
Village Attorney shall by this motion be directed to prepare for consideration at the
September 25th, 2012 Board of Trustee Meeting. VOICE VOTE: Motion carried.
E. Landmark Sign Group — 1111 22nd Street — Variation — Sign Regulations
Trustee Moy stated that Lewis University is requesting a sign at the top of the building
located at 1111 22nd Street. He also stated that they are requesting a sign that is 30 feet
more than what is specified as the maximum size in the Village code. The building at
1111 22nd Street is a ten story building and the requested variation is reasonable. He
further stated that the Zoning Board of Appeals approved the requested variation.
Resident William Lindeman stated his opposition in approving this variation and stated
the variation will destroy the aesthetics of the building. He stated the Village should seek
advice from hired consultants on signs.
Manager Niemeyer stated that the Village does not hire outside consultants to review sign
variations since we have a very qualified Community Development Director. He stated
he is confident in Community Development Director Kallien's ability and judgment.
Community Development Director Kallien thanked Mr. Lindeman for his interest in
signage. He stated that the new sign code is a significant improvement from what we
previously had. He also stated that the Village has attracted and retained many businesses
due to the new sign code. He further stated that Lewis University has been in Oak Brook
VILLAGE OF OAK BROOK MINUTES Page 7 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
for over 30 years and that this is a positive thing
Trustee Manzo asked Community Development Director Kallien if we know how the sign
will look and if it will resemble the picture given to the Board by resident William
Lindeman. Community Development Director Kallien stated that there is a drawing in the
Board packet that shows how the sign will look.
Trustee Manzo stated that we must insure that all Village ordinances represent the Village
properly.
Community Development Director Kallien stated that staff will be recommending minor
adjustments to the sign code.
The Property Manager of Arden Realtor stated the pictures of raceway signs that resident
Lindeman brought to the Board are not similar to the proposed sign and therefore cannot
be compared. He stated that he will not allow a sign that is not 100% professional and in
accordance with the class A standards of the building.
A representative from the sign company presented to the Board members a picture of how
the raceway sign will look.
The Executive Vice - President of Lewis University stated that they would not allow a sign
to be put up that is not aesthetically pleasing or safe.
Trustee Wolin stated that it will be worthwhile for President Lalmalani to consult with
Jeff Kennedy, Chairman of the Commercial Revitalization Committee, on this issue and
other matters raised by resident William Lindeman.
Trustee Moy agrees with Trustee Wolin and suggested that Community Development
Director Kallien and Trustee Moy be involved in the consultation.
Trustee Moy stated that he is very proud of the current Village sign ordinance.
Resident Mark Karambelas stated that since the passage of the new sign ordinance, the
Oak Brook business community looks very vibrant. He also stated he sees nothing wrong
with the proposed sign.
Trustee Yusuf stated that he does not have a problem with the proposed sign being
raceway mounted and suggested that rather than granting numerous variances, the sign
code should be adjusted.
Trustee Moy stated that he and Community Development Director Kallien will be
recommending adjustments to the code.
VILLAGE OF OAK BROOK MINUTES Page 8 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
Motion by Trustee Moy, seconded by Trustee Manzo to concur with the recommendation
from the Zoning Board of Appeals with regard to the approval of the requested variations
to Sections 13 -11 -4 and 13 -11 -10 to permit a 177 square foot wall sign for Lewis
University to be constructed on the east side of the building located at 1111 22 "d Street,
subject to the following conditions:
1. The proposed sign shall be constructed in substantial conformance to the approved
plans.
2. If a raceway is used, it needs to be of a material and a location on the building that
aesthetically matches the building's architectural features so that is not visible
when installed.
3. Add the condition "Notwithstanding the attached exhibits, the applicant shall meet
all Village Ordinance requirements at the time of building permit application
except as specifically varied or waived "; and
4. Adoption of an ordinance necessary to grant the requested variations, which
ordinance the Village Attorney shall by this motion be directed to prepare for
consideration at the September 25, 2012 Board of Trustees meeting. VOICE
VOTE: Motion carried.
F. Oak Brook Park District — 1450 Forest Gate Road — Variations — Section 13 -3 -8A
Structure Height for the Soccer Field Light Standards and Amend Condition of
Ordinance S -1084 and S -1296 to Extend the Use of the Existing Ball Field Lights
Laure Kosey, Park District Executive Director, stated that the Park District is requesting
70 foot lights at the new synthetic soccer field and to extend the time for which they can
use the baseball and soccer fields. She stated that the Park District met with and worked
in cooperation with the Forest Gate Subdivision. She also stated that the extension of time
that the fields can be used is a request from the baseball little league due to safety
concerns.
Trustee Moy stated that there was extensive discussion at the Zoning Board of Appeals
meeting and that they voted unanimously to allow the variation.
Resident Andrea Cygan, Board member of the Forest Gate Home Owners Association,
stated that the Zoning Board of Appeals did not make a unanimous decision. She spoke in
opposition to the lights off recommendations on the soccer field and baseball field 1. She
stated that Forest Gate is very concerned with the commercialization of Central Park, the
lowering of property values, safety issues, and congestion. She detailed recommendations
made by the Forest Gate Homeowners Association. They agree with extending the lights
off to 10:30 on fields 2, 3, 4 for little league only. She further stated that Chief Kruger
recommends a stop sign, no u -tum sign, and traffic flow in the parking lot made one way.
VILLAGE OF OAK BROOK MINUTES Page 9 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
Resident Ernie Karras, Board member of the Forest Gate Home Owners Association, gave
a brief history of the Park District lights, adult use of fields, and traffic issues. He also
echoed resident Andrea Cygan's concerns.
Chief Kruger discussed minor enhancements that can be done to help with the traffic flow,
safety, and parking concerns.
Park District Commissioner Tom Truedson gave background information regarding Park
District lights and stated that they did try to accommodate Forest Gate as best as they
could. He stated that the Park District is not insensitive to Forest Gate resident's
concerns. He also stated that the Park District is a commercial entity and would like to
extend their flexibility. He further stated that the Park District will support any
recommendation made regarding safety and parking.
Trustee Manzo asked Tom Truedson if keeping field 1 lights off time at 9:00 pm is
something that can be done. Tom Truedson stated yes but they would like to see the time
extended.
Trustee Wolin stated that he is uncomfortable voting on this tonight.
Trustee Yusuf stated he is comfortable with the recommendation except for extending the
lights off time for field 1.
Trustee Moy stated that the Board can pass the motion except for the lights off time
change for field 1. He also would like to see more meetings and a compromise between
the Park District and Forest Gate residents regarding the lights off time at field 1.
Community Development Director Kallien stated that Chief Kruger's recommendations
should also be included in the amendment.
Laure Kosey requested that the lights off at field 1 be 10:00 pm until Labor Day and 9:00
pm from Labor Day until October 3151
Trustee Yusuf stated Laure Kosey's recommendation to reverting to the 2004 ordinance is
a reasonable compromise between the Park District and Forest Gate. He also stated that
he hopes a compromise can be reached before the passage of an ordinance.
Resident William Lindeman stated that a main concern should be the safety on Forest
Gate Road.
Amended Motion by Trustee Moy, seconded by Trustee Manzo to approve everything
except 2.B., if a compromise on the field 1 issue is reached between the Park District and
Forest Gate it will be included in the ordinance, and to include new language with regard
VILLAGE OF OAK BROOK MINUTES Page 10 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
a
10.
to Chief Kruger's traffic recommendations. VOICE VOTE: Motion carried.
Motion by Trustee Moy, seconded by Trustee Manzo to concur with the recommendation
from the Zoning Board of Appeals with regard to the approval of the requested variation
to Section 13 -3 -8A to permit the construction of four (4) seventy (70) foot light poles on
the synthetic turf soccer field, subject to the following conditions:
A. The proposed lighting improvements shall be constructed in substantial
conformance to the approved plans.
B. That the lights will be tested for glare after the installation with the
participation of staff and representatives of Forest Gate Homeowner
Association and;
to concur with the recommendation from the Zoning Board of Appeals with regard to the
approval to amend the conditions of Ordinances S -1084 and S -1296 and to modify the
operational conditions on fields 1, 2, 3, and 4 subject to the following conditions:
A. That the lights on the soccer field and baseball fields 2, 3 and 4 to be extended
to 10:30 p.m.
B. That the lights on baseball field 1 to be extended to 10:00 p.m.
C. That all other conditions contained in Ordinances S -1296 and S -1084 will
remain in full force and effect.
Add the condition "Notwithstanding the attached exhibits, the applicant shall meet all
Village Ordinance requirements at the time of building permit application except as
specifically varied or waived ", and
Adoption of an ordinance necessary to grant the requested variation, which ordinance the
Village Attorney shall by this motion be directed to prepare for consideration at the
September 25, 2012 Board of Trustees meeting. VOICE VOTE: Motion carried except
for item 2.B.
UNFINISHED BUSINESS — NONE
ACTIVE BUSINESS
A. Confirmation of Appointments — NONE
B. Ordinances & Resolutions
1. RESOLUTION 2012 - BLKBRD- AG -EX -R -1195, A Resolution Approving the
Waiver of Competitive Bidding and Authorizing the Execution of an Agreement
with Blackboard Connect, Inc. for Mass Communication Services.
Trustee Wolin stated that the agreement for Blackboard Connect is up for renewal.
Blackboard Connect is the mass notification system for Village residents and businesses.
He also stated that this is a sole source purchase and does not qualify for competitive
bidding.
VILLAGE OF OAK BROOK MINUTES Page 1 I of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
Trustee Yusuf stated the cost is less than the previous agreement but there is an additional
charge if the Village exceeds 15 non- emergency notices per year. He then asked
Assistant Manager Wing how many non - emergency alerts has the Village been averaging.
Assistant Manager Wing stated that the Village is averaging 18 non - emergency notices
per year. He also stated that emergency notices are unlimited. He further stated that there
are further mechanisms that can keep the non - emergency notice number at or below 15
per year. Finally, he stated that there are a lot of positives in the Blackboard Connect
mass notification software system.
President Lalmalani asked Assistant Manager Wing to have discussions with the Park
District and the School District on potentially contributing to the cost since they make
requests to use the system.
Motion by Trustee Wolin, seconded by Trustee Manzo that the Village Board waive bids
and approve a three (3) year renewal agreement for mass notification services with
Blackboard Connect with the approximate total amount of $18,000 ($6,000) per year
pending attorney and staff review.
ROLL CALL VOTE:
Ayes: 4 — Trustees Manzo, Moy, Wolin, and Yusuf
Nays: 0 —None
Abstain: 0 — None
Absent: 2 — Trustees Aktipis and Zannis
Motion carried
C. Award of Contracts — NONE
D. Results of Traffic Noise Study — Discussion
Trustee Wolin stated that there are several subdivisions that have expressed concern over
noise levels from the tollways and Roosevelt Road. There were five site studies
conducted. Three exceeded the Federal Highway Administration Noise Abatement
Criteria. He stated that Public Works recommends conducting another noise study
sometime next spring, after the 294 tollway is repaved.
Trustee Manzo asked if the noise on the 294 tollway affects Yorkshire Woods and York
Woods. Trustee Wolin stated it definitely affects York Woods but that Yorkshire Woods
is mainly affected by I -88.
Motion by Trustee Wolin, seconded by Trustee Moy to appropriate $5,000 for an
additional noise study to be conducted sometime next year, probably in the Spring, and to
leave it to the discretion of our Public Works Director to choose the location and the
specific timing.
ROLL CALL VOTE:
VILLAGE OF OAK BROOK MINUTES Page 12 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
Ayes: 4 — Trustees Manzo, Moy, Wolin, and Yusuf
Nays: 0 —None
Abstain: 0 — None
Absent: 2 — Trustees Aktipis and Zannis
Motion carried
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
President Lalmalani asked Trustee Yusuf and Assistant Manager Wing to give an update
on the resolution they delivered to Oakbrook Terrace opposing the proposed red light
camera at the intersection of 22 ad Street and Route 83.
Trustee Yusuf stated that their trip to Oakbrook Terrace was not successful and the
outcome was not what they have hoped for. He stated that they outlined logical and
reasonable arguments on why it would not be a good decision. The Oakbrook Terrace
City Council disagreed and unanimously voted to proceed with the study, which is a
predecessor to moving ahead with the cameras. He further stated the camera will have a
negative impact on both communities.
Assistant Manager Wing stated that Tracy Mulqueen pointed out several key points to
the Oakbrook Terrace Council but they chose to proceed.
Trustee Moy explained what happened in Schaumburg near the Woodfield Mall and why
Oak Brook is opposing this camera. He also stated that many people will think that the
camera belongs to Oak Brook and will blame us if they receive a ticket.
Trustee Manzo stated that residents are very concerned. He also stated that he disagrees
with threatening Oakbrook Terrace. He stated the Village should continue to meet with
Mayor Ragucci and their Village Manager to reach a compromise. He thanked Tracy
Mulqueen and Trustee Yusuf. He also recommends contacting IDOT, residents, and
businesses regarding this matter. He further stated that we are bordering communities
and should be working together, not against each other.
Trustee Wolin stated that the Village needs to understand the safety study that will be
conducted.
Manager Niemeyer stated that bad publicity with the SLEP issue overshadows the great
Police and Fire Departments that the Village has. He stated that it showed today at the
September I Ith ceremony how great these two departments are.
B. VILLAGE CLERK
Clerk Pruss stated that she and many of the residents were moved by the ceremony today
and that she is very proud to have such wonderful Police and Fire Departments.
VILLAGE OF OAK BROOK MINUTES Page 13 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
Clerk Pruss stated everyone must vote on November 6`s. She also stated that absentee
voting begins September 27h. She also stated that she has forms for residents to fill out
and send to the County. She stated that the last day that the Village can register voters is
October 9a'. After this date, voters can be registered at DuPage County until November
P. She further stated that early voting starts October 22 "d and ends November P
Clerk Pruss stated that the municipal election is April 9, 2013. There are three Trustees
up for re- election. Packets will be given out on September 25, 2012 for those who are
interested in running for Trustee. Nomination petitions must be turned in between
December 17 — 24.
C. TRUSTEES
Trustee Moy stated that the Oak Brook Half Marathon was a successful event and very
good for the image of the Village.
Tom Hepperle stated that he receives many comments from participators of the race on
how beautiful the Village looks and thanked the Village for the great job it does.
Trustee Manzo stated that the September I I'h ceremony was wonderful and makes us
realize how fortunate we are to be in this country and this great Village. He also
mentioned that he and his wife attended their first Polo match. He stated that the
attendance of over 700 people far exceeded the Village's expectations. He thanked the
Polo Committee, Manager Niemeyer, Assistant Manager Wing, and Sports Core
Director VanDyke.
Trustee Manzo thanked Trustee Moy on how he handled the issues between the Park
District and residents regarding the field lights.
D. VILLAGE ATTORNEY —NONE
E. VILLAGE PRESIDENT
Chief Kruger publicly recognized the great job that the Police Department Honor Guard
did this morning and this evening.
Chief McEllin stated that off duty firefighters volunteered last month to fill the boot for
the Muscular Dystrophy Association. They raised $4,328.40 in three days. He also
thanked Lt. Brian Bitterlin who was instrumental in organizing the event.
Library Director Madorin reminded everyone that the Library will be hosting the
electronic recycling event on Saturday, September 29a' from 9:30 am — 10:30 pm and
hopes to see everyone there.
President Lalmalani thanked Library Director Madorin for hosting the Home Owners
VILLAGE OF OAK BROOK MINUTES Page 14 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012
Association Presidents meeting on Saturday and the September l la' ceremony held early
this morning.
Assistant Manager Wing thanked everyone who assisted with the 2012 Polo season. He
mentioned that the Village Hall's new operating hours are 8:00 am — 4:30 pm Monday —
Friday. He also mentioned October Fest will be held on September 22nd from 11:00 am
and 8:00 pm at the Park District.
Community Development Director Kallien stated that Pin Stripes will be opening within
two weeks. He also stated that the work at HUB is very active and expects to see the
beginnings of a building within a few months. He mentioned that the old Renaissance
Hotel will be a new luxury hotel. There will be an announcement within the next week
or so. The new hotel will also be putting in $20 million worth of work in the building as
well. He further mentioned that the Zoning Board of Appeals will be meeting on
Thursday to discuss the cemetery issue.
12. ADJOURNMENT TO CLOSED SESSION For the purpose of discussing (1) pending,
probable, or imminent litigation matters pursuant to section 2c(11) of the Illinois open
meetings act, respectively
Motion by Trustee Yusuf, seconded by Trustee Moy to adjourn to closed session for the
purpose of discussing (1) pending, probable, or imminent litigation matters pursuant to
section 2c(11) of the Illinois open meetings act, respectively
ROLL CALL VOTE:
Ayes: 4 — Trustees Manzo, Moy, Wolin, and Yusuf
Nays: 0 — None
Abstain: 0 — None
Absent: 2 — Trustees Aktipis and Zannis
Motion carried
This meeting was adjourned to Closed Session at 9:39 pm.
13. ADJOURNMENT
Motion by Trustee Wolin, seconded by Trustee Yusuf, to adjourn the Regular Meeting of
the Board of Trustees at 10:10 pm. VOICE VOTE: Motion carried.
ATTEST:
/s /Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
VILLAGE OF OAK BROOK MINUTES Page 15 of 15 REGULAR MEETING OF SEPTEMBER 11, 2012