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Minutes - 09/12/1978 - Board of Trusteesi VILLAGE OF OAK BROOK MINUTES OF SEPTEMBER 12, 1978 CALL MEETING TO ORDER The regular meeting of the Board of Trustees was called to order at 7:30 p.m. by President Howell in the Samuel E. Dean Board Room of the Village Commons. A. Roll Call Present: Trustees Wence F. Cerne Eldon K. Glaves Arthur W. Philip Barbara F. Reynolds Joseph H. Rush President George B. Howell Absent: Trustee Frederick W. Brown II APPROVAL OF MINUTES Trustee Philip moved - seconded by Trustee Cerne... To approve the minutes of the regular meeting of August 22, 1978, and waive reading of same. Voice vote - all in favor So ordered III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. A. Trinity Lakes - Final Plat Unit I Letter dated September 12, 1978, from Franciscan Fathers /Swissco, Inc. stated their intent-to comply with items of concern of Staff; but certain documents have not been received, and contingencies relative to Final Plat approval are not acceptable. Trustee Reynolds moved - seconded by Trustee Philip... To continue the Final Plat of Trinity Lakes Unit I to the next regular meeting of September 26, 1978. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered B. Trinity Lakes - Final Plat Unit II Toups Corporation presented two plats of easement between the Franciscan Fathers and Swissco /Homeowners Association relative to storm and sanitary sewers, storm drainage, and maintenance agreements. Trustee Reynolds moved - seconded by Trustee Cerne... To continue the Final Plat of Trinity Lakes Unit II Lentil the Plan Com- mission has made a recommendation relative to the entrance at Midwest Road. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered VILLAGE OF OAK BROOK Minutes - 1 - September 12, 1978 'VILLAGE OF OAK BROOK u.nutes - 2 - September 12, 1978 _ III ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC. (continued) C. Ordianance - Subdivision Regulations Text Amendments Trustee Reynolds moved - seconded by Trustee Cerne... To continue this matter to the next regular meeting at which all trustees are present. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered D. Resolution - Deicer for Roads RESOLUTION NO. R -245: RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHt;;AYS BY MUNICIPALITY UNDER THE ILLINOIS-HIGHWAY CODE The proposed Resolution must be executed in order to purchase deicing salt with Motor Fuel Tax Funds. h Trustee Rush moved - seconded by Trustee Cerne... To approve Resolution No. R -245 as presented and waive reading of same. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered IV FINANCIAL A. Treasurer's Report The Treasurer's Cash and Investment Report for the month of August reflected the following: Corporate Fund Motor Fuel Tax Fund Revenue Sharing Fund Water Fund 1976 Revenue Bond Fund Sports Core Fund Revenue Balance $322,011.26 6,328.88 237.69 154,377.07 -0- 11,112.73 $1,997,481.48 61,706.34 41,731.35 11400,515.82 154,157.22 6,5512856.64 Trustee Cerne moved - seconded by Trustee Rush... That the Treasurer's Cash and Investment Report for the month of August be approved as submitted. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered ':VILLAGE OF ` OAK BROOK Minutes - 2 - September 12, 1978 i VILLAGE OF OA BROOK Minutes - 3 - September 12, 1978 IV FINANCIAL (continued) B. Pa outs #12 - Wehling Well Works - Well #7 Trustee Cerne moved - seconded by Trustee Rush... To approve payment in the amount of $11,922.50. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered #2 & Final - Sam Cerniglia Co. - 22nd St. Interconnection Trustee Cerne moved - seconded by Trustee Rush... To approve payment in the amount of $5,387.40. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered F i #12 - Mayfair Construction Co. - Reservoir A - York Road Trustee Cerne moved - seconded by Trustee Rush... To approve payment in the amount of $28,837.96. _ Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell jNays: None Absent: Trustee Brown So ordered G #2 - Pat Filippi Contractor, Inc. - Wellhouse #7 Trustee Cerne moved - seconded by Trustee Rush... To approve payment in the amount of $39,473.70. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered I Corroon & Black of Ill; Inc. - Package Policy S/15/78 to 5/15/79 Policy # 1st848300 I Trustee Cerne moved - seconded by Trustee Rush... To approve payment in the amount of $30,672.00. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered r 3 - September 12, 1978 VILLAGE OF OAK BROOK Minutes - i I w + OAK BROOK Okutes - 4 - September 12 1978 VILLAGE OF p 'IV FINANCIAL (continued) C. Approval of Bills Accounts Payable dated September 12, 1978, from the finds are as follows: Corporate Fund $201,060.14 Motor Fuel Tax Fund 3,721.44 Revenue Sharing Fund 3,895.46 Water System Funds 29,226.27 Sports Core Fund 9,807.48 1976 Revenue Bonds 1482077.19 Trustee Cerne moved - seconded by Trustee Philip... To approve for payment the Accounts Payable as submitted in the amount of $395,787.98. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered D. Investments Trustee Cerne moved - seconded by Trustee Glaves... To approve and ratify the following investment from the Corporate Fund: One federally secured certificate of deposit in the amount of $130,000 to mature at the Great American Savings on November 14, 1978, at a rate of 8.050. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered Trustee Cerne moved - seconded by Trustee Glaves... To approve and ratify the following investment from the Water Fund: One federally secured certificate of deposit in the amount of $131,860 to mature at the Oak Brook Bank on October 30, 1978, at a rate of 8.150. This certificate is drawn on the following accounts: Bond & Interest $ 64,690 Bond Reserve 13,200 D.I.E. 213,970 Surplus 32,000 Total $131,860 Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell, Nays: None Absent: Trustee Brown So ordered E. Approval - Purchase Order - Pagers - Fire Department Quotations were solicited from three suppliers of Pagers to be used by the Fire Department, and only Motorola could supply the specific equipment. Trustee Rush moved - seconded by Trustee Glaves... To defer to the Committee -of- the -Whole meeting of September 25, 1978. Voice vote -all in favor So ordered VILLAGE OF OAK BROOK Minutes - 4 - September 12, 1978 VILLAGE OF OAK BROOK Minutes V OLD BUSINESS - - 5 September 12, 1978 A. Brown & Portillo, Inc. - Water Agreement With the concurrence of the Board, this matter was placed on the Agenda; for reconsideration of the Board's denial of water service. Trustee Rush moved - seconded by Trustee Glaves... To rescind the action taken at the regular meeting of August 22, 1978, relative to the Water Service Agreement for Brown & Portillo, Inc. Roll call vote - Ayes: Trustees Cerne, Glaves, Rush, and President Howell Nays: Trustees Philip and Reynolds Absent: Trustee Brown So ordered Trustee Rush moved - seconded by Trustee Glaves... To approve the Water Service Agreement with Brown & Portillo, Inc., at two (2) times the water service connection fees and meter charges es- tablished by the Village, and that the President and Clerk affix their signatures thereon. Roll call vote - Ayes: Trustees Cerne, Glaves, Rush, and President Howell Nays: Trustees Philip and Reynolds Absent: Trustee Brown So ordered B. Buttermak Joint Venture - Water Agreement With the concurrence of the Board, this matter was placed on the Agenda, for reconsideration of the Board's denial of water service. I' � f Trustee Rush moved - seconded by Trustee Glaves... To rescind the action taken at the regular meeting of August 22, 1978, relative to the Water Service Agreement for Buttermak Joint Venture. Roll call vote - Ayes: Trustees Cerne, Glaves, Rush, and President Howell Nays: Trustees Philip and Reynolds Absent: Trustee Brown So ordered Trustee Rush moved - seconded by Trustee Glaves... To approve the Water Service Agreement with Buttermak Joint Venture at two (2) times the water service connection fees and meter charges es- tablished by the Village, and that the President and Clerk affix their signatures thereon. Roll call vote - Ayes: Trustees Cerne, Glaves, Rush, and President Howell Nays: Trustees Philip and Reynolds Absent: Trustee Brown So ordered C. Bid Recommendation - Radios Trustee Glaves commented on the bids received on August 9, 1978, and the additional bid on August 11, 1978. After review by Staff it was recom- mended that all bids be rejected because of excessive costs in comparison to the benefits, and with concurrence of the Board necessary steps can be taken at , a later date. VILLAGE OF OAK BROOK Minutes - 5 - - September 12, 1978 .- VILLAGE OF OAK BROOK I utes - 6 - September 12, 1978 "V OLD BUSINESS (continued) D. Shell Oil Co. - 22nd St. & Midwest Rd. - Sign Variation Trustee Reynolds commented on the petition for a ground sign variation in a B -3 district. It was the recommendation of the Zoning Board of Appeals on September 5, 1978, that the variation be granted with the stipulation that it conform to the regulations for signs as permitted on lots of more than three (3) acres. Trustee Cerne moved - seconded by Trustee Glaves... To grant the variation for a ground sign as recommended by the Zoning Board of Appeals, and that the Village Attorney prepare the required ordinance. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Rush, and President Howell Nays: Trustee Reynolds Absent: Trustee Brown So ordered E. Michael Rizzo - 27-Yorkshire Woods - Fence Variation Trustee Reynolds commented on the petition for a solid fence variation, and the recommendation for denial by the Zoning Board of Appeals on September 5, 1978, because of not meeting the standards of hardship. Mr. Rizzo requested the Board consider his plight and the need for a fence because of his property located adjacent to the Forest Preserve. His neighbor, John Olson, who has a similar fence spoke in favor, as did another adjoining neighbor. Mrs. Muschler pointed out that these fences were in existence prior to the area annexation to Oak Brook, and now they are not in keeping with the intent of the zoning ordinance. Trustee Reynolds moved - seconded by Trustee Cerne... That the recommendation of the Zoning Board of Appeals to deny this request be upheld on the basis that it would not be compatible with the surrounding area. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered F. Butler Company - 711 Jorie Blvd. - Zoning Amendment Trustee Reynolds commented on the action taken by the Plan Commission on August 21, 1978, and the Zoning Board of Appeals on September 5, 1978. Both Commissions had recommended that the property of approxi- mately 15 acres be rezoned from R -1 to ORA -1, with the provision that the eastern zoning district line be placed on the center thread of Salt Creek rather than on the eastern property line because of the Creek being a natural boundary, and because of the permanent easement to the Village of Oak Brook for Golf Course use on the area lying east of the Creek. Trustee Rush indicated the zoning district line should be the west bank of the Creek. Trustee Reynolds moved - seconded by Trustee Glaves... To rezone the property known as 711 Jorie Blvd., as per the legal description, from R -1 to ORA -1 as recommended by the Plan Commission and Zoning Board of Appeals, with the stipulation that the zoning dis- trict line be the center thread of Salt Creek, and that the Village Attorney prepare the required ordinance. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, and President Howell Nays: Trustee Rush Absent: Trustee Brown So ordered VILLAGE OF OAK BROOK Minutes f - 6 - September 12, 1978 i v �Y I • � VILLAGE OF OAK BROOK Mv.Vutes 7 September 12, 1978 V OLD BUSINESS (continued) G. Rapistan - 2425 W.,22nd St. -- Off -site Parking (NI -Gas) On August 21, 1978, the Plan Commission recommended that Rapistan be allowed to utilize the NI -Gas property for required parking, to allow for a proposed addition to its present building. The parking could be located on the site of the principal structure; however, an easier flow pattern can be achieved with the additional space. Trustee Reynolds moved - seconded by Trustee Glaves... To grant Rapistan permission to utilize the NI -Gas property for parking purposes. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered H. Oak Brook Road F Miduest Road - Improvement Agreement Improvement of Oak Brook Road'(31st Street) was required for approval of the Final Plat of The Midwest Club. Trustee Rush moved - seconded by Trustee Glaves... To authorize the President and Clerk to execute the "Agreement Relating to the Construction of Certain Off -site Public Improvements' with The Midwest Club and waive reading of same, subject to review and approval of the Village Attorney. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Rush, and President Howell Nays: Trustee Reynolds ' Absent: Trustee Brown So ordered I. R. Donald Johnson - City of Oakbrook Terrace - Water Agreement Request from the City of Oakbrook Terrace for Water Service for a proposed mini shopping area to be located on 22nd Street west of Rt. 83. Trustee Rush moved - seconded by Trustee Glaves... To approve the Water Service Agreement with City of Oakbrook Terrace at two (2) times the water service connection fees and meter charges established by the Village, and that the President and Clerk affix their signatures thereon. Roll call vote - Ayes: Trustees Glaves and Rush Nays: Trustees Cerne, Philip, Reynolds, and President Howell Absent: Trustee Brown Not carried NEW BUSINESS A. Modification for Pay of Volunteers Trustee Philip moved - seconded by Trustee Cerne... To modify the pay rate for volunteer firefighters and amend the Merit Pay Plan to reflect the increase as follows: All Volunteer Firefighters will be paid $7.00 per hour for the first hour and $3.50 per half -hour thereafter when responding to fire calls Linder emergency conditions.. The Volunteer Assistant Chief will be paid $8.00 per hour for first hour and $4.00 per half- hour,thereafter for emergency calls. VILLAGE OF OAK BROOK Minutes - 7 - September 12, 1978 ! VILLAGE OF OAK BROOK nutes 8 September 12, 1978 a V1 NEW BUSINESS A. Modification for Pay of Volunteers (continued) Volunteer firefighters will be paid $5.00 per hour for the first hour and $2.50 per half -hour thereafter for required training and drill. The Volunteer Assistant Chief will be paid $6.00 for first hour and $3.00 per half -hour thereafter for required training. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered B. Cork IN Cleaver - Oakbrook Terrace - Water Agreement Request from Cork `N Cleaver for Water Service to the property located at 1 S Summit Ave. (commonly known as Midwest Road), Oakbrook Terrace. Trustee Rush moved - seconded by Trustee Glaves... To approve the Water Service Agreement with Cork IN Cleaver at two (2) times the water service connection fees and meter charges established by the Village, and that the President and Clerk affix their signatures thereon. Roll call vote - Ayes: Trustees Cerne, Glaves, Rush, and President Howell Nays: Trustees Philip and Reynolds Absent: Trustee Brown So ordered C. Authority to Bid - Hose - Fire Department Trustee Glaves moved - seconded by Trustee Cerne... To authorize the advertising for bids for 1,000 feet of 4" hose per specifications for the Fire Department with bids to be received by 10:00 a.m. on October 11, 1978, in the Office of the Village Manager. 'Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered D. Robert E. Lawhorne /Ralph J. Vaivada - Lot Width Variation Referred to Zoning Board of- Appeals meeting of October_3, 1978. E. Butler Company - 711 Jorie Blvd. - Final Plat of Subdivision Referred to Plan Commission meeting of September 18, 1978. F. Saddle Brook Tree Planting Revisions R Referred to Plan Commission meeting of September 18, 1978. G. Midwest Club Phase I - Final Plat of Subdivision Referred to Plan Commission meeting of September 18, 1978. VILLAGE OF OAK BROOK Minutes _ - 8 - September 12, 1978 A VILLAGE OF OAK BROOK Minutes - 9 - September 12, 1978 i VI NEW BUSINESS (continued) H. Oak Brook Golf Club - Special Use Trustee Cerne moved - seconded by Trustee Rush... To authorize the application for a Special Use for the Village Golf Course located within the Sports Core in a Residential Zoning District, as per the legal description of same. Roll call vote - Ayes: Trustees Cerne, Glaves, Philip, Reynolds, Rush, and President Howell Nays: None Absent: Trustee Brown So ordered This matter was referred to the Plan Commission meeting of September 18, 1978, and the Zoning Board of Appeals meeting of October 3, 1978. VII' ADJOURNMENT Time - 10:20 p.m. Trustee Glaves moved - seconded by Trustee Rush... To adjourn this meeting. Voice vote - all in favor So ordered VILLAGE OF OAK BROOK Minutes Respectfully submitted, TgRanne Lakosil, Village Cler �e September 12, 1978